ISO 45001 Audit Checklist

Workplace Safety and Health Management System (WSHMS) 2020 Audit Checklist Updated 12 Dec 2021
Results
BAND S/No. Guidance notes and requirements Audit Question Auditor's Remark(s)
Yes No NA
Leadership & worker participation
1.0 WSH policy
I 1.1 WSH policy is a set of principles stated as commitments in which top management outlines the long-term Is there a documented WSH policy authorised by the top management Name of top manager who signed:
45K 5.2 direction of the organisation on WSH performance. demonstrating its commitment to provide safe and healthy working
No credit will be given to this question if the WSH policy or a part of the integrated organisational policies on conditions for the prevention of work-related injury and ill health? ___________________________
employees' well-being, had not been formally endorsed and signed off by the top management. Check for documented policy for the above requirement.
Designation:___________________
"Top management" refers to a person or group of people who directs and controls the organisation at the
highest level. Date: ________________
I 1.2 No credit to this question if items (i) and (ii) were not demonstrated in the policy. Does the WSH policy include a commitment to the following? Demonstrated commitment to:
45K 5.2 (i) to comply with legal and other requirements; (i) Yes/No
(iii) and (iv) are areas for continual improvement if they were not included in the policy. (ii) to eliminate hazards and reduce WSH risks at the workplaces; (ii) Yes/No
(iii) to have continual improvement of the WSHMS; and (iii) Yes/No
"eliminate" is to set out the organisation's aspirations to terminate WSH hazards, while not always possible (iv) to have consultation and participation of workers, and, where they (iv) Yes/No
and "reduce" is to establish process(es) for treating WSH risks in order to achieve the intended outcomes of its exist, workers' representatives.
WSHMS. Check policy for the above requirement.
Final score: /2
II 1.3 Commitment of the WSH policy should be evident to all the persons working at the workplace. WSH Policy Is the WSH policy communicated to all persons working under the control Language options of WSH Policy:
45K 5.2 shall be available in languages that are understood by majority of the nationalities at the workplace. of the organisation?
Check communication records. (1) ____________________
No credit will be given to this question if language options are not available when required.
(2) ____________________
II 1.4 Current WSH policy should be available to (external) interested parties who are suppliers, short term Is the WSH policy available to (external) interested parties appropriate? Available through:
45K 5.2 contractors, visitors, etc. Check availability of WSH policy that is open to all. dissemination
□ posting@website
Credit will be given for at least one communication methods used at the workplace.
□ posting@notice board
□ others_____________
II 1.5 The intent of this question is for the organisation to have specific commitment to address the risks and Is the WSH policy relevant and appropriate for the organisation and to the Date of WSH policy reviewed:
45K 5.2 opportunities through regular review and update of its WSH policy. specific nature of its WSH risk and opportunities?
Check for evidence on the regular review of WSH policy. ____________________
No credit will be given if review was done more than a year ago.
II 1.6 Alignment of the WSH policy and the WSH objectives (ISO 45001 Clause 6.2.1 and Questions in Element 4.0) Does the WSH policy provide an overall sense of direction and a
45K 5.2 (b) should be demonstrated. The intent of this question is to gather insights of management's commitment to framework for setting WSH objectives and guidance for day-to-day
WSH that may not have documentation readily. management actions to achieve the intended outcomes of the WSHMS?
Interview top management for the framework used.
Auditor shall interview the top management, at least the Manager level or above on the existing framework
used. No credit will be given if no such interview is carried out during the audit.
Final score: /4
III 1.7 Auditor should check for linkage/references to QMS, EMS, contractor management, training policy, Is the WSH policy linked with other policy documents of the organisation?
procurement policy, or HR policy, etc for determining these documents are aligned and integrated. Check documents for evidence that WSH policy is a reference and
framework for other policies.
Credit is given to this question if the organisation's management system had been certified to ISO 9001 and
ISO 45001, or equivalent.
Final score: /1
2.0 Organisational roles, responsibilities and authorities
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Yes No NA
I 2.1 All job positions, whether direct hires or contract workers at the workplace should have their roles, Are there processes for assigning the responsibilities and authorities for
45K 5.3 responsibilities and authorities with regards to the WSHMS stated clearly. E.g. Security personnel may be all job holders (or occupations) at all levels of their roles in the WSHMS of
outsourced but they have important WSH roles, responsibilities and authorities for movement of people, the organisation?
equipment and materials at the gates. Check for roles, responsibilities and authorities of job titles based on the
Organisational Chart.
General statement such as 'safety and health is everybody responsibility' would not meet the intent of this
question. Hence, specific statements on roles, responsibilities and authorities should be established for job
holders who have significant part of the WSHMS at all levels.
Final score: /1
II 2.2 WSH organisation should be established reflecting the current strength and resource for maintaining the Is there a WSH organisation chart established for the roles and WSH Manager: _________
45K 5.3 WSHMS at the workplace. responsibilities at the workplace? WSH Officer: _________
Check the Organisation Chart. WSH Coordinator: ______
Others: ______
Total: ______
II 2.3 Line management refers to the supervisors, engineers, architects, section managers, etc who have direct Are WSH responsibilities and authorities within the WSHMS
45K 5.3 control on how work activities can be carried out safely and they have to assume full responsibility and communicated to all relevant line managers for those aspects which they
accountability for those aspects of the WSH management system. Documented information shall be have control of?
maintained for effective communication. Check documented information on WSH responsibilities and authorities.
II 2.4 At least 70% of the employees interviewed had confirmed that there were top management visibility and Are leadership and commitment visibly demonstrated by top management No of positive responses: _________
45K 5.2 support of the WSHMS. They confirmed that top management was committed to provide a safe and healthy in leading, directing and promoting a WSH culture that supports the
workplace for all. intended outcomes of the WSHMS? No of interviewed/verified:_________
Interview at least 3 workers for top management visibility.
%: _________
II 2.5 Typically, employees' performance appraisal should be done at least once a year. Are criteria on WSH performance of every individual direct employee
based on the roles, responsibilities and authorities in their job description
However, such records could be confidential and auditors may have to verify this question via interview at and any other WSH performance indicators included in employees'
least 3 employees who are direct hires. performance appraisal?
Sample at least 3 performance appraisal reports.
Final score: /4
III 2.6 Are the rights of an employee refusal to work due to WSH hazards or
45K 5.4 risks without reprisals or punishment defined clearly in the WSHMS?
Check if procedures and/or documentation.

III 2.7 This is a paradigm shift to ensure that safety and health is a 'line responsibility' with the support from the top Does the organisation hold both the top and the designated line
45K 5.3 management, as well as WSH personnel who is/are supporting them on a 'staff' function. management responsible and accountable at their level, for the
implementation of the required operational controls?
Such line responsibility can be demonstrated by ownership of RA/RM and establishment of SOP/SWP, Check line management involvement in RA/RM, Operational control, etc.
checking and monitoring conformity to requirements, and accountability when non-compliance occurred.
Auditor(s) should assess the RA/RM processes, WSH inspection results, and incident / NC investigation and
make a judgement on this question.
Final score: /2
Planning
3.0 Action to address risks, opportunities, legal & other requirements
Hazard identification, assessment of OS&H risks & Opportunities, Legal & other requirements
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Yes No NA
I 3.1 The process(es) shall be ongoing, proactive and take into account, but not be limited to: Does the organisation has a risk management that includes
45K 6.1.2.1 a) how work is organised, social factors (including workload, work hours, victimisation, harassment and comprehensive hazard identification of all WSH hazards?
bullying), leadership and the culture in the organisation; Check processes for evidence.
b) routine and non-routine activities and situations, including hazards arising from: (1) infrastructure,
equipment, materials, substances and the physical conditions of the workplace; (2) product and service
design, research, development, testing, production, assembly, construction, service delivery, maintenance and
disposal; (3) human factors; (4) how the work is performed;
c) past relevant incidents, internal or external to the organisation, including emergencies, and their causes;
d) potential emergency situations; including situations arising from outbreaks of infectious disease(s)
e) people, including consideration of: (1) those with access to the workplace and their activities, including
workers, contractors, visitors and other persons; (2) those in the vicinity of the workplace who can be affected
by the activities of the organisation; 3) workers at a location not under the direct control of the organization;
f) other issues, including consideration of: (1) the design of work areas, processes, installations,
machinery/equipment, operating procedures and work organisation, including their adaptation to the needs
and capabilities of the workers involved; (2) situations occurring in the vicinity of the workplace caused by
work-related activities under the control of the organisation; (3) situations not controlled by the organisation
and occurring in the vicinity of the workplace that can cause injury and ill-health to persons in the workplace;
g) actual or proposed changes in organisation, operations, processes, activities and the WSHMS; and
h) changes in knowledge of, and information about, hazards.
Items b), c), d), e), f) and g) shall be in place for credit to be given. Items a) and h) are potential areas for
continual improvement as best practices.
I 3.2. Opportunities in this question refer to improvement areas arising from work activities, work organisation and Are there process(es) for identifying improvement opportunities, including
45K 6.1.2.3 work environment to workers through which hazards were eliminated and/or WSH risk were reduced. risk assessment by relevant personnel to take into account new hazards
or control measures arising from various elements within the WSHMS?
Opportunities that could improve WSH performance exist in most of the safety and health functions such as Check process(es) for the above requirement.
inspections, internal audit, workplace noise/illumination/ventilation study, etc. As minimum, improvement
opportunities should be tapped and explored to its fullest upon incidents that have occurred at the workplace,
including near misses. (ISO Clause 10.2)
RA should be applied on such improvement opportunities before a management decision is made to have
company-wide implementation of the new changes to work processes, work organisation and work
environment to workers.
I 3.3 Other opportunities may include (1) adopting new technologies, (2) embarking on WSH culture building Are processes in place for the identification of other opportunities prior to
45K 6.1.2.3 initiatives, (3) benchmarking of WSH performance with other organisations, (4) improving the process(es) for implementing the new programmes/control measures alleged that can
workers consultation and participation, etc. improve the WSHMS?
Check for opportunities explored and adopted.
I 3.4 Relevant legal requirements may include: WSH Act and its subsidiary legislations Are there procedures for identifying and accessing legal and other WSH
45K 6.1.3 Fire Safety Act requirements (e.g. codes of practice) that are applicable and up-to-date?
COVID-19 (Temporary Measures) Act 2020 & any similar prevailing legal requirements applicable at the time Check procedures for evidence.
of audit
Other requirements may include: Approved Code of Practices

Applicable Eswatini Standards
Applicable requirements from stakeholders & authorities
Corporate or outsource service provider may be engaged for such system. Regular notification to a
designated person should be in place at the workplace.
Final score: /4
II 3.5 All work activities that are ongoing at the time of audit shall be included in the risk register. If the coverage of Is there a risk register kept at the workplace?
RMCP the RA is inadequate, no credit shall be given. Check documents for evidence?
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Yes No NA
II 3.6 All RA team members should attend appropriate RA/RM training matching to their roles in the team. Every RM Does the workplace has trained RA/RM team leader on Risk
RMCP team shall have at least 25% of the member trained on RA/RM. Management to do Risk Assessment?
Check for training records of the Risk assessment/ Risk management
Specific RM training will be required if unique RA methodologies are adopted, i.e. HAZOP, Bowtie, etc. team leader.
II 3.7 Detailed RA shall be carried out on safety and health hazards associated with routine or non-routine activities Is RA conducted for all the work activities at the workplaces with SWP
45K 6.1.2.2 at the workplace. and control measures derived from the RA process, whether routine or
RMCP
non-routine that includes the following?
Refer to RMCP for more details. - dated and signed by the RA team;
- site specific and relevant to the work;
- comprehensive (i.e. includes the required steps associated with the
work);
- identify all foreseeable risks and hazards associated with the work; and
- hierarchy of risk controls followed in the RA for critical activities.
Verify at least 3 current on-site activities with their documents.
II 3.8 Detailed RA shall be carried out on safety and health hazards associated with routine or non-routine activities Is the person(s) assigned for RA implementation acknowledge and lead
45K 6.1.2.2 at the workplace. the implementation of the control measure or SWP specified in the RA?
RMCP
Verify at least 3 risk assessments for evidence.
Refer to RMCP for quality RA/SWP.
II 3.9 Detailed RA shall be carried out on safety and health hazards associated with routine or non-routine activities Is the RA communicated to workers involved and are they able to state
at the workplace. out the control measures for controlling hazards for the activity they are
involved in?
Refer to RMCP for quality RA/SWP. Interview at least 1 worker of each risk assessment sampled.
II 3.10 Impact assessment refers to any in-depth study of an opportunity presented before the organisation tapping Are impact assessments conducted for other opportunities for the Impact assessment done on:
45K 6.1.2.3 on the opportunity. It may follow other study methodologies for the intended outcome(s), i.e. for making workplace's WSHMS?
management decision for realisation on the opportunities presented. It should be noted that a negative Check document for evidence. _____________________________
decision is not uncommon by the management.
Date of assessment: _____________________
Impact assessment methodologies include Strength-Weakness-Opportunity-Threat (SWOT), Cost-Benefit
Analysis (CBA), Structured Checklist, What-if analysis, etc that are usually done through a team approach.
Impact assessment done more than 3 years ago will not meet the intent of this question.
II 3.11 Examples include forklift operator, crane operator, lifting crew, scaffold crew, etc. Are all relevant legislative requirements in the prevailing WSH regulations,
45K 6.1.3 training and competency adhered to?
This question links to Element 6, Question 6.2 (ISO Clause 7.2 - Competence). Refer to Question 6.2. Check for an updated list of statutory training requirements and sample 3
records for evidence of compliance.
II 3.12 Auditor must be familiar with the specific legal and other requirements when conducting the verification Are the latest legal and WSH requirements communicated to all relevant
45K 6.1.3 interviews. personnel (e.g. direct employees, sub-contractor, suppliers, consultants)
E.g., Painter /Cleaner -- SDS, chemical labelling, and are the said personnel aware of such requirements?
Scaffold supervisor -- weekly inspection, scaffold register, SWL for working platform, etc. Interview minimum 2 direct employees and 1 sub-contractor (or 1 other
Manager -- permit-to-work, WSH committee meeting, incident investigation, etc. relevant personnel) for evidence on the above requirements.
Mandatory WSH requirement could be refreshed based on information available in newspaper, circulars,
bulletin and WSH alerts. Occupier could have a communication system to share such up-to-date information
through email, meetings, social media platform, etc.
Planning of actions on OH&S risks, opportunities & legal/other requirements

