Deacons & Deaconess

Ministry Manual

A Living Faith Christian Fellowship Publication

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FROM THE PASTOR'S DESK:
Dearest Candidate,

Becoming a Deacon or Deaconess at Living Faith

Christian Fellowship Church of God in Christ is not
an opportunity to be quickly frowned upon, but an
opportunity for advancement. In the early ministry
of the New Testament church, we find no choirs,
choral groups, auxiliaries or any other often
coveted “official” servant positions. We find only
Deacons. Men primarily, who served food to the
multitudes, ministered to the widows, maintained
the temple and watched out for the Apostles.

It is significant to note that these "servants" were also the same individuals that the Apostles had sent
out with power to minister the Word from city to city. As your Pastor and as one called to the
Apostolic Ministry (discipling of Christians) {Ephesians 4:11-12}, it is my responsibility to see to it that
each of you are well trained in the ministry of "serving" the people of God as aides to the Pastor. Your
positions should never be considered lowly, insignificant, or menial. Without spirit-filled, loving and
obedient Deacons and Deaconesses (ministers unto the Lord), neither this, nor any other ministry
would be able to operate efficiently or grow properly. Without your ministry, there would be chaos
and satan would endeavor to control the worship services and everything we would make an effort to
accomplish for our Lord and Savior Jesus Christ. Without your ministry, the Holy Spirit will not be able
to fully minister to lost souls and operate in the midst of the congregation in the manner He so desires.

As Deacons and Deaconesses, you will note also a tremendous anointing will come upon you through
your serving. You will become greatest of all. This is the way to progress in the kingdom of God. So,
lose your "ego" and take on the attitude of a servant and the Father will, "Bless you beyond your
greatest expectations". You are loved, needed and tremendously appreciated.

May God's choicest and best be yours,

Dr. W. Alexander (Alex) Boyd, D. Min.

Senior Pastor, Founder & Chief Servant

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 THE OFFICE OF DEACON

The New Testament and Historical Church recognizes only three offices: the office of the
Bishop (overseer of churches), elder (overseer) and deacon (servants). See Philippians 1:1.
Let us look at the foundational ministry upon which all “ministry” is built, the ministry of the
deacon.

I. THE MEANING OF "DEACON"

Four primary Greek words shed light on the ministry of deacon in the scripture. They are
diakoneo, -diakonia, ddakonos, and aiako. The best way to study any concept in the Bible is
to examine the root words that are used in connection with the concept. Our English word
"deacon" is not a translation of the Greek words, but it is a transliteration. That is, the
translators used English letters for the Greek word. Whenever we find a word in the New
Testament that is transliterated rather than translated, we can be sure that when the trans-
lating was done, there was a theological question connected with that particular word.

Some good examples of this are "baptism", "bishop", "apostle", "evangelist", and "deacon".
The Greek word "baptism" literally means "immerse, dip or plunge". However, in the 1600's
when the Bible was brought into the English language, baptism was not practiced in Christian
circles by dipping, plunging or immersing. To avoid raising theological problems over the
validity of other modes of baptism, the translators chose a neutral term that could be given any
meaning desired by the interpretation.

This is also true of the word "deacon". The Greek word for deacon occurs many times in the
New Testament and in most cases is properly translated. Occasionally, however, when this
same word is used in connection with an office in the Church, the word is not translated but
transliterated. Evidently the office of the deacon is also an area of wide interpretation. To
overcome some of these misunderstandings it is necessary to look at the Biblical words and
see how they are used throughout the New Testament. Following is a summary of the
definition and usage of each of these words in the New Testament.

A. "DIAKONSO" literally means "to be an attendant, to wait upon". In the New Testament it
refers to waiting on someone at a table as a waiter (Luke 22:24-27); serving someone in any
way (Matthew 4:11; Matthew 27:55; Acts 19:22; II Corinthians 8:19); taking care of (ll
Corinthians 3:3; Acts 6:2); helping or supporting someone (Matthew 25:24; Luke 8:3; Romans
15:25); the ministry of a church official. "And let these also first be proved; then let them use
the office of a deacon, being found blameless" (I Timothy 3:10). This particular word is
translated several ways in the King James Version: minister, serve, administer, and as the
office of a deacon.

B. "DIAKONIA" literally means "service or attendance as a servant". In the New Testament it is

used to refer to all manner of service (Hebrews 1:14; Ephesians 4:12; Acts 6:4); the service
necessary for the preparation of a meal (Luke 10:40); the service or function of all New
Testament ministries (l Timothy 1:12; Acts 20:24; I Corinthians 12:5; Colossians 4:17); aid,
support or distribution especially of alms and giving to the poor

(Acts 11:29; Roman 15:31; II Corinthians 8:4); a specific ministry in the Body of Christ
(Romans 12:7). This word is translated "serving", "ministry", "ministration", "relief", "office",
"service", "administrations", "ministering".
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C. DIAKONOS literally means "a waiter, attendant, servant or minister". In the New Testament
it refers to a personal servant (Matthew 20:26; Matthew 23:11; John 12:26); a helper or an
encourager (l Thessalonians 3:2; I Timothy 4:6); an official of the Church (Philippians I:1; I
Timothy 3:8). This word is translated "minister", "servant", "deacon". The apostles and other
prominent Christians are seen in this capacity (Colossians 1:23; Ephesians 3:7; II Corinthians
3:6).

D. DIAKO - Although this word is not found in the New Testament, it is significant in this study
because it is generally regarded as the root word from which the other three are derived. It
literally means "to run or hasten on errands".

When viewed all together, it becomes evident that these words are closely related and that
they are used in primarily two ways, an unofficial way and an official way. In the unofficial
sense, they refer to any kind of serving - ministry in the home, ministry of civil rulers, ministry of
angels, ministry of various servants, and ministry of all believers regardless of their calling in
the Body of Christ. It is in this sense that every born-again believer is to have a "servant's
heart".

These four words are also used in an official way. It is very clear from certain passages that
these words are referring to a special class of people who have proven themselves and were
thus designated "deacons" or literally "servants". These would obviously be people who had
distinguished themselves in this capacity by their excellence and were utilized by the churches
in certain designated areas of responsibility. This, then, became a specific office for which
qualifications were set down.

"Paul and Timotheus, the servants of Jesus Christ, to all the saints in Christ Jesus which are at
Phillipi, with the elders and deacons". (Philippians 1:1.)

