Almanac 2024

Institutional Almanac
2024
NB: SU further reserves the right to reconsider/revise the dates due to any unforeseen circumstances that may affect operations or the completion of the
academic year.
Official information - https://www.sun.ac.za/english/dates
ALMANAC 2024
Religious /cultural days:
Stellenbosch University respects the religious beliefs and cultures of all staff and students. As a result, in addition to national
public holidays during which the University will be closed for business, no assessments will be scheduled on the following
days; however, with the exception of Saturdays and Sundays, the University will remain open and operational on these days.
The below dates apply to the 2024 academic year only. SU further reserves the right to reconsider/revise the below dates
due to any unforeseen circumstances that may affect operations or the completion of the academic year. Future
arrangements will be implemented based on the specifics of each academic year.
2024
1
Saturday 10 February Chinese New Year
Wednesday 10 April Eid-ul-Fitr (tentative)
Tuesday 23 April Passover (Pesach) Day 1
Tuesday 30 April Passover (Pesach) Day 8
Monday 17 June Eid-ul-Adha (tentative)
Thursday 3 October Rosh Hashanah Day 1**
Friday 4 October Rosh Hashanah Day 2
Saturday 12 October Yom Kippur**
Thursday 31 October Diwali
Above ** refers: These start the evening before, so no assessments to be scheduled after 17:30 on the previous evening.
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Year Programme January February March April
May June July August September
October November December
academic year.
2024 TERMS, ASSESSMENTS AND GRADUATION CEREMONIES
FIRST SEMESTER
University reopens ………………………………………………………………………………………….. 2 January
First Term commences (start for all students) ……………………. 12 February
First Term ends ………………………………………………………………………………………………….. 28 March
Graduation Ceremonies ……………………………………………………………………………. 25 – 28 March
Mid Semester 1 Recess …………………………………………………………………………….. 29 March – 7 April
Second Term commences …………………………………………………………………… 8 April

Second Term ends ………………………………………………...................................... 17 May
2
Mid Year Assessments:

a) June A2 Assessment Period ……………………………………………………….. 20 May – 8 June
b) June A3 Assessment Period ………………………………………………………. 10 June – 28 June
First Semester ends …………………………………………………………………………………….. 28 June

Mid Year Recess ……………………………………………………………………………………………… 29 June – 21 July
SECOND SEMESTER
Third Term commences …………………………………………………………………………. 22 July
Third Term ends ……………………………………………………………………………………………… 6 September
Mid Semester 2 Recess …………………………………………………………………………… 7 – 15 September
Fourth Term commences …………………………………………………………………….. 16 September

Fourth Term ends …………………………………………………………………………………………. 25 October
End of Year Assessments:

a) November A2 Assessment Period …………………………………….. 28 October – 20 November
b) November A3 Assessment Period …………………………………….. 21 November – 7 December
Graduation Ceremonies …………………………………………………………………. ……… 9 – 13 December

Second Semester ends …………………………………………………………………………… 13 December
Information supplied by the Registrar

Last updated: 20 June 2023
academic year.
JANUARY 2024
General Meetings Closing Dates for Agendas
1 Mon New Years Day (Public Holiday)
University offices reopen (08:00).

Faculty of Medicine and Health Sciences special assessments commence.
Start of classes for Master of Community Counselling.
2 Tue Start of e-registration for senior undergraduate and postgraduate students

at Tygerberg campus.
Temporary balances available in cost centres for operational use. (Actual
balances become available after year- end.)
First day for placing orders.
3 Wed
3
4 Thu
5 Fri Programme Advisory Committee (18/1)
6 Sat
Military Science students report for induction (8-13 Jan) and Military Week
7 Sun
programme (15-20 Jan)
8 Mon Start of classes for MDiv.
9 Tue Faculty of Medicine and Health Sciences special assessments end.
Readmission Appeals Committee (excluding Faculty of Health Research Ethics Committee 2 (12:00)
10 Wed
Medicine and Health Sciences) (08:30) (21/02)
Final day for submitting applications for readmission (excluding Faculty of

11 Thu
Medicine and Health Sciences)
Final day for loading final marks obtained in externally moderated exit- Readmission Appeals Committee (excluding Faculty of
12 Fri
level modules in November 2023 assessments (2nd opportunity). Medicine and Health Sciences) (08:30)
Military Science induction week ends with Exercise West Coast

13 Sat
Mentor training: Tygerberg
14 Sun
NB: SU further reserves the right to reconsider/revise the dates due to any unforeseen circumstances that may affect operations or the completion of the academic year.
JANUARY 2024
Start of e-registration for senior undergraduate and postgraduate students

on all campuses, except for students at Tygerberg campus where the
registration is already open.
Agenda discussion Programme Advisory Committee (18/1)
15 Mon
Commencement of first semester for Stellenbosch Business School (11:30)
programmes.
Military Science military week begins
Reports of Deans, Deputy Vice-Chancellors

Readmission Appeals Committee (excluding Faculty of
16 Tue and Chief Operating Officer for SU annual
Medicine and Health Sciences) (08:30)
report 2023

17 Wed Medicine and Health Sciences) (08:30)
Health Research Ethics Committee 2 (13:00)

18 Thu Rectorate (23/1) (12:00) 4
Welcoming Programme Committee (10:00 – 12:00)
Programme Advisory Committee (extended) (09:00–13:00)

IT Maintenance from 17:00 until 07:00 on Monday 22 January Medicine and Health Sciences) (08:30) Research Ethics Committee: Animal Care
19 Fri
SunFin maintenance from 20:00 until 22:00 on Sunday 21 January Teaching Development Fund Steering Committee (09:00– and Use (07/02)
11:00)
Head Mentor Training (Stellenbosch and Tygerberg)

IT Maintenance until 07:00 on Monday 22 January
20 Sat
SunFin maintenance until 22:00 on Sunday 21 January
Military Science military week ends
IT Maintenance until 07:00 on Monday 22 January

SunFin maintenance until 22:00
All Mentors Training (Stellenbosch and Tygerberg)
21 Sun
JANUARY 2024
Mentor training (Stellenbosch)

IT Maintenance until 07:00
Military Science telematic education students report for contact session at
22 Mon
Saldanha Campus (23-26 Jan)
Start of 1st Semester for all Military Science programmes
Final day for submitting 2023 research outputs for subsidy purposes
23 Tue Commuter Student Organisation (CSO) welcoming Stratcon Rectorate (1st meeting of 2024) (09:00 – 16:00) Rectorate and Deans Forum (30/1) (16:00)
Rectorate Indaba (full day)

24 Wed
Residence Head Forum (17:00 – 19:00)
Research Ethics Committee: Social

25 Thu Rectorate Indaba (full day)
Behavioural and Education Research (22/2)

First generation students pre-welcoming (SOAR Program) Medicine and Health Sciences) (08:30) 5
26 Fri
Military Science: telematic education students residential week ends Readmission Appeals Committee (Faculty of Medicine and
Health Sciences) (09:00)
27 Sat First generation students pre-welcoming (SOAR Program)
28 Sun First generation students pre-welcoming (SOAR Program)
First generation students pre-welcoming (SOAR Program) concludes

Closing date for applications for the reassessment of assessment papers
for both assessment opportunities in November 2023 for Tygerberg
Campus
29 Mon SRC (EC) and management (15:00– 16:30)
Start of classes for all Military Science programmes.
Military Science telematic education students’ virtual week ends.
ADA Summer School (until 16 February)

