Project – Al - Ghaith

Request for Quotation Process

End User Manual-Material Management

To Log on to SAP

Double Click on Icon

1
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Caution:
1. Three successive wrong pass word entry will lock the user ID
2. If User-ID is locked, please contact Core Team

2
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

SAP Screen sections

Standard Toolbar Buttons

Keyboard
Button Description Shortcut

Enter/Continue Enter key

Save Ctrl S

Back F3

Exit System Task. Shift F3

Cancel F12

Print Ctrl P

Find Ctrl F

Customize local layout. Alt F12

(PC only)

Continue Search Ctrl G

Help F1

Scroll to top of document. Ctrl Page Up

Scroll up one page. Page Up

3
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Scroll down one page Page Down

Ctrl Page
Scroll to last page of document.
Down

Create new session. None

Application Toolbar and Screen Buttons

Keyboard
Button Description Shortcut

Execute F8

Overview F5

Delete Shift F2

Update/Refresh None

Get variant Shift F5

Selection screen help Shift F6

While Working with Data

Keyboard
Button Description Shortcut
Select all items on screen. Ctrl F1

Start/end of block. Select the first item; click

Ctrl F3
the button. Select the last item; click the button.

Display all possible values. F7

Sort in ascending order:

Change sort order to descending or ascending Ctrl Shift F5
(Fund Analysis rpt)

Selection options. Choose values >, <, etc. F2

Display -> Change. Switches from display to

F5
change mode.

Multiple Selection. Include or exclude single

None
values or ranges of values.

4
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Deselect all items on screen. Ctrl F2

Display results. Ctrl F6

Collapse all levels. F8

Sort in descending order. Ctrl Shift F4

Dynamic selections. Select additional fields for

Shift F4
search criteria.

Filter; restrict values to search on Matchcode

Shift F5
list.

Keyboard
Button Description Shortcut
Display header details. F6

Display additional info for PO line item. F2

General Statistics (Reqs) Shift F5

PO History Ctrl F12

Display delivery address. Ctrl F11

Display the vendor address for a PO. F7

Display line item details. F2

Services for object (Display JVs, Reqs). None

Display delivery schedule for a PO line item. Shift F5

Show release strategy for PO. Ctrl Shift F6

Messages

 Messages appear either in the status bar or in a pop-up window, depending on user
settings
 Messages starting with:

“E” indicate an Error message

“W” indicate a Warning message
Messages not beginning with an “E” or a “W‘’ are simply Information messages
Required fields are denoted by a check mark.

5
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Request for Quaotation process steps:

STEPS T-CODES
1. Create Quotation ME41
2. Change Quotation ME42
3. Display Quotation ME43
4. Maintain Quotation ME47
5. Display Quotation ME48
6. Quotation Comparison ME49

6
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

7
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

SAP Easy Access

Press Enter

8
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

9
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

1. Quotation Deadline – 15.07.2016

2. Purc. Organization – 1000 Al –Ghaith Pur. Org.
3. Purchasing Group – 101 Raw Material
Press Enter.

10
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Press Enter

11
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

According to error message in above screenshot delivery date of a material must be after deadline
for submission of a quotation which is quite obvious.
Enter Delivery date.

12
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Press Enter.

13
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Enter Collective Number:

Collective number is used to group all quotations which are created for a particular procurement to
be done, so that no need to enter all quotation numbers while doing comparision. By Entering
Collective number itself comparision will be done between bunch of Quaotations with same
collective number.

14
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

15
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

16
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Now, Quotation can be raised with refrence to Purchase Requisition or without refrencing it.
In above screenshot we didn’t refer Purchase Requistion.
Now into same Quotation we are going to add another line item with reference to Purchase
Requisiton.

17
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

18
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

1. Purchase Requisition number selected from search option

2. Requisn Item – In case PR is having multiple item we need to enter item number as well like 10,20,
or 30 whatever it is.

19
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

3. Purch. Group has came default as we are entering same in first screen itself.
Press Enter.

20
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

21
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Click to Save Quotation.

22
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Now for different Vendor also we need to create quotation. So, no need to do all process again for
another vendor.
In this same screen we just need to enter another Vendor.

23
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Press Enter.

24
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

25
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

In a similar way, Quotation is created for another Vendor as well.

26
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

27
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Maintain Quotation: ME47

Press Enter.

28
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Click to see all available search options.

29
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

When we have entered collective number best search help is to go with collective number.

30
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

System will show only those Quotations for which we have used particular collective number and
between which we need to have Price comparision.
We need to enter all three quotation and need to enter price, discount etc.

31
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Press Enter.
Screen will appear as shown below.

Select first item and maintain price.

32
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

33
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

34
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

35
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Similarly select another item 20 and enter price.

36
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

37
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Screen will appear as shown below.

No mandatory fields are there to be fill.

38
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

39
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

40
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

In this way Quotation can be maintained.

Similarly we need to maintain Quotation number 6000000013 and 6000000014.

41
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Quotation Comparison – ME49

Press Enter

1. Quotation – Enter all Quotation numbers in between which we need to do comparison.

2. Collective RFQ - Enter Collective number by which we have grouped bunch of quotations for a
particular procurement.

42
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

43
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

From above Price Comparison we need to take decision from which Vendor we would like to
purchase required material.
Ranking is also given in above analysis. For total Quote Vendor 100026 is ranked first.
We need to reject quote of other Vendors so that system will not allow to create Purcahse Order for
those Vendor giving reference of said quotations.
Steps are shown below to reject Quotations.

44
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Either user can double click on Quotation number or click on icon so that it will take
user to next screen as shown below.

45
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

1. Rej. Ind. – Click checkbox.

2. Quot. Comment - Select from dropdown

46
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Select appropriate reason from list.

As per AGI requirements Quot. Comment can be added.

47
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

As highlighted in above screenshot rejection indicator is applied at item level, so we need to reject
for second item as well.

48
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

49
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Keep cursor on second item and click on Item details

50
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

1. Rej. Ind. – Click checkbox.

2. Quot. Comment - Select from dropdown

51
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Select appropriate reason from list.

As per AGI requirements Quot. Comment can be added.

52
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

53
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

As highlighted in above screenshot now rejection indicator is applied for item 20 also.

54
 Project – Al - Ghaith
Request for Quotation Process
End User Manual-Material Management

Similarly we have to reject Quotation 6000000012 which is from Vendor 100030 for both items.
Now using quotation 6000000013 we can raise a purchase order.

55