II 3.13 Auditors should verify that action plans are formulated to incorporate the legal requirements into the WSHMS Are legal obligations taken into account in the SWP and other control
45K 6.1.4 as per SWP-SOP, checklists, in-house rules & regulations, training, ERP, health & hygiene controls, etc. measures stated in the risk assessment for the critical work activities?
Sample at least 3 risk assessment for evidence.
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II 3.14 Company may capitalise improvement opportunities to enhance its WSH performance and WSHMS when Does the project implement or has formulated action plans to integrate
45K 6.1.4 technological options, financial assistance, and/or existing industry-led programmes, i.e. bizSAFE, opportunities that have been identified and evaluated as appropriate for
CultureSAFE, WSH Advocates, Total WSH are assessed and evaluated as appropriate for adoption. better WSHMS and performance?
Check action plans aimed at opportunities identified.
Final score: 0/10
Hazard identification, assessment of OS&H risks & Opportunities, Legal & other requirements
III 3.15 Employee participation and consultation are proven ways to foster greater WSH ownership and in turn create Are formal programme(s) being explored, assessed and implemented for Formal programme implemented for fostering employee
45K 5.4 a sustainable WSH performance. improving the WSHMS through enhanced employee participation and participation:
consultation on assessment of WSH risk and opportunity in the WSHMS?
Auditor shall ensure that a formal employee participation programme, i.e. WSH Advocate Programme by the Check document for evidence. _____________________________
WSH Council or equivalent [ISO 10018:2020], has been implemented before credit is given to this question. _____________________________
III 3.16 Credit can be given if the company had embarked on the Total WSH programme following comprehensive Are general well-being of the workers, social factors (including workload,
TWSH guidelines and initiatives, e.g. those that published by the WSH Council. work hours, victimisation, harassment and bullying) incorporated in the
45K 6.1.2.1 a)
hazard identification and risk assessment as a basis for the workplace's
WSHMS?
Check documents for evidence.
Planning of actions on OH&S risks, opportunities & legal/other requirements

III 3.17 The effectiveness of the action plans shall be monitored and verified regularly. Are modification made immediately when action plans and the controls
45K 6.1.4 are found deficient in meeting their intents of risk assessment, legal
compliance, or opportunity maximisation?
Check 3 areas of deficiencies (inspection records / complaints / incident
records) and verify site condition for the above requirement.
Final score: /3
4.0 WSH Objectives & Planning to achieve them

WSH Objectives
I 4.1 Objectives are established to maintain and/or improve WSH performance. Objectives can be integrated with Are WSH objectives documented for the workplace? Objective(s) to maintain and/or improve WSH
45K 6.2.1 other business objectives and should be set at relevant functions and levels. Verify documented WSH objectives. performance:
The measurement of WSH objectives can be qualitative or quantitative such as those obtained from __________________________
performance monitoring, surveys, interviews focus group discussion and/or observations.
__________________________
Auditors shall evaluate the objectives and comment on them as appropriate.
I 4.2 The intent of this question is to ensure that performance objectives which are specific, measurable, attainable, Are the established objectives measurable and consistent with the WSH Objective(s) to improve WSH performance:
45K 6.2.1 realistic, and time-bounded exist and that they are oriented to identify work and initiatives for continual policy to achieve continual improvement? __________________________
improvement in the WSHMS.
Verify documentation for evidence on the above requirement. __________________________
Using reduction in injury rates alone does not meet the intent of this question.
I 4.3 Credit will not be given if Questions 3.13, & 3.14 (ref to Clause 6.1.4 - Planning action) do not have 'YES' Does the organisation take into account applicable requirements, the
45K 6.2.1 answers. results of the assessment of risk and opportunities while establishing and
(Note: Even these two questions are scored, this question may not be scored if the Objective(s) is/are reviewing the objectives?
inappropriately set.) Verify documentation for evidence on the above requirement.
Planning to achieve WSH objectives

I 4.4 Typically, an action plan relevant to the organisation with specific initiatives and WSH programme's element Are WSH management programme(s) planned, implemented and WSH management programmes focused were:
45K 6.2.2 will meet the intent of this question. monitored?
Verify documentation for evidence on the above requirement. 1) ______________________
2) ______________________
Final score: /4
WSH Objectives
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Yes No NA
II 4.5 Credit will not be given if Question 4.3 is not scored. Are the established objectives monitored and updated as appropriate
45K 6.2.1 based on statistics or facts?
Verify documentation for evidence on the above requirement.
II 4.6 Auditors shall examine the communication media used and adopted at the workplace to encourage concerted Have the WSH goals and objectives been cited in annual reports, action
efforts toward the common WSH goals and objectives. plans, personnel performance review criteria, and other relevant
documents?
Other relevant documents may include posting on bulletin board, site's induction training slides, etc. Verify documentation for evidence on the above requirement.

II 4.7 Auditor shall check adequately on the management programme pertaining to 'What', 'Who', 'When', and 'How Does the WSH management programme(s) include what will be done,
45K 6.2.2 to track completion'. who will be responsible, when it will be completed and the performance
indicators for monitoring?
Action plans that are derived from the Question nos 3.13 and 3.14 only, does not meet the intent of this Verify documentation for evidence on the above requirement.
question which may include specific WSH management programme(s) to the WSHMS for continual
improvement.
II 4.8 Budget may include other resources such as manpower, technology and equipment support, etc. Does the organisation setup a safety budget to achieve the intended
WSH objectives?
Verify documentation for evidence on the above requirement
II 4.9 The intent of this question is to have management programme(s) aligned with the WSH objectives so that Are the WSH management programme(s) made known and available to
45K 6.2.2 specific work and initiatives will be carried out at relevant functions and levels to improve the WSHMS and its all relevant personnel for implementation?
performance. Check for documentation and Interview relevant personnel for inputs and
Physical display for evidence.
Auditors shall examine the communication media used and adopted at the workplace to encourage
participation in the WSH programmes toward the common WSH goals and objectives.
Final score: /5
WSH Objectives
III 4.10 This is most relevant to continual improvement objectives that are established and scored under Question Does the organisaton record the background and reasons for setting up
nos. 3.14 and 4.5. the WSH objectives?
Verify documentation for evidence on the above requirement.
Credit can still be given if background and reason for setting up the WSH objectives are available even when (e.g. check management review minutes; WSH committee minutes;
Question nos. 3.14 and 4.5 are not scored. reference from WSHMS manual; corporate direction; client inputs, etc.)
III 4.11 The organisation shall provide: In establishing the WSH objectives, does the organisation consider &
45K 5.4 - mechanisms, time, training and resources required for consultation; consult inputs from employee, contractors or interested parties?
- timely access to relevant information about the WSHMS; and Verify documentation for evidence on the above requirement.
- effective channels for consultation.
Credit can be given if WSH objectives and the current WSH management programmes are included in the
WSH induction training for all employee at the workplace.

III 4.12 Company should be proactive in making changes to its WSH programmes through regular monitoring and If objectives are not met, does the organisation re-establish the WSH
45K 6.2.2 updating. This question is dealing with action plans that are different from Question 3.17. management programme(s) and implement it to achieve the set
objectives?
Credit will be given if WSH objectives are or expected to being met at the time of audit. Verify documentation for evidence on the above requirement.
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Yes No NA
III 4.13 The organisation shall provide: Are employees from various functions and levels of the company active in
45K 6.2.2 - mechanisms, time, training and resources that encourage employee participation; participating and implementing the WSH management programme(s)?
- relevant parts of the WSHMS for employee participation; and
- effective platforms for employee participation. Verify documentation for evidence on the above requirement.
Credit can be given if worker representatives in the WSH Committee are active in carrying out their duties and
function as committee members. Credit may be given if other platforms for employee participation are evident
and in practice.
Final score: /4
Support
5.0 Resources
I 5.1 Examples of "resources" include: Is there a systematic approach to determine and provide necessary
45K 7.1 - human resources resources for the establishment, implementation, maintenance and
- safety and health budget and disbursement continual improvement of the WSH management system? (Amount of
- adequate number of safety and health personnel resources needed must be clearly identified)
- training facilities Check documentation for clear identification of resources.
- team building
- safety and health devices
Final score: /1
II 5.2 Refer to Question 5.1 for the examples given. Are resources required to maintain the WSH management system met?
45K 7.1 Check document for evidence / Interview designated personnel for inputs.
II 5.3 Management's commitment to WSHMS will be well demonstrated in constant monitoring of the resources to Are the amount of resources being monitored and provided to meet the
45K 7.1 meet the changing needs and requirements of the WSHMS. increased demands to the project's WSHMS?
Check documentations or reports and check if the resources are available
Auditors should identify examples of resources stated in 5.1, compare the demand 6 months ago, and assess to the project and interview min 3 personnel / committee members for
whether additional resources were provided to meet the increased demands. verification.
II 5.4 Examples of "support" can include, but are not limited to: Were adequate support and resources given by the management to deal
45K 7.1 - interpreters for the workers with hazards at the workplace or contributing factors resulting in non-
- management chairing incident investigation/review meetings conformities or incidents?
- involvement of the line management Sample at least 3 cases for the above requirement.
Examples of "resources" include, but not limited to:

- Technical and physical improvement
- Subject matter experts and evaluations
II 5.5 Outsourcing is different from subcontracting although the line between the two is often blur. Generally, Are adequate controls in place for functions or process(es) that are
45K 8.1.4.3 outsourcing refers to processes that could be performed by internal staff and resources but are transferred to outsourced to external parties to complement the resources needed for
external parties so that internal staff and resources are reserved for other key tasks. Examples include internal the WSHMS?
audit of WSHMS, WSH inspections, WSH training, investigations of major incidents etc. Check the outsourced functions or processes.
Refer to ISO 45001 Annex A.8.1.4.3 for more details on outsourcing.
This question can be scored 'Not Applicable' if there is no outsourcing of any functions or processes of the
WSHMS for the workplace.
Final score: /4
III 5.6 New technology and innovation adopted and/or piloted more than 3 years ago will not meet the intent of this Does the company adopt new technologies or innovation for their work New technology/innovation adopted in past 3 years:
question. E.g. e-Permit-to-work system, CCTV monitoring system, data logger for safe crane operation, processes to enhance WSH practices?
innovative communication platforms, integrated business performance reporting system that include WSH, Check for evidence. __________________________
etc.
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III 5.7 Auditor shall verify the improvement areas and provide feedback in the SHMS audit report as appropriate. Did the new technologies or innovation adopted for the work processes Improvement made on:
result in the improvement of WSH practices?
Check for evidence __________________________
Final score: /2
6.0 Competence
I 6.1 Training need assessment (TNA) is a typical effort that organisation could identify suitable training that match Does the workplace identify the qualification (in terms of education),
45K 7.2 with its WSH risks and its WSH management system. It shall provide training or take other action to meet operational skill, knowledge and/or WSH training and experience required
these needs, evaluate the effectiveness of the training or action taken, and retain associated records. for the persons/workers applicable to the work processes?
Check for procedures.
I 6.2 No credit to this question if Question 3.11 did not score a "Yes" response. Are re-training identified and provided to persons/workers so that they Credit given to Q3.11: YES / NO
45K 6.1.3 have the competency to deal with the WSH risks at work?
Check for re-training or refresher training requirements at the workplace.
Final score: /2
II 6.3 Competence is built on qualification (or basic education), training, and experience. Hence, this is additional Is there process to evaluate competency of the persons/workers by: At least one method was used:
45K 7.2 c) effort on top of the skill, knowledge and WSH training already attended by the employees. (i) written or oral examination, or i) YES / NO, or
(ii) practical demonstration, or ii) YES / NO, or
No credit will be given if only training records are kept. (iii) observation of behaviour change over time. iii) YES / NO
Check process for evidence.
II 6.4 All mandatory training records must be available and meeting the requirements. Are competency records maintained?
45K 7.2 d) Check for evidence.
II 6.5 Current training plan and budget for the employees at the workplace should be in place. Is there a training plan in place to address the WSH competency of
45K 7.2 c) individual function?
Training plan refers to the provision of relevant training to address the worker's competence at the workplace. Check for evidence.
It should indicate the type of training (whether in-house or external) for targeted individuals and the projected
training date(s).
II 6.6 This question is scored based on interview of 3 persons. Are the persons performing tasks impacting WSH, competent in terms of Indicate the job positions of the workers interviewed:
education, training and/or experience? 1) _______________________
Interview at least 3 site personnel (including subcontractor staff if
available) to see if they are competent for their assigned work, in terms of 2) _______________________
education, training or experience.
3) _______________________
II 6.7 It should be applied for both in-house and external courses. Do the training materials or records assess individual's capacities such as
literacy and language skills?
Check training materials or records for evidence.
II 6.8 The organisation shall determine refresher training based on WSH alerts, new processes or new information. Is/Are there any refresher training(s) for workers (excluding mandatory Refresher training on:
refresher training)?
Verify records for evidence. ________________________
Final score: /6
III 6.9 No credit if less than 50% of the formal committee members had attended the formal WSH committee Are formal WSH trainings given to WSH Committee members so that they No. of formal WSH committee
members course or equivalent conducted by LSP/ATO. have basic understanding and knowledge of the functions of the WSH members:__________________
Auditor shall take note of the change to the committee members due to dynamic nature of the changing committee? No. of them trained:___________
workforce in the construction industry. Check the training records of WSH Committee Members. Percentage:_______________%
Committee members can contribute more effectively if they are properly trained and given the management
support.
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Yes No NA
III 6.10 Top management refer to Directors, Managers, or any equivalent. Are top management trained in WSH management system to enable WSH MS or related training by Top Management:
them to champion the WSH review and improvements?
Acceptable training to this question include courses on: bizSAFE Level 4, WSH auditing, ISO 45001, Total _________________________
WSH, WSH culture building related, Total quality management, etc. Check training records for top management.
_________________________
Final score: /2
7.0 Awareness
I 7.1 Organisation should ensure persons working in the workplace are aware of WSH issues e.g. the WSH policy Are there practices / process(es) in place to make persons working in the
45K 7.3 and WSH objectives, WSH performance, WSH rules and regulations, lessons learnt from incidents, WSH workplace aware of WSH issues from their work / roles?
risks, etc. Check for practices/process(es) for evidence.
Final score: /1
II 7.2 All supervisors / workers shall undergo in-house safety induction training before they are allowed to Are there WSH induction training for new employees or personnel on the
45K 7.3 commence work. The training programme shall include the safe work practices and in-house safety rules and new job scope to ensure that they are familiar with the necessary risk
regulations. controls before they start work at the workplace?
Sample at least 3 records for induction training.
II 7.3 Auditors should check for the subsequent evaluation of the effectiveness of the training (i.e. supervisor After WSH induction training has been conducted, is there a follow-up on-
conduct review/feedback after one month of training), and not the assessment component that comes with the the-job evaluation of the effectiveness of the training?
training. Check for evidence of a follow-up evaluation of the effectiveness of
training and interview site supervisors for confirmation.
II 7.4 Active WSH promotional activities should be organised with a specific theme or focus on WSH concerns at Are WSH promotion activities conducted that aimed to enhance WSH Last WSH promotion on:
regular intervals. awareness and WSH outcomes?
Check records of WSH promotions. ____________________________
II 7.5 A mechanism shall be implemented at the workplace for employees with OSH concerns and observations to Are employees aware of their right for refusal to work due to WSH
45K 7.3 (f) share to the appropriate person(s) without fear of reprisal. hazards or risks present at the workplace or work tasks that they are
involved in?
Check processes involved and interview employees.
Final score: /4
III 7.6 Prizes given to safety quiz, games, lucky draws without linking to WSH performance will not meet the intent of Does the organisation implement procedure to recognise, acknowledge
this question. and reward individuals and teams with good WSH performance?
Check for evidence to see if recognition, acknowledgement and rewarding
system is established and implemented for WSH performance and
interview WSH Committee members for verification.
Final score: /1
8.0 Communication
I 8.1 The Occupier shall set up a WSH committee addressing WSH concerns and work jointly to ensure a safe and Does the workplace has a WSH committee formed and working with
45K 5.4 e) 1 healthy working environment for all personnel. The committee shall include: adequate worker participation for addressing WHS issues jointly?
45K 7.4.1
WSH Committee
- the chairman who shall be competent to perform such role; Check for process(es).
Reg. - the secretary who shall be the WSH Officer; and
- sufficient representatives from all trades to ensure all aspects of the work operations are adequately
covered.
I 8.2 Organisation should actively collect and obtain WSH Circular, WSH bulletin, WSH Alert and other relevant Does the organisation has procedures for receiving, documenting and
45K 7.4.2 information so that it can be shared and communicated within the organisation for lessons learnt and updated responding to relevant communications on WSH hazards and WSH
on issues and happenings within the industry. management system from external interested parties?
Check for process(es).
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I 8.3 Communication between the various levels and various functions of the organisation shall include information Does the internal communication process(es) include employee □ Hazard ID:
45K 5.4 e) 2 on: participation on the identification of hazards/opportunities with the __________________________
- concerning the identification of hazards and risks (e.g. Information on process flows, material in use, associated risks and the impact optimisation measures for the
equipment specifications and observation of work practices) workplaces?
- relating to process in eliminating WSH hazards and risks (e.g. status reports showing progress of projects Check for process(es). □ Opportunity ID:
that have been completed or are underway) __________________________
- WSH and other opportunities to WSH management system
- Changes to the WSH management system □ Follow-up actions:
- Optimisation measures with regard to the hazards and opportunities. _________________________
Programmes for hazard reporting, improvement suggestions scheme and/or equivalent ongoing scheme shall
be adopted as platform(s) that encourage employee participation. At least one of them shall be in place for
credit to be given.
I 8.4 With regards to its WSH hazards and WSH management system, the organisation shall establish, implement Does the organisation has process(es) for communication of WSH
45K 7.4.3 and maintain process(es) for communication with contractors and other visitors to the workplace on WSH hazards, WSH management system and WSH performance levels with
hazards and risk associated with the work to be performed and their WSH performance level. contractors, other visitors and affected external parties of the workplaces?
Check for procedures.
I 8.5 For visitors, communication can include warning signs and security barriers, as well as verbal or written Does communication to visitors include WSH requirements relevant to
communication. Information that should be communicated includes: their visits such as PPE that needs to be worn, traffic controls, access
- WSH requirements relevant to their visit controls, escort requirements, and responses to alarms cum evacuation
- evacuation procedures and responses to alarms procedures?
- traffic controls Check for process(es).
- access controls and escort requirements
- any PPE that needs to be worn (e.g. safety glasses).
Final score: /5
II 8.6 The Occupier shall provide, erect and maintain safety bulletin boards at suitable locations for display of safety Are safety bulletin boards with current and relevant WSH information Bulletin boards found at:
information such as safety policy, safety news, safety posters and other safety promotional materials. provided and maintained at suitable locations? __________________________
Check bulletin or notice boards. __________________________
Auditors shall check if numbers are sufficient and board(s) is/are suitably located.
II 8.7 Occupier should encourage employee participation and consultation for better WSH outcomes for the Are all WSH committee meetings held monthly with prepared agenda, All required meetings held: YES / NO
WSH Committee workplace via the WSH committee. Areas for collaboration are not limited to inspection, investigation of active discussion and timely circulation of minutes of meeting in order to
Reg
incident, WSH promotion, health & hygiene monitoring, innovation projects, etc. facilitate employee participation and consultation for better WSH Adequate coverage recorded in minutes: YES / NO
outcomes?
Auditor shall review at least two (2) Minutes of WSH committee meetings for evidence on employee Check at least 2 WSH Committee's minutes of meetings.
participation and consultation via the WSH committee channel.
II 8.8 No credit if majority of the workers, including regular contractors do not have toolbox talks or take part in the Are toolbox talks or mass assemblies conducted at least weekly to
45K 7.4.2 mass assemblies. broadcast WSH messages and presentations to all personnel at the
workplace?
Check records of toolbox talks or meetings.
II 8.9 "Safety Time Out" (STO), is a planned event where organisations take time off from their routine operations to Are "Safety Time-Out" carried out as a means to communicate the Date of last STO held:
45K 7.4.2 take stock and review a particular work or WSH system to ensure safe operations. important WSH messages for increasing WSH awareness and
commitment at the workplace? _________________________
Credit will not be given if the workplace had encountered a reportable accident and/or dangerous occurrence Check records of Safety Time-Out.
but no STO conducted within a week.
No credit will be given if the WSH Committee Chairman did not lead the STO.
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II 8.10 Convenience channels should be created and managed so that WSH concerns and other issues concerning Are contact hotline or email address prominently displayed and managed Display at:_________________
the external stakeholders could be addressed timely within the organisation and not allowed to be escalated so that external stakeholders could raise any WSH concerns to the
externally. workplace?
Check records for such evidence.
II 8.11 The organisation shall have dedicated public relations officer and/or staff assigned to deal with external Does the organisation communicate to the external stakeholders at least Date of last external communication:
45K 7.4.3 stakeholders. quarterly who might be adversely impacted by their operations?
Credit will not be given if the vast majority of the external stakeholders (neighbouring estate, workplaces, etc.) Check communication records such evidence. __________________________
are not identified and documented for reaching out by the organisation. WSH and environmental issues could
be noise, dust, vibration, traffic flow, vehicle movement, property damage to surrounding areas, etc.
Credit will not be given if such external communication was made more than six month ago.
This question can be scored 'Not Applicable' when there are no neighbouring external stakeholders.
Final score: /6
III 8.12 Safe behavioural modifications require constant reminders and campaigns targeted at specific safe Are WSH campaigns organised with central theme at least once in every Last campaign theme:
behaviours for employees at all levels. Theme campaign should be communicated through a variety of 6 months?
channels and must involve at least six (6) of the items indicated below: Check for campaign last organised. __________________________
- Safety talks - Banners
- Posters - Contest or competitions Date: _____________________
- Memos from Sr management - Related field observations
- Articles in safety bulletins, prints - Special related inspection or tours
- Guest speakers - Video/film presentation
- Distribution of pamphlets or flyers - External communications
Central theme could be selected based on seasonal climate, critical construction operation, accident trends,
WSHC-led campaign, etc.
No credit is given if top management did not participate in the WSH campaign.
III 8.13 Presentation by non-WSH personnel is a good way to solicit employee participation in WSH actively. Are effectiveness of toolbox meetings or morning assembly being
Managers, engineers, supervisors including contractor's representatives should be encouraged and scheduled monitored at least quarterly?
to present WSH topics that they are familiar with and/or responsible for their implementation. Check records of such quarterly reports or results.
Effectiveness measures of toolbox meeting may include attendance of contractor workers and own staff;
feedbacks gathered, variety of WSH topics covered, etc.
Final score: /2
9.0 Documented information

