Introduction

• Educational administration is regarded as total processes inclusive of all

responsibilities and functions necessary for running the school.
• It provides and manages various elements of the teaching-learning
situation such as the learners, the teachers, the curriculum and the
socio-physical environment.
• There are different functions of administration in school management
programme. These are planning, organizing, directing and
controlling. In the absence of these functions, the school cannot function
effectively.
4 Major Functions of Educational
Administration

1. Planning
2. Organisation
3. Direction
4. Controlling
(1) Planning

• Planning is an essential component.

• It is an useful exercise to be undertaken by the administrators.
• It involves systematic, organised and an articulated
scheme of working.
• Planning can be thought of at the beginning of the session.
(b) Organisation:

• Organisation is also an important function of good administration.

• The essential element of the organisation is people: what they
do and how they work together.
• For good organisation, the administrator should define the
purpose, analyze and identify tasks required to meet
these objectives, allocate related activities to other staff,
 (c) Direction:

• Direction involves getting the work done through instructions and

orders.
• There should be proper supervision, motivation and
communication on the part of the administrator for getting the work
done.
• Directing involves exercising leadership, motivating people and
developing guidelines for action.
(d) Controlling:

• Controlling involves measuring and monitoring

performance, comparing results with plans and taking
corrective action when required.
• It indicates how far the goals have been achieved and to
what extent there is deviation from the plans.
• The basis of control is measurement.
• Control deals with the difference between planned and
actual performance.
 Eight functions of educational
administration

• 1. Development of Human Personality:

• 2. Provide and Ensure Proper Utilisation of Human and
Material Resources:
• 3. To Make the Learner Active in the Educational Programme:
• 4. Provide Adequate Physical Facilities:
• 5. To Adhere the Legal Provision of the Programme Strictly:
• 6. Decision Making In Respect of Finance
• 7. To Keep and Maintain Co-Operation with the Society
• 8. To Deal With the Problem of Curriculum Construction
1. Development of Human Personality:

• Educational administration is different from other types of

administration as it considers every human resource as an asset
and valuable potential through which the development of
their personality as well as of the programme will be
ensured.
• So development of human personality should be the first and
foremost function of educational administration.
 2. Provide and Ensure Proper Utilisation of
Human and Material Resources:

• Before organizing any educational programme it should be the first task

and responsibility of the educational authority to involve and
activate all the human resources who are directly or indirectly
linked and involved in this process.
• Due to their activeness and readiness they would be able to utilize the
material resources properly.
 3. To Make the Learner Active in the
Educational Programme

• In the modern educational theory and practices that the child or educand
is the central figure of every educational programme.
• It should be the responsibility of educational administration to frame
rules for admission and promotion for the students.
• Description for the children or students in accordance of their variety of
needs, requirements, capacities and demands and implement them
accordingly in a socially desirable and acceptable manner.
4. Provide Adequate Physical Facilities

• The educational administration has to pay deep insight with the

maintenance of the school plant, equipment’s, play materials,
library, hostel building and other co-curricular activities etc.
• Without this facility the administration of any educational programme will
never be a successful one.
5. To Adhere the Legal Provision of the
Programme Strictly

• It is an as usual practice that a set of rules and regulations have been

strictly framed for every programme in the joint venture of the
competent authorities and the legal advisors dealing in the concerned
field.
• The same situation occurs in the field of educational administration.
• In this field the types and standards of educational institution,
powers and functions of the controlling authorities, their
responsibilities and obligations have been set accordingly.
6. Decision Making In Respect of Finance

• It has been revealed from the research findings of a noted economist that the
educational system must contribute to national economy by
improving human and material resources in the long run.
• For this, it is the responsibility of the educational administration
to concern with the following things as its functions in this regard:
• (a) Problem of income and expenditure, their accounting and auditing.
• (b) To take decisions about the sharing of the cost of education among
the centre and the states.
• (c) To frame rules for budgeting, spending and controlling of funds
and resources.
• (d) To see that education is being made within the financial and human
resources available in the country.
• (e) To see that education is duly financed to provide equality of
opportunity in the field of education.
• (f) Attempts must be made to provide special groups facilities of
physical activities, libraries and reading rooms.
 7. To Keep and Maintain Co-Operation with
the Society

• It is the function of educational administration to co-operate with the

members of the society.
• Education is essentially a social affair and the educational institution
may be a school or a college is charged by society, with the
responsibility of training and bringing up the youth.
• Education is not an isolated activity rather it is related to life and society.
 8. To Deal With the Problem of Curriculum
Construction

• It is an important function and responsibility of the

educational administration to prepare a broad,
balanced, dynamic, flexible, utilitarian
curriculum for each stage of education with
the view to enable the individual to equip with the
change as time and situation demands.