Medicine and Health Sciences) (08:30) Finance Committee (13/2)
PSO (Commuter students) register on campus
30 Tue Executive Committee (IF) (6/2) and
First year Law students arrive Rectorate and Deans Forum (08:30- 10:30)
Institutional Forum (IF) (14/2) (16:00)
Executive Committee (IF) and management (11:00 -12:00)
JANUARY 2024
Newcomer first-years arrive at residences. Commuter student welcoming

programme starts Health Research Ethics Committee 1 (12:00)
31 Wed (06/03)
Welcoming programme for Law students
Start of welcoming programme for newcomer first-years and their parents.
FEBRUARY 2024
Welcoming programme for newcomers Rectorate (6/2) (12:00)

17:30–19:00: Joint welcoming of newcomers, newcomer staff (Feb 2023 –
Jan 2024), first-time Matie Postgraduates and Post Docs at Danie Craven
Stadium – including newcomers from Military Science and Tygerberg
campuses. Event also attended by parents / families, student leaders and
staff of SU.
1 Thu
19:00 Photo (2024) taken with Newcomers, new Postgraduates, Post Doc
and staff.
20:00 Dreamwalk
09:00: Military Academy Welcoming Parade
11:00: Military Science academic opening ceremony
Welcoming programme for newcomers Faculty Boards:

Arts and Social Sciences
On-campus registration for newcomer first- year undergraduate students Medicine and Health Sciences (12:00)
2 Fri on Tygerberg Campus (26/02)
E-registration for senior undergraduate and postgraduate Medicine and 7
Academic Planning Committee (16/2) (16:00)
Health Sciences students on Tygerberg Campus ends.
3 Sat Welcoming programme for newcomers: Cluster Day
4 Sun Welcoming programme for newcomers
Welcoming programme for newcomers Social Impact Committee (14:00 – 16:00) Information Technology Committee (ITC)
5 Mon (19/2)
Commencement of on-campus registration (NARGA) of newcomer first-
years on Stellenbosch campus as indicated in the registration programme
Welcoming programme for newcomers Rectorate (09:00 – 16:00) Investment Committee (21/2)
Conclusion of on-campus registration (NARGA) of newcomer first-years on Executive Committee (IF) (14:00 – 15:00)
Stellenbosch campus
Commencement of on-campus registration (NARGA) for senior students on
6 Tue Stellenbosch campus as indicated in the registration programme
7 Wed Welcoming programme for newcomers Institutional Planning Forum (IPF) – day 1 Research and Innovation Committee (13/2)
FEBRUARY 2024

Commencement of on-campus registration (NARGA) for senior students on Research Ethics Committee: Animal Care and Use (REC:
Stellenbosch campus as indicated in the registration programme ACU) (14:00 – 16:00)
Welcoming programme for newcomers: Social Impact Institutional Planning Forum (IPF) – day 2 Executive Committee (Senate) (15/2)
Conclusion of registration (NARGA) for all students (excluding M and D
8 Thu
students)
Assessment free day - Chinese New Year
Welcoming programme for newcomers. Faculty Board:

AgriSciences
9 Fri Research Ethics Committee: Biological and
Environmental Safety (29/02)
Rectorate and Deans Forum (15/2) (16:00)
10 Sat Conclusion of welcoming programme for newcomers
11 Sun 8
General start of classes for first term for all undergraduate students Monitoring and Advisory Committee on Crime (14:00 – Appointments Committee (23/2) (16:00)
(newcomer first-years and seniors), excluding senior students from the 16:00)
Faculty of Medicine and Health Sciences, and postgraduate students with Programme Advisory Committee (1/3)
earlier starting dates. Faculty Boards:
12 Mon Engineering
Maties Maroon day for students and staff
Science
Theology Day: Opening of Faculty of Theology (09:00).
SciMathUS opening event (11:00).
Finance Committee (10:00 – 13:00) Faculty Boards:

Law
Institutional Advisory Committee on Internationalisation Theology
(09:00 – 11:00) Military Science
13 Tue
Research and Innovation Committee (14:00) Social and Business Ethics Committee (27/2)
(16:00)
Agenda discussion: Executive Committee (Senate) (15/2) Health Research Ethics Committee 2 (12:00)
14 Wed (09:00 – 10:00) (20/3)
Institutional Forum (IF) (10:00 – 13:00)
FEBRUARY 2024

Committee for Learning, Teaching and Assessment (14:00–
16:30)
Rectorate and Deans Forum (08:30-10:30) Faculty Board:

15 Thu Education
Executive Committee (Senate) (10:30 – 12:00)
Closing date for applications for the reassessment of assessment papers Academic Planning Committee (10:00–13:00) Rectorate (20/2) (12:00)
for both assessment opportunities in November 2023
Faculty Board:
16 Fri Economic and Management Sciences
Research Ethics Committee: Animal Care
and Use (REC: ACU) (06/3)
17 Sat
18 Sun
Information Technology Committee (ITC) (09:00 – 11:00) Quality Committee (13/03)

19 Mon Appointments Committee (Agenda discussion) (23/02) 9
(14:00 – 15:00)
Rectorate (09:00 – 16:00)

20 Tue
Auxin lunch hour session #1 (12:45 – 13:45)
Investment Committee (09:00– 12:00) Language Committee (6/3) (16:00)

Health Research Ethics Committee 2 (13:00) Committee for Bursaries and Loans (6/3)
(16:00)
21 Wed HR Training Forum (TF) (14:00 – 16:00)
Introduction to Assessment Short Course Language Planning and Management Committee (09:00–
11:00)
Welcoming Programme Committee (10:00–12:00)
22 Thu
SRC(EC) and management (15:00–16:30)
Research Ethics Committee: Social, Behavioural and
Education Research (10:00)
FEBRUARY 2024
Final day for late registration for undergraduate and postgraduate Appointments Committee (09:00 – 11:00) Senate Research Ethics Committee (7/3)
students (excluding m and d students)
Agenda discussion: Programme Advisory Committee (11:30) Finance Committee (07/03)
Final day for students to change modules/programmes
23 Fri
Closing date for new applications for test and assessment concessions.
24 Sat Second institutional welcoming
25 Sun
Final day for submission of applications for 100%-thesis M and D Council strategy session (9:00 – 17:00) Executive Committee (Council) (05/03)
programmes, including full details of study records, research proposals, (12:00)
bibliographies, etc Faculty Board Medicine and Health Sciences (14:00)
Human Resources and Remuneration
Committee (07/03) (12:00)
26 Mon
Programme Advisory Committee (Yearbook
amendments of faculties of Science,
AgriSciences, Engineering, and Medicine and 10
Health Sciences) (20/3)
Social and Business Ethics Committee (10:00 – 14:00)

Faculty Board:
27 Tue
Military Science (08:30)
Institutional Transformation Committee Full day conference
Introduction to PREDAC Institutional Plannig Forum feedback to Heads of Departments Health Research Ethics Committee 1 (12:00)
(08:00 – 16:30) (10/4)
Student Communities Advisory Committee (14:00 – 15:30) Rectorate (4/3) (08:00)
28 Wed
Faculty Boards:
Arts and Social Sciences (14:00),
AgriSciences (15:00)
Agenda discussion: Executive Committee (Council) (05/3)

(09:00-10:00)
Council agenda planning (15/4) (10:00 – 11:00)
29 Thu
Nomination Committee for Honorary Degrees (11:00)
Research Ethics Committee: Biological and Environmental
Safety (REC: BES) (14:00-16:00)
FEBRUARY 2024

