Professional Documents
Culture Documents
Creation of Company:
To start accounting with tally the first and foremost thing you should know is , how to create
company in tally.For users operating multiple business can create several companies in Tally
software at single cost. Creating a Company involves providing basic information about the
company whose books of accounts are to be maintained in tally and details of currency.
• When we successfully installed Tally prime on Windows or Mac OS, we can start
Tally Prime by using one of the following methods.
• Now, double click on Tally Prime icon from the computer as follows:
• Or we can follow the path: Start menu => Tally Prime=>Double Click
• In tally, after login double click on the create company option under company
information.
• Go to Top Menu =>Company =>Create =>Enter
• Directory: Directory means the data storage location, This is the place where tally
store all data you entered in tally prime. By default the data storage will be inside the
installation folder. You can change it at your desired location by typing it manually.
For example D:/Tally data
• Name: Update the name of company that identifies in Tally prime.
Contact Details
• Financial Year From:Update the financial year starting date, all Indian companies
financial year start from 1st April and ends on 31st March. Tally considers the 12
months from the date given for financial year. The financial year will be automatically
displayed on Tally system, if financial year starts in middle of year, you can specify
the exact date from here.
• Books beginning from:The date for Books beginning from can be changed, in case
of companies, which are incorporated in the middle of the year. If your company is
new, you can opt to start the books of accounts from the date of actual establishment
of the company (date of incorporation) but close books according to the Financial
Year as specified by you.
Security Control
• Base Currency Symbol:This the currency symbol of the country you have
selected.No need to change it if you are using the same currency for accounting.
• Formal Name: This is the formal name of the currency selected in the previous field
• Suffix Symbol to Amount:This data field will ask you whether currency symbol is
required for example: prior to amount like $ 750
• Add spaces between the amount and symbol: This is like $ 750, a space in between
currency symbol and amount
• Show amount in Millions:If we set this data field to Yes, Tally will display the
amount in millions that are in the Balance sheet or other reports. Amount for example
100,00,000 will be shown as 10. [One million equals 10,00,000].
• Number of decimal Places:Usually 2 decimal places are using, for using Paisa in
Indian currency we use 2 decimal place like Rs 59.12 ,Fifty nine rupees twelve Paisa.
• Word representing amount after decimal:This is used in printing , in Indian
currency decimal portion is said to be Paisa
• No of decimal places for amount in words:No of Decimal place for printing amount
in words: If you set this option 1 in Indian currency, When printing 75 Paisa. prints
seventy Paisa. if you set 2 then it will print second fraction like seventy five Paisa.
• If you have entered all the details and after verifying it seems to be right, then you
have to accept the screen by pressing Enter and again Enter to accept and save the
details.
Ledger Creation
Ledger account is a summary statement of all the transactions relating to a person, asset,
liability, expense or income. the transactions recorded in the journal, the ledger account is
prepared. It is a book which contains all sets of accounts, namely, personal, real and nominal
accounts. Account balance can be determined from the ledger. It contains a classified and
permanent record of all the transactions of a business.
Group
• Primary Group
• Sub Group
Primary Group
Capital
Share capital, Joes capital
Accounts
Loan
Bank loan, loan received from any party
Liabilities
Current
Payables, outstanding amounts
Liabilities
Sales
Credit sales, sales returns
Accounts
Purchase
Credit purchase, purchase returns
Accounts
Suspense
Suspense ledger
Account
Direct
Wages, Import duty, all purchase & manufacturing expenses
Expenses
Indirect
Office expenses, selling expenses & financial expenses
Expenses
Direct Income Income earned from the sale of goods and services
Indirect
Earned by way of Non-business activities (Interest received, discounts)
Income
Branch / This maintains ledger accounts of all your company's branches, divisions,
Division affiliates, sister concerns, subsidiaries and so on.
