HRMS Implementation

Setup Process in Oracle

apps

Prepared by
Shahariar Asif
14th, February 2024

Inventory & Production functional design document (Proprietary & Confidential)

Table of Contents
I. HRMS Common Setup.......................................................................1
1. Enable Functional Currency in GL Module...................................................................................................1
2. Configure Business Group KFF:.......................................................................................................................2
 Grade Flexfield Structure..............................................................................................................2
 Group Flexfield Structure..............................................................................................................3
 Job Flexfield Structure...................................................................................................................4
 Costing Flexfield structure............................................................................................................5
 Position Flexfield structure...........................................................................................................6
 Competence Flexfield structure....................................................................................................7
3. Define Location......................................................................................................................................................8
4. Define Business Group and enter its other information.........................................................................9
5. Classify it as an "HR Organization" and enter its other information..................................................9
6. Define a new Responsibility which can access all functions / Requests........................................10
7. Configure the Following Profile Options:..................................................................................................10
 HR: Business Group Responsibility Level.....................................................................................10
 HR: Security Profile Responsibility Level.....................................................................................10
 HR: User Type Responsibility Level.............................................................................................10
8. Define Lookup:....................................................................................................................................................11
II. HR Setup........................................................................................12
1. Define HR Organization and enter its other information....................................................................12
2. Define Organizations Hierarchy...................................................................................................................12
3. Define Jobs Groups............................................................................................................................................13
4. Define Jobs............................................................................................................................................................13
5. Define Positions..................................................................................................................................................14
6. Define Positions Hierarchy.............................................................................................................................15
7. Define Grades......................................................................................................................................................15
III. HR-Leave Management..................................................................16
1. Define Elements..................................................................................................................................................16
2. Define Absence Types.......................................................................................................................................16
3. Define Accrual Plan...........................................................................................................................................17
IV. Payroll Setup.................................................................................18
1. Define Payment Type........................................................................................................................................18
2. Define Org. Payment Methods.......................................................................................................................19
3. Consolidation Sets..............................................................................................................................................20
4. Define Payroll......................................................................................................................................................20
5. Define GL MAP.....................................................................................................................................................21
6. Define Elements Links......................................................................................................................................21
7. Define Salary Basis............................................................................................................................................22
8. Define Global Values.........................................................................................................................................22

Inventory & Production functional design document (Proprietary & Confidential)

V. Time & Lanor Setup........................................................................23
1. Define Time & Labor Information/ Define Element Time Information..........................................23
2. Define Time & Labor Information/ Define Holiday Calendar............................................................24
3. Define Time & Labor Information/ Define Shifts....................................................................................24
4. Define Time & Labor Information/ Define Work Plan..........................................................................25
5. Define Time & Labor Information/ Rotation Plan..................................................................................25
6. Define Time & Labor Information/ Earning Group................................................................................26
7. Define Time & Labor Information/ Earning Policy................................................................................26

Inventory & Production functional design document (Proprietary & Confidential)

I. HRMS Common Setup
1. Enable Functional Currency in GL Module
Navigations: General Ledger Super User > Setup > Currencies > Define >

Inventory & Production functional design document (Proprietary & Confidential) 1

2. Configure Business Group KFF:
 Grade Flexfield Structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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 Group Flexfield Structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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 Job Flexfield Structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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 Costing Flexfield structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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 Position Flexfield structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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 Competence Flexfield structure
Navigations: General Ledger Super User > Setup > Financials > Key > Segments >

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3. Define Location
Navigations: General Super HRMS Manager > Work Structures > Location >

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4. Define Business Group and enter its other information
Navigations: Global Super HRMS Manager > Work Structures > Organization > Description >

5. Classify it as an "HR Organization" and enter its other information

Navigations: Global Super HRMS Manager > Work Structures > Organization > Description >

Inventory & Production functional design document (Proprietary & Confidential) 9

6. Define a new Responsibility which can access all functions / Requests
Navigations: System Administrator > Security > Responsibility > Define >

7. Configure the Following Profile Options:

 HR: Business Group Responsibility Level

 HR: Security Profile Responsibility Level

 HR: User Type Responsibility Level

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8. Define Lookup:
Navigations: Global Super HRMS Manager > Other Definitions > Application Utilities Lookups

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II. HR Setup
HR-Work Structure Setup

1. Define HR Organization and enter its other information

Navigations: Global Super HRMS Manager > Work Structures > Organization > Description >

2. Define Organizations Hierarchy

Navigations: Global Super HRMS Manager > Work Structures > Organization > Hierarchy >

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3. Define Jobs Groups
Navigations: Global Super HRMS Manager > Work Structures > Job > Job Group

Note: Don’t Create new Job Group. Just rename the default job group

4. Define Jobs
Navigations: Global Super HRMS Manager > Work Structures > Job > Description

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5. Define Positions
Navigations: Global Super HRMS Manager > Work Structures > Position > Description

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6. Define Positions Hierarchy
Navigations: Global Super HRMS Manager > Work Structures > Position > Description

7. Define Grades
Navigations: Global Super HRMS Manager > Work Structures > Position > Description

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III. HR-Leave Management

1. Define Elements
Navigations: Global HRMS Manager > Total Compensation > Basic > Element Description >

2. Define Absence Types

Navigations: Global HRMS Manager > Total Compensation > Basic > Element Description

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3. Define Accrual Plan
Navigations: Global HRMS Manager > Total Compensation > Basic > Accrual Plan >

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IV. Payroll Setup

1. Define Payment Type

Navigations: Global HRMS Manager > Payroll > Payment Type >

Inventory & Production functional design document (Proprietary & Confidential) 18

2. Define Org. Payment Methods
Navigations: Global HRMS Manager > Payroll > Payment Type >

Inventory & Production functional design document (Proprietary & Confidential) 19

3. Consolidation Sets
Navigations: Global HRMS Manager > Payroll > Consolidation >

4. Define Payroll
Navigations: Global HRMS Manager > Payroll > Description >

Inventory & Production functional design document (Proprietary & Confidential) 20

5. Define GL MAP
Navigations: Global HRMS Manager > Payroll > GL Flexfield MAP >

6. Define Elements Links

Navigations: Global HRMS Manager > Total Compensation > Basic > Link >

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7. Define Salary Basis
Navigations: Global HRMS Manager > Total Compensation > Basic > Salary Basis >

8. Define Global Values

Navigations: Global HRMS Manager > Total Compensation > Basic > Global Value >

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V. Time & Lanor Setup
1. Define Time & Labor Information/ Define Element Time Information
Navigations: OTL Super Administrator > OTL Time Accounting > Element Time Information >

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2. Define Time & Labor Information/ Define Holiday Calendar
Navigations: OTL Super Administrator > Table Setup and Maintenance > Holiday calendar >

3. Define Time & Labor Information/ Define Shifts

Navigations: OTL Super Administrator > Table Setup and Maintenance > Shift >

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4. Define Time & Labor Information/ Define Work Plan
Navigations: OTL Super Administrator > Table Setup and Maintenance > Work Plan >

5. Define Time & Labor Information/ Rotation Plan

Navigations: OTL Super Administrator > Table Setup and Maintenance > Rotation Plan >

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6. Define Time & Labor Information/ Earning Group
Navigations: OTL Super Administrator > Table Setup and Maintenance > Earning Group >

7. Define Time & Labor Information/ Earning Policy

Navigations: OTL Super Administrator > OTL Time Accounting > Policies > Earning >

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