Faculty Boards:
Theology (13:00),
Science (14:30)
Agenda discussion: Human Resources and Remuneration
Committee (07/03) 12:00 – 12:30
11
MARCH 2024
Final day for loading final marks of January assessments, master’s Programme Advisory Committee (extended) (09:00–13:00) Research Ethics Committee: Animal Care and
students and dean’s concession assessments, as well as for loading Use (REC: ACU) (19/3)
module results of doctoral candidates with a view to April graduation Teaching Development Fund Steering Committee (14:00–
ceremonies (including Faculty of Medicine and Health Sciences 16:00) Naming Committee (8/3) (16:00)
(Tygerberg campus)). Faculty Boards: Information Technology Committee (ITC)
1 Fri Law (10:30), (15/3)
Education (14:00),
Economic and Management Sciences (14:00),
Engineering (10:00)
Museum Advisory Committee (10:00-12:00)
2 Sat
3 Sun
4 Mon
Final Day for electronic submission of masters’ theses and doctoral Executive Committee (Council) (09:00 -11:30) Reports for Senate (19/3) (16:00) 12
dissertations for April graduation ceremonies
Rectorate (12:00 – 16:00) Executive Committee (Senate) (FB and
5 Tue
Committee Reports) (12/3) (16:00)
Language Committee (09:00 – 11:00) General Managers Meeting (GMM) (13/3)

(16:00)
Committee for Bursaries and Loans (11:30 – 13:30)
Campus Renewal Project Programme Executive
6 Wed Committee (14:30 – 16:00)
Research Ethics Committee: Animal Care and Use (REC:
ACU) (14:00-16:00)
Assessment Short Course contact day Senate Research Ethics Committee (10:00 – 12:00) Visual Redress Committee
Quality Committee (Agenda discussion) (13/03) (10:00 – Research Ethics Committee: Social,
11:00) Behavioural and Education Research (27/3)
7 Thu
Finance Committee (12:00– 15:00)
Human Resources and Remuneration Committee (09:00 –
12:00) (online)
MARCH 2024
Institutional Committee for Staff Health and Wellbeing

8 Fri (10:00 – 12:00)
Naming Committee (09:00 – 10:30)
9 Sat
10 Sun
Agenda discussion: Executive Committee (Senate) (12/3)

11 Mon
(09:00 – 10:00)
Rectorate and Deans Forum (08:30 – 10:30)

Executive Committee (Senate) (Faculty Board and
12 Tue Committee Reports assessment) (10:30 – 13:00)
Programme Advisory Committee (Agenda discussion)
(14:00)
Quality Committee (09:00 – 13:00) Health Research Ethics Committee 2 (12:00) 13

(17/4)
General Managers’ Meeting (14:00 – 16:00)
Rectorate (18/3) (12:00)
13 Wed Residence Head Training (17:00 – 19:00)
Programme Advisory Committee (Yearbook
amendments of faculties of Law, Arts and
Social Sciences, Education, Economic and
Management Sciences, Military Science, and
Theology) (17/4)
Ratification of results of November assessments 2023 (2nd opportunity), Institutional Transformation Committee (9:00 – 11:00)
January assessments, dean’s concession assessments and master’s
candidates by Deputy Vice-Chancellor (Learning and Teaching). DLTE Teaching-Learning-Assessment Seminar (12:45 –
14 Thu
14:00)
Division for Learning and Teaching Enhancement Seminar #1
Visual Redress Committee (15:00 – 17:00)
Agenda discussion: Senate (19/3) (09:00 – 10:00) Research Ethics Committee: Animal Care and
Use (REC: ACU) (03/4)
15 Fri Information Technology Committee (ITC) (10:00 – 12:00)
16 Sat
17 Sun
MARCH 2024
18 Mon Rectorate (11:00 – 16:00)
Senate (14:00 – 16:30)

19 Tue
SU Housing Committee (10:00 – 11:00)
Programme Advisory Committee (extended) (Yearbook

amendments of faculties of Science, AgriSciences,
Engineering, and Medicine and Health Sciences) (09:00–
20 Wed 14:00).
Co-curriculum Recognition Committee 1 (14:00 – 16:00)
Health Research Ethics Committee 2 (13:00).
21 Thu Human Rights Day (Public Holiday)
Research Ethics Committee: Biological and

22 Fri
Environmental Safety (REC: BES) (11/04)
23 Sat 14
24 Sun
25 Mon Graduation ceremony SU Council (15/4) (16:00)
Graduation ceremony Auxin lunch hour session #2 (12:45 – 13:45) Finance Committee (9/4)
26 Tue
Graduation ceremony Research Ethics Committee: Social Behavioural and Health Research Ethics Committee 1 (12:00)
Education Research (10:00) (08/05)
27 Wed
Committee for Bursaries and Loans (10/04)
(16:00)
Graduation ceremony Rectorate (2/4) (12:00)

End of classes for first term (except for Military Science programmes. Information Technology Committee (ITC)
(12/4)
Final day for submitting early- assessment marks on SIS.
28 Thu
Final date for submission of External Moderators and Examiners for July
2024 to June 2025 to the Assessment Administration Office (Faculty of
Medicine and Health Sciences ) for approval at Committee for
Undergraduate Teaching and Committee for Postgraduate Teaching
(Faculty of Medicine and Health Sciences )
MARCH 2024

Final registration day for M and D students. (Earlier registration dates apply
to some structured M programmes. Confirm with programme
coordinators.)
Application deadline for outgoing international mobility for the 2nd
semester of 2024.
Application deadline for incoming international mobility for the 2nd
semester of 2024.
Scholarship of Teaching and Learning short course contact session 1
29 Fri Good Friday (Public Holiday) and SU Recess until 8 April 2024
30 Sat SU Recess until 8 April 2024
31 Sun SU Recess until 8 April 2024
15
APRIL 2024
1 Mon Family Day / Easter Monday (Public Holiday)
SU Recess until 8 April 2024 Rectorate (09:00 – 16:00) Quality Committee (24/04)
2 Tue Opening of online applications for 2025 undergraduate and postgraduate
admissions and accommodation for prospective undergraduate students
SU Recess 8 April 2024 Executive Committee (IF) and management (10:30 – 11:30)
3 Wed Social Impact orientation for new SU staff and students (08:00–13:00) Research Ethics Committee: Animal Care and Use (REC:
ACU) (14:00-16:00)
SU Recess until 8 April 2024 Research Ethics Committee: Social,

4 Thu
SU Recess until 8 April 2024

5 Fri
IT Maintenance from 17:00 until 07:00 on Monday 8 April
SU Recess until 8 April 2024 16

IT Maintenance until 07:00 on Monday 8 April
6 Sat
Online Open Day website launch
SU Recess until 8 April 2024

7 Sun
IT Maintenance until 07:00 on Monday 8 April
Start of classes for second term (except for Military Science programmes). Induction of new Council members (09:00 – 13:00)
8 Mon
9 Tue Finance Committee (09:00 – 12:00)
RC Heads submit completed RC strategy implementation plans. Agenda discussion: Council (15/4) (08:30 – 09:30) Health Research Ethics Committee 2 (12:00)
(15/5)
Assessment free day - Eid-ul-Fitr (tentative) Agenda discussion: Programme Advisory Committee
(10:00)
10 Wed
Student Communities Advisory Committee (11:00 – 12:30)
Committee for Bursaries and Loans (14:00-16:00)
APRIL 2024
Subcommittee B: ad hoc committee for the consideration Rectorate (16/4) (12:00)