II. THE BIRTH OF THE OFFICE

"And in those days, when the number of the disciples was multiplied, there arose a murmuring
of the Grecians against the Hebrews, because their widows were neglected during the daily
ministration. Then the twelve called the multitude of the disciples unto them, and said, it is not
reason that we should leave the Word of God and serve tables. Wherefore, brethren, look ye
out among you seven men of honest report, full of the Holy Ghost and wisdom, whom we may
appoint over this business. But we will give ourselves continually to prayer, and to the ministry
of the Word. And the saying pleased the whole multitude: and they chose Stephen, a man full
of faith and of the Holy Ghost, and Philip, and Prochorus, and Nicanor, and Timon, and
Pariaenas, and Nicolas a proselyte of Antioch: Whom they set before the apostles: and when
they had prayed, they laid their hands on them". Acts 6:1-6

This passage in Acts tells us the origin of the office of the deacons. Although this fact is not
specifically stated in the passage, the use of the Greek words, the prominent position of the
passage, the spiritual qualities for these men, and tradition all seem to suggest that this is the
case. If this is not the beginning of this new office, then we have no other scriptural reference
where the beginning is recorded. Prom this foundational passage we can gather many insights
and guidelines for the establishment of deacons in the Church.

A. Deacons were a matter of practical consideration. The apostles chose deacons to meet a
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particular need they could not meet themselves due to the growth of the Church. The early
church developed in response to need. As long as the Church was small there was no need for
deacons. As the Church grew and the responsibilities grew, the apostles realized that they
could no longer meet certain needs of the people and still be faithful to fulfill their commission
of feeding the flock of God. The apostles were not being proud when they looked for someone
else with whom to share their responsibility. They were merely recognizing that their main
ministry was handling the Word of God. They would have to delegate "serving of tables" to
others. In doing so, they did not neglect their responsibility. They merely used men of proven
character to assist them in meeting the needs of the people. This did not elevate these seven
men to equal status with the apostles or in any way establish a new realm of authority. The
deacons were given to the leadership to assist them, just as the Levites were given to assist
Aaron in the priestly office.

B. Deacons were initiated by the leadership with the consensus of the people. They were set in
office by an action of the leadership. The idea for deacons did not come from the people. God
directed the leadership in solving a very real problem. Those in leadership saw
a need and the best way to meet that need. They communicated their desires to the people,
asked the people to participate in the selection of suitable helpers, prayed over those selected
and set them in their place of service. Although the people were given a voice in the matter,
the leadership had the final and directing voice. The apostles approved those who had been
selected by the people because they met the qualifications which the apostles themselves had
laid down.

C. Many later churches seem to have realized the divine order in the selection of deacons for
they also set them in their churches. The Church at Philippi had deacons (Philippians l:l). The
Church at Ephesus seems to have followed this pattern because of Paul's letter written to
Timothy while he was in Ephesus (l Timothy 3:8-13). Early Church history also tells us that this
became a universal principle among the Churches.

III. QUALIFICATIONS OF DEACONS

It is interesting that God does not want just anyone to care for and serve his people. He does
not want just anyone to "wait on tables". He does not take just anyone who volunteers for the
job. God is very particular about every person who has responsibility in His house. When the
apostles looked for helpers they asked for men of honest report, full of the Holy Spirit and
wisdom (Acts 6:3). As the function of deacons developed in the New Testament, Paul gave
more concrete definitions to their required qualifications. These qualifications are not put forth
as ideals to be aspired to, nor are the office to be given to someone so that these qualities can
be cultivated. Everyone who is set in as a deacon should already possess these qualities.

"Likewise must the deacons be grave, not double-tongued, not given to much wine, not greedy
of filthy lucre; holding the mystery of the faith in pure conscience. And let these also first be
proved; then let them use the office of deacon, being found blameless. Even so must their
wives be grave, not slanderers, sober, faithful in all things. Let the deacons be the husband of
one wife, ruling their children and their own houses well. For they that have used the office of a
deacon well purchases to themselves a degree and great boldness in the faith which is in
Christ Jesus". I Timothy 3:8-13

All these qualifications can be summed up in terms of moral, domestic and spiritual.

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A. MORAL REQUIREMENTS

1. NOT DOUBLE-TONGUED (l Timothy 3:8). One who is double-tongued says one thing to
one person and gives a different view of it to another. This would imply that a deacon must not
gossip.

2. NOT GIVEN TO WINE (l Timothy 3:8). This individual must be above reproach in his
personal habits. Whatever he does will have great influence upon others.

3. NOT GREEDY OF MONEY (l Timothy 3:8). This is put in stronger terms than even in the
qualifications for elders. Perhaps because when the deacons are in a place of assisting and
helping others, they may be tempted to accept monetary gifts from those to whom they
minister.

4. BLAMELESS (l Timothy 3:8). In every area of life he must be above reproach. This would
include all business dealings. He must be an example of a godly lifestyle.

5. PROVEN (l Timothy 3:8). The word used here means "to test", scrutinized to see whether a
thing is genuine or not". The office is not given to promote maturity. Those given this position
should already be living the life of a servant before they are entrusted with the title of the office.

B. DOMESTIC REQUIREMENTS

1. HUSBAND OF ONE WIFE (l Timothy 3:12). God's laws are a priority for this man who has
undivided affections.

2. RULING HIS OWN HOUSE WELL (l Timothy 3:12). This qualification is probably not to
determine ruler ship ability, but to determine the nature of the deacon's Christian walk. The
deacon must first be a good parent in the home.

C. SPIRITUAL REQUIREMENTS

1. FULL OF THE HOLY GHOST (Acts 6:3). Natural ability is important, but secondary to the
motivation and empowering of the Holy Spirit. It is far better to use someone who is sensitive
to God and lacking natural ability, than to use someone who relies on natural ability alone.

2. FULL OF WISDOM (Acts 6:3). Individuals working in the name of the pastor will need
wisdom because they will find themselves in emotional situations where they know facts that
could be used in the wrong way. They must know how to behave wisely.

3. GRAVE (l Timothy 3:8). This term denotes a seriousness of mind and character which will
inspire the reverence, awe and respect of God and others.

4. HOLDING THE MYSTERY OF THE FAITH IN A PURE CONSCIENCE (l Timothy 3:9). This
person must be right with God, so that along with material relief, he may also bring spiritual
encouragement.

