Enterprise Vault Overview

F. Buirey

© 2016 Veritas Corporation. All rights reserved. Veritas and the Veritas Logo are trademarks or registered trademarks of Veritas Corporation or its affiliates in the U.S.
and other countries. Other names may be trademarks of their respective owners.
Why Archive – Today’s Challenges

Control Data Audit and

Growth and Cost Security

ARCHIVE
Prepare for Impose Retention
eDiscovery Control

Ensure Provide Easy

Supervisory Access to
Compliance Information

Veritas Enterprise Vault™ 12 Customer Presentation

The Information Management Challenge

Information Growth & Waste

• User mindset: keep everything forever
• Duplicated data causing more waste
• Unsustainable backup windows

Fear of Deletion
• Over retention increasing costs
• Infinite retention = infinite waste
• Increased litigation risk and exposure

Search & eDiscovery “Fire Drill”

• Storage is cheap; search and review costly
• Improper use of backup systems
• Inefficient discovery and legal hold processes

Veritas Enterprise Vault™ 12 Customer Presentation

Veritas Enterprise Vault Strategy
Scalable, Enterprise Archiving Platform

STORE MANAGE DISCOVER

Information Information Information
Identify and migrate Classify, Retain, Discover and
older data from preserve and expire supervise with
primary systems and information, helping guided review to
apply compression instill confidence help reduce costs of
and deduplication to through greater eDiscovery, litigation
enhance storage visibility, reporting and & Compliance
efficiency. auditing. demonstration.

Veritas Enterprise Vault™ 12 Customer Presentation

Veritas Enterprise Vault Helps You
Enhancing information classification, retention, supervision and discovery

Classify to retain Retain info Supervise email Search & Discover

only meaningful efficiently and to help ensure info efficiently to
info for the delete at end of compliance with help reduce
organization useful lifecycle regulatory bodies eDiscovery costs

Veritas Enterprise Vault™ 12 Customer Presentation

Veritas Enterprise Vault Portfolio

Native Archive Sources eDiscovery & Compliance Options

Microsoft Exchange Discovery Accelerator Classification

IBM Domino Enterprise Vault

Veritas eDiscovery Extensions
Platform, powered by
Clearwell
Microsoft SharePoint Historical Vault

Compliance Accelerator
File Systems Cloud & App Connectors

Veritas Enterprise Vault

A Leader in On-Premise Information Archiving

Veritas Enterprise Vault™ 12 Customer Presentation

The Veritas Enterprise Vault Difference

Gartner Radicati Group Market Presence

A Leader for 10 On-Prem Archiving Used by more than 20,000

Years Running Market Leader organizations worldwide

Market Leader

Veritas Enterprise Vault™ 12 Customer Presentation

Veritas Enterprise Vault Architecture

Exchange or Domino SharePoint Files

MSFT BPOS
Office 365

Social Media Cloud Storage

Enterprise
Vault
Server
Storage

SAN, NFS, CIFS, DAS, etc.

eDiscovery & Compliance

Veritas Enterprise Vault™ 12 Customer Presentation

Enterprise Vault Indexing

• Indexing enables the ability to search across archived content

• Ability to index over 500 different file types
• Indexing allows the user to perform keyword, phrase, or
advanced searches against archived data
• Indexing designed to work with eDiscovery requests such as
when using Veritas eDiscovery Platform or Discovery Accelerator

Veritas Enterprise Vault™ 12 Customer Presentation

Using Enterprise Vault for Storage Savings

• When archiving, Enterprise Vault has the ability compress

content as well as providing single instance storage
• Enterprise Vault’s Optimized Single Instance Storage (OSIS)
feature allows single instance storage across multiple source
contents (such as email, file systems, and SharePoint)

Veritas Enterprise Vault™ 12 Customer Presentation

Migration Projects? Enterprise Vault Can Help

• Looking to upgrade email servers or SharePoint? Looking to

consolidate file servers or migrate to new file servers?
• By archiving older content with Enterprise Vault before an
upgrade, consolidation, or migration project, there will be less
data to move to the new platform

Veritas Enterprise Vault™ 12 Customer Presentation

Running Virtualized Environments?

• Enterprise Vault is supported in the major virtualization platforms

Veritas Enterprise Vault™ 12 Customer Presentation

Partner Extensions Framework

• Provides a framework for

certified partners to extend
EV in a consistent manner
• Partner extensions are
visible and managed via the
EV admin console

Veritas Enterprise Vault™ 12 Customer Presentation

Archiving Specific Slides

• The remaining slides are archiving specific. Hide slides that are
not needed.
• This slide should be hidden during the presentation

Veritas Enterprise Vault™ 12 Customer Presentation

 SMTP Archiving

Veritas Enterprise Vault™ 12 Customer Presentation

SMTP Archiving

What it does
– Introduce an EV SMTP Server
– Allows SMTP messages to be sent directly to EV

Benefit
– Any SMTP enabled application or device can send
messages directly to the archive
– Remove the need for Exchange journal mailboxes

– Archive directly to EV from any content source

Veritas Enterprise Vault™ 12 Customer Presentation

SMTP Archiving Legacy Records

Email
Enterprise Vault
Platforms
SMTP service Document Scanner
Journal
Feeds

Mailrooms

Journal Archives Generic Applications

 Log files
Mailbox Archives
 Email copies
Shared Archives  Generic IM
 ????