of publication outputs (08:30–13:00)
Social Impact Committee (14:00 – 16:00)
11 Thu Committee for Learning, Teaching and Assessment (14:00
– 16h30)
Safety (REC: BES) (14:00-16:00)
Information Technology Committee (ITC) (09:00 – 11:00) Audit and Risk Committee (25/4) (16:00)
12 Fri Faculty Board: Medicine and Health Sciences
(12:00) (06/05)
13 Sat
14 Sun
15 Mon Closing date for new applications for test and assessment concessions. SU Council (10:00 – 17:00)
17
Rectorate (including consolidated annual financial Executive Committee (Senate) (23/4) (16:00)
16 Tue statements 2023 and annual integrated report 2023)
(09:00 – 16:00)
Subcommittee A: ad hoc committee for the consideration Rectorate and Deans Forum (RDF) (23/4)
of publication outputs (08:30–16:30) (16:00)
Health Research Ethics Committee 2 (13:00) Strategic Fund applications (Categories A and
B: Round 1; Category C) (22/5) (14:00)
SRC(EC) and management (15:00– 16:30)
17 Wed
Programme Advisory Committee (extended) (Yearbook
amendments of faculties of Law, Arts and Social Sciences,
Education, Economic and Management Sciences, Military
Science, and Theology) (09:00– 14:00)
Employment Equity Advisory Committee (10:00–12:00) Academic Planning Committee (2/5) (16:00)
HR Training Forum (14:00– 16:00) Student Fees Committee (30/4)
18 Thu
Quality Committee (Agenda discussion) (24/04) (10:00 – Faculty Board:
11:00) Science
APRIL 2024
SunFin maintenance from 20:00 until 22:00 on Sunday 21 April Faculty Boards:
Arts and Social Sciences
Institutional Committee for Staff Health and Wellbeing Symposium 2024 AgriSciences
Economic and Management Sciences
Law
19 Fri Theology.
Research Ethics Committee: Animal Care and
On-campus Open Day (all faculties, Stellenbosch and Tygerberg

20 Sat Campusses)
SunFin maintenance until 22:00 on Sunday 21 April
21 Sun SunFin maintenance until 22:00
Executive Committee (Senate) (Agenda discussion) (23/4) Faculty Boards:

18
(10:00 – 11:00) Engineering
22 Mon Science (closing date for agendas)
Audit and Risk Committee (Agenda discussion) (25/4)
(09:00 – 10:00) Executive Committee (IF) (30/4) and
Institutional Forum (IF) (7/5) (16:00)
Assessment free day – Passover Day 1 Rectorate and Deans Forum (08:30 – 10:30) Finance Committee (3/5)
23 Tue Executive Committee (Senate) (10:30 – 12:00)
Quality Committee (09:00 – 13:00) Appointments Committee (6/5) (16:00)

24 Wed Student Fees Committee (10:00 – 13:00) Faculty Board:
Military Science.
Audit and Risk Committee (10:00 – 14:30) Rectorate (30/4) (12:00)

25 Thu Research Ethics Committee: Social Behavioural and Faculty Board:
Education Research (10:00) Education
Final day for amending (prescribed) book lists for second semester 2024. Library Committee (10:00) Research and Innovation Committee (7/5)
26 Fri
27 Sat Freedom Day (Public Holiday)
APRIL 2024
28 Sun
Final day for submitting moderated papers to the Assessment Office for the Information Technology Committee (ITC) (9/5)
29 Mon first and second assessment opportunities in June and July (not applicable
to Tygerberg campus). Quality Committee (24/05)
Assessment free day – Passover Day 8 Rectorate (09:00 – 16:00) Investment Committee (13/5)
Final day for officially discontinuing first- semester modules with faculty Executive Committee (IF) (14:00 – 15:00) Language Committee (13/5) (16:00)
30 Tue
administrators in Admin A and on Tygerberg Campus.
Institutional Advisory Committee on Internationalisation
(11:00 – 13:00)
19
MAY 2024
1 Wed Worker’s Day (Public Holiday)
Assessment short course contact day Academic Planning Committee (10:00 – 13:00) Health Research Ethics Committee 1 (12:00)
(5/6)
2 Thu Agenda Discussion: Appointments Committee (06/05)
(14:00 – 15:00) Research Ethics Committee: Social
Finance Committee (09:00–12:00) Social and Business Ethics Committee (17/5)

(16:00)
3 Fri
4 Sat Start of May assessment, Saldanha Campus, Military Science
5 Sun
Closing date for non-degree and postgraduate international student Appointments Committee (09:00- 11:00)
applications for admission in the second semester. 20
Teaching Development Fund Steering Committee (14:00–
6 Mon 16:00)
Faculty Board:
Medicine and Health Sciences (14:00)
Research and Innovation Committee (14:00)

7 Tue
Institutional Forum (IF) (10:00 – 13:00)
Faculty Boards: Health Research Ethics Committee 2 (12:00)

Arts and Social Sciences (14:00) (19/6)
8 Wed
ACU) (14:00-16:00)
Division for Learning and Teaching Enhancement Seminar #2 Information Technology Committee (ITC) (09:00 – 11:00) Rectorate (14/5) (12:00)
9 Thu Faculty Boards: Naming Committee (16/5) (16:00)

Science (14:30),
Theology (13:00)
10 Fri Faculty Boards: Programme Advisory Committee (03/06)
MAY 2024

Law (10:30),
Engineering (10:00),
Economic and Management Sciences (14:00)
Education (14:00)
11 Sat Start of May/June assessment on Saldanha Campus, Military Science.
12 Sun
Language Committee (09:00 – 11:00)

13 Mon
Investment Committee (14:00 – 17:00)
Rectorate (09:00 – 14:00) Audit and Risk Committee (27/5) (16:00)

14 Tue
Reports for Senate (31/5) (16:00)
EC(S) (FB and Committee Reports) (21/5) (16:00)
Language Planning and Management Committee (9:00– 21

11:00)
15 Wed Health Research Ethics Committee 2 (13:00)

Residence Head Training (17:00 – 19:00)
Final day for announcing class marks for first-semester modules. DLTE Teaching-Learning-Assessment Seminar (12:45 –
16 Thu 14:00)
End of classes for second term (except for Military Science). Social and Business Ethics Committee (10:00 – 14:00) Research Ethics Committee: Animal Care and
Final day for students to submit applications for readmission with a view to Quality Committee (Agenda discussion) (24/05) (10:00 –
17 Fri the second semester of 2024 (excluding Faculty of Medicine and Health 11:00)
Sciences).
Visual Redress Committee (14:00 – 16:00)
18 Sat
19 Sun
MAY 2024
Start of June assessments (1st opportunity) Agenda discussion: Executive Committee (Senate) (21/5)
20 Mon (08:30-09:30)
Council (24/6) agenda planning (09:30-10:30)
Rectorate and Deans Forum (08:30 –10:30)

Executive Committee (Senate) (FB and Committee
21 Tue
Reports) (10:30 – 13:00)
Strategic Fund Committee (14:00 –17:00) Executive Committee (Council) (30/5) (12:00)
22 Wed Human Resources and Remuneration
Committee (03/06) (12:00)
Agenda discussion: Audit and Risk Committee (27/5) Co-curriculum Recognition Committee
(09:00-10:00)
Rectorate (28/5) (12:00)
Agenda discussion: Programme Advisory Committee
(12:00) 22
Institutional Committee for Staff Health and Wellbeing
23 Thu
(14:00 – 16:00)
Research Ethics Committee: Social Behavioural and
Safety (REC: BES) (14:00-16:00)
Institutional Transformation Committee (09:00 – 11:00) Senate Research Ethics Committee (6/6)
24 Fri
Quality Committee (09:00 – 13:00)
25 Sat
26 Sun
Agenda discussion: Human Resources and Remuneration Finance Committee (5/6)

27 Mon Committee (03/6) (09:00 – 09:30)
Audit and Risk Committee (10:00 – 14:30)
Agenda discussion: Executive Committee (Council) (30/5)

28 Tue (09:00-10:00)
Rectorate (10:00 – 16:00)
MAY 2024
Agenda discussion: Senate (31/5) (09:00 – 10:00) Health Research Ethics Committee 1 (12:00)
29 Wed (03/07)
Monitoring and Advisory Committee on Crime (12:00–
14:00)
End of May Assessment, Saldanha Campus, Military Science Executive Committee (Council) (09:00 – 11:30) Research Ethics Committee: Social
30 Thu
Closing date for certain postgraduate programmes for International Senate (14:00 – 17:00)
31 Fri and/or South African applicants. Consult the Prospective Postgraduate
Student website for confirmation.
23
JUNE 2024
General Meetings Closings dates for agendas