These qualifications indicate to us the importance that God places on all manner of service in
the Church. They closely resemble the qualifications that God has set down for elders. One
main difference is that there is no mention of deacons having ability to teach or rule in the
house of God (l Timothy 3:2, 5, 12). It is clear that deacons are not those in authority, nor are
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they the teachers who handle the Word. They are, as their name indicates, the servant order
in the Church.

IV. WORK OF THE DEACON

The references in the New Testament make it clear that the general function of the deacons is
to perform various services of a practical nature in the Church, thus relieving the pastor of
burdens which might interfere with his ministry of spiritual oversight. The passage in Acts 6
reveals that the duties are mainly to aid in the distribution of relief to the poor, a practical
service designed to free the apostles for the ministry of the Word and prayer. This passage
seems to imply that these seven men did not necessarily do all the work themselves but were
given the oversight in these areas to make sure that the job was carried out in a systematic
and impartial manner. Acts 6:3 mentions that the apostles were looking for men they could
"appoint over this business".

In Philippians 1:1, Paul mentions this class of people in his greeting. This is unique because it
is the only letter where Paul includes the deacons in his address to the Church. Paul had
received a love offering from the Church at Philippi while he was in military custody at Rome.
Paul responded with a letter of encouragement and thanksgiving. In addressing this letter to
both the elders and the deacons he seems to be acknowledging that each had an important
role in the gift he had received. If indeed Acts 6 serves as a pattern for us, it is likely that the
idea to send an offering came from the eldership while the deacons were the ones who
organized it, collected it, and saw to it that the offering was delivered properly.

The only other portion of scripture where the office of deacon is mentioned, I Timothy 3:3-13,
lists the qualifications for the office. All of the qualifications listed are very much suited to
practical ministry. The most striking thing to note here is that teaching ability and ruling ability
are not necessarily required of a deacon.

There are many practical ministries within the house of God that could be done by others to
relieve the leaders of a tremendous burden. Often when a church is small, the pastor does it
all. When a church grows, however, it becomes impossible for the pastor to handle every
matter personally. There comes a time when help in natural areas becomes necessary so that
those in spiritual oversight can truly give themselves to the Word of God and prayer. There
comes a time when someone else will do the bulletin, keep the books, type letters, answer the
phone , arrange the weddings, supervise cleanup, organize the ushers, operate the nursery
and distribute food to the needy. God has provided the ministry of deacons as a means
through which all of these things can be done properly and excellently.

WORSHIP

The worship of Almighty God is central in the needs of the Christian. As in other areas of the
life of the church member, deacons have an opportunity to provide the most favorable
conditions for meaningful worship experiences. Planning attractive physical surroundings,
assisting the pastor in making arrangements for regular or special services, ushering in a
helpful manner, and securing the attendance of worshipers are all part of the preparation in
which the deacons, to some extent, may participate.

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CARE OF SANCTUARY

Nothing short of the strictest cleanliness of the sanctuary, or any other room used for services,
is essential to true worship. The deacons should insist that the place of worship be
immaculately clean. Sometimes, with the best of care, a last-minute dusting of pews and
furniture may be necessary or desirable. All that can be said about the care of the sanctuary
applies equally to any room or meeting place where worship is to take place. If there is a
separate board of trustees, the deacons should view all problems regarding the property as
being within the province of the trustees. Whenever the deacons see conditions that need
attention, they should tactfully make suggestions to the trustees, rather than act directly.

Sometimes the sanctuary is not kept in the best of repair and small defects appear. The
people get so accustomed to the defects that they do not notice them. Gradually more and
more deterioration occurs without attracting attention. The need for repair goes from bad to
worse, as someone says that it doesn't look too bad, or the trustees are apathetic, or funds
seem to be insufficient. The deacons have a responsibility to recognize such conditions, bring
them to the attention of the trustees and members, and encourage prompt action toward
correction.

The comfort of the worshipers is a prime necessity for complete participation in any worship
experience. Making certain that the temperature is right and the air is fresh is a must if
distraction is to be avoided. In extreme heat, air conditioning or power fans can be provided.
Hand fans are tiring and distracting, while electric fans posted around the room make a hum.
Both are disturbing and are often ineffective.

The preparation for worship means that hymnals and Bibles will be evenly distributed and
attendance cards and pencils will be in the holders. The appearance of drapes, flags, and
other furnishings should conform to the setting.

Deacons would do well to approach the sanctuary as if they were visitors seeing it for the first
time and to be as observant and critical of its appearance as visitors would be.

FURTHER MEASURES

There are a number of other important details connected with the worship services, other than
the keeping of the building, which help to promote a gratifying experience. There may be
members who are unable to hear. If a hearing aid system is not already installed, the deacons
should initiate a movement to obtain one which has the number and location of receivers to
meet the need. The deacons should test these devices before every worship service. Many
churches require a public address system because of the size or construction of the sanctuary.
Sometimes such a system is installed especially to eliminate the strain on the pastor's voice.
Even if the pastor has a strong voice which does not require amplification, visiting pastors or
speakers may require it. A public address system will equalize voices and permit all to hear
well. A deacon should test it before each service.

Flowers add to the beauty of the sanctuary and the deacons should make certain that they are
provided, either through a flower committee selected by the church, or by the board, or by
certain deacons who are responsible for the sanctuary. Flowers can be given by organizations,
Sunday school classes, or by individuals. They can be given in memory of a loved one. A
schedule should be maintained so that there will be flowers at every worship service. At the
close of the day, the flowers can be taken to some person who is ill or shut in. Decorating the
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room for special occasions could be done by the same committee or by a special group
chosen for the occasion. The wearing of flowers by the ushers adds another touch of beauty.
In one church one family provides these flowers for every worship service.

An important aid to worship is ushering. In some churches the deacons do all the ushering; in
some, the deacons recruit ushers from the congregation at each service; in others there is a
well-organized usher board. However, too often the ushering will range from semi-organized to
haphazard. Regardless of who does the job, the deacons should see that it is done well, with a
minimum of disturbance. The best plan is to have the ushering performed by a separate group
organized under a head usher, with rules governing personal appearance, deportment,
dependability, punctuality, and duties.