Sub Group
Capital A/c
Ex: Reliance capital, Ravi capital Drawings
(Dr)
Bill receivable
Prepaid Expenses
Accrued interest
Petty cash
Subsidiaries
Live in stock
Sports equipment
Works-in-progress
Raw materials
Bills payable
Arrears
Unpaid expenses
Current liabilities
Condign liability
Bonus payable
Royalty payable
Outstanding expenses
Salary due
Accounts payable
Provident fund
Proposed dividend
Wages
Fright charges
Factory rent
Inward charges
Royalty on production
Factory lighting
Sales tax
Service tax
Surcharges on tax
Excise duty
TCS
VAT
FBT
CST
Typewriter
Electric fan
Loose tools
Good will
Factory
Plant
Office expense
Salaries
Bank charges
Rent , rates
Telephone charges
Legal charges
Audit fee
Indirect expense
Insurance
General expenses
Interest on capital
Interest on loan
Discount allowed
Discount on bill
Advertisement charges
Traveling expenses
Commission
Bad Debit
Discount on debtors
Fright outward
Godown rent
Carriage outward
Agent commission
Export expenses
Depreciation
Repair chares
Maintenance charges
Trade expense
Interest received
Dividend received
Discount received
Commission received
Indirect income
Rent received
Income on investment
Interest on debentures
Miscellaneous revenue
Interest on
debentures
Miscellaneous
revenue Interest on
Drawing Sundry
income
Appreciations
Investing on shares
Investment
Investment
Capital of partnership firm
Bank loan
loan (liability)
Loan (liability) or Secured loan
loan received from any party’s
Preliminary Expenses
Misc. Expenses (Assets)
Misc. Expenses
Development exp
Cash purchase
Reserve fund
Reserves
Reserves & surplus
Reserves & surplus
Cash sales
Introduction
Masters are the containers of the Accounting Data. These are the heads, which will be set
once and used in many places such as Accounting Voucher Creation, Reports Generation etc.
Data stored in Masters is independent.
Account Masters are the principal Accounting entities representing similar transaction
(Account Ledgers) and similar accounts (Account Groups) along which all transaction date
are compiled, summarized and balanced, to be reflected in various Accounting Reports
&Financial statement ( profit &Loss Account &Balance sheet).
Types of masters
• Accounting Masters
• Inventory Masters
• Payroll Masters and
• Statutory Masters
Accounting Masters
• Group
• Ledger
• Cost category
• Cost centre
• Currency
• Rates of Exchange
• Budget
• Voucher Type
• Credit limits
Inventory masters
• Stock Group
• Stock category
• Stock item
• Unit
• Godown
• Price levels
Payroll Masters
• Employee category
• Employee Group
• Employee
• Units(Work)
• Attendance/ production type
• Pay Heads
• Payroll voucher type
Statutory master
• GST classification
• TDS Nature of payments
• TCS Nature of Payment
• VAT classification
• Tax Units
• Excise Duty Classification
• Excise Classification
• Excise Book
• Service Category
Prepare an Trial Balance of ABC PVT LTD for the following financial year of 1.4.2020 to
31.3.2021
S.No Particulars Rs
1 Capital 22000
2 Stock 10000
3 Debtors 8000
4 Creditors 12000
5 Machinery 20000
7 Bank OD 14000
8 Sales 44000
9 Misc.Exp 12000
11 Purchase 26000
12 Wages 10000
13 Salary 12000
Gateway of Tally->Create
Gateway of Tally->Create->Ledger
Accounting Voucher
What is Vouchers
Every business ought to have transactions where their ultimate profit and loss bring up. So,
managing the transactions smarter gives a boost to the organizations. As many organizations
moved toward , the voucher is the primary online document used to record the transactions.
Example:a purchase invoice, a sales receipt, a petty cash docket, a bank interest statement.
• Payment Voucher
• Receipt Voucher
• Contra Voucher
• Journal Voucher
• Sales Voucher
• Purchase Voucher
• Credit Note Voucher
• Debit Note Voucher
Example: giving the benefit and the other receiving the benefit.
Example: giving the benefit and the other receiving the benefit.