1 Sat
2 Sun Start of Military Science winter recess.
Programme Advisory Committee (extended) (09:00– Council (24/6) (16:00)

13:00)
3 Mon
Human Resources and Remuneration Committee (13:30
– 16:30)

4 Tue
Committee (14:00 – 15:30)
Finance Committee (09:00–12:00)

5 Wed Research Ethics Committee: Animal Care and Use (REC:
AC) (14:00-16:00)
24
Deans and heads of Type 3 schools submit faculty and school strategy Senate Research Ethics Committee (10:00 – 12:00) Rectorate (11/6) (12:00)
6 Thu implementation plans
Committee for Learning, Teaching and Assessment Executive Committee (Senate) (13/6) (16:00)
Assessment Short Course contact day (14:00 – 16h30)
7 Fri Closing date for FIRLT applications Rectorate and Deans Forum (13/6) (16:00)
8 Sat st
End of June assessment (1 opportunity)
9 Sun
Start of June assessment 2nd opportunity Employment Equity Advisory Committee (14:00 – 16:00)
10 Mon
PREDAC contact day.
PREDAC contact day. Rectorate (09:00 – 16:00)

11 Tue
PREDAC contact day. Agenda discussion: Executive Committee (Senate) Information Technology Committee (ITC)
12 Wed
(13/6) (09:00- 10:00) (26/6)
13 Thu Rectorate and Deans Forum (08:30– 10:30)
JUNE 2024

Executive Committee (Senate) (10:30 – 12:00)
Military Science residential students return from winter recess Research Ethics Committee: Animal Care and
Use (REC: AC) (03/7)
14 Fri End of first semester for Stellenbosch Business School programmes
General Managers Meeting (GMM) (21/6)
(16:00)
15 Sat
16 Sun Youth Day (Public Holiday)
17 Mon Public Holiday (observing Youth Day on Sunday) + Eid-ul-Adha – tentative
18 Tue
Agenda discussion: Council (24/6) (09:00 – 10:00)

25
Readmission Appeals Committee (only applications for Rectorate (25/6) (12:00)
readmission with a view to the second semester of
2024) (excluding Faculty of Medicine and Health
Sciences) (08:30)
20 Thu
Co-curriculum Recognition Committee Meeting 2 (14:00
– 16:00)
Final day for submitting proposals to the Registrar for the awarding of General Managers Meeting (GMM) (10:00 – 12:00) Research Ethics Committee: Biological and
21 Fri honorary degrees in December 2024 and March 2025. Environmental Safety (REC: BES) (11/7)
22 Sat
23 Sun
24 Mon SU Council (10:00 – 17:00)
25 Tue Rectorate (09:00 – 16:00)
JUNE 2024

Scholarship of Teaching and Learning short course contact session 2 Information Technology Committee (ITC) (09:00 – 11:00) Health Research Ethics Committee 1 (12:00)
26 Wed
(07/08)
Rectorate Strategic Planning full day Research Ethics Committee: Social Behavioural
27 Thu
and Education Research (25/7)
nd Rectorate Strategic Planning half day

End of June assessment (2 opportunity)
28 Fri End of first semester, except for Military Science and certain programmes on
Tygerberg campus.
IT Maintenance from 21:00 until 07:00 on Monday 1 July
Mid-Year Recess (until 21 July)

29 Sat
IT Maintenance until 07:00 on Monday 1 July
IT Maintenance until 07:00 on Monday 1 July
30 Sun Closing date for certain postgraduate programmes for International and/or
South African applicants. Consult the Prospective Postgraduate Student
website for confirmation 26
JULY 2024
IT M`aintenance until 07:00

1 Mon ADA Winter School (until 19 July)
2 Tue

ACU) (14:00-16:00)
4 Thu
5 Fri
6 Sat
7 Sun
27
8 Mon
Final day for submitting applications for admission with a view to the second
semester of 2024, excluding readmission applications (which already closed
on 17 May 2024).
9 Tue Start of second semester for Stellenbosch Business School programmes
Student Fees Committee (25/7)

10 Wed (14/8)

11 Thu Environmental Safety (REC: BES) (14:00 – 16:00)
Faculty Board:
12 Fri Economic and Management Sciences
13 Sat
14 Sun End of Military Science winter recess.
Start of second semester for all Military Science programmes. Committee for Bursaries and Loans (29/7)
15 Mon (12:00)
JULY 2024
16 Tue
17 Wed Research and Innovation Committee (26/7)
18 Thu Rectorate (23/7) (12:00)
End of mid-year recess Faculty Board: Medicine and Health Sciences

(12:00) (12/08)
Final day for departments to load internally and externally moderated final
marks for all June assessments, as well as first-semester progress marks for Research Ethics Committee: Animal Care and
year modules. Use (REC: ACU) (07/8)
19 Fri SunFin maintenance from 20:00 until 22:00 on Sunday 21 July
20 Sat SunFin maintenance until 22:00 on Sunday 21 July
Start of classes for second semester and third term (except for certain Institutional Transformation Committee (10:00 – 12:00) Executive Committee (IF) (29/8) and
22 Mon programmes on Tygerberg campus). Institutional Forum (IF) (5/8) (16:00) 28
Nelson Mandela Day (Stellenbosch Campus: students) Rectorate (09:00 – 16:00) Rectorate and Deans Forum (RDF) (30/7)
23 Tue (16:00)
Executive Committee (Senate) (30/7) (16:00)
Nelson Mandela Day (Tygerberg Campus: students) Executive Planning Forum – full day
24 Wed Welcoming Programme Committee (10:00–12:00)
Introduction to Assessment Short Course Executive planning forum – full day Faculty Board:
Science
25 Thu Education Research (10:00) Finance Committee (1/08)
Final day for module and programme amendments, and for registration of Agenda discussion: Executive Committee (Senate) (30/7) Faculty Boards:
students admitted to reside as from the second semester. (09:00-10:00) Arts and Social Sciences
26 Fri AgriSciences
Closing date for applications for reassessment of assessment papers for Executive Committee (IF) and management (10:30 – 11:30)
both June assessments (except for certain programmes on Tygerberg Research Ethics Committee: Biological and
campus). Research and Innovation Committee (14:00) Environmental Safety (REC: BES) (15/8)
JULY 2024

Centre for Student Communities (CSC) Prospective Leaders Training
27 Sat Annual Leadership Summit for Aspiring Leaders (LSAL)
28 Sun
Committee for Bursaries and Loans (10:00 – 12:00) Faculty Boards:

Engineering
Executive Committee (IF) (14:00 – 15:00)
Science (closing date for agendas)
29 Mon Academic Planning Committee (12/8) (16:00)
Appointments Committee (07/8) (16:00)
Strategic Fund applications (Categories A and
B: Round 2; Category C) (2/9) (14:00)
Rectorate and Deans Forum (08:30 – 10:30) Faculty Board:

30 Tue Military Science
Executive Committee (Senate) (10:30- 12:00)
29
Closing date for applications by prospective students who wish to be Student Communities Advisory Committee (09:00 – Health Research Ethics Committee 1 (12:00)
considered for undergraduate programmes in all faculties and for residence 10:30) (4/9)
placement for 2025.
Closing date for current students to reapply for residence placement for
31 Wed
2025.
Closing date for certain postgraduate programmes for International and/or
website for confirmation.
AUGUST 2024
Assessment Short Course contact day Institutional Committee for Staff Health and Wellbeing Research Ethics Committee: Social
(10:00 – 12:00) Behavioural and Education Research (22/8)
Finance Committee (14:00 – 17:00) Faculty Board:
1 Thu Education
Rectorate (6/8) (12:00)
General Managers Meeting (GMM) (8/8)
(16:00)
Ratification of June assessment results by DVC (Learning and Teaching) Agenda discussion: Appointments Committee (07/08) Honorary Degrees Committee (13/8) (16:00)
(09:00 – 10:00)
Social and Business Ethics Committee (16/8)
2 Fri
Student Finance Committee (08:30 – 10:00) (16:00)
Student Fees Committee (10:30 – 13:00)
3 Sat
4 Sun
30
5 Mon FRIDAY TIMETABLE APPLIES Institutional Forum (IF) (10:00 – 13:00)
6 Tue Rectorate (11:00 – 16:00) Investment Committee (22/8)
Appointments Committee (09:00 - 11:00) Health Research Ethics Committee 2 (12:00)