Music is not a direct responsibility of the deacons but they should be observant for possible
ways of improving this phase of the worship experience. They can often help the choir
members to eliminate unnecessary movements and all talking. Most choirs are located where
they are visible to the congregation, and any violation of good deportment is distracting and
disturbing.

The deacons should make certain that everything is done that the pastor needs. They should
make sure that his hymnbook is in its place, as well as hymnbooks for guests or other
participants; that a glass of fresh, cold water is provided; that sufficient chairs are in place; and
that the lights on the pulpit and lectern are working.

Prayer before the beginning of the worship service is practiced in some churches and varies in
form with the desires of the pastor. Some pastors like to have the entire board of deacons
meet with them; some meet with whatever deacons are free; others like to meet with the choir
for prayer. The wishes of the pastor are to be respected in this matter. If the pastor does not
meet for prayer with the choir, a deacon should perform this important duty.

To summarize, it is important that the deacons responsible for worship do any thing and
everything to make the worship experience a time of spiritual enrichment for all. Further, it is
imperative that all preparations be completed well in advance of the earliest arrivals, so that
those things which are being done to provide comfort, distraction-free surroundings, and a
decorous atmosphere do not themselves prove to be distracting.

MIDWEEK SERVICES

In the thinking of many, there is no more important meeting in the life of the church than the
midweek prayer service. This service has been called a barometer indicating the level of the
spiritual life of the church and a thermometer showing how spiritually hot or cold the members
are. Jesus prayed continually for himself, for his disciples, and for all who followed him. He
urged his followers to pray, giving them a pattern to follow in prayer and promises of blessing
arid reward in God's response. In many churches there are few who attend, and, for this
reason, some churches have even discontinued the service. Of all the lay people, the deacons
in particular should feel a serious concern for the health of the prayer service.

There are various techniques in use to bring about successful prayer services. Some churches
use the fellowship approach by having a supper before the prayer meeting; some hold board,
committee, auxiliary and other group meetings before or after the prayer service. Others
assign the responsibility for conducting the prayer meeting to various groups. The best
situation, of course, is that in which fervent prayers of the concerned are offered that God will
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work in all members to make them concerned. In any case, the deacons must be good
examples for others in regularity of attendance and participation. The deacons can help to
create a worship atmosphere as they guide others in the importance of prayer.

The deacons are responsible for the leadership of this service in the absence of the pastor. In
fact, the occasional leadership of the service by the deacons would not only relieve the pastor,
but would also give the pastor the opportunity to have a unique worship experience. Moreover,
such leadership gives the deacons an excellent chance to improve their ability to lead.

Prayer services are attractive when they are held in unusual forms. Cottage prayer meetings
provide variety and may encourage wider participation by the members because of the
informality of the surroundings. They could be held at regular intervals or scheduled at random
times. Several area meetings held simultaneously have a tendency to encourage greater
attendance by reducing the distance to be traveled. Many people with children or night work
schedules would like to attend the prayer meeting. Perhaps a prayer meeting held at a late
morning or early afternoon hour would open the way for such persons to become active in their
prayer participation.

PULPIT

It is the deacons who have a responsibility to see that the pulpit is occupied at each worship
service. Although the pastor will usually be in the pulpit, illness, conventions, convocations,
conferences, denominational office, vacation, or some special project may temporarily leave
the pulpit vacant. Then the deacons must find a substitute or approve a substitute
recommended by the pastor. Occasionally an outside speaker may be invited, such as an
evangelist, a missionary, a representative from the denomination, or a guest speaker for some
special event in the church's life. In some communities it is the practice to have a periodic
exchange of pulpits, arranged by the Pastor and the Elders Council or simply by the pastors of
two or more churches.

There are some arrangements to be made when a guest speaker is invited. Some things will
be done by the pastor, but the deacons should make certain that everything is done for guests
to assure their comfort and to make their visit as pleasant as possible. The extent of such
arrangements depends on the distance guests have traveled, their mode of transportation and
the length of their stay. If they are coming by public transportation, arrange where and when to
meet them and then take them to where they are to stay. This could be in a private home or in
a hotel. In the latter case, make certain that a reservation has been made in advance. If they
are driving, see that they have specific directions as to where to go - to the church, the hotel or
a private home. When they are ready to leave, take them back or give them directions as to
how to return.

Arrange for the guest's meals at a hotel, restaurant, or a private home. Accompanying
spouses should be included in all hospitality plans.

In many instances, an honorarium should be given. This should be agreed upon by the pastor
when the decision is made to invite guests and it should be given to them privately before they
leave. Most visitors will be paying the expenses of their trip from their own funds and in all
fairness, should not have to wait until some later date for reimbursement.

The deacons should arrange for at least one person to take guests on a tour of the church
building, especially the sanctuary, so they may become familiar with the surroundings and the
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conditions under which they will speak. If the guest is a woman, another woman should either
lead or accompany the tour. If the pastor is away, one or more deacons should go over the
order of service with the guest. A deacon should accompany the guest to the platform and, at
the very least, introduce the speaker to the congregation. Most guests, especially strangers
would prefer arid appreciate having a deacon lead the entire service.

VISITATION

New members should be visited soon after they have received the right hand of fellowship.
Every visit should have a purpose. New members are visited to show them that they are a part
of the church, to help them to assimilate in the church as a vital part of their lives, and to aid in
(their} integration into the life of the church. A deacon should make the first visit. Other callers
should follow soon thereafter. Visitors should keep the purpose of the visit uppermost in their
minds so that they will not be diverted from the fact that the call is more than a social visit.
Unless new members are already a part of the church life, they find it difficult to adjust and be
accepted into the various groups of the church. The deacons and other callers can speed this
orientation time by being an example and by bringing the new members into active
participation in various activities that are appropriate for their particular ages and interests.

CALLS

There are times when a call should be made by someone other than a member of the deacons
ministry. In order to be ready for such a contingency, the deacons may prepare a list of
suitable visitors from the Sunday school arid youth groups. In some churches the deacons
appoint a "fellowship friend" for each new member, to take care of him or her for the first year.
A full description of the "fellowship friend" plan will be found in the Appendix. Members of
longer standing in the church must also be visited by the deacons. A regular schedule of
visitation of each member should be drawn up. Every member should be visited two or three
times a year if possible, but certainly at least once each year. A definite plan for visitation is
imperative so that no one will be overlooked or neglected.