Mail Enabled Public

Folder Replacement
for some folders?

Veritas Enterprise Vault™ 12 Customer Presentation

Less Infrastructure Required for Journaling

Direct SMTP Journal to

Traditional Journal Architecture
Enterprise Vault
Mailbox Servers
Mailbox Servers

Journal Mailbox Servers

Journal directly
to archive

Enterprise Vault

Enterprise Vault

Veritas Enterprise Vault™ 12 Customer Presentation

 Image Optical Character Recognition (OCR)

Veritas Enterprise Vault™ 12 Customer Presentation

OCR Conversion

OCR conversion:
• Extends discovery capabilities:
Users now can search for text in archived
items, including:
• Scanned documents
• Forms
• Fax
• Tablet and or phone screen captures
• Provides indexing and search for expanded
content by installing and configuring new
Ifilters
• Works for all forms of archiving (Mailbox,
FSA, SharePoint, Journaling)
 Classification and Retention Plans

Veritas Enterprise Vault™ 12 Customer Presentation

Use Cases for Classification
• I want to classify my information to
– make better information retention decisions
– make better eDiscovery decisions or investigations
– include items for supervisory review
– classify personally identifiable information (PII) and
make better information protection decisions
– enable risk analysis and conduct any necessary
remediation
– be compliant with industry regulations and avoid fines

• I want to reclassify for all the above reasons

• I want to reclassify when changing my policies
Classification Overview

• EV12 offers Classification for any ingested content, whether it

be Exchange, Domino, Files, PSTs, NSFs, SharePoint or content
ingested via the CM API
• Define your policies for items to be automatically classified
• Decide if an item should be archived or discarded
• Assign a Retention Category based on metadata or content
• Assign searchable tags to help refine end-user, discovery or
supervision searches or review
Before Configuring Decide on Policies

Like a jigsaw, a classification scheme

1 REGULATED
Social Security Numbers, FERPA, HIPAA

can have few or many pieces

2 CONFIDENTIAL
Contracts, Intellectual Property

As a starting point, a simple 5 tier model

brings order where there is information chaos 3 INTERNAL-USE ONLY
Project Plans, Performance Reviews

4 PUBLIC
Press Releases, Marketing Materials
Conversely, a highly granular & complex scheme
can cause confusion & derail deployment PERSONAL
5 External recipients with no attachments &
no business keywords

Source: “Information Classification: An Essential Security Thing You’re (Still) Not Doing”, Gartner, August 2014
Example Rules
• An extensive set of example rules are provided with Enterprise Vault 12
Classification Test Mode
• During configuration testing Classification can be run in test mode
• Can also be used without a Classification license to show how Classification can be
used to add value
 Microsoft Exchange Server Archiving

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – End User Experience

• The Enterprise Vault Outlook Client Plug-in provides a rich

experience for end users
– Ability to view archived emails without restoring email back to Exchange
– Manually archive emails
– Search archived emails within Outlook

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Flexible End User Experience

• Users can access archived email by double-clicking on shortcuts

in Outlook

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Flexible End User Experience

• Vault Cache offers the ability to access archived emails while not
connected to the network
• Virtual Vault provides a PST-like interface that allows end users
to quickly browse archived emails, eliminating shortcuts

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – View Archived Email Anywhere

• Enterprise Vault 11 introduced a new feature allowing end users

to access their archived Exchange email from virtually any device
or email software that supports IMAP

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Enterprise Vault Search

• Enterprise Vault 11.0.1 introduced a new feature allowing

tablets and mobile devices to search and browse their archives

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Enterprise Vault Search Mobile

Customize
Search with Submit
Settings Search
Search in
Selected Search
Archive Criteria

Advanc
ed
Search

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Enterprise Vault Search Mobile

Return
Home
Actions menu
Swipe right to
Search Results left
with Hit
Highlighting

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Enterprise Vault Search Mobile

Optimized
for Tablets

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving - Policies

• Policies can be configured to set mailbox archiving options and

the desktop experience

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving – Provisioning Groups

• Provisioning Groups allow an administrator to assign desktop,

mailbox, and PST migration policies to specific users or groups

Veritas Enterprise Vault™ 12 Customer Presentation

PST Migrations

• PST files can be difficult to backup and manage

• Enterprise Vault has an extensive set of tools to assist with PST
Migration projects

Veritas Enterprise Vault™ 12 Customer Presentation

PST Migrations – Now with Owner Identification

What it does
– Identify potential PST owner by sampling of PST data

Benefit
– Yet another method to identify PST Owner
– Builds on PST Migration features from 10.0.4 & EV11
– Most accurate method of PST owner identification
– Identify “anonymous” PST files

