INFORMATION SHEET 1.

INTRODUCTION /OVERVIEW:
This content explains the parts of the MS Word window; its importance and
function.

LEARNING OBJECTIVES:
To be able to identify tools and commands, to open MS Word, to explore the MS
Word window and its parts, and to save document.

MS WORD

Microsoft Office Word 2007 is a full-featured word processing program that

allows you to create professional-looking documents and revise them easily.
A document is a printed or electronic medium people use to communicate with
others. With Word, you can develop many types of documents, including flyers, letters,
memos, resume and reports.
Word has many features designed to simplify the production of documents and
make documents look visually appealing. Using Word, you easily can change the
shape, size and color of text.

PARTS OF THE MICROSOFT WORD WINDOW

1. Menu bar- contains different sets of menus that you can use while working with the
program. When one of the menus is accessed, a drop-down menu will be displayed.

2. Standard Toolbar- is one of the two common toolbars used in MS Word. It has tools
or buttons that will help you create a new file, open a file, save a file, cut, copy and
paste. Other commands can also be seen here.

3. Formatting Toolbar- is another common toolbar used in MS Word. Tools like font
type, size, style, alignments, and other commands can be accessed in this toolbar.

4. Document or Page- is where the elements of a document are placed like the text
graphs, pictures, and clip arts.

5. Title Bar- displays the name of the file (Document 1) and the name of the application
(MS Word).

6. Close button- exits the MS Word program.

7. Maximize button- shows the window in a full screen.

8. Minimize button - allows the window to reduce to a button on the windows taskbar.

9. Scroll bars- help you view other parts of the document horizontally and vertically.

10. View buttons- use to change views of your document.

11. Insertion point- lets you know where the character will be entered next.

12. Rulers - (horizontal and vertical rulers) - set up margins, tab stops, and paragraph
indents.

13. Status bar- indicates the information about the document you are doing: what page
number you are in, total number of pages of your document, line number, and column
number.

14. Quick Access Toolbar- by default, the Quick Access Toolbar (QAT) is located in the
title bar of the application window but can be configured to display below the ribbon.
In addition to exposing Commands, the Quick Access Toolbar (QAT) includes a
customizable drop-down menu that contains the complete set of default Quick Access
Toolbar (QAT) Commands (whether hidden or displayed in the Quick Access
Toolbar (QAT)) and a set of Quick Access Toolbar (QAT) and ribbon options.

15. Office Button- is located at the top left corner of all applications. Clicking it opens a
menu containing frequently used file-level commands (e.g., Open, Print, and Save)
previously available in the File menu. The Office Button is a circle with the Office
logo.

16. Ribbon- it is part of the "Microsoft Office Fluent" interface and combines the menu
bar and toolbar into a single floating pane. The purpose of the ribbon is to provide
quick access to commonly used tasks within each program.

17. Zoom Slider- it is a part where you can zoom in to get a close-up view of your file or
zoom out to see more of the page at a reduced size. You can also save a particular
zoom setting with a document or template, presentation, or worksheet.
How to open a Word document:

1. Go to “start” and click “all programs”.

2. Select “Microsoft Office” and choose “Microsoft Word 2007”
3. Double click “Microsoft Word 2007” to open.

How to Save a Word document:

1. Click the “Office Button” and select “Save As”

2. The “save a copy box” will appear. Then, click “Word Document 97-2003” or
“Word document.”
3. The “Save As Dialog Box” will appear, then, select a location where to save your
work.
4. Go to the “Filename” and type the word you would name your file, then click the
word “Save.”
 Self Check 3.2-3

I. Identification: Identify the part of the MS Word window that is being referred to by the
following statement/s.

___________1. It displays the name of the file (Document 1) and the name of
the application (MS Word).

___________2. It exits the MS Word program.

__________ 3. It lets you know where the character will be entered next.

__________ 4. It indicates the information about the document you are doing:
what page number you are in, total number of pages of your
document, line number, and column number.

__________ 5. It help you view other parts of the document horizontally and
vertically.

II. Label the parts of the MS Word Window:

1. 2.

10.

3.

4.
9.

5.

6.

8. 7.
Answer Key:

I.
1. Title Bar
2. Close Button
3. Insertion Point
4. Status Bar
5. Scroll Bars

II.
1. Quick Access Toolbar
2. Close Button
3. Ribbon
4. Ruler
5. Vertical Scroll Bars
6. Horizontal Scroll Bars
7. View
8. Status Bar
9. Insertion Point
10. Office Button
 Trainee’s Name______________________________________Date_______________

TASK SHEET 1.1

Title: Parts of the Microsoft Word Window

PERFORMANCE OBJECTIVES:
The learner must be able to open word document, identify the different parts of the MS
Word and the commands included in each parts, and save a word document.

SUPPLIED EQUIPMENT/MATERIALS
Computer, Projector and MS Word Program
STEPS AND PROCEDURE:
1. Open word document

2. Identify parts of MS Word Window

2.1 Title bar
2.2 Office Button
2.3 Formatting toolbar
2.4 Ribbon
2.5 Zoom slider
2.6 Status bar
2.7 Ruler
2.8 Quick Access Toolbar
2.9 Scroll Bars
2.10 Insertion Point
2.11 Document Window
3. Clicking the different parts of the MS Word to see the different
commands in each parts.

4. Save a word document.

ASSESMENT METHOD:
Performance Criteria Checklist
 Trainee’s Name______________________________________Date_______________

PERFORMANCE CHECK LIST 1.1

CRITERIA YES NO
Did the trainee..

1. Open the Word document?

2. Identify the different parts of the MS Word?

3. Give the commands or tools included in each parts of the

MS Word Window?
4. Save the word document?

5. Type a filename?

References:
(n.d.). Retrieved from windows.microsoft.com/

Gary B. Shelly, a. M. (2012). Microsoft Office Basic Module. Pasig: Cengage

Learning Asia Pte Ltd.