(18/9)
7 Wed
ACU) (14:00-16:00)
Institutional Women’s Day General Managers Meeting (GMM) (10:00 – 12:00) Senate Research Ethics Committee (5/9)
Committee for Learning, Teaching and Assessment Human Resources and Remuneration
(14:00 – 16:30) Committee (19/8) (16:00)
Language Committee (22/8) (16:00)
8 Thu
Faculty Boards:
Theology
Law
Finance Committee (23/8)
9 Fri National Women's Day (Public Holiday)
AUGUST 2024
10 Sat
11 Sun
Application deadline for outgoing international mobility for the 1st semester of Academic Planning Committee (10:00 – 13:00) Executive Committee (Council) (19/8) (12:00)
2024.
Teaching Development Fund Steering Committee Information Technology Committee (ITC)
12 Mon
(12:00–14:00) (26/8)
Faculty Board: Medicine and Health Sciences (14:00)
Faculty Board:
Honorary Degrees Committee (14/8): Agenda discussion
13 Tue (09:00 – 10:00)
Institutional Advisory Committee on Internationalisation
(11:00 – 13:00)
31
Annual Frederik Van Zyl Slabbert Honorary Lecture Honorary Degrees Committee (09:00 – 11:00)
Closing date for new applications for test and assessment concessions. Health Research Ethics Committee 2 (13:00)
Faculty Boards:
Arts and Social Sciences (14:00)
14 Wed
Agenda discussion: Human Resources and
Remuneration Committee (19/08) (14:00 – 15:00)
Agenda discussion: Executive Committee (Council) Programme Advisory Committee (5/9)

(19/8) (09:00-10:00)
Rectorate (20/8) (12:00)
Council (16/9) agenda planning (10:00 – 11:00)
Naming Committee (22/8) (16:00)
Faculty Boards:
15 Thu Theology (13:00)
Science (14:30)
DLTE Teaching-Learning-Assessment Seminar (12:45 –
14:00)
Employment Equity Advisory Committee (14:00–16:00)
AUGUST 2024

Environmental Safety (REC: BES) (14:00-16:00)
Final day for amending meal quotas on student accounts. Faculty Boards: Research Ethics Committee: Animal Care and
Engineering (10:00) Use (REC: ACU) (04/9)
Law (10:30)
16 Fri Education (14:00)
Economic and Management Sciences (14:00)
Social and Business Ethics Committee (10:00 – 14:00)
17 Sat
18 Sun
Human Resources and Remuneration Committee Quality Committee (9/9)

19 Mon (09:00 – 12:00)
Executive Committee (Council) (12:30 – 15:00)
Rectorate (09:00 – 16:00) Reports for Senate (6/9) (16:00) 32

20 Tue Auxin lunch hour session #6 (12:45 – 13:45) Executive Committee (Senate) (FB and
Committee Reports) (27/8) (16:00)
Student Communities: Cluster Alignment Conversations (Annual Executive Planning Forum feedback to Heads of Rectorate and Deans Forum (27/8) (16:00)
21 Wed Conversations) Departments (8:00 – 16:30)
HR Training Forum (14:00–16:00)
Student Communities: Cluster Alignment Conversations (Annual Naming Committee (14:00–15:30)

Conversations)
22 Thu Education Research (10:00)
Investment Committee (09:00–12:00)
Language Committee (14:00 – 16:00)
23 Fri Finance Committee (09:00 – 13:00)
24 Sat
25 Sun
AUGUST 2024
Student Communities: Cluster Alignment Conversations (Annual Agenda discussion: Executive Committee (Senate) (27/8) Finance Committee (6/9)
Conversations) (09:00 – 10:00)
26 Mon SU Council (16/9)
Information Technology Committee (ITC) (10:00 –
12:00)
Student Communities: Cluster Alignment Conversations (Annual Rectorate and Deans Forum (08:30 – 10:30) Student Fees Committee (25/9)
27 Tue Conversations)
Executive Committee (Senate) (Faculty Board and Visual Redress Committee
Committee Reports) (10:30 – 13:00)
Annual Faculty of Medicine and Health Sciences Academic Day 12:00 Visual Redress Committee (14:00 – 16:00) Health Research Ethics Committee 1 (12:00)
28 Wed (2/10)
Museum Advisory Committee (10:00-12:00)
Annual Faculty of Medicine and Health Sciences Academic Day 12:00 Agenda discussion: Programme Advisory Committee Rectorate (3/9) (12:00)
(10:00)
29 Thu Final day for submitting prescribed book lists for 2025. Research Ethics Committee: Social
Student Communities Advisory Committee (11:00 – Behavioural and Education Research (19/9)
Division for Learning and Teaching Enhancement Seminar #3 12:30)
33
30 Fri 12:00)
Final day for submitting moderated question papers for October/November Information Technology Committee (ITC)
assessment on Tygerberg campus Social Impact Symposium (08:00– 16:00) (11/9)
Open day for undergraduate students provisionally admitted (excluding

faculty of medicine and health sciences) (10:00 – 12:30)
31 Sat Closing date for certain postgraduate programmes for International and/or
website for confirmation.
SEPTEMBER 2024
1 Sun
2 Mon Strategic Fund Committee (14:00 – 17:00)
3 Tue Entrepreneurship Workshop. Rectorate (09:00 – 16:00)
Entrepreneurship Workshop. Senate agenda discussion (6/9) (09:00-10:00)

Library Committee (14:00)
4 Wed
ACU) (14:00-16:00)
Quality Committee (Agenda discussion) (9/9) (10:00 –
11:00)
Programme Advisory Committee (extended) (09:00– Co-curriculum Recognition Committee

13:00)
5 Thu
Senate Research Ethics Committee (10:00 – 12:00) 34
Student Achievement Committee (14:00 – 16:00)
Third Term Classes End (except for Military Science and certain programmes Senate (14:00 – 17:00) Special Rectorate (Budget) (10/9) (12:00)
at Tygerberg Campus).
Finance Committee (09:00–12:00) Research Ethics Committee: Biological and
6 Fri Student Leader Training Environmental Safety (REC: BES) (26/9)
Scholarship of Teaching and Learning short course contact session 3
IT Maintenance from 21:00 until 07:00 on Monday 9 September
IT Maintenance until 07:00 on Monday 9 September