The purposes for visiting members are many arid varied, and only a few can be enumerated
here. For example, information can be given about the opportunities, aims, and aspirations of
the church. Coming events can be announced and explained in detail. Persons in special
sorrow or special joy should be visited, for the sorrows or the joys of one member must be the
sorrows and joys of the entire church family. Whenever a member has a physical,
psychological, mental, or financial need, a visit to provide the needed spiritual or temporal help
is necessary. The absence of a member from worship services for an unknown reason
demands a prompt visit.

A special kind of visiting is that of bringing the support of the church to the sick and the aged.
Whether the members are temporarily or chronically ill, have suffered a sudden accident or
tragedy, or are confined in an institution or their own home, the visitor has the unique privilege
of renewing their spirits and bringing them good cheer by means of fellowship, by using the
Scriptures, prayer or words of friendship and comfort. Such visits are the finest ways of making
the members realize that the church cares about them. A media ministry to shut-in members
brings the Sunday morning service to them. But the least of the benefits of visiting is the
enrichment of the deacon's own life.

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STEWARDSHIP

Too often, stewardship has come to be regarded as an ironbound requirement to give one-
tenth of income for the work of the kingdom. This view comes from a sketchy reading of the
Old Testament, which actually requires much more. But the formula of the Old Testament has
beer 'enhanced' by the New Testament teaching that everything we are and have belongs to
God. This total obligation has often been summed up in the words "time, talent, and treasure".
However, stewardship is expressed in words, it is rightly understood only when we recognize
that all things, including ourselves, belong to God.

The erroneous conception of stewardship as referring primarily to money has allowed the
activity to fall into a gray area in the responsibility of the deacon. Thus, the board of trustees, a
finance committee, the board of Christian education, or some other group has frequently
assumed a part - but only a part - of the work of stewardship. In churches where such a
procedure has taken place, the proper emphasis is not put on the share of time and talents,
which the individual owes to God, who has given all. Neglect of these debts results in
inadequate training, or no training at all, and a corresponding dearth of leaders and workers in
the church. Deacons should not only be good stewards themselves in every sense of the word,
but they should lead and inspire others in the fulfillment of this grace.

MISSIONS

As in the case of stewardship, significant emphasis upon missions has often been forfeited to
some other group in the church or is being neglected. In most churches, the women have
carried the burden of the missionary enterprise and are responsible for most of what is
accomplished on behalf of missions. However, no amount of efficiency and energy on the part
of the women succeeds in reaching the imagination of all. The deacons must emphasize the
mission of the church as they visit the members in their homes.

EVANGELISM

Evangelism is a part of the everyday work of the deacons. When the deacons are visiting, for
example, they will have opportunities to witness to non-Christians in the homes they visit. If the
church does not have an evangelism ministry, the deacons and pastor should plan a program
of evangelism each year. Many denominations have specific material for the building of such a
program. Capable leaders from the membership, besides deacons can be enlisted in this
activity.

SELF-DISCIPLINE

Habits, bad and good ones alike, take considerable time to form. It goes without saying that all
members should be constantly watchful to see that the habits they are forming are good ones.
Stewardship, Bible reading, self-improvement, and a prayer life are descriptive of the habits
which the deacons should develop in their own lives. By example, deacons can help others to
discipline their lives so that they also might develop these good habits. As the deacons make
their calls, they can bear witness to what self-discipline has meant to them.

COUNSELING

There are some extraordinary occasions in the lives of members when they need help beyond
what they are able to do for themselves. In many instances deacons will be able to render
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help, if they know of the need and it is within their ability to serve. With the increasing pace and
pressure of modem living, many needs arise in the lives of persons which deacons are not
qualified to meet. Persons with such needs should be referred to the pastor, who may then
render the needed assistance. Although there is increasing realization that pastors require
more training in the area of counseling and although steps are being taken to accomplish this,
there nevertheless will always be problems with which they are not qualified to cope. In this
case, the persons may be referred to a specialist in their area of need.

Some churches maintain organized counseling services, but frequently these consist of having
an available group of specialists to whom the person requiring help is referred. Usually the
services rendered by these specialists are not free, but the church serves by bringing together
those in need and those who can help. Deacons, in the course of their visiting, have the
opportunity to discover many of those needs in formative stages and before they assume
serious proportions. At the same time, deacons should train themselves so they can serve,
with increased ability, those people for whom they are responsible.

COMMUNION FOR SHUT-INS

In these times, no Christian church escapes having a number of members who are unable to
attend the services of the Lord's Supper. Some of these people would like to participate in this
memorial service. When they express a desire to do so, a deacon should assist the pastor to
bring the Communion to them. The observance of this ordinance is a solemn occasion. Only
those who want to take the elements should partake. In this spirit, Communion should not be
taken to shut-ins just because they are confined, but only because they desire and request it.
Every effort should be made to convey the idea that a service for the shut-in is a church
service; otherwise a privately held service is liable to encourage superstitious worship of the
Lord’s Supper itself.

ASSISTANCE

In many places, the Scriptures addresses the subject of helping the needy. Members of the
early church pooled their assets and they were shared as needs arose (Acts 2:44-45; Acts
4:34-35). Some other references: I John 3:17 (brother in need); Matthew 19:21 (give to the
poor); Matthew 25:35-45 (sharing with the needy).

DISCIPLINE

There is probably no deacon in any church who hears or reads this section but who wishes
that there might be no such word as "discipline" in the Christian's vocabulary. However,
wishing will not change human nature, and there will always be some who are in need of
discipline. It is often true that those who strive to lead their lives according to the teachings of
Christ are lacking in self-discipline and are buffeted by Satan and the forces of evil, which are
ever at work. The unpleasantness of imposing disciplinary action upon another Christian tends
to discourage any movement in this direction, but the need is often apparent. We note this
need even in the early church, for Paul writes: "Brethren, if a man is overtaken in any trespass,
you who are spiritual should restore him in a spirit of gentleness. Look to yourself, lest you too
be tempted" (Galatians 6: l). Implied in Paul1s prescription is that any disciplinary action must
be done in love and with understanding.

Two general kinds of offenders are subject to discipline:

(l) Those who have committed acts unbecoming a Christian
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(2) Those that have been neglectful of their Christian calling.