General
I 9.1 When determining the scope of WSHMS, the organisation shall: Are the WSHMS documentation and its scope maintained in a suitable
45K 4.3 a) consider the external and internal issues that are relevant to its purpose and its ability to achieve the medium that ensures it is adequately understood and effectively and
45K 7.5.1
intended outcome(s) of its WSHMS; efficiently operated?
b) take into account the requirements pertaining to needs and expectations of workers and other interested Check if WSHMS Manual and information are available in suitable format.
parties; and
c) take into account the nature of the work that can impact the organisation's WSH performance.
Credit will not be given if any of the 3 considerations is missing in determining the Scope of its WSHMS.
I 9.2 Documented information includes: Are there established and maintained processes for the identification,
45K 7.5.1 - documents that are known as work manual, procedures, work instruction, directives, etc providing the storage, protection, retrieval, retention and disposal of documented
specification and criteria for desired WSH outcome(s), and information?
- record and evident for the execution of the various WSH control measures such as competency, Check for relevant processes for evidence.
communication, inspection, audit, maintenance, management review, emergency drills/exercises, etc.
Creating and updating

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I 9.3 Processes shall include features on: document title, date(s), author, document numbering system, document's Are there processes established and maintained for creating WSH
45K 7.5.2 structure, media used, and approving party(ies) for both initial release and revision. documents with specific identification, description, format, and the review /
approval authority?
Check for relevant processes for evidence.
Control of documented information

I 9.4 The organisation shall establish, implement and maintain a procedure(s) for the identification, storage, Are processes established for protection of WSH records, retention
45K 7.5.3 protection, retrieval, retention and disposal of records. timeframe(s) and disposition methods?
Check for relevant processes for evidence.
I 9.5 The organisation shall develop and maintain a document and record management system that supports Do the processes in Question nos. 9.2. & 9.3 specify the manner in which
45K 7.5.3 WSHMS formulation, implementation, and evaluation activities. confidential / relevant information contained in documents and records
are controlled and/or disseminated throughout the organisation?
The processes (or procedures) should take into account of storage, access, disposal, and back-up Check processes for evidence.
requirements when dealing with such documents and records.
Confidential documents and records can include eg. employee's medical record and personal data, medical
claims, performance appraisal reports, etc.
Final score: /5
General
II 9.6 WSH documents may include, but not limited to: Do the processes in Question 9.3 clearly define which WSH documents
45K 4.3 a) WSH Policy (Q1.1, ISO 45001 c5.2) are required and maintained that ensure the minimum coverage of the
□ All WSH documents in place
b) WSH organisational roles, responsibilities and authorities (Q2.1, ISO 45001 c5.3) WSHMS at the workplace?
c) RA methodology(ies) and criteria on risk & opportunities (Q3.1~3.3, ISO 45001 c6.1.2.2) Verify adequacy of WSHMS documentation. WSH documents to be developed or improved:
d) Training processes and competency requirements (Q6.1~6.8, ISO 45001 c7.2)
e) Communication process(es), both internal and external (Q8.1~8.4, ISO 45001 c7.4) __________________________
f) Operational planning and control processes (Q10.1~1045, ISO 45001 c8.1.1 & c8.1.2)
g) Management of change (Q10.5, ISO 45001 c8.1.3) __________________________
h) Procurement on products and services (Q13.1, ISO 45001 c8.1.4.1)
i) Management of contractors (Q13.2, ISO 45001 c8.1.4.2) __________________________
j) Procurement on outsourcing (ISO 45001 c8.1.4.3)
k) Emergency response plan(s) and procedure(s) (Q14.1~14.9, ISO 45001 c8.2) __________________________
l) Process(es) for monitoring, measurement, analysis and performance evaluation (Q15.1~15.7, ISO 45001
c9.1.1)
No credit will be given if less than 8 of the above WSH documents are in place at the workplace.
WSH documents and record should be verified and checked when those elements are being audited.
Questions 9.6 & 9.7 aim to total up the documentation efforts on WSH documents and WSH records.
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II 9.7 WSH records that can demonstrate conformance to the requirements include: Do the processes in Question 9.4 clearly define which WSH record (or WSH records that need improvement:
45K 7.5.1 - Opportunities & hazard identification, risk assessment and proposed control actions, (Q3.1~3.14, ISO 45001 c6.1.2.1, evidence) are maintained and available demonstrating the implementation
c6.1.2.2, c6.1.2.3, & c6.1.4) of such controls and/or programmes at the workplace? _________________________
- Records of the evaluation of compliance with legal and other requirements, (Q3.12~3.14, ISO 45001 c6.1.3 & c6.1.4) Sample and verify adequacy of the WSH record kept at each element.
- WSH Objectives & action plans (Q4.5~4.10, ISO 45001 c6.2.1 & c6.2.2) _________________________
- Training and associated records that support evaluations of competence (Q6.3~6.8, ISO 45001 c7.2)
- Minutes of WSH Committee meeting, participation and consultation reports (Q8.7, ISO 45001 c5.4 & c7.4.1) _________________________
- Records of toolbox meetings, presentations at Mass Assembly, etc (Q8.8, ISO 45001 c7.4.2)
- Various records of safety controls, e.g. P-T-W, scaffold checks, PE design/COS, etc (All Q10 & Q11, ISO 45001 c8.1)
- Reports of emergency drill / exercises (Q14.1~14.8, ISO 45001 c8.2) _________________________
- Records of the monitoring of WSH performance (Q15.3~15.7, ISO 45001 c9.1.1)
- Reports of WSH inspections, follow-up actions, and/or analysis (Q16.4~16.8, ISO 45001 c9.1.1) _________________________
- Health surveillance reports (Q12.2~12.5, ISO 45001 c 9.1.1)
- Personal protective equipment (PPE) maintenance records (ISO 45001 c9.1.1)
- Calibration and maintenance records for equipment used to monitor WSH performance (Q15.6, ISO 45001 c9.1.1)
- Results of compliance evaluation with legal & other requirements (Q3.4, ISO45001 c9.1.2)
- WSH management system audit reports (internal) (Q17.1~17.7, ISO 45001 c9.2.2)
- Management review records (Q18.1~18.6, ISO 45001 c9.3)
- Incident & investigation reports, including corrective action and follow-up reports, & effectiveness (Q19.1~19.9, ISO
45001 c10.2)
- Reports of continual improvement, as appropriate (Q20.1~20.7, ISO 45001 c10.3)
No credit will be given if less than 50% of the WSH records are available at the time of audit.

II 9.8 The organisation shall establish, implement and maintain a process to prepare draft, review and approve WSH Are WSH documents approved for adequacy by authorised personnel
45K 7.5.2 documents for adequacy prior to issue. prior to issue?
Verify physical implementation of document approval procedures, e.g.
signatory of authorised personnel on documents (with ref to audit
Question 9.2).
II 9.9 Documents should be reviewed from time to time to ensure that they are still valid and accurate. This can be Are WSH documents periodically reviewed to ensure they remain valid WSH documents that were reviewed and updated due
45K 7.5.2 performed as a dedicated exercise, and could also be necessary: and accurate? to changing circumstance:
- as part of a review of risk assessment of processes; Verify physical implementation of document review procedures (with ref to
- as part of a response to an incident; audit Question 9.2). _________________________
- as part of the management of change procedure; and
- following changes in legal and other requirements, processes, installation, workplace layout, etc. _________________________
This audit question focuses on review and update due to the 4 changing circumstances above. _________________________
Credit can be given if there is no such change in last 6 months. No credit will be given if any document is
reviewed and/or updated less than once in every 3 years.
Control of documented information

II 9.10 The organisation should establish procedures for identifying any documents from external origin required for Are distribution of documents from external origin controlled to ensure
45K 7.5.3 planning and implementing its WSH management system. The distribution of these documents needs to be that the most current information is used in making decisions impacting
controlled to ensure that the most current information is used in making decisions impacting WSH. For WSH?
example, the organisation should establish procedures for managing the safety data sheets developed for Sample 3 such documents for evidence.
hazardous substances used by the organisation. Responsibility for this task should be assigned.
II 9.11 The organisation shall establish, implement and maintain a procedure to prevent the unintended use of Are obsolete documents and data promptly removed from all points of
obsolete documents and apply suitable identification to them if they are retained for any purpose. issue and points of use, or otherwise assured against unintended use?
Verify physical implementation of document removal based on procedure
Obsolete documents may be kept as part of the records for tracing the development or performance of the (with ref to audit question 9.4)
WSH management system. Care should be taken to ensure that they are not being circulated and used.
Final score: /6
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III 9.12 Review and update of all existing WSH documentation require pre-planning for systematic implementation. Are all WSH documents reviewed and updated proactively with a pre-
determined time-schedule and assigned individuals?
No credit will be given if there is no established review and update plan for all the WSH documents. Check processes for evidence.
III 9.13 Besides the author or originator of the WSH document, non-managerial workers can contribute greatly to fine- Are non-managerial workers being included in the proactive schedule for WSH documents that were reviewed and updated with
tuning the SOP, control measures and their effective implementation and use. review and update of WSH documents? employee's participation:
Check processes for evidence.
Credit can be given for at least one such review and update done with participation from non-managerial _________________________
workers.
Final score: /2
Operations
10.0 Operational planning and controls
I 10.1 Risk controls proposed in Risk Assessment should follow the principles of the hierarchy of controls. Do the control measures follow the hierarchy of control for all activities / Elimination___________________
45K 8.1 processes identified in Question 3.1 [Clause 6.1.2] where their absence
RMCP
Reference: Code of Practice on WSH Risk Management could lead to deviations from the WSH policy and the objectives? Substitution____________________
Check control measures.
Engineering control ______________________
Admin control ______________________
PPE ______________________
I 10.2 A process to ensure in-house rules and regulations are established at the workplace. The in-house rules and Are in-house rules and regulations established at the workplace? In-house rules and regulations verified to have at least
45K 8.1 regulations could include at least six (6) of the following: Check in-house rules & regulations for the above requirement. 6 items as per guidance notes: YES / NO
a) provision and use of personal protective equipment;
b) operation and maintenance of plant, machinery and equipment;
c) handling, storage and use of materials;
d) reporting of hazards and incidents;
e) general housekeeping at the workplace;
f) removal of fire hazards;
g) safety signs and colour coding systems;
h) traffic management plan of the workplace; and/or
i) provision of designated rest areas and rest breaks.
I 10.3 Workplace Traffic Management Plan helps to effectively manage traffic and operation of vehicles at the Has the workplace established the Traffic Management Plan (TMP)? Comprehensive workplace's TMP in place: YES / NO
45K 8.1 workplace to minimise risks and hazards. The plan shall include all the following: Check documented plan.
- Workplace Safety and Health (WSH) policy;
- duties and responsibilities;
- traffic rules and regulations;
- risk management;
- safe work procedures;
- training;
- emergency response plan; and
- incident investigation.
I 10.4 The intent of this question is to look at processes concerning management of temporary or permanent Is a programme established to manage the NEW/CHANGE of service, Reference document:____________
45K 8.1.3 changes on new products, services and processes or changes to existing products, services and processing, products and processes such as workplace design, installations, Minutes of meeting or discussion ____________
including: machinery, operating procedures and work project to eliminate or reduce Reviewed RA / SWP _______________________
- workplace locations and surroundings; risk at source?
- work organisation; Check for procedures, risk assessments, safe work procedures (SWP) or
- working conditions; other relevant documents on Management on Change.
- equipment; and/or
- work force.
Management of change on other aspect is excluded in this question. Final score: /4
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II 10.5 The established in-house rules and regulations are communicated, implemented and enforced diligently at the Are the in-house rules and regulations implemented and enforced at the Enforcement process:
45K 8.1 workplace. workplace?
Check enforcement records, interview personnel and display of
The non-compliance penalty system should be fair and communicated to all personnel, including documents.
subcontractors. At least 1 warning should be issued before imposing any penalty. Personnel should be given
the opportunity to learn from their mistake and improve themselves.
II 10.6 The system of colour coding and safety signs should draw attention and provide information on potential Are the colour coding and safety signs properly implemented? Colour code implemented for:
45K 8.1 hazards. The use of colour coding and safety signs shall conform to the existing standards. Sample 3 items (eg. safety helmets, lifting gears, etc.) / locations where (1) _________________________
with colour code or signs should be available.
The process may include Globally Harmonised System of classification and labelling of chemicals (GHS) on (2) _________________________
issuance, distribution, and use.
(3) _________________________
II 10.7 The established Workplace Traffic Management Plan as per Question 10.3 should be implemented at the Has the workplace implemented the established Traffic Management Traffic Warning Signs?
45K 8.1 workplace. Plan? Speed Limit?
Check documented plan. Humps?
Traffic Controller / Banksman?
Human Access?
Designated Parking?
Wheel Chokes?
II 10.8 The established Management of Change (MOC) processes as per Question 10.5 should be implemented. Is the established programme implemented to manage NEW/CHANGE of Reference document:____________
45K 8.1 service, products and processes such as workplace design, installations,
Auditor may interview person-in-charge for the MOC processes that had taken place at the workplace. machinery, operating procedures and work project to eliminate or reduce Discussion minuted? __________________________
risk at source?
Check documents for implementation. Verified by: ________________
II 10.9 WSH coordination meetings should be conducted at the workplace for the purpose of coordinating works so Are WSH coordination meetings conducted and attended by all relevant Reference document:____________
45K 8.1 as to ensure the safety, health and welfare of persons at work. An effective coordination meeting includes: personnel to effectively manage work activities with the objective to
- chaired by the most senior manager on site; eliminate hazards? Frequency of meeting:____________
- attended by supervisor, engineer, WSH officer, WSH co-ordinator or person-in-charge from main-contractor Check documents, interview persons and verify current work activities for
and all relevant sub-contractors relating to the works to be co-ordinated; and effective implementation. Minutes communicated? Yes / No
- records of such meeting should be shared for implementation.
Attended by all personnel?
____________________(100%) required.
Verified site activities to ensure no incompatible works