7 Sat
Student Leader Training
IT Maintenance until 07:00 on Monday 9 September

8 Sun
SU Recess until 15 Sept Quality Committee (09:00– 13:00)

9 Mon
SEPTEMBER 2024
Student Leader Training Special Rectorate (Budget) 09:00 – 12:00

10 Tue
Heritage Day: Prestige lecture (17:30–19:30)
Closing date for non- degree postgraduate international student applications Council agenda (16/9) discussion (09:00 - 10:00) Health Research Ethics Committee 2 (12:00)
with a view to admission in the first semester of 2024. (16/10)
11 Wed Information Technology Committee (ITC) (10:30 – 12:30)
SU Homecoming Budget 2025: Individual discussions with deans Rectorate (17/9) (12:00)
12 Thu (Rectorate, deans, CD: Finance, CD: HR and faculty
managers) (08:30 – 14:30) Human Resources and Remuneration
Committee (20/09) (16:00)
End of September recess. Budget 2025: Individual discussions with deans, Research Ethics Committee: Animal Care and
13 Fri (Rectorate, deans, CD: Finance, CD: HR and faculty Use (REC: ACU) (02/10)
SU Homecoming managers) (08:30 – 16:00)
14 Sat SU Homecoming
35
15 Sun
Fourth term classes commence (except for Military Science and certain Language Planning and Management Committee Committee for Bursaries and Loans (30/9)
16 Mon programmes on Tygerberg campus). (09:00–11:00) (16:00)
SU Council (10:00 – 17:00)
17 Tue Rectorate (09:00 – 16:00)
Student Communities: Alignment Conversations Language Planning and Management Committee

(09:00–11:00)
Co-curriculum Recognition Committee (14:00 – 16:00)
18 Wed
Agenda discussion: Human Resources and Remuneration
Committee (20/09) (14:00 – 15:00)
Research Ethics Committee: Social Behavioural and Rectorate and Deans Forum (26/09) (16:00)
19 Thu Education Research (10:00)
SEPTEMBER 2024
Human Resources and Remuneration Committee

20 Fri
(09:00-11:00)
21 Sat
22 Sun
23 Mon Student Communities: Alignment Conversations (Annual Conversations) Quality Committee (14/10)
24 Tue Heritage Day (Public Holiday)
Student Communities: Alignment Conversations (Annual Conversations) Agenda discussion: Executive Committee (Senate) Health Research Ethics Committee 1 (12:00)
25 Wed (26/9) (08:30 -09:30) (06/11)
Student Fees Committee (10:00 – 13:00)
Rectorate and Deans Forum (08:30–10:30) Special Finance Committee (Budget) (8/10)
Assessment short course contact day Executive Committee (Senate) (10:30 – 12:00) Rectorate (01/10) (12:00)
36
Final day for payment of outstanding balance on study, accommodation and Executive Committee (IF) and management (12:30 –
other fees for 2024 13:30)
26 Thu
Co-curriculum Recognition Committee 3 (14:00 – 16:00)
Student Communities: Alignment Conversations (Annual Conversations) Institutional Transformation Committee (10:00 – 11:00)
Application deadline for incoming international mobility for the 1st semester
27 Fri
of 2024.
PREDAC contact day.
28 Sat
29 Sun
SEPTEMBER 2024
Final day for discontinuing second semester and year modules with the Induction of new Council members (09:00 – 13:00)
faculty administrators in Admin A and on Tygerberg Campus.
Committee for Bursaries and Loans (14:00 – 16:00)
Military Science Military training week 3-7 Oct.
30 Mon Student Communities: Alignment Conversations (Annual Conversations)

South African applicants (excluding Faculty of Medicine and Health
Sciences). Consult the Prospective Postgraduate Student website for
confirmation.
37
OCTOBER 2024

Student Communities: Alignment Conversations (Annual Conversations) Rectorate (09:00–16:00) Executive Committee (IF) (8/10) and
1 Tue Institutional Forum (IF) (16/10) (16:00)
Student Communities: Alignment Conversations (Annual Conversations) Health Research Ethics Committee 1 (13:00)
2 Wed
ACU) (14:00-16:00)
Student Communities: Alignment Conversations (Annual Conversations) Budget 2025: Discussions with Rectorate, deans, HR Research Ethics Committee: Social Behavioural
practitioners, faculty managers, PASS division heads and Education Research (24/10)
SU Giving Day (09:00 – 11:00)
Academic Planning Committee (17/10) (16:00)
Assessment free day - Rosh Hashanah Day 1 Committee for Learning, Teaching and Assessment
3 Thu (14:00 – 16:30)
38
Assessment free day - Rosh Hashanah Day 2 Social and Business Ethics Committee (18/10)
(16:00)
4 Fri Student Communities: Alignment Conversations (Annual Conversations)
Faculty Board:
Medicine and Health Sciences (12:00) (28/10)
5 Sat
6 Sun
Final day for submitting moderated papers for both assessment

opportunities in November to the Assessment Division, excluding Tygerberg
7 Mon campus.
Military Science military week begins
Special Finance Committee (Budget) (09:00–12:00)

8 Tue
Executive Committee (IF) (14:00-15:00)
Quality Committee (Agenda discussion) (14/10) (10:00 – Language Committee (23/10) (16:00)
9 Wed 11:00)
Student Transformation Indaba (08:30 – 16:00) (20/11)
OCTOBER 2024

Rectorate (15/10) (12:00)
10 Thu
Audit and Risk Committee (21/10) (12:00)
Military Science military week ends Faculty Boards:

Economic and Management Sciences,
Arts and Social Sciences,
AgriSciences
11 Fri Submission of inputs for Institutional Plan
2025– 2030 by RC heads, deans and PASS
heads.
Information Technology Committee (ITC)
(25/10)
12 Sat Assessment free day - Yom Kippur
13 Sun
Institutional Committee for Staff Health and Wellbeing Faculty Boards: 39

14 Mon (14:00 – 16:00) Engineering
Science
Quality Committee (09:00 – 13:00)
Rectorate (09:00 – 16:00) Faculty Board:

15 Tue Military Science
Institutional Forum (IF) (10:00–13:00) Final closing date for all research applications
for 2024.
16 Wed Rectorate and Deans Forum (22/10) (16:00)
Employment Equity Advisory Committee (14:00 – 16:00)
Appointments Committee (28/10) (16:00)
Division for Learning and Teaching Enhancement Seminar #4 Agenda discussion: Audit and Risk Committee (21/10) Faculty Board:
17 Thu (08:30– 09:30) Education
Academic Planning Committee (10:00 – 13:00) General Managers’ Meeting (24/10) (12:00)
SunFin maintenance from 20:00 until 22:00 on Sunday 20 October Agenda discussion: Executive Committee (Senate) Research Ethics Committee: Animal Care and
18 Fri (22/10) (08:30 – 09:30) Use (REC: ACU) (06/11)
Russel Botman memorial lecture (Faculty of Theology) (18:00)
Social and Business Ethics Committee (10:00–14:00)
OCTOBER 2024

19 Sat SunFin maintenance until 22:00 on Sunday 20 October
Audit and Risk Committee (10:00–14:30) Research and Innovation Committee (25/10)
21 Mon
Visual Redress Committee (15:00 – 17:00) Visual Redress Committee
Rectorate and Deans Forum (08:30 – 10:30)

22 Tue Executive Committee (Senate) (10:30 – 12:00)
Language Committee (09:00–11:00) Human Resources and Remuneration

23 Wed Committee (04/11) (16:00)
Transformation Indaba (09:30 – 16:30)
Research Ethics Committee: Social Behavioural and Rectorate (29/10) (12:00)

General Managers’ Meeting (GMM) (09:00–11:00)
40
DLTE Teaching-Learning-Assessment Seminar (12:45 –

24 Thu
14:00)
Agenda discussion: Appointments Committee (28/10)
(14:00 - 15:00)
Convocation (19:00)
Fourth term classes end, except for certain programmes on Tygerberg Information Technology Committee (ITC) (09:00 – Senate Research Ethics Committee (14/11)
campus. 11:00)
Faculty Boards:
Final day for announcement of class marks. Research and Innovation Committee (14:00) Law
Theology
Human Resources and Remuneration
Committee (04/11) (12:00)
Executive Committee (Council) (04/11) (12:00)
Investment Committee (8/11)
25 Fri Naming Committee (1/11) (12:00)
26 Sat Start of November assessments on Saldanha Campus, Military Science.
OCTOBER 2024