Those in the first category, it may be pointed out, will include those who engage in malicious
gossip or talk that tends to disrupt the fellowship. These and all others who have conducted
themselves in a manner unbecoming a Christian is in apparent need of discipline.

Neglect which requires discipline is less clearly defined. When the deacons should take action
and how they should proceed are questions which cannot be given pat answers. Individuals
and situations differ so widely that only some general principles can be outlined. It is
necessary, first, to ascertain the reasons behind the neglect and, further, to find out whether
they are justified, based on a misunderstanding, or is merely an excuse. If they are justified,
the deacons should try to eliminate whatever is the harmful element in the life of the church. If
they are the result of misunderstanding, the deacons will bring the facts to light. In any case,
every cause for friction must be examined, to the end that there be no valid reason for an
individual to neglect his church and his Christ.

If the neglect on the part of a member takes the form of failure to support the worship services
or the work of the church or both, a visit may reveal the reasons. In most instances it will be
discovered that the real cause of the members' neglect is to be found within them, and is a loss
of that spiritual vitality which can come only from the working of the Holy Spirit in their lives.
Without this power, indifference and neglect, the spiritual results of life will develop. Such
people often claim that they want to see their church grow and advance, but at the same time
they fail to participate so that such growth and advancement can come about. Their failure to
help not only retards advancement but their bad example becomes the cause for others also to
withhold their participation, and the Church suffers doubly. It is difficult to persuade these
reluctant ones to renew their interest.

Compulsory attendance at training classes before membership is one way to forestall this
indifference and neglect. At this early time, the new members can be nurtured until the
indwelling of the Holy Spirit has become a part of their way of life. Only those who have had a
real encounter with God should be admitted to membership.

HELPING THE PASTOR

In either a large or a small church, the responsibilities of the pastor may be difficult and
overwhelming. Anything the deacons can do to help the pastor, either by performing such
tasks or by upholding him in prayer, shows the pastor that he has the support and backing of
close associates and helps him to bear the heavy burdens. The pastor should be able to
depend upon the deacons.

Decisions must constantly be made by the pastor. The support and counsel of the deacons
are invaluable. Wise deacons will offer these humbly, so that the pastor's decisions may be
made with added wisdom and understanding. The deacons should make it easy for the pastor
to approach them.

Pastors, like lay people, vary in their personalities and idiosyncrasies. Nonetheless, there
should be a close fellowship between the deacons and the pastor. Mannerisms in the pulpit,
methods of preaching, and habits of visitation vary among pastors, and sometimes the
deacons (and congregation) feel .an unhappy urge to try to remake the pastor to conform to
their own ideas or to imitate some predecessor.

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Even when the pastor exerts the utmost kindness and consideration, he or she may unwittingly
injure the feelings of some member or do something that offends the members. If such a thing
happens, the deacons should feel free to have a frank discussion with the pastor, to make him
or her aware of the problem and help bring about a better situation or encourage the pastor to
explain the purpose behind his or her action. In most instances, the atmosphere will be cleared
when motives are understood by all concerned. The deacons must always hold themselves
responsible for helping to maintain proper relationships between the pastor and the
congregation, while never being critical of the pastor.

As a result of long usage of the term "watch-care", we have come to think of this as a process
in which the pastor, and sometimes the board of deacons, maintains vigilance over the
members of the church. But it is also true that the pastor is also a church member and, as a
human being, has needs of his or her own. The board of deacons and each individual deacon
should be aware of this, with the aim of maintaining a close, Christian relationship with the
pastor. Such a spiritual bond becomes the core for complete Christian fellowship throughout
the church, the climate wherein the Spirit can work in individuals and the church alike.

THE UNCHURCHED

A significant part of the work of the deacon is the concentration upon those who have never
made a commitment to Christ and those who have become separated from him, and are,
accordingly, outside the fellowship of the church. As many as possible of such people should
be discovered, led to Christ, trained, and brought into the church membership.

DISCOVERING THE UNCHURCHED

It goes without saying that any deacon will extend a greeting to all who come to worship. But
special attention should be paid to those who are un-churched, for they have already
expressed their interest by making the first move.

To be sure, some visitors attending the services are transients, in which case the pastor may
send them a letter, but there are enough of those who are not transients to make this group a
fruitful source. An effort should be made to ascertain the names and addresses of all visitors
by such means as a visitor's register, attendance cards in the pews, or discreet questions by
the pastor and deacons.'

Another group of likely prospects exists inherently in every church fellowship. This group
consists of relatives and friends of active members. These people already know something
about the local church and its pastor, and often many of them are waiting to be approached in
an official manner.

Beyond, but not excluding the groups already mentioned, there are vast numbers of people in
every community who have never had a conversion experience and are not connected with
any church. Moreover, there are those who once belonged to a church but whose
membership, for one reason or another, has ceased to exist. In these days of shifting
population, families are frequently moving into the neighborhood, and these new arrivals vary
in their interest and attitudes toward the church as widely as any others.

The Sunday school, youth groups, and various other organizations and auxiliaries connected
with the church or using the church's facilities provide continuing sources for the discovery of
prospects. These organizations embrace many who are not members of the church or who are
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just reaching the age when they are eligible for membership.

There are certain techniques for discovering prospects early and efficiently. A door-to-door
canvass of the community or of newly-occupied houses can be made. Often such a canvass is
made in cooperation with other churches in the area, but sometimes is done by a single
church. Some communities have a Welcome Wagon, wherein a representative calls upon
newcomers and points out the advantages and services of the community. Part of the work of
this representative is to ascertain the religious affiliation of the newcomers and refer their
names to the corresponding church. Realtors and public utilities, such as the electric company,
are often, though not invariably, found to be cooperative in helping a church to be informed
when houses become occupied. The members of the church should always be on the alert for
new neighbors and should report them to the pastor and deacons immediately.

VISITING PROSPECTS

In every church, a list or file of prospects should be organized and maintained. The
pastor/chairperson of the board should then assign the names of prospects to the members of
the board, and visitations should be made within a few days. These visits should have the
purpose of ultimately bringing people into a happy and active relationship with Christ and the
church.

