Staff Kiosk - General Casual Timesheet Version 13.

General Casual Timesheet

This screen allows staff working under a General Staff Casual contract to enter their timesheets

Timesheets & Expenses > General Staff > General Timesheet Casual

To create a new timesheet select “click here to add a new timesheet”

This screen will summarise the number of timesheets Not Submitted, Submitted and Rejected. When you press the + icon this will
expand to show the timesheets in each category. If the Status of the timesheets is Not Submitted the timesheet can be adjusted.
Once the timesheet has been submitted for approval you can select unsubmit next to the timesheet to unsubmit and make any
necessary adjustments. .

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The timesheet screen will be displayed as follows

Start Date

Select the required period start date from the drop down calendar. If you are unsure of the start date you can check the Timesheet
Schedule by clicking on the link on the left hand side of the timesheet page

Find Employee Jobs

A list of your current jobs will become available and you will need to select the job that is relevant to the hours you are entering the
current timesheet for. You can also select all jobs and then provide the relevant job number when entering the timesheets.

Then select Continue – If you only have one job then then you will be directed straight to a new timesheet without having to select.

In the example below – both jobs have been selected – when the employee is time sheeting they are able to select which job relates
to the hours worked they are entering. If the employee only has one job – the job selection column is not displayed

Multiple Jobs

Select the relevant job number

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One Job

Work Date - Enter or Select the Work Date for the first day worked in the timesheet period

Start Time - Enter the time you started

Finish Time – Enter time you finished

Break – Time taken whilst on a break

Start and Finish times (24 hour time) –can be entered in the following formats 0800 or 08:00 1500 or 15:00
When entering in the Break this needs to be entered in minutes. A 1 hour break would be entered as 60 or a 30 minute break would
be entered as 30. The system will them calculated the appropriate units to be paid.

Attachment – If required you can attach supporting documentation

The timesheet defaults with 10 rows– to increase the number of rows select Add a Row
To Delete a row select D and to Copy a row select C

The maximum hours that can be claimed for any one day is 10. If you have worked more than 10 hours please contact Payroll

Once all of the hours have been entered you can either Save the timesheet and return to it later to enter more dates or you can
Save and Submit your timesheet. This will then submit your timesheet to your line supervisor for approval.

If you have Selected Save or Save and Submit the Success screen will appear

Once you have finished saved or submitted the timesheet – the values entered are then summarised at the bottom of the time
sheeting page.

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To remove one or more timesheets, select the Delete checkbox against the timesheets that are to be deleted. Click the Delete
Timesheets button below the listed timesheets. A dialog window will be displayed to confirm the deletion.

Click OK to confirm or Cancel to cancel the deletion. If clicking OK, a confirmation message will be displayed.

Submitted and Rejected timesheets cannot be edited directly. Only Not Submitted timesheets may be modified. To change
Submitted or Rejected timesheets, they must first be switched back to a status of Not Submitted. This can be achieved by
“Unsubmitting” the timesheet – this option is only available for Submitted / Rejected timesheets. Select the Unsubmit checkbox
against the timesheets that are to be unsubmitted, then click the Unsubmit Timesheets button below the listed timesheets. A dialog
window will be displayed to confirm the unsubmit.

Click OK to confirm or Cancel to cancel the unsubmit. If clicking OK, a confirmation will be displayed.

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To update a timesheet record that has been Saved but not Submitted

The timesheet that you have entered will now be displayed on the first screen of the General Timesheet Casual as a ‘Not Submitted’
record – This can be reviewed and updated as required.

Select the drop down next to Not Submitted and select the relevant timesheet by clicking on the Record ID.

This will open the saved timesheet and you can then make any changes or additions as required.

Then select Save and Submit

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Timesheet Rejections
When a timesheet has been rejected you will receive the following email notification:
104: Staff Kiosk Rejection Notification

Your General Timesheet (id = 35185138 ) has been rejected.

Please go to the Staff Kiosk > Pending Transactions and click on the Record Id link to view any comments and then
delete the request.

https://staffkiosk.ecu.edu.au

See the details of the request below:

Transaction Details:
Record ID: 597770
Name: Mr John Smith
Total Hours: 70
Created Date: 28-MAY-2013
To Be Actioned By: 01-JUN-2013
Escalated to you By:
Comments: Incorrect hours – please amend.

You can view the rejected timesheet by logging into the Staff Kiosk

Timesheets & Expenses > General Staff > General Timesheet Casual

You can either DELETE or UNSUBMIT the timesheet by selecting the relevant tick box and then selecting either the DELETE TIMESHEET or
UNSUBMIT TIMESHEET box.

You can either DELETE or UNSUBMIT the timesheet by selecting the relevant tick box and then selecting either the DELETE TIMESHEET or
UNSUBMIT TIMESHEET box.

Deleting the timesheeting will remove the timesheet

Unsubmitting the timesheet will allow you to make a amendment to the timesheet and then it is able to be resubmitted.

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If you UNSUBMIT the timesheet it will then be moved to the NOT SUBMITTED area

Select the relevant Record ID to open the timesheet

Once the timesheet opens you can then make any necessary amendments - Select Save and Submit to resend this to your line supervisor for
approval

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