are on-going.
Final score: /5
III 10.10 Auditor should verify the review processes besides looking at the last date reviewed. Records of the review Are the in-house rules and regulations reviewed at least once a year to Date of last review: _____________
45K 8.1 conducted to include: ensure suitability and effectiveness?
- inputs (for new requirements); Check validity of the current document. Records of the review:
- monitoring of compliance (to retain rules/regulations); and
- removal of outdated rules/regulations. _____________________________
III 10.11 A review should be conducted within 3 months of implementation to evaluate the effectiveness of the WSH Following the implementation of new processes or operations, is a review Record of post review and evaluation:
45K 8.1 controls and subsequently at regular intervals. conducted to evaluate the effectiveness of the WSH controls? ______________________________
Check documentation of evaluation for the latest 3 processes, e.g.
No credit will be given to this question if review was not done within 3 months of implementation. minutes of discussion / evaluation of process ______________________________
Final score: /2
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11.0 Safety controls

I 11.1 An effective maintenance programme includes: Is a maintenance programme established to ensure safe efficient Maintenance programme dated :
45K 8.1 - listing of hand tools, plant, machinery and equipment requiring maintenance; operation of hand tools, plant, machinery and equipment used at the ____________________
- schedule of inspection and maintenance; workplace?
- procedure for breakdown and repair; and Check documentations for the above requirement. 3 machines, equip & plants checked:
- record of inspection and maintenance. ______________________________
______________________________
______________________________
I 11.2 The maintenance personnel shall be trained and competent. Repairs and maintenance carried out shall Does the maintenance programme include the appointment of competent Name of appointed person: ______________________
45K 8.1 conform to the manufacturer’s recommendations and specifications and workplace’s in-house rules and maintenance personnel? ______________________
regulations. Verify appointment letter or list of approved maintenance personnel. Date of appointment:___________
Appointed by:_________________
I 11.3 An effective programme to manage electrical installation and usage at the workplace. Is the electrical management programme established to ensure safe Electrical management prog dated :
45K 8.1 installation and usage? ____________________
Check documentations for the above requirement. Type of electrical DB/appliances:
______________________________
Regular inspection for DB:
___________________________
Regular checks on electrical tools
___________________________
I 11.4 A control programme which includes the appointment of a person who is competent to receive such materials Is a competent person appointed to manage hazardous substances and Name of appointed person: ______________________
45K 8.1 and ensure its safe storage and use. A list of the appointment of competent person(s) and letter of ensure their safe storage and use?
appointments should be available for verification. Check records for the above requirement Date of appointment:_____________
Appointed by:_________________
I 11.5 A control programme which includes: Does the established management of hazardous substances programme List of hazardous materials
45K 8.1 - designation of proper and secured storage areas for the hazardous substances and chemicals whereby all include: _____________________________
hazardous substances and chemicals shall be returned to the designated storage areas when not in use; and a) designation of storage areas; _____________________________
- establishment of procedures for disposal of hazardous materials, which shall be carried out in accordance b) secured against unauthorised access; and Licenses: ____________________
with statutory requirements or manufacturer’s recommendations. c) properly disposed? Usage Criteria_________________
Inspect designated storage areas for security and disposal bins.
Storage Criteria_______________
I 11.6 The permit-to-work system for high-risk works shall be established. Permit-to-work process could be Is there process established for permit-to-work system for high risk work Permit-to-work Forms:
45K 8.1 expressed in form of a flowchart. activities? ______________________________
Check procedures and sample 3 type of permits.
Permit-to-work flowchart:__________
I 11.7 There could be one Fall Prevention Plan (FPP) covering the whole workplace or there could be multiple FPPs Has the workplace established the Fall Prevention Plan(s)? FPP of occupier: YES / NO
45K 8.1 developed for respective work activities for the workplace. Check documented plan.
ACOP-WAH
FPP of sub-con: YES / NO
Refer to Code of Practice for Working Safely at Heights ____________________________
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I 11.8 Lifting Plan (LP) shall be developed specifically for the workplace covering all planned lifting activities and type Has the workplace established the Lifting Plan(s)? LP of occupier: YES / NO
45K 8.1 of loads including rigging methods, lifting path, etc. The plan should identify and cover all respective work Check documented plan.
ACOP-Lifting
activities for the workplace. LP of sub-con: YES / NO
_______________________________
Refer to Code of Practice on Safe Lifting Operations in the Workplaces
Final score: /8
II 11.9 The established maintenance programme as per Question 11.1 shall be implemented. Is the maintenance programme implemented, controlled and maintained Implemented according to maintenance schedule: Yes /
45K 8.1 to ensure safe efficient operation of hand tools, plant, machinery and No
This programme shall ensure all hand tools, plant, machinery and equipment used on site were maintained in equipment used at the work?
good and safe working condition. Check documentations and physical conditions for the above Condition of 3 machines, equip, plants:
requirement. _______________________________
II 11.10 The established electrical programme as per Question 11.3 shall be implemented. Is the electrical management programme implemented on site? Inspection label on DB:
45K 8.1 Check documentations and physical conditions for the above YES / NO
requirement.
Inspection label on electrical tools:
YES / NO
II 11.11 The established hazardous substances management programme as per Question 11.4 shall be implemented. Is the hazardous substance management programme implemented on Elevating
Substancesof electrical cables: YES
properly stored: YES // NO
NO
45K 8.1 site?
There shall be proper methods of disposal of hazardous materials. Check for designated store and interview workers. Proper disposal done: YES / NO
Compliance by workers: YES / NO
II 11.12 The permit-to-work system shall be effectively implemented for all high-risk activities. Is the permit-to-work system implemented for all high-risk activities? PTW for: ______________________________
45K 8.1 Verify 3 permits implemented on the day of audit and verify physical
implementation. ______________________________
______________________________
II 11.13 The established FPP(s) shall be effectively implemented for all work activities involving work-at-height (WAH) Has the workplace implemented the Fall Prevention Plan(s)? Opensides Barricaded: YES / NO
45K 8.1 at the workplace. Check documented plan and verify physical implementation. Floor openings covered: YES / NO
ACOP-WAH
Warning signs displayed: YES / NO
Ref: Code of Practice for Working Safely at Heights Fall restrain / arrest / protection measures in place:
YES / NO
II 11.14 The established lifting plan as per Question 11.8 shall be implemented. Has the workplace implemented the Lifting Plan? Appointed Operator / Lifting Supervisor / Rigger /
45K 8.1 Check documented plan and verify physical implementation. Signalman
ACOP-Lifting
Ref: Code of Practice on Safe Lifting Operations in the Workplaces _____________________________
Daily check done: YES / NO

Crane footing sound: YES / NO
Colour code / AE cert.: YES / NO
Area condoned off & warning signs/notices displayed:
YES / NO
Lifting practice: (pls comment as appropriate)
____________________________
Final score: /6
12.0 Health and wellness controls
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Results
Yes No NA
I 12.1 The health management programmes shall ensure that all identified health issues identified in Question 3.1 Has the workplace established the following health programmes: Health programmes had covered:
45K 8.1 are addressed and shall include all four (4) focused areas stated in this question. a) Noise (excluding environmental noise); □ Noise (excl. environmental noise);
b) Respiratory;
Reference could be made to Guidelines published by WSH Council. c) Ergonomic; and □ Respiratory;
d) Heat stress? □ Ergonomic; and
Check availability of programmes.
□ Heat stress
Final score: /1
II 12.2 The hearing conservation programme shall include the following: Has the hearing conservation programme been implemented? Noise barriers: YES / NO / N.A.
45K 8.1 - regular monitoring of noise levels; Note: Environmental noise should not be considered. Warning displayed: YES / NO
- reduction of noise levels through engineering and administrative control measures; Check documented plan and verify physical implementation. Excessive noise mitigated: YES / NO
- selection, provision and maintenance of suitable hearing protectors and supervision of their use; Hearing protectors used: YES / NO
- posting of warning signs and labelling of noisy equipment; and
- arranging for pre-employment and annual audiometric examinations for workers who are exposed to noise Training conducted to:
above 85 dB(A) over an 8-hour work day. ____________________________
Date of Training:_____________
II 12.3 The respiratory protection programme shall include the following: Has the respiratory protection programme been implemented? ID of confined spaces: YES / NO / N.A.
45K 8.1 - regular monitoring of airborne contaminants where indicated; Check documented plan and verify physical implementation. Warning displayed: YES / NO
- reduction of airborne contaminants through engineering and administrative control measures; and Dust reduction measures: YES / NO
- selection, provision and maintenance of suitable respirators and supervision of their use. Other measures as needed: YES / NO
Respirators used: YES / NO
Training conducted to:

______________________________
Date of Training:________________
II 12.4 The ergonomic programme shall offer more informed choices and help create a safety culture that promotes Have the appropriate ergonomic programmes been implemented for Manual handling: YES / NO
45K 8.1 good ergonomics at work. office and job sites? Office ergonomic: YES / NO
The programme should include these seven key elements in an ergonomics programme: Check documentation and verify physical implementation. Work station design: YES / NO
- management commitment and policy;
- employee involvement; Training done on: ________________
- training and education; Training conducted to:
- hazard identification; ______________________________
- workplace monitoring, reporting and medical management;
- implementation of control measures; and Date of Training:_________________
- evaluation and review.
II 12.5 The heat stress management programme shall include: Has the heat stress prevention programme been implemented? Rest areas provided: YES /NO
45K 8.1 - heat acclimatisation; Check documentation and verify physical implementation Water points provided: YES / NO
- adequate water intake and drinking facilities; Water parade done: YES / NO
- work schedule;
- shaded areas for work and rest; Training conducted to:
- clothing in outdoor environment; and _____________________________
- fitness to work, worker training and reporting.
Date of Training:________________
Heat stress prevention programme could be further enhanced with active monitoring of the working
enviornment using Wet Bulb Globe Temperature (WBGT) measurement (eg. confined spaces etc.) WBGT monitored: YES / NO
Refer to WSH Guidelines – Managing Heat Stress in the Workplaces

Final score: /4
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Results
Yes No NA
III 12.6 Total Workplace Safety and Health (Total WSH) is a holistic and integrated approach to manage the Has the company conducted basic health survey (BHS) and the results Organization’s BHS report:
TWSH interactions between work, safety and health, so as to promote the well-being of all workers. were analysed to identify the gaps between work, safety and health that YES / NO
could lead to deviation from WSH policy and objectives?
Basic health survey (BHS) is to assess individual workers’ health & lifestyle habits in relation to its impact to Check health survey and analysis report. Analysis report and list of identified gaps: YES / NO
safety and work. Credit can be given if an equivalent survey (i.e. focusing on general health and well-being)
had been conducted by the company at its corporate level and it was not more than 5 years ago. Contract
workers may be excluded in the BHS as well as the subsequent interventions.
Proceed to the next Element if this question 12.6 is not scored.
Refer to WSH Guidelines published by the WSH Council.
III 12.7 The intent of this question is to focus on workplace health, hygiene and well-being of all workers. Intervention Is the intervention programme (to address the gaps identified in Q12.6) Verify availability of intervention programmes: YES /
TWSH programmes would include elements on both safety and workplace health and/or general well-being of developed, implemented and monitored? NO
individual workers such as: Check implementation of intervention programme. Assessment to also
- Work redesign; cover physical implementation and personnel involvement in the Assess the implementation of the intervention
- Improve on workplace health or hygiene; programme. programmes: YES / NO
- Health screening;
- Ergonomics; Interview 3 personnel (as appropriate) to confirm their
- Chronic disease management programmes; involvement: YES / NO
- Lifestyle; and
- Others.
At least one intervention programme is being implemented or has been completed at the workplace for credit
to be given to this question. No credit will be given to this question if Question 12.6 is not scored.
Final score: /2
13.0 Contractor Management & Procurement