Golden Rules
• Payment Voucher-F5
• Receipt Voucher-F6
• Contra Voucher-F4
• Journal Voucher-F7
• Sales Voucher-F8
• Purchase Voucher-F9
• Credit Note Voucher-Alt+F6
• Debit Note Voucher-Alt+F5
• Stock journal–Alt+F7
• Physical stock–Alt+F10
Click Other Voucher->Credit Note Voucher (or) Debit Note Voucher (or) Stock journal (or)
Physical stock
Balance Sheet
Sample Sum
Capital 300000
Cash 150000
Furniture’s 100000
Machinery 150000
Sundry Creditors
M/s. ANU ENTERPRISES was Rs.30000 Date: 28.03.2011 bill no: 21 (40days)
Sundry Debtors
M/s.RIYAS & CO was Rs. 25000 Date: 18.03.2011 bill no: 010 (35days)
A cost Centre is units of an organization to which transaction can be allocated. Cost Centre
are the most flexible tools for management information system, which allows a analysis of
financial information.
Cost Category
Cost Centre
Transaction
The Following Would Be Recording In Journal Using Double Entry System. Do The Posting
Process from Journal Entries and Prepare the Trial Balance, Trading A/C, Profit & Loss A/C
and Balance Sheet and cost canter In The Books Of M/S. TUTOR JOES COMPUTER
EDUCATION Ltd for the following year 2020 to 2021.
Furniture 200000
Computer 500000
Capital 1000000
Sundry Creditors
M/s. Hindustan Computer ltd Rs.150000 bill no:2112 (25days)
M/s. Pavai books & note Printers Rs.50000 bill no: 2209 (25 Days)
Application fee:
Computer application
Entrance application
Course fee:
DCA:
DCA forenoon
DCA afternoon
DCA w/k
TALLY:
TALLY forenoon
TALLY afternoon
DTP:
DTP forenoon
DTP afternoon
DIT:
DIT forenoon
DIT afternoon
1. Course fee received for tally (f/n) Rs.22000 and tally (a/n) Rs.14000
2. Course fee received for tally (a/n) Rs.30000 and computer application for Rs.5000 by
cheque
3. Course fee received for tally (day time) Rs.120000, DCA (w/k) Rs.75000 DTP (Day time)
Rs.90000, DIT (Day time) Rs.110000 and summer offer for discount 2% for each course
4. Course fee received for DIT (f/n) Rs.15000 and DIT(day time) Rs.13000
Accounts receivables are also known as debtors, trade debtors, bills receivables or trade
receivables.
Accounts payable is also called as bills payable and the total amount that a company is liable
to pay is shown as liability under the head ‘sundry creditor’ in the balance sheet.
The following are journal entry to account and adjust the accounts receivables in the books of
account
When a sale is made on credit
Deepak Sales Corporation (Customer) 4,83,800
Cr Sales a/c 4,83,800
When a sale bill is paid
Dr Bank/Cash a/c 4,83,800
Cr Sundaram Pipes and Fittings a/c 4,83,800
Once all the relevant ledgers of your accounts receivables have been recorded, you can view
all your receivables at a glimpse. You can also change the view of these transactions as per
your preference.
You can also view ledger-wise bills and understand the payment performance of your debtors
and keep a track of your receivables to maintain optimum cash flow for your business.
Similar to the receivables report, TallyPrime gives you the liberty to choose a view based on
your choice. With pre-built configurations to customise viewing of reports, TallyPrime
allows you to analyse and slice and dice the reports the way you want.
With various options available you can see your credit period, maintain vouchers bill-wise for
a particular party and even settle bills, at a click of a button. When you make a purchase of
large amount and unable to pay at a time and have agreed to make partial payments in regular
intervals, you can split such purchases into multiple bills. This helps you to track the payment
breakup against the bills created and manage your outstanding payables systematically.
Let’s say, on 15th Hinduja Traders paid 25,000 to Giri Enterprises. This will be reduced from
Hinduja Traders’ account. Post adjustment, the overall accounts receivable will be 25,000.
Likewise, when you sell on credit to different customers, it will be added to the overall
accounts receivable and when you receive from the customers, it will be reduced.
Here, till the date Giri Enterprises pays Falcom Traders, INR 1,00,000, it will be called as
accounts payables and be shown as a liability towards creditors in the balance sheet.
Managing your accounts receivables and payables helps businesses maintain their working
capital. While accounts receivables lead to the generation of cash in-flow in the financial
books, maintain a good relationship between you and your vendor and hold a good credit
score, accounts payables help in assessing the payment performance of debtors and improve
liquidity. Keep your accounts receivables and payables at an all-time steady with
TallyPrime.