DEACONS AND THE CHURCH PROPERTY

In those churches where the deacons are responsible for the finances and property of the
church, they are responsible for the use of the building as well as for its upkeep. To grant the
use of the building for stated services and to responsible organizations of the church is usually
a mere formality, but social and fund-raising activities require close scrutiny to determine
whether or not they are appropriate or desirable. Pastor Boyd desires that, non-Living Faith
Christian Fellowship fund-raising events should not be allowed in our church because of the
nature of the church; but, even if there is an inclination to permit them, consideration should be
given to the adverse effect they may have on local merchants of the community who are at a
disadvantage in competing with a tax-exempt church with no overhead.

Sometimes groups other than those closely affiliated with the church may request the use of
the building. Each request should be thoroughly checked as to the purpose and program of the
group making the request and the portion of the building that is required. A lot of these
requests will come from Christian groups, such as leadership-education schools and
community association or convention meetings; but others may come from groups that are
outside the Christian fellowship. When plans are being formulated for secular shows, the
deacons should review the script before approving the use of the building.

The deacons are the responsible body for making such decisions. This means that the pastor
is completely relieved from making them. Thus, the board, not the pastor, can bear the brunt
of any dissatisfaction or criticism.

In churches that have a separate board of trustees, the trustees will have responsibility for the
uses of the buildings, but the board of deacons should be required to examine the purpose and
program of these events and are able to withhold the use of the property if the proposed use
does not meet the church's standards. The important thing for the deacons to bear in mind is
that the entire church building, including the sanctuary, the classrooms, and the multi-purpose
room, is the house of God, dedicated to the work of the kingdom.
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FELLOWSHIP-FRIENDS PLAN

Some new members find it difficult to become active participants in the various groups of the
church. Fellowship-friends can speed their orientation and also help them to accept the church
as a vital part of their lives. Moreover, fellowship friends have the opportunity to help new
members grow toward enriched spiritual lives and increased service.

QUALIFICATIONS

Example is the best teacher and for that reason fellowship friends must be members of the
church who are actively involved in its life through its groups. This does not mean that they
must be shining examples of perfection; but they must have a sense of deep commitment,
seek to improve their abilities, and serve with all their strength and enthusiasm. Thus, they will
be good examples to their fellowship friends.

METHODS

The approach to be taken to accomplish the purpose as outlined must be tailored to meet the
situation. A procedure can be laid out that will meet the variety of ages, backgrounds,
experiences and interests which will be encountered in the new members. However, the
following specific guidelines can be used in most instances.

1. The fellowship friend will be assigned a new member for a period of one year.

2. When possible, the fellowship friend will be a person of the same sex, approximate age and
interests.

3. Fellowship friends will become acquainted with new members by visiting with them to make
them feel welcome and help them to feel at ease. How this is done will depend on the
circumstances. For example, when both family situations permit, perhaps the new members
and their family could be invited for dinner.

4. The friends should attempt to discover the background of the new members, and their
interests, experience, abilities and potential. This will uncover the areas or activities in which
the new members are interested and qualified to serve.

5. Fellowship friends will explain all the activities of the church and its many ministries and
auxiliaries, giving special attention to those groups through which the new members can
express their interest in action.

6. They may invite the new members to a meeting of the group or groups that will likely
interest them. The speed of integration of new members into the activities of the church will
depend on the individuals, but the process should be paced so that new members will not
become discouraged by trying to do too much too soon. If the fellowship friend is not a
member of the group in which a new member is interested, he or she may introduce the new
member to an active member of that group. The best results will be obtained if arrangements
are made to take the new member to the first meeting.

7. Fellowship friends should encourage the new members to read the Bible, participate in Bible
Study and if they are requested to do so and are able, might help the new members to
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understand its meaning and its implications for their lives. This is especially applicable to new
converts who may not be familiar with the Bible. Questions that the fellowship friends cannot
answer should, of course, be referred to the pastor.

The important thing for fellowship friends to keep in mind is that one way to help the new
members is to get them to participate in church activities and become involved in the total life
of the church. Helpful instructions for fellowship friends may be assembled in a printed
brochure and given to them. Many of the purposes of visitation outlined for deacons can be
incorporated into such a brochure.

ZONE VISITATION PLAN

THE PLAN

Two deacons, excluding the chairperson, will be assigned to a geographical zone. Each zone
will have approximately the same number of homes (not necessarily the same number of
members). All persons living at one address are considered as one visit. The assignment of
zones will be the responsibility of the watch care committee of the board of deacons. Each
team will receive a small loose-leaf notebook containing a page for each member (husband
and wife will be on one page). On this page will appear the zone number and the name,
address, email address and telephone number of the members.

When a new member is received, the watch care committee will make a new page and give it
to the team responsible for the zone in which the new member resides.

When a change of address is received, the watch care committee will make a new page and
give it to the responsible team. They will also give a note to the team responsible for the zone
in which the member formerly lived, instructing the team to turn in the page from their zone
book so that information will not be lost. When a change of address occurs within a zone, the
watch care committee will inform the responsible team. When a member marries, the watch
care committee will make a new page that provides the latest information. This may involve
combining pages and making other changes to meet the situation.

When a death occurs or a membership is otherwise terminated, the watch-care committee will
inform the team to remove the page or make the necessary changes.

The watch care committee will maintain two 3-by-5 inch cards for each member, containing all
of the required and pertinent information. One set of these cards will be filed alphabetically and
the other by zone. The alphabetical file will provide a ready reference to the zone number and
responsible deacon. The zone file will permit the committee to observe the shifting
membership and to determine when reapportionment is necessary.

The assignment of zones should be changed every two or three years so that each deacon will
become more closely related to more members. The watch care committee will be responsible
for reassignments and transfer of zone books.

Whenever a deacon ceases to hold office for any reason, the watch care committee will
arrange for the assignment of a new deacon to the team.

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DUTIES OF THE DEACONS

1. The deacons are responsible for the watch care of the members who reside in their zone.
They should maintain a friendly interest in, and concern for, each person.

2. Each team shall select as many zone workers as necessary to assist the members in their
responsibility. The exact number depends on the needs of their zone. If five or six are selected,
two or three of them might be women. The deacons shall then subdivide their zone into areas,
each of which they shall assign to one of their workers.

3. The deacons are expected to visit, or have a zone worker visit, at least twice a year in each
home in their zone, and to make additional visits as the need arises.

4. The primary purpose of this plan is to maintain close contact with all of the resident
members of the church. The deacons and their zone workers will accomplish this by
discovering whether or not all of the members for whom they are responsible are attending the
services regularly. Such information may be gained during the services. Moreover, if the
church makes a record of attendance, the deacons should check records in the church office
occasionally to verify their impression of which members have been absent, so that none may
be overlooked.

