Project – Al - Ghaith

Vendor Master
End User Manual-Material Management

To Log on to SAP

Double Click on Icon

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Caution:
1. Three successive wrong pass word entry will lock the user ID
2. If User-ID is locked, please contact Core Team

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

SAP Screen sections

Standard Toolbar Buttons

Keyboard
Button Description Shortcut

Enter/Continue Enter key

Save Ctrl S

Back F3

Exit System Task. Shift F3

Cancel F12

Print Ctrl P

Find Ctrl F

Customize local layout. Alt F12

(PC only)

Continue Search Ctrl G

Help F1

Scroll to top of document. Ctrl Page Up

Scroll up one page. Page Up

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Scroll down one page Page Down

Ctrl Page
Scroll to last page of document.
Down

Create new session. None

Application Toolbar and Screen Buttons

Keyboard
Button Description Shortcut

Execute F8

Overview F5

Delete Shift F2

Update/Refresh None

Get variant Shift F5

Selection screen help Shift F6

While Working with Data

Keyboard
Button Description Shortcut
Select all items on screen. Ctrl F1

Start/end of block. Select the first item; click

Ctrl F3
the button. Select the last item; click the button.

Display all possible values. F7

Sort in ascending order:

Change sort order to descending or ascending Ctrl Shift F5
(Fund Analysis rpt)

Selection options. Choose values >, <, etc. F2

Display -> Change. Switches from display to

F5
change mode.

Multiple Selection. Include or exclude single

None
values or ranges of values.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Deselect all items on screen. Ctrl F2

Display results. Ctrl F6

Collapse all levels. F8

Sort in descending order. Ctrl Shift F4

Dynamic selections. Select additional fields for

Shift F4
search criteria.

Filter; restrict values to search on Matchcode

Shift F5
list.

Keyboard
Button Description Shortcut
Display header details. F6

Display additional info for PO line item. F2

General Statistics (Reqs) Shift F5

PO History Ctrl F12

Display delivery address. Ctrl F11

Display the vendor address for a PO. F7

Display line item details. F2

Services for object (Display JVs, Reqs). None

Display delivery schedule for a PO line item. Shift F5

Show release strategy for PO. Ctrl Shift F6

Messages

 Messages appear either in the status bar or in a pop-up window, depending on user
settings
 Messages starting with:

“E” indicate an Error message

“W” indicate a Warning message
Messages not beginning with an “E” or a “W‘’ are simply Information messages
Required fields are denoted by a check mark.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Vendor Master Creation:

STEPS T-CODES
1. Create Vendor Master XK01
2. Change Vendor Master XK02
3. Display Vendor Master XK03
4. Vendor List MKVZ

Sr Vendor Account
No Group Description Number Ranges
1 ZDOM Domestic Vendor 1000000 1999999 Internal
2 ZIMP Import Vendor 2000000 2999999 Internal

3000000 3999999 Internal

3 ZSUB Sub - contract Vendor
ZSER Service Vendors – AGI 4000000 4999999 Internal
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ZFIN Finance Vendors – AGI 5000000 5999999 Internal
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ZEMP Employee as Vendor External
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7 ZONE One Time Vendor 9000001 Internal

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

In this manual Vendor creation for ZDOM – Doemstic Vendor is shown, for other type of vendor
account groups like ZIMP- Import Vendor, ZSER – Service Vendors, ZSUB – Sub-contracting Vendor
only difference is Recon. Account. We have to select Recon. Account, according to selection of
Vendor account Group, and if other important field is about whether vendor is supplying material or
service, based on that in Purchasing view we need to click check box GR – Based Inv. Verif./Srv. –
Based Inv. Ver.
SAP Easy Access

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

1. Select Company code – 1000 ALGHAITH INDUSTRIES L.L.C

2. Select Purchasing Organization – 1000 Al - Ghaith Pur. Org
3. Select Vendor Account group – ZDOM Domestic Vendor – AGI

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

1. Title - Select Company

2. Name – Enter Vendor Name – H.A.K. Industrial Chemicals
3. Search term ½ - H.A.K. – H.A.K.
4. Street/House number - 1st floor, Kanoo Building
5. Country – Select – AE Utd.Arab Emir.
6. Click to expand address fields

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

1. Street 2 - Trade Center Road

2. Postal Code – 290,
3. City – Karama,
4. Region – Select 02 -Dubai
Press Page Down or Drag side bar

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

1.Enter Vendor’s Telephone number

2. Enter Vendor’s Fax number
3. Enter Vendor’s E-mail address
Press Enter:

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

System is showing warning message suggesting no need to put country code.

User can keep it or can remove country code.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

No need to put any data

Press Enter

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

No need to put any data as none of the field is mandatory

Press Enter

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Select Appropriate Recon. Account as per selection of account group in first screen.
ZDOM - 140000 Sundry Creditors Domestic
ZIMP - 140010 Sundry Creditors Import
ZSER - 140020 Sundry Creditors Service

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Enter appropriate Payment terms it is not mandatory field.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Press Enter

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

None of the field is Manadtory.

User can goto next screen by pressing Enter.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

1. Select Currency – AED. If it is import vendor then we need to mention the currency in which we will
be dealing with particular vendor. – Mandatory field
2. Terms of paymnt – Select appropriate payment terms – Not Mandatory
3. Incoterms – Select – CIF. Not Mandatory 4. Incotemrs Description – dependent field on Incoterm
5. Schema Group, Vnedor – 01 Domestic Vendor. Mandatory field
6. GR – Based INv. Verif. – Click. Not mandatory field but suggested to put without fail.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

7. Srv. –Based Inv. Ver. –Click.

Not mandatory field but suggested to put without fail for Service Vendor: ZSER – Account Group.
Press Enter.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

None of the field is Manadtory.

User can goto next screen by pressing Enter.
Press Enter.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Click on Yes.

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 Project – Al - Ghaith
Vendor Master
End User Manual-Material Management

Vendor Code has been created.

Procedure to create Vendor for account groups ZIMP, ZSUB, ZSER will remain same only difference
is we need to select appropriate Recon. Account.

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