DEPARTMENT OF TECHNOLOGY AND ENGINEERING

Bachelor of Science in Computer Engineering

Background of the Study

As technology continues to develop, advancements in computers plays a vital role in modernization

currently. People are now reaping the benefits of its magnificence as renowned programmers and software

developers managed to build a convenient software application to give people the profit of efficiency of

workloads in many areas particularly in education or universities. The main goals of the finance system,

are to handle information and create reports financial statements.

Using a financial-based system can significantly save time and effort well, as greatly reduce or

eliminate mathematical errors. Additionally, it enables the availability of information compared to a manual

process. This implementation of software accommodates the students such as budgeting and tracking their

expenses respectively, this financial software simplifies the process of creating and managing budgets

allowing students to effectively keep track of their income and expenses. It can help students to remember

their bills and deadlines preventing complications in any payment and the associated fees. Also, according to

IvyPanda (2022) The Effectiveness of Financial and Accounting Software Tools. “The fundamental merit of

software-based tools is that they enable someone to make an effective decision as he/she is able to access

real-time information” Simply, financial software help the students decide decisions about their finances, it

may be to gain knowledge about saving and investing through the use of software. The software applications

are designed to generate the statement after ensuring that the account balances are accurate as it can printed

out if the client wanted a receipt. At the end of each period the computer can also automatically perform the

closing process. In addition, it promptly updates accounts to reflect any activity. While, employees primarily

focus on inputting transactions, into the computer. The computer automatically. Upon request, handles the

other steps involved in the finance cycle.

STATEMENT OF THE PROBLEM

The problem statement can be simplified and clarified as follows:

1. We often face issues with the finance system, where even though we pay fees on time, the system doesn't
reflect our payments correctly, causing what we call "Finance Failures."

2. When we need to pay for school fees like COG, uniforms, or ID, we're uncertain if the money goes to the
finance account, leading to a "System Problem."

3. Losing our payment receipts creates problems since we can't prove we've paid. We need a "Payment Receipt
for Proof."

4. Currently, we have to visit the school twice – once for payment and later for item collection, costing us both
time and money. Our research aims to reduce these "Costs in Time and Money" for students.

OBJECTIVE

The objective of this research is to identify and implement solutions to address the issues related to the finance
system in our school, specifically:

1. To improve the accuracy of the finance system, ensuring that payments made by students are consistently
recorded and reflected correctly, thereby minimizing "Finance Failures."

2. To develop a more transparent and efficient payment process for school fees, such as COG, uniforms, and
ID, eliminating the "System Problem" of uncertainty regarding fund allocation.

3. To establish a reliable digital system for storing and retrieving payment receipts, providing students with a
secure and easily accessible "Payment Receipt for Proof."

4. To streamline the payment and item collection process, reducing the "Costs in Time and Money" associated
with multiple visits to the school, ultimately enhancing the overall experience for students and their families.