Strategic Sourcing and QHSSE : Hotel Assessment Form

To be completed by all Inchcape approved hotel and accommodation providers

Hotel Name
ELEKTRA HOTEL & SPA ****

Hotel Address 152, PSARON & BOUBOULINAS STR

24131 KALAMATA (GREECE)
Date of Audit
NOVEMBER 25TH, 2021

Name of Auditor
ANDREAS ZERVAKIS

Face to face or
Remote Audit? FACE TO FACE

List any issues with

the hotel since last
NO
review period

All boxes should be GREEN. AMBER is acceptable but an explanation is required, plus remedial action and a target date.
One or more RED boxes indicate that the hotel is not ready for use unless there are exceptional circumstances.

Photographs MUST be taken during the audit (or supplied during a remote audit) of the following areas:
 Hotel entrance  Guest room(s)  Guest room door locks
 Reception area  Secure luggage store  Guest room escape map
 Restaurant and bar area  Fire exits  Public liability certificate
 External terrace and/or pool area  Main staircase

In addition, photos should be taken to record all deficiencies found during the audit.

Please paste a location map and all photos into the Appendices at the end of this audit report.

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
EMERGENCY ESCAPE – PUBLIC AREAS
Is the fire / emergency alarm signal functioning? YES
Is the fire / emergency alarm tested weekly / monthly? YES / MONTHLY
What date was the last fire / emergency alarm test? NOVEMBER 5TH, 2021
Is there a fire plan in place and sighted during the audit? YES
Is the fire plan regularly tested? If so, how often? YES / TWICE A YEAR
What date was the last fire plan test carried out? JULY 19TH, 2021
Are escape routes freely accessible? YES
Are the emergency doors functioning? YES
Are the emergency signs clearly visible? YES
Is the emergency lighting in place and working? YES
How often is the emergency lighting tested? TWICE A YEAR
What date was the emergency lighting last tested? JULY 19TH, 2021
Is emergency information presented to guests?
Has emergency information been provided during the
YES
audit?
Have fire wardens been appointed and regularly trained? YES
How often do staff receive basic fire training? TWICE A YEAR
Is the public address system active? YES
Are the assembly points clearly indicated? YES

EMERGENCY ESCAPE – GUEST ROOM

Are the emergency numbers and escape maps clearly
YES
visible and legible?
Is the closest assembly point clearly indicated? YES
Is the emergency lighting in place and working? YES

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
FIRE DETECTION
Is the fire panel functioning and serviced annually? TWICE A YEAR
Are the smoke detectors functioning? JULY 19TH, 2021
How often are the smoke detectors tested? TWICE A YEAR
What date were the smoke detectors last tested? JULY 19TH, 2021
Are the manual fire alarm call points functioning and in
YES
good order?
How often are the manual call points tested? TWICE A YEAR
What date were the manual call points last tested? JULY 19TH, 2021
Is the sprinkler system functioning (where applicable)? YES
How often is the sprinkler system tested? TWICE A YEAR
What date was the sprinkler system last tested? JULY 19TH, 2021
EMERGENCY RESPONSE
Is the HSSE plan and risk assessment available?
Is the formal emergency response plan available?
Is the designated first aid location available and
signposted?
Is an Automated External Defibrillator (AED) available? N/A
Are the fire hoses connected and serviced annually?
Are extinguishers in place and serviced annually?
Is there an external emergency response to the alarm
within 4 minutes?
Are first aid trained personnel on site 24/7?
Is there an emergency response room in the hotel? N/A
Are the elevators within their current test period?
Is the Gym and/or pool area supervised by trained
personnel?
Is the gym and/or pool area monitored by CCTV?

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
HEALTH & HYGIENE
Is there regular climate control maintenance and
YES
inspection?
Is the legionella management plan available? YES
Are non-smoking facilities available? YES
Have you inspected the catering facility? YES
Did you encounter any issues or areas for improvement? YES
Have all catering staff been trained on food hygiene? YES
Are there allergy free hygiene products available? YES
Are the pool, sauna and spa cleaned daily? (if applicable) YES
Is there an asbestos register and control plan available?
YES
(where relevant)
Is there a pest control plan available? YES

CLIMATE
Is the ventilation and climate testing plan available? YES
Is the climate control maintenance and testing plan
YES
available?
Is the temperature control functioning? YES
Are sunblind’s available? YES

TIDINESS
Are the public and guest room toilets clean? YES
Are the hallways and stairs clear, clean and in a good
YES
state of repair?
Are the rooms clean and in a good state of repair? YES

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
ENVIRONMENT
Does the hotel have any environmental certification? YES
Does the hotel have waste separation facilities? YES
Is a towel reuse programme in place? YES
Is there a soap and toiletries (plastics) minimum waste
YES
programme in place?
CATERING
Is a food hazard analysis plan in place? YES
Sight food hygiene (HACCP) certification or local
YES
equivalent
Is the general décor clean and well maintained in the
YES
kitchen and restaurant areas?
Are work areas clean and tidy? YES
Is there good fume extraction from the kitchen? YES
Are the catering staff clean and well presented? YES
Is catering available 24/7 6/23:30
GENERAL QHSSE
Are stairs free from obstructions, trip hazards and clean? YES
Are handrails in place on the stairways? YES
Does the hotel have ISO 9001 or equivalent quality
N/A
certification?
Are there disabled access facilities available? YES
Are disabled rooms and bathroom facilities available? YES
Are tripping hazards adequately controlled? YES
Does the hotel have emergency power capability? YES
Are HSSE policy & house rules displayed? YES
Is an Evac chair available? YES upon request (15’ notice)

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
SAFETY AND SECURITY
Is there a professional security team on duty at the hotel
N/A
24/7?
Are security personnel equipped with radio
N/A
communication?
Is there a security screening of bags at the entrance to the
N/A
hotel?
Is there a security screening of people at the entrance to
N/A
the hotel?
Are all public areas covered by recordable CCTV? YES
Is the security equipment regularly tested? YES
Are entrance doors other than the main entrance
YES
monitored to prevent unauthorised access?
Are guest rooms fitted with security locking in addition to
YES
the standard lock?
Are guest room doors fitted with a peephole? N/A
Are telephones available in all guest rooms? YES
Is WIFI available in all guest rooms? YES
Are security boxes available in guest rooms? YES
Is there a secure storage area for baggage? YES
Are incidents reported by guests logged by the hotel
YES
management?
Is there clear evidence of incident follow-up and
YES
resolution?

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Question Remark or action. If amber or red, include proposed resolution date
INSURANCE
Please confirm presence of insurance documents for:
- Public Liability YES
- Property YES
- Professional Indemnity YES
INCHCAPE ADDITIONAL COMMENTS

Hotel Representative (Print and Sign)

GEORGIOS MOUTZOURIS

ISS Representative (Print and Sign)

Date of Audit NOVEMBER 25TH , 2021

Date of Review / Next Audit

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Appendix 1 – Map showing location of the hotel

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form

Appendix 2 – Photos taken during the audit

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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Strategic Sourcing and QHSSE : Hotel Assessment Form
Appendix 2 – Photos taken during the audit (continued)

Revision Details of Revision/s By Whom Date

Policy Title Department Authorised By Document Number

Hotel Assessment Questionnaire Strategic Sourcing and QHSSE Simon Potter SS_2020_001
Date Authorised Review Date Next Review Version Number
30/07/2020 30/07/2020 30/07/2021 2.0

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