I 13.1 Procurement process(es) shall be established to control the procurement of products and services in order to Is there a procurement process which requires WSH information to be Reference document: ______________________
45K 8.1.4.1 ensure their conformity to its WSH management system. evaluated prior to the procurement?
Check process for the above requirement. Verify flowchart________________
Procurement process could be expressed in the form of a flowchart.
I 13.2 There shall be a system to evaluate the safety performance and experience of prospective sub-contractors Is there a documented selection process to assess and evaluate the WSH Reference document: ______________________
45K 8.1.4.2 who intend to undertake the works. Only competent sub-contractors who meet the safety requirements and performance and experience of contractors include checking their WSH
expectations shall be selected for the works. management system or programme before awarding the contract? Example: bizSAFE L3
Sample 3 contractors' WSH programme and relevant documents for the
There shall be a process on selection of sub-contractors based on their ability to meet contract WSH above requirement. Briefing records________________
requirements.
The written contract agreement should stipulate performance of the sub-contractors including specific safety Signed Contract________________
requirements for the works.
- Are contractors selected based on their ability to meet the WSH requirements including training of
personnel?
- Are the contractors briefed adequately on their safety and health obligations?
- Do contractors acknowledge and accept their safety and health responsibilities and accountability as
conditions of contract before they start work? Final score: /2
II 13.3 The established procurement process(es) shall be implemented to control the procurement of products and Is the pre-assessment and procurement processes effectively Document of assessment: ______________________
45K 8.1.4.1 services in order to ensure their conformity to its WSH management system. implemented?
Check documentation and sample 3 products and services procured on Sample 3 products and services procured.
Record of pre-assessment and procurement of the product. site through physical inspection.
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Yes No NA
II 13.4 The Occupier shall evaluate the sub-contractors’ safety performance during the progress of work. Does the organisation review the WSH performance of contractors WSH performance of 3 contractors checked on the
45K 8.1.4.2 including incident statistics and violations? following:
The evaluation of sub-contractors safety performance shall include the following: Check documentation for the above requirement. Follow safe work procedures: YES / NO
- Is the WSH performance of contractors during the progress of work monitored regularly?
- Are the contractors informed regularly of their WSH performance? Compliance with in-house rules & regulations: YES /
NO
II 13.5 The occupier shall evaluate sub-contractors’ safety performance at the end of their contract. Is the WSH performance of contractors evaluated at the end of the sub- Record of evaluations
45K 8.1.4.2 contract? _____________________________
Check documentation for the above requirement.
At least 70% of completed sub-contracts
_____________________________
II 13.6 The occupier shall review regularly the effectiveness of the sub-contractor’s safety plan which may include, but Does the organisation review regularly the effectiveness of the sub- Are the following reviewed:
not limited to: contractor’s safety plan? -Risk assessment: YES / NO
- Risk assessment; Check documentation for the above requirement. -Fall Prevention Plan YES / NO
- Fall prevention plan; -Traffic management plan YES / NO
- Work at height; and Frequency of review: ________
- Traffic management plan.
Final score: /4
III 13.7 The occupier should take appropriate follow-up actions after evaluating the WSH performance of the sub- In cases where the contractor's or contract organisation's WSH Established / set of criteria to trigger warning and/or
contractors. programme/management system does not meet the organisation's WSH termination: YES / NO
requirements, are they required to make enhancement to meet the
requirements or is the contractor not retained? Criteria communicated and accepted by contractors:
Check procedures and evidence for the above requirement. YES / NO
Contractors were monitored against the said criteria:

YES / NO
Warning / termination letter sent, if any:

YES / NO
Final score: /1
14.0 Emergency preparedness

I 14.1 The plan shall include all the following: Is there a plan established to respond to such emergency situations as All component of the emergency response plan
45K 8.2 a) potential emergency situation that could impact on WSH;including outbreaks of infectious diseases; identified in Question 3.1 (ISO 45001 Clause 6.1.2.1)? covered: YES / NO
b) identify the nearest hospital or medical facility where injured personnel will be taken; Check relevant plans for evidence.
c) focus on the prevention of ill health and injury, and on the minimisation of adverse WSH consequences to a
person(s) exposed to the emergency situation;
d) take into account applicable legal and other requirements;
e) the initial response (e.g. effective evacuation plan & pre-approved arrangement for external services)
procedures and site layout plans for various emergency situations;
f) an effective evacuation plan; and
g) the communication to relevant authorities such as SCDF, PUB, police, etc.
I 14.2 The roles, responsibilities and authorities of the Emergency Response Team (ERT) should be defined Are the roles, responsibilities and authorities of personnel with emergency Appointment letters: YES / NO
including those with an assigned duty to provide immediate response. response duties defined? ERT chart: YES / NO
Check documents for evidences.
ERT should include: ERT Coordinator, fire fighting team, fire warden, first-aiders, security, etc.
Final score: /2
II 14.3 Providing training for the emergency response team. Are emergency response personnel trained to initiate the emergency Training records of ERT: YES / NO
45K 8.2 response and evacuation procedures?
Sample 3 training records and interview.
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Results
Yes No NA
II 14.4 Communicate and provide relevant information (including outbreaks of infectious diseases) to all stakeholders Are the emergency response plans communicated to all stakeholders? Emergency contacts / flowchart / procedures displayed
45K 8.2 including contractors, visitors, government agencies, etc. on their duties and responsibilities. Sample 3 relevant physical implementations for evidence and interview at designated locations: YES / NO
minimum 3 relevant personnel.
Pls describe: ___________________
_____________________________
II 14.5 Emergency response equipment shall be adequate to the size and needs of the project. Are emergency response equipment available in sufficient quantity and Reach of fire extinguishers: YES / NO
45K 8.2 stored in locations where it is readily accessible? No. available ____________________
Sample 3 different emergency response equipment and check for
physical implementation. First aid boxes accessibility: YES / NO
No. available ____________________
II 14.6 Emergency response equipment shall be periodically tested and maintained in to ensure its good working Does the workplace regularly test the effectiveness of the emergency Eye wash
Record station conducted
of testing provided: YES
for: / NO
45K 8.2 condition at all times. response equipment?
Check relevant document for evidences and physical inspection. Fire extinguishers: YES / NO
First aid boxes: YES / NO
II 14.7 Periodically testing and exercising the planned response capability. Are emergency response plans periodically tested, involving relevant Fire alarm: YES / NO
Drills conducted on _______________
45K 8.2 interested parties?
Drills (physical or table-top) should be conducted at least once in every six months. Physical drills shall be Check for records of emergency drills. No points will be awarded if the two requirements are
conducted at least once a year. not fulfilled.
II 14.8 Taking into account the needs and capabilities of all relevant interested parties and ensuring their involvement Are changes to the emergency response plans resulting from a review Record of communication: YES / NO
45K 8.2 in the development of the planned response. communicated to the personnel and functions that are impacted by the
change? Interviewee (s) _____________________________
Interview 3 personnel who are impacted by the most recent change
made. _____________________________
_____________________________
Final score: /6
III 14.9 The post-mortem evaluation of the emergency response plan, including after testing (drills) and the Is there a post-mortem evaluation and revision of the emergency Evaluation report or minutes of meeting checked:
45K 8.2 occurrence of emergency situations. response plan, including after testing and the occurrence of emergency YES / NO
situations?
Check document for evidence Comments: ____________________
______________________________
Final score: /1
Performance Evaluation
15.0 System Monitoring, Performance and Compliance Evaluation
I 15.1 The organisation shall define the responsible person(s) to measure and monitor WSH performance at specific Are there established and maintained processes to monitor and measure System monitored:
45K 9.1.1 interval. Areas needed to be monitored and measured include the following: WSH performance on a regular basis?
a) WSHMS Objectives and progress of its action targets (Link to question numbers on Objectives and Check for procedures for the above requirement. (1) Objectives
Planning);
b) Activities and operation controls related to identified hazards, risks and opportunities (Link to question ______________________________
number on planning); (2) WSH Statistics (Leading or Lagging indicators)
c) WSH statistics in terms of leading and lagging indicators; and/or 1
d) Effectiveness of (selected) operational and other (safety and health) controls. ______________________________
No credit shall be given if (a) and (c) are not included in the monitoring processes and the measurements are ______________________________
not required to be carried out at least quarterly with a planned schedule.
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Results
Yes No NA
I 15.2 The processes shall have defined criteria against which the organisation will evaluate its WSH performance. Are there established processes in place to analyse and evaluate results
45K 9.1.1. The processes shall also include follow-up actions and communication requirements for sharing the results generated from the monitoring and measurement for follow-up action and
and for management action as appropriate. communication with relevant personnel? 1
Check for established processes.
Final score: /2
II 15.3 Proactive indicators are leading indicators that proactively monitor the effectiveness of risk control systems Are the monitoring results provided for both proactive and reactive
45K 9.1.1 and provide feedback on WSH performance before an incident or accident happens, e.g. % of WSH training measures to the extent where the organisation's WSH objectives are
targeted, review and update of SWP completed, compliance of WSH inspection, completion rate of met?
maintenance regime, etc. Check monitoring results gathered whether they provide both proactive
and reactive indicators. Are these indicators aligned with the
1
Reactive indicators are lagging indicators that monitor reactively the effectiveness of risk control systems, organisation's WSH objectives.
identify gaps and weaknesses in there systems, typically after incidents and/or accident had occurred, e.g.
injury rates, work injury compensation rates, accident statistics, etc.
II 15.4 Review and analysis to ascertain the validity of the evaluation processes include indicators that can be Are the performance evaluations analysed and used to determine the Indicators analysed and used:
45K 9.1.1 monitored, measured and their reliability to help drive continual improvement. Examples of indicators may effectiveness of the implementation of the organisation's WSHMS?
include, but not limited to, the following: Check how performance evaluation results are analysed and used to (1) ______________________
- records of occupational health complaints, survey results on health of workers and work environment; meet the above requirement and Interview at least 3 personnel to
- work-related incidents, injuries and ill health, including trends; validate. (2) ______________________
- effectiveness of operational controls and emergency exercises, and/or the need to modify or
introduce new controls; 1 (3) ______________________
- competence;
- worker participation and consultation;
- effective management of change and knowledge sharing; or
- reward and consequence management in relation to WSH performance outcomes, etc.
II 15.5 Such measures are common in determining the effectiveness of the existing control measures and/or action Do the evaluation results contain both qualitative and quantitative
plans in mitigating the risk and/or maximising the opportunities. E.g. effectiveness of WSH training, permit-to- measures, appropriate to the needs of the organisation and were used to
work system, contractor management, etc. determine the effectiveness of the WSHMS implementation?
Check for established procedures and how they are implemented. 1
Credit will be given when at least one such measure is in place.
II 15.6 Implementation is critical with or without documented processes in place. Organisation may have documented Are measuring equipment being maintained, calibrated or verified for use Equipment verified were:
45K 9.1.1 processes for ease of implementation. in accordance to manufacturer's or industry requirements? ______________________________
Sample 3 monitoring equipment for their records and physical inspection 1 _______________________________
_______________________________
II 15.7 Remedial actions are expected to be complex that involve more resource, top management support and Where actions are required, are compliance evaluation results that impact Gaps on Legal requirement:
commitment. WSH responded?
Check for records of how compliance evaluation that impact WSH are ______________________________
Closure of the gaps is not the criteria for credit to be given on this question. responded. Gaps on other requirement:
1
_______________________
_______________________
Final score: /5
III 15.8 The intent of this question is to encourage organisation to have consultation with non-managerial workers on Does the organisation emphasise the consultation of non-managerial
45K 5.4 d) 7 performance evaluation, a critical aspect of its WSHMS. Credit can be given if other aspects of the WSHMS workers in determining what needs to be monitored, measured and
are consulted with non-managerial workers." evaluated for its WSH performance? 1
Check for evidence of consultation with non-managerial workers.
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Yes No NA
III 15.9 Leading indicators and proactive measurement on tracking the action plans and objectives are not dependent Are leading indicators and proactive measurements included as criteria
45K 9.1.1 c) on accidents and organisation shall set criteria for determining the effectiveness of its WSHMS. for:
i) evaluating WSH performance; and
Criteria based on comparison of incident rates (both internally or externally) will not meet the intent of this ii) determining effectiveness of the organisation's WSHMS?
question. Check for criteria and evidence of leading indicators and proactive 1
measurement used in past years; interview top management for
evidence.
III 15.10 Performance evaluation involves many records and data, it would be easier if a digital platform is used. For Is a digital platform developed and used to record, measure, monitor,
example, trend analysis on the findings of internal audit (IA) and inspection results will provide specific insight analysis, and evaluate WSH performance and drive WSH improvement?
for improvement in WSHMS. (e.g. IT Software solutions) 1
Check and verify the implemented platform.
Final score: /3
16.0 WSH Inspections

