Procedure text about Office Tools

Made by :

1. Muhashyta Cahya Relfi

2. Thalita Syakirah

How to Use Microsoft Word On A Laptop

Microsoft Word is a word processing software developed by Microsoft. Microsoft Word

was developed by Microsoft Corporation, and its first version was released in October 1983. Its
primary purpose is to allow users to create, edit, and format documents for various purposes,
such as writing letters, reports, or creating professional documents with features like spell-check,
formatting tools, and collaboration capabilities.

Tools :

- A Laptop

- A Mouse
Steps :

Step 1: Turn on the Laptop

Press the power button to turn on the laptop. Wait until the operating system makes its body and
reaches the desktop.

Step 2: Sign in

Enter your username and password to log in to the laptop

Step 3: Refresh Laptop

Click using the mouse or touchbar on the laptop, then click refresh to keep the laptop running
well

Step 4: Connect to Wi-Fi

If your work requires Wi-Fi, click the network icon and connect to an available Wi-Fi network.

Step 5: Open the App

Double click on the desired application icon to open a software program such as Microsoft Word

Step 6: Open MS Word

After Microsoft Word opens, click file then click new document
Step 7: Start Typing

Start typing something, if you want to add an image you can click the insert icon then click
picture and the image is already in your document

Step 8: Save the file

After typing is complete, save the document by clicking the file icon then click save as and give
a name to your document which will automatically be saved.
Step 9: Shutdown or Logout

After finishing using the laptop, turn it off properly by clicking the Windows icon at the bottom
left corner, then scroll down to find the power button then click Shut Down

Step 10: Close the Laptop Cover

Gently close the laptop cover to protect the screen.

By following these steps, you can use your laptop effectively for a variety of tasks, ensuring a
smooth and productive experience.

That's the procedural text for how to use a laptop from us, sorry if there are any words that are
not appropriat
 20 Questions with answer

I. WHAT
1. What key features help format documents in Microsoft Word?
Answer: Microsoft Word offers features like font styles, paragraph formatting,
and template
2. What is the purpose of the "Styles" feature in Microsoft Word, and how does it
contribute to document consistency?
Answer: "Styles" maintain consistent formatting throughout the document,
improving overall visual coherence.

II. WHERE
1. Where do you find page layout settings in Microsoft Word, and how do they
affect the document?
Answer: Page layout settings are located in Microsoft Word under the "Layout"
tab, influencing document appearance.
2. Where can you insert hyperlinks in a Microsoft Word document, and why might
this feature be useful?
Answer: Insert hyperlinks in the "Insert" tab; useful for directing readers to
external content or other sections within the document.
3. Where can you find the word count feature in Microsoft Word, and why is it
essential?
Answer: Access the word count in the "Review" tab; essential for meeting
document length requirements.

III. WHO
1. Who developed Microsoft Word, and when was its first version released?
Answer: Microsoft Word was developed by Microsoft Corporation, and its first
version was released in October 1983

IV. WHY
1. Why is understanding the difference between "Save" and "Save As" crucial in
Microsoft Word?
Answer: Knowing the difference is crucial to avoid overwriting original files and
ensure proper file management.
2. Why are templates beneficial in Microsoft Word, and where can you access
them?
Answer: Templates, accessible in the "File" tab, streamline document creation
with pre-designed formats and styles.
3. Why is the "Track Changes" feature recommended in collaborative editing within
Microsoft Word?*
 Answer: "Track Changes" allows collaborators to view and accept/reject edits,
ensuring version control in the document.
4. Why should you update Microsoft Word regularly, and how can you ensure
automatic updates are enabled?
Answer: Regular updates fix bugs and improve features; enable automatic updates
in the "Account" section under "File."
5. Why is it advisable to use the "Table of Contents" function in longer Microsoft
Word documents?
Answer: "Table of Contents" enhances navigation and provides an organized
overview of longer documents.

V. WHEN
1. When should you use the "Find and Replace" tool in Microsoft Word, and how
does it simplify editing?
Answer: Use "Find and Replace" for efficient editing, replacing specific text
instances throughout the document.
2. When is it appropriate to utilize the "Headers and Footers" function in Microsoft
Word documents?
Answer: Use "Headers and Footers" for consistent placement of page numbers,
titles, or other recurring information.
3. When is the "Print Preview" function useful in Microsoft Word, and how does it
assist in document preparation?
Answer: "Print Preview" is useful before printing; it helps identify and correct
formatting issues, ensuring a polished document.
4. When shutting down a laptop, why is it important to wait for the process to
complete?
Answer: Waiting ensures that background processes are properly closed,
preventing potential issues and ensuring a smooth shutdown.

VI. HOW
1. How can adjusting power settings on a laptop contribute to energy conservation,
and why is it significant?
Answer: Adjusting power settings conserves energy by optimizing performance
based on usage, contributing to environmental sustainability.
2. How do you set up a password to protect a Microsoft Word document, and why is
document security crucial?
Answer: Set up a password in the "Info" tab; document security is crucial to
prevent unauthorized access.
3. How can you recover an unsaved document in Microsoft Word after a sudden
shutdown?
 Answer: Check the autorecovery folder or use the "Manage Versions" feature to
recover unsaved documents in Microsoft Word.
4. How do you adjust paragraph spacing in Microsoft Word, and why is proper
spacing important?
Answer: Adjust spacing in the "Paragraph" settings; proper spacing enhances
document readability.
5. How do you customize default font settings in Microsoft Word?*
Answer: Customize default font settings in Microsoft Word through the "Font"
dialog box in the "Home" tab.

Thank You