Veritas Enterprise Vault™ 12 Customer Presentation

 Archiving From Lotus/IBM Domino

Veritas Enterprise Vault™ 12 Customer Presentation

Domino Archiving – End User Experience

• Enterprise Vault integrates with Lotus/IBM Notes and

DWA/iNotes and provides the following capabilities:
– Ability to view archived emails without restoring email back to Domino
– Manually archive emails
– Restore emails back to Domino
– Access archived content while offline (Lotus Notes only)

Veritas Enterprise Vault™ 12 Customer Presentation

Domino Archiving - Policies

• Policies can be configured to set mailbox archiving options and

the desktop experience

Veritas Enterprise Vault™ 12 Customer Presentation

Domino Archiving – Provisioning Groups

• Provisioning Groups allow an administrator to assign desktop

and mailbox policies to specific users or groups

Veritas Enterprise Vault™ 12 Customer Presentation

 File System Archiving

Veritas Enterprise Vault™ 12 Customer Presentation

File System Archiving – End User Experience

• Archived files can easily be accessed by end users by simply

double-clicking on an archived file

Veritas Enterprise Vault™ 12 Customer Presentation

File System Archiving - Policies

• File system archiving policies are flexible by allowing the

administrator to configure simple to complex archiving rules

Veritas Enterprise Vault™ 12 Customer Presentation

File System Archiving – File Groups

• File Groups contain a common list of file extensions associated

with applications, file types, etc.

Veritas Enterprise Vault™ 12 Customer Presentation

File System Archiving – File Blocking

• Enterprise Vault has the ability to block certain files from being
created on file servers

Veritas Enterprise Vault™ 12 Customer Presentation

Better File Governance with Data Insight and Enterprise
Vault
• Integrates Data Insight with File System Archiving
• Archive directly from Data Insight
– Cost: Target stale data, specific file types or leavers / departed users
– Compliance: Apply retention based on Ownership and DLP classification
– Discovery: Archive files touched by a custodian as part of litigation

Veritas Enterprise Vault™ 12 Customer Presentation

 Archiving from SharePoint

Veritas Enterprise Vault™ 12 Customer Presentation

SharePoint Archiving – Seamless User Experience

• Content archived from SharePoint will appear the same as

unarchived content for the user

Veritas Enterprise Vault™ 12 Customer Presentation

SharePoint Archiving – SharePoint Search

• SharePoint has the ability to index archived content provided

that the shortcut for the archived item still resides on SharePoint

Veritas Enterprise Vault™ 12 Customer Presentation

SharePoint Archiving – Enterprise Vault Web Part

• Enterprise Vault has a SharePoint web part that allows end users
to search for archived content

Veritas Enterprise Vault™ 12 Customer Presentation

SharePoint Archiving - Policies

• Enterprise Vault offers flexible archiving policies for SharePoint

by allowing the administrator to create rules based on content,
file types, dates, and metadata

Veritas Enterprise Vault™ 12 Customer Presentation

 Thank you!
Presenter’s Name
Presenter’s Contact Details

Copyright © 2016 Veritas Corporation. All rights reserved. Veritas and the Veritas Logo are trademarks or registered trademarks of Veritas
Corporation or its affiliates in the U.S. and other countries. Other names may be trademarks of their respective owners.
This document is provided for informational purposes only and is not intended as advertising. All warranties relating to the information in this
document, either express or implied, are disclaimed to the maximum extent allowed by law. The information in this document is subject to change
without notice.

Veritas Enterprise Vault™ 12 Customer Presentation

Exchange Archiving Napkin Pitch

• Use the following 3 slides to show how Enterprise Vault can

reduce storage growth in Exchange

Veritas Enterprise Vault™ 12 Customer Presentation

Storage considerations
Exchange 2013 standalone

1,000 Mailboxes (2GB each)

DAG 2TB + 2TB + 2TB = 6TB of email

+ Content Indexing (15%)
= 0.9TB
PSTs(2GB per user)

PST
Files
2TB
+ 2TB + 2TB = 6TB of email
+ Content Indexing (15%)
= 0.9TB
+ + + = 13.8TB in Exchange
Storage considerations
Enterprise Vault
Exchange 2013 and Enterprise Vault All content > 60 days

1,000 Mailboxes (2GB each) SIS/Compress=40%

2TB
1TB
2TB
1.6TB
1TB SIS/Compress=50%
Content Indexing 13% =0.47TB
0.47TB

DAG 2TB +
0.4TB 2TB + 2TB = 1.2TB of email
+ Content Indexing (15%)
= 0.18TB
PSTs(2GB per user)

PST
Files + = 1.38TB in Exchange
2TB
+ = 2.47TB in Enterprise Vault
Summary

1,000 Mailboxes (2GB each)

1,000 PST files(2GB each)

Exchange Standalone with Enterprise Vault

13.8TB in Exchange 1.38TB in Exchange

2.47TB in EV

Take-away’s
1. 90% less email storage in Exchange with Enterprise Vault
2. 70% less combined storage required with Enterprise Vault