5. Although a member may be absent for one or two weeks for good reasons, a more
prolonged absence should cause the deacons to visit the member at home. If this is not
possible, the deacons should arrange for a worker to visit. Telephone calls and notes are less
effective, and should be avoided if possible. In some instances, even an absence of one or
two weeks may justify a visit or call by the deacon or zone worker. All visits, calls and notes
should express the interest and concern of the church through its representatives. Some
members may misunderstand the intent of the contact and even resent such solicitation;
therefore care must be taken to explain the purpose. A record of such attitudes of a member
should be confidentially kept, so that any antagonism can be avoided in the future. Otherwise,
the visitation plan may defeat its own purpose.

6. The deacons shall pay particular attention to new members as they come into their zone.
Their desire should be to make them feel at home, help them to become oriented quickly and
easily into the fellowship, and become active participants in the church's activities.

7. In some circumstances, the deacons may choose to give a special assignment to one of the
women zone workers.

8. There will be special occasions, such as a birth, death, wedding, special event, or sudden
emergency, when a visit would especially be appreciated.

9. When a member is hospitalized, the deacons and zone workers should visit him or her to
show their concern and sympathy. Such visits should be cheerful and short. A prayer should
be offered if the patient's condition and willingness permit.

10. The deacons shall keep a lookout for new families in the zone and visit them, or have a
zone worker do so, to discover persons who might become interested in the church.

11. The deacons or a zone worker shall call at the homes of the Sunday visitors to the church
during the week following their visit. The visitors' cards will be sorted by zone and given to the
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teams by the watch care committee.

DUTIES OF THE ZONE WORKERS

1. Be regular in church attendance, especially in the Sunday morning services.

2. Know the families under your charge. If they are not known to you, visit them in their homes
and make their acquaintance at once.

3. Report to the deacons in charge of your zone any problems between the member or family
and the church.

4. Observe the attendance at the services of the members of the families assigned to you. If a
regular attendee is absent, a visit or telephone call should be made to discover if there is
sickness in the home or any other reason which might require a visit by the deacons or the
pastor. Keep in touch with those who are not faithful in their attendance as regularly as you
feel is wise, in an effort to have them become active in the church life.

5. Call at the homes of the Sunday visitors during the week following their visit. The deacons
of your zone should give you the visitors' cards for this purpose.

6. Be on the lookout for new families. Visit them, or give the information to the deacons of your
zone, so that they may call.

7. Make a weekly written report to your deacons of all contacts which you have made.
Emphasize all situations where you have uncovered the need of a pastoral contact in a home.

8. When complaints are encountered, such as "The pastor has not been here at all", or "The
last time I was there nobody spoke to me", do not argue, but endeavor to pour oil on the
troubled waters. Above all, do not take sides in any situation. Share the information promptly
with your deacons or the pastor.

The deacons will record in writing each visit which they or their zone workers have made. This
note shall be made on the members' pages, so that none will be neglected.

Special information should be recorded. Such items as the religious affiliation of other persons
in the family, factors in the home situation, etc., should be noted. This information will be
helpful when the member or the zone book is transferred to another team. Each team will
receive a supply of the Deacon's Monthly Report. A report is to be filled out and given to the
watch care committee at the board meeting. This will show a record of the contacts that have
been made by the team and zone workers since the previous meeting. Make reports on time,
as this will enable the deacons constantly to be aware of their responsibility to the people in
their zone and of their team's activities.

Each team will receive a copy of the Deacon's Report to the Pastor. A report is to be filled out
and given directly to the pastor as soon as a special need for his or her services occurs or is
discovered.

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A FINAL WORD

Remember, individuals must be helped to feel that the church people are interested in them,
are concerned for their total spiritual life, and are joyful about their relationship to the church.
This effort, more than any other, will make the church strong and vital.

MEDIA MINISTRY

Many churches have found that the providing of recordings of the worship services to
members unable to attend is an appreciated ministry. One or more of the deacons may be
given responsibility for this project. The pastor, through the visitation ministry and Deacon’s
Report, identifies those persons who would like to receive recordings.

The Sunday worship service is recorded, and then, immediately after the service, sufficient
copies are made for distribution. Then the deacons, or others assigned by the deacons, take
them to the homes of the shut-ins, along with a copy of the Sunday bulletin for each. They
explain to the persons in the home how to operate the CD player. On subsequent visits, they
can pick up the CD’s for reuse. Also, it may be advisable to take the CD player to another
home, so that more than one home may use it that week.

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 Living Faith Christian Fellowship Church of God in Christ

APOLLOS MINISTRY, CELL LEADERS, MINISTERS, DEACONS AND DEACONESSES

(SAMPLE) VISITATION REPORT
(PLEASE PRINT)

Date ____________________ Name of person doing visit ____________________________

-Mail Address
Name*_____________________________________________________Date*____________
Address*____________________________________________________________________
City*_____________________________________State*___________________Zip*_______
E-Mail Address*________________________________Home Phone*(______)____________
Work Phone (_______)__________________________ Cell Phone*(______)_____________
Person who was visited ________________________________________________________
Where______________________________________________________________________
How many people attended visitation? _________

Names of people who were present at visit:

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Did spouse attend?  Yes  No
Name of spouse______________________________________________________________
Referred by _________________________________________________________________
What was the purpose of the visit? _______________________________________________
How much time was spent at the visit? __________ Was the person born again?  Yes  No
If not, did you minister salvation?  Yes  No Do you recommend another visit?  Yes  No
Do you recommend First Things First?  Yes  No
Did they respond with a positive attitude to the visit?  Yes  No
Did they say they would attend church again regularly?  Yes  No
If no, do they attend another church?  Yes  No
Where______________________________________________________________________

Please sign _________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Note: Please place reports in Deacons Ministry mail box. Any late reports will not be accepted
and you will be held accountable for not making your visit.
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 For more information about the Deacons Ministry, contact
Dr. W. Alexander (Alex) Boyd, D. Min., Senior Pastor, Founder, Chief Servant
Living Faith Christian Fellowship Church of God in Christ
2208 Summer Hill Avenue
Richmond, VA 23234

Email: info@livingfaithtoday.org
Web: www.livingfaithtoday.org

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