I 16.1 WSH inspections shall cover all work locations at the workplace where the safety, health, and well-being of the Are processes established for WSH inspections to be carried out covering Type of Inspection planned, established & maintained:
45K 9.1.1 workers are checked and verified that they conform to the organisational and industrial requirements, including all the work locations thoroughly at least once every month? □ ALL areas by WSH Committee member, monthly
legal and other requirements. Check for WSH inspection system defined at the workplace and criteria
set. □ ___________________by ____________,
Organisation may have various WSH inspection requirements defining on who to perform the inspection, what weekly/monthly*
areas to be inspected, and the inspection frequency. □ ________________by ____________,
weekly/monthly*
Auditor shall evaluate the adequacy of the WSH inspection before credit is given to this question. At a
minimum, WSH inspections by the WSH Committee members must be in place. □ ________________by ____________,
weekly/monthly*
I 16.2 In additional to the legal requirements, organisation may require equipment to be checked and inspected Are inspection requirements established and maintained for ensuring the Type of equipment inspections by workers concerned:
45K 9.1.1 formally before use by the worker(s) who operate them, e.g.: safe operations of equipment before use? □ Lifting machines and lifting gears
45K 8.1.1
- Scaffold inspection, before first use and weekly re-inspection Check for WSH inspection on equipment.
- Tower crane, mobile crane, overhead travelling crane, pre-use inspection □ Forklift and material handling vehicles
- Forklift, material handling vehicles, pre-use inspection □ Scaffold inspections
- PPE, daily by all workers
- First aid boxes, monthly by appointed first aiders □ Passengers' hoist
- Fire extinguishers, monthly □ Others________________
- etc.
□ Others_______________
I 16.3 Organisation may define the documentation requirements for its WSH inspections and equipment inspection, Are processes in place for the documentation of the inspection reports, An effective follow-up system in place: YES / NO*
including the use of paperless and digitised record system. initiation of remedial actions and a follow-up system to ensure that all
WSH hazards are rectified timely?
Auditors shall verify that an effective follow-up system is in place before credit is given to this question. Check for processes on the follow-up system on remedial actions. Final score: /3
II 16.4 The intent of this question is to ascertain leadership and commitment of top management at the workplace. Does top management carry out management tour and/or inspection for Date of last Management tour or inspection:
45K 5.1 c) first hand appreciation on the effectiveness of the WSHMS implemented
Such management tours or inspections have to be scheduled and formally led by the top management. Top at the workplace? ____________________
management present at the work locations for other purposes would not meet the intent of this question. No Check evidence of management tours or inspections.
credit is given if the last management tour or inspection was conducted more than 1 month ago.
Top management participated in WSH inspections as stated in Question 16.1 as team leader would meet the
intent of this question.
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Yes No NA
II 16.5 All the required WSH inspections must have 100% compliance for credit to be given in this question. In other Are WSH inspection checklists developed, used and documented as part Checklists developed: Yes / No
words, having checklists developed but did not carry out the WSH inspection will not be given credit for this of the inspection report for initiation of corrective actions?
question. Check WSH inspection checklists and inspection reports. All Inspections carried out: Yes / No.
II 16.6 No credit will be given to this question if one of the 3 equipment inspections was found to be inadequately Are appropriate checklist developed for the various types of equipment 3 Equipment inspections verified:
carried out unless the auditors verified 4 types or more equipment inspections. inspections at the workplace as stated in Question 16.2?
Check 3 critical equipment inspections and their checklists used. Look for (1) ______________________
evidence of inspections done, e.g. tagged, stickers, etc.
(2) ______________________
(3) ______________________
II 16.7 Remedial actions are usually carried out by other relevant persons but NOT the person(s) who did the Were remedial actions being carried out by the relevant parties who had
inspections. been assigned to rectify the hazards arising from both the WSH and
equipment inspections?
No credit will be given to this question if one of the 3 remedial (corrective) actions had not been close-out Check 3 inspection reports with findings and their follow-up records.
according to the timeline stated unless the auditors verified 4 or more remedial actions.
II 16.8 No credit will be given to this question if a formal reporting system is not in place. A verbal or an email Is a documented "Hazard Reporting" in place for all workers to report
reporting system to supervisors and WSH personnel for their attention does not meet the intent of this WSH hazards (unsafe conditions or unsafe acts/practices), and/or non-
question. conformities of the WSHMS to the organisation?
Check the Hazard / NC reporting system.
Final score: /5
III 16.9 Good housekeeping requires time, effort and proper work planning on the efficient use of spaces available at Are formal housekeeping inspections based on (minimum) 5S or
the workplace. Besides time and resources allocated for housekeeping, checks should then be carried out to equivalent principles carried out regularly to promote orderliness at
verify the intended results achieved and provide recognition and encouragement to the relevant parties. workplaces?
Check and inspect for such housekeeping inspections and efforts carried
out on site.
III 16.10 Customised or off-the-shelf information technology solutions should be adopted so that all corrective actions Is an online or digitalised system used to monitor and track the remedial
as well as relevant improvement action items can be centralised using such actions tracking system, actions arising from WSH inspection as well as action items for continual
commonly known as Corrective Action Tracking System (CATS) or Remedial Action Tracking System (RATS). improvement in the WSHMS?
Check and inspect the online or computerised tracking system used.
III 16.11 If the organisation does not know the effectiveness of the WSH inspection in place, it will allow the repeat of
Is the WSH inspection system being monitored and reviewed for its Date of last Evaluation of the WSH inspection system:
the nonconformance of its WSHMS as well as the WSH hazards to be created. effectiveness with summary of findings and the corrective actions taken to
the management review meeting at least once a year? _____________________
Changes made to the WSH inspection system without a proper effectiveness review and evaluation would not Check record of such effectiveness review or evaluation done.
meet the intent of this question. Final score: /3
17.0 Internal audit

I 17.1 Internal audit (IA) could only be implemented effectively if the WHO, WHAT, WHEN and HOW TO of the IA Are internal audit (IA) processes in place with audit programme(s) Evident verified:
45K 9.2.2 processes are clearly defined and established. defining the IA planned interval, audit criteria and scope, and the required □ Audit plan or programme(s)
audit checklists or questionnaires?
IA's Checklists and/or questionnaires are tools that would help to safeguard the objectivity during the IA. Check for audit programmes, audit criteria and scope, IA checklists. □ Criteria and scope
□ IA Checklist or questionnaires
I 17.2 "Independent" refers to a person who is not responsible for the control system and functions being audited so Do the IA processes have appropriate selection criteria of independent
that objectivity and impartiality of the audit process is maintained. internal auditors?
Check for selection criteria.
Selection criteria shall include competencies and knowledge of the control system and functions audited.
Final score: /2
II 17.3 All previous audit's results shall be included in the current IA and may also based on the availability of the Are IA conducted on critical processes of the WSHMS, including the Date of last IA:
45K 9.2.2 processes concerned and make changes to the IA programme. improvement made to the processes arising from previous IA or other
audits? _________________________
Credit will not be given if IA was not conducted according to the frequency requirements. Check the audit reports
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Yes No NA
II 17.4 Audit evidence should be evaluated against the audit criteria to generate the audit findings and conclusions. Did the auditor(s) evaluate audit evidence adequately against the audit
45K 9.2.2 Audit evidence should be verifiable and recorded. criteria for generating audit findings and conclusions?
Check the audit reports.
The intent of this question is to assess whether the auditors had indeed assessed and evaluated the WSHMS
adequately.
II 17.5 No credit will be given if results were not communicated to relevant parties for awareness and actions within a Are IA results reviewed and approved for timely communicated to relevant
45K 9.2.2 month. managers for follow-up actions?
Check for communication media and channels for all relevant managers.
Sample 3 interviews with managers for evidence of follow-up.
II 17.6 No credit will be given to this question if follow-up actions are not initiated within a month. Does top management consider the IA findings and its recommendations
45K 5.1 f) and take appropriate action within an appropriate timeframe as needed?
45K 5.1 g)
45K 9.2.2
Check and inspect the follow-up actions by top management.
II 17.7 No credit if results were not communicated to relevant interested parties for awareness within a month. Are IA results communicated to workers, workers' representative and
45K 5.4 d) 8 other relevant interested parties?
45K 9.2.2
Check for communication media and channels for all interested parties.
Final score: /5
III 17.8 Ad hoc audit can be done by internal or external 'independent' parties on specific control system and Does the organisation initiate and conduct additional ad hoc audit Date of last ad hoc audit: _______________
elements, or the full WSHMS. activities by independent parties? Objective and/or Scope:
Check the audit records for such additional ad hoc audits. __________________________
No credit will be given if such ad hoc audit was done more than 1 year ago.
III 17.9 Employee participation (non-WSH personnel) in the IA offers greater insight of the effectiveness of the Are non-WSH personnel assigned as internal auditor(s) for conducting the
WSHMS implemented. Training for these ad hoc auditors may or may not be critical with strong management IA at the workplace?
support and commitment. Check the audit report done. Where possible, sample interview appointed
auditors.
Final score: /2
18.0 Management review

I 18.1 Management review is intended for a comprehensive evaluation of the entire WSHMS effectiveness and to Are processes in place where top and senior managers conduct
45K 9.3 make strategic decision that would impact the growth and integration of the WSHMS with other business management review (MR) of the organisation's WSHMS, at planned
processes of the organisation. intervals, to ensure its continuing suitability, adequacy and effectiveness
of the WSHMS to achieve its intended outcomes?
Weekly or monthly management review meeting(s) that focuses on the day-to-day operational matters will not Check processes for the above requirements.
meet the intent of MR which requires a comprehensive planning for the intended outcomes.
If Credit is not given to question 18.1, proceed to next element, i.e. Question 19.1.
Final score: /1
II 18.2 The 'actual happening' shall include, but not limited to the following: Are formal MR meetings conducted with adequate inputs and information
45K 9.3 (1) the status update of actions from previous MR meeting; of the 'actual happenings' at the workplace provided for deliberation by Date of last MR meeting: ___________
(2) the extent to which the WSH policy and the WSH objectives have been met (as gathered from Question the top management?
15.1, ISO 45001 Clause 9.1); Check minutes of MR meeting. Attended by:
(3) leadership and commitment demonstrated;
(4) areas where consultation and participations had taken places; and __________________________
(5) WSH budget and resources (actual vs planned). (Name & Designation)
NO Credit will be given to all the remaining Band II and Band III questions of this Element 18 on Management
Review if none of the top management had attended the last MR meeting. Proceed to next element, i.e.
question 19.1.
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Results
Yes No NA
II 18.3 Credit will be given if at least one of the following trend analysis was generated, presented and deliberated at Are trend analysis of WSH performance generated, presented and
45K 9.3 d) the MR meeting: deliberated at the MR meeting(s) to ensure that the WSHMS continues to
- incident statistics and root-cause analysis; be suitable, adequate and effective in achieving its intended outcomes?
- inspection findings and root-cause analysis; Check minutes of MR meeting.
- internal and/or external audit results; and/or
- in-depth study/review of existing control systems of the WSHMS (e.g. maintenance, contractor management,
permit-to-work system, WSH training, etc)
II 18.4 MR meeting is the highest management platform for decision making concerning the strategic direction of the Are outputs of the MR meeting provided decisions for the enhancement of
45K 9.3 organisation's WSHMS. the WSHMS in the forthcoming months or years?
Such decisions will provide guidance and strategic direction on all the following: Check minutes of MR meeting for decision made and evidence of
a) priority area(s) for continual improvement; action(s) taken.
b) any enhancement to the WSHMS;
c) additional resources provided;
d) specific actions and targets; and
e) any decisions that impact the strategic direction of the organisation.
No credit will be given if any one of the above 5 items was NOT concluded in the last MR meeting.
II 18.5 This question can be scored 'Not Applicable' if the organisation is a newly formed enterprise less than 3 years Are minutes of the last 3 MR meetings kept available for reference so that
ago. management commitment and support could be traced?
Check last 3 minutes of MR meetings
II 18.6 Outputs (or conclusions) of the MR meetings should be communication to the workers level. Are relevant outputs (or conclusions) of the MR meeting communicated to
workers, where they exist, workers' representatives?
Check for communication records and interview with employee's
representatives.
Final score: /5
III 18.7 Continual strong support and commitment from the top management of the company can result in a robust Does the MR meeting address the WSH culture concerns which is an
and sustainable WSH culture. integral part of the overall business operations and organisation culture?
Check minutes of MR meetings.
III 18.8 Benchmarking is the planned process by which an organisation compares its WSH processes and Does MR meeting attempt to perform benchmarking of its WSHMS and its
performance with others to identify improvement opportunities. Benchmarking may focus on: (i) Performance, performance among other workplaces within the company?
(ii) Process, and/or (iii) Strategy so that new improvement areas can be formulated by the MR meeting. This Check minutes of MR meetings.
question is aimed to look at internal benchmarking among different project sites of the organisation.
Matching the WSH performance based on the workplace's incident statistics alone does not meet the intent of
this question, i.e. at least 2 types of benchmarking shall be attempted by the organisation.
Organisation shall formulate plans or programmes, and use an outcome-based assessment approach for the
benchmarking exercise so that WSH performances could be improved across the organisation consistently.
Final score: /2
Improvement
19.0 Incident, nonconformity and corrective action
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Results
Yes No NA
I 19.1 Beside proactive learning and improvement, the organisation ought to improve its WSHMS after incidents Are there processes established for handling, reporting and investigation
45K 10.2 (including accidents with actual consequences or no harm or damage resulted, i.e. near-misses) that had of accidents and near-miss incidents that had occurred at the workplace?
already occurred at the workplaces. This is continual improvement at its best reactively. Check for the processes in place.
Minimally, accident shall include major and/or minor bodily harm; health and/or hygiene illness to all workers at
the workplace, and dangerous occurrence.
No credit will be given if the process does not include near-misses to be reported.
I 19.2 Nonconformity(ies) or NC is a non-fulfilment of a requirement and includes any deviation from work standards, Are there processes established for handling, reporting and investigation
45K 10.2 procedures, regulations, etc that could either directly or indirectly lead to injury or illness. The investigation of nonconformities (NCs) of the WSHMS in the organisation?
system shall include NC explicitly for credit to be given. Check for the NC reporting system.
An integrated form for reporting of accident, near-miss, dangerous occurrence, and NC is encouraged.
I 19.3 Nonconformity(ies) or NC should be further investigated to identify the root causes and implement corrective Are investigation methodologies adopted for identifying root causes so
measures to prevent the same incident from occurring. that corrective actions can be done to prevent reoccurrence at the
workplace?
Check investigation reports for root cause analysis.
I 19.4 Investigation team members shall be competent. Investigation process should also include protocols for Are there provisions for independent competent personnel to undertake
investigation of "major/serious" incidents. For such incidents, an Independent Investigation Team is required in incident investigations?
order to maintain objectivity and neutral views. Check for evidence for such processes.
"Competent" may include, but not limited to:

- Persons having relevant technical expertise and skill set;
- Persons having site knowledge / experience;
- Subject matter experts in the work activity being performed at the time of the incident.
"Major/serious" incidents means any incident, near-miss or dangerous occurrence that had the potential to
result in, or has actually resulted in, large or very large impact:
- Injury or occupational illness that results in permanent disability;
- Fatality/multiple fatalities to employees or member of public due to injury or occupational Illness;
- Evacuation of employees due to threat of fatality.
"Independent" means independent of the project; not working in or involved in managing the project.
Final score: /4
II 19.5 The intent of this question is not to investigate all incidents and NCs. Organisation may set criteria for Were all incidents and NCs reported promptly and being investigated
incidents and NCs that are to be investigated fully while having a general rule for all cases to be reported. adequately at the workplace?
Check summary of cases reported and investigation reports.
Auditor shall verify that a reporting system was indeed working and there were adequate investigation efforts
demonstrated on incidents and NCs.
NOTE: Timely reporting = within 24 hours.
II 19.6 No credit will be given if major actual or high potential impact incidents do not have a root cause analysis With reference from the past investigated reports, were root causes
undertaken. identified on which corrective action(s) was(were) based on?
NOTE: Major impact = at least high severity Check 4 investigation reports for root causes identified.
E.g. carelessness on the part of workers involved was rarely the root cause to an incident.
II 19.7 The intent of this question is to communicate the investigation results to all workers in order to change theirWith reference from the past investigated reports, were the investigation
risk perception and to prevent recurrence. results being shared as lessons learnt to all relevant stakeholders at the
workplace?
This question cannot be scored as 'Not Applicable' because it can still be carried out based on lessosn learnt Check communication records of lesson learnt; interview at least 3
from other sources, examples are those that are published by WSH Council and MOM regularly. personnel for evidence.
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Results
Yes No NA
II 19.8 Auditor may score 'Not Applicable' for this question if there are no such NC reports issued by the Authorities. With reference from the past NCs to legal requirement identified (e.g.
from safety inspection records or reports issued by Authorities), were they
reported and investigated to the WSHMS' requirements, especially
corrective actions and communications to the relevant personnel?
Check NC records and investigation report. Sample interview at least 3
personnel on communication of investigation and corrective actions.
II 19.9 RA/SWP should be reviewed and updated when there are new hazards arising from a change in work With reference from the past investigation reports, were RA/SWP
procedures to stay relevant. reviewed and updated with regard to the WSH risks that were related to
the new or changed hazards prior to implementing the corrective actions?
Check investigation report and related RA/SWP.
Final score: /5
III 19.10 Organisation may set standard or criteria where non-managerial workers could participate in the investigation Are non-managerial workers involved in the investigation effort as team
of incidents and/or NCs which would impact their safety and health at the workplaces. members (not as witnesses) and they helped to determine the required
corrective actions?
Non-managerial workers may include Engineers, Team Leaders, experienced operators, WSH committee Check investigation reports with employee participation as team
members, etc. members.
Investigation team is totally independent of the incident.
Credit will be given if at least one such investigation was demonstrated.
III 19.11 Such effectiveness reviews can be done on completion of each case or on a collective basis based on a Were reviews carried out on the effectiveness of any action taken, Date of last review: _______________
regular interval, e.g. monthly or quarterly. including corrective action arising from the investigations conducted on Outcome of review:
incidents or NCs? __________________________
No credit if such reviews were done more than 6 months ago. Check investigation reports and the review results.
III 19.12 Off-the-job incident reporting system has been proven to enhance WSH leadership among the employees Is there a reporting system established for off-the-job incidents outside of
because they are the main person to take charge of his or her safety when they are not at the workplace. normal working hours of the employees due to activities from home,
entertainment (including sport and vacation), and transportation?
Check for off-the-job incident reports.
III 19.13 Examples of "support" include, but not limited to: Were there adequate support and resources given by the management
- interpreters for the workers for incidents and NCs investigations?
- management chairing incidents investigation meetings Check the overall investigation processes in place and record.
- involvement of the line management
Examples of "resources" include, but not limited to:

- technical and physical improvement (software or online platform)
- subject matter experts and evaluations
No credit will be given to this question if only support is given but without resources provided.
Final score: /4
20.0 Continual improvement

I 20.1 Enhancement to WSHMS can be achieved internally and proactively with effective and systematic efforts Are there established processes to determine improvement opportunities
45K 10.3 based on Element nos.: 15, 16, 17 & 18 [Clause 9: Performance evaluation of ISO 45001]. Enhancement arising from system monitoring, WSH inspections, internal audits, and/or
should also be proactive without having to learn from losses, i.e. accidents. Gaps and opportunities for management review of the WSHMS?
continual improvement could be identified internally from these 4 Elements. Check for performance evaluation processes for the above requirement.
No credit will be given to this question if the 'internal audit' and 'management review' failed to achieve Band II
scores, i.e. above 70% at Band II level.
Final score: /1
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Results
Yes No NA
II 20.2 Credit will be given when at least 75% of the proposed actions had been implemented and close-out promptly. Are all proposed actions from IA and MR meetings implemented and
close-out according to the targeted timelines?
This question can be scored 'Not Applicable' if there was no IA and MR during the past 12 months at the Check IA records and MR minutes.
workplace.
II 20.3 Examples of such channels are: Are non-managerial workers active in providing ideas and suggestions via
- participate as members in the RA team; the formal channels for employee's consultation?
- participate as members in SIT, safety-improvement-team; Check 3 examples of worker participations by records or interviews.
- giving presentation at toolbox talks / mass assembly; or
- any equivalent.
3 examples verified can be all in 1 channel, e.g. Safety Improvement Team (SIT)
II 20.4 Typically, Total WSH involves 3 phases: diagnosis, treatment and follow-up. Are Total WSH programmes implemented aimed at employee's workplace
safety, health and well-being holistically and as part of the integrated
Credit can be given if the organisation had completed first phase of Total WSH and had action plan(s) and/or WSHMS?
management programmes started for at least one of the action items. Check for documented evidence.
II 20.5 Communication of the relevant results on continual improvement to workers' level is important to sustain Are relevant results of continual improvement communicated to workers,
45K 10.3 d) workers' involvement. and, where they exists, workers' representatives?
Check for documented evidence.
Final score: /4
III 20.6 Organisation commonly seeks improvement opportunities by learning from other companies in the same Is there benchmarking of WSH performance done with external parties for
industry sector as well as sectors who are more mutual and successful in managing WSH. Benchmarking may identifying improvement opportunities?
focus on:(i) Performance, (ii) Process, and/or (iii) Strategic so that new improvement areas can be formulated Check for evidence of benchmarking done in past 2 years by the
for the organisation. This question aimed to look at benchmarking with other companies or organisations. company.
Matching the WSH performance based on company's incident statistics alone does not meet the intent of this
question, i.e. at least 2 types of benchmarking shall be attempted.
Organisation shall formulate plans or programmes, and use an outcome-based assessment approach to the
benchmarking exercise so that WSH performances could be improved across the organisation consistently.
Credit will be given if such improvement had been made through benchmarking within the past 2 years.
III 20.7 Organisation may demonstrate commitment to safe and health beyond the workplaces, i.e. to the community Is there an outreach programme on WSH topics organised as part of the
via Corporate Social Responsibility (CSR) and Global Reporting Initiative (GRI). organisation's Corporate Social Responsibility (CSR) initiatives and
reporting framework?
Check for CSR programme and GRI of the organisation.
Final score: /2
726706759.xlsx 29

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ISO 45001 Audit Checklist

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Workplace Safety and Health Management System (WSHMS) 2020 Audit Checklist Updated 12 Dec 2021

2.0 Organisational roles, responsibilities and authorities

Check if procedures and/or documentation.

Other requirements may include: Approved Code of Practices

Planning of actions on OH&S risks, opportunities & legal/other requirements

Planning of actions on OH&S risks, opportunities & legal/other requirements

4.0 WSH Objectives & Planning to achieve them

Planning to achieve WSH objectives

Planning to achieve WSH objectives

Planning to achieve WSH objectives

Examples of "resources" include, but not limited to:

Refer to ISO 45001 Annex A.8.1.4.3 for more details on outsourcing.

9.0 Documented information

Creating and updating

Control of documented information

Creating and updating

Control of documented information

Verified site activities to ensure no incompatible works

11.0 Safety controls

Compliance by workers: YES / NO

Daily check done: YES / NO

Lifting practice: (pls comment as appropriate)

12.0 Health and wellness controls

Training conducted to:

Refer to WSH Guidelines – Managing Heat Stress in the Workplaces

Proceed to the next Element if this question 12.6 is not scored.

Refer to WSH Guidelines published by the WSH Council.

13.0 Contractor Management & Procurement

Contractors were monitored against the said criteria:

Warning / termination letter sent, if any:

14.0 Emergency preparedness

16.0 WSH Inspections

17.0 Internal audit

18.0 Management review

"Competent" may include, but not limited to:

Investigation team is totally independent of the incident.

Credit will be given if at least one such investigation was demonstrated.

Examples of "resources" include, but not limited to:

20.0 Continual improvement

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