27 Sun
st Appointments Committee (09:00-11:00) Quality Committee (18/11)

Start of November assessment (1 opportunity).
28 Mon Faculty Board:
Medicine and Health Sciences (14:00)
29 Tue Rectorate (09:00 – 16:00) Finance Committee (7/11)
Faculty Boards:
Arts and Social Sciences (14:00)
30 Wed
Student Communities Advisory Committee (09:00 –
10:30)
25 years Long Service Awards (18:00 for 18:30)
Tentative
Assessment free day – Diwali Agenda discussion: Executive Committee (Council) Readmission Appeals Committee (excluding 41
(04/11) (09:00- 10:00) Faculty of Medicine and Health Sciences)
South African applicants. Consult the Prospective Postgraduate Student Council Agenda planning (02/12) (10:00– 11:00) Research Ethics Committee: Social Behavioural
website for confirmation. and Education Research (21/11)
31 Thu Faculty Boards:
Science (09:00)
Theology (13:00)
Agenda discussion: Human Resources and
Remuneration Committee (04/11) (11:00 – 12:00)
NOVEMBER 2024

Faculty Boards:
1 Fri Engineering (10:00),
Law (10:30),
Economic and Management Sciences (14:00),
Education (14:00)
2 Sat
3 Sun
Executive Committee (Council) (09:00-11:30)

4 Mon Human Resources and Remuneration Committee (12:00 – Information Technology Committee (ITC)
SoTL preconference workshop 15:00) (19/11)
Reports for Senate (22/11) (16:00)

5 Tue Africa Universities Day
Executive Committee (Senate) (FB and
SoTL Conference Day 1 Committee Reports) (12/11) (16:00) 42
Institutional Transformation Committee (09:00 – 11:00)
Committee (14:00 – 15:30)
6 Wed HR Training Forum (14:00 – 16:00)
ACU) (14:00-16:00)
SoTL Conference Day 2 Health Research Ethics Committee 1 (13:00) Rectorate and Deans Forum (12/11) (16:00)

7 Thu Institutional Advisory Committee on Internationalisation
(11:00 – 13:00)
Finance Committee (10:00 – 13:00)
8 Fri Investment Committee (14:00–17:00) Rectorate (13/11) (12:00)
9 Sat
10 Sun
NOVEMBER 2024
Agenda discussion: Executive Committee (Senate)

11 Mon
(12/11) (08:30- 09:30) Agenda: Council (2/12)
Rectorate and Deans Forum (08:30–10:30)

12 Tue Executive Committee (Senate) (FB and Committee
Reports) (10:30-13:00)
Rectorate (09:00 – 16:00)

13 Wed
Residence Head Training (17:00 – 19:00) (15/1/2025)
Senate Research Ethics Committee (10:00 - 12:00)

14 Thu Quality Committee (Agenda discussion) (18/11) (10:00 –
Assessment Short Course contact day 11:00) Co-curriculum Recognition Committee
Final day for submitting foreign bankers’ drafts for imports.

43
Final day for submitting applications for foreign bankers’ drafts (type A),
15 Fri
excluding imports.
Closing date for FIRLT applications 13:00)
16 Sat
17 Sun
18 Mon Quality Committee (09:00 – 13:00)
19 Tue Information Technology Committee (ITC) (09:00 – 11:00)
Agenda discussion: Senate (22/11) (09:00 – 10:00)

20 Wed st
End of November assessments (1 opportunity). Health Research Ethics Committee 2 (13:00)

21 Thu
nd
Start of November assessments (2 opportunity). Convocation Annual General Meeting Rectorate (26/11) (12:00)
22 Fri End of November assessments, Saldanha Campus, Military Science Senate (14:00 – 17:00)
NOVEMBER 2024
23 Sat
24 Sun
25 Mon
Final day for departments to load final marks obtained in the November
26 Tue st
assessment (1 opportunity). Rectorate (09:00 – 16:00)

27 Wed
Institutional Staff Sports and Recreation Day Council agenda discussion (2/12) (09:00 – 10:00) (05/02/2025)
Final day for electronic submission of theses and dissertations for Co-curriculum Recognition Committee 4 – 3 (14:00 – Executive Committee (Senate) (awarding of
28 Thu
December graduation ceremonies. 16:00) medals only) (29/11) (10:00)

29 Fri Start of Military Academy Exercise Trans Enduro
Executive Committee (Senate) (awarding of medals
only) (10:00-12:00)
44
South African applicants (excluding Faculty of Medicine and Health
30 Sat
Sciences). Consult the Prospective Postgraduate Residence for
confirmation.
DECEMBER 2024

1 Sun
2 Mon Council (10:00 - 17:00)
3 Tue
4 Wed
Special Rectorate (reflection on 2024; no agenda items

5 Thu
to be submitted) (09:00 – 14:00)
st Deans’ reports for SU annual report 2025

6 Fri Ratification of November assessment results (1 opportunity) by the DVC
(Learning and Teaching).
End of November assessment (2nd opportunity)

7 Sat
End of Military Academy Exercise Trans Enduro
8 Sun 45
First pledge ceremony, Faculty of Medicine and Health Sciences

(undergraduate Health Sciences, Nursing, BScHons in Biokinetics (morning).
(Rectorate attendance optional).
9 Mon
Second pledge ceremony, Faculty of Medicine and Health Sciences
(MBChB) (afternoon). (Rectorate attendance optional)
Graduation ceremony
10 Tue Graduation ceremony
Graduation ceremony Readmission Appeals Committee (Faculty of Medicine

and Health Sciences) (09:00)
11 Wed Awards ceremony, Faculty of Military Science, Saldanha campus (16:00).
End of second semester for Stellenbosch Business School programmes.
Graduation ceremony
Passing-out parade, Military Academy, Saldanha campus (10:00).
12 Thu Final day for departments to load internally moderated final marks obtained
nd
in non-final- year modules in the November assessment (2 opportunity)
(12:00).
DECEMBER 2024

Graduation ceremony
Announcement of results for November assessment (2nd opportunity)
(14:00).
Final day for withdrawing supplies from Purchasing and Provision Services.
13 Fri Final day for applications for new cost centres.

Final day for placing orders with suppliers.
End of Second Semester.
Military Academy closes for summer recess.
Updated Institutional Plan for 2024 available and submitted to DHET
14 Sat
15 Sun
16 Mon Day of Reconciliation (Public Holiday)

46
17 Tue
18 Wed
19 Thu
20 Fri
21 Sat
22 Sun
23 Mon
24 Tue University Offices closes at 12:00
25 Wed Christmas Day (Public Holiday)
26 Thu Day of Goodwill (Public Holiday)
27 Fri
DECEMBER 2024

28 Sat
29 Sun
30 Mon
31 Tue
47

Almanac 2024

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Almanac 2024

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Institutional Almanac

Religious /cultural days:

Year Programme January February March April

May June July August September

October November December

Mid Semester 1 Recess …………………………………………………………………………….. 29 March – 7 April

Second Term commences …………………………………………………………………… 8 April

Mid Year Assessments:

First Semester ends …………………………………………………………………………………….. 28 June

Mid Semester 2 Recess …………………………………………………………………………… 7 – 15 September

Fourth Term commences …………………………………………………………………….. 16 September

End of Year Assessments:

Graduation Ceremonies …………………………………………………………………. ……… 9 – 13 December

Information supplied by the Registrar

General Meetings Closing Dates for Agendas

1 Mon New Years Day (Public Holiday)

University offices reopen (08:00).

2 Tue Start of e-registration for senior undergraduate and postgraduate students

5 Fri Programme Advisory Committee (18/1)

8 Mon Start of classes for MDiv.

9 Tue Faculty of Medicine and Health Sciences special assessments end.

Final day for submitting applications for readmission (excluding Faculty of

Military Science induction week ends with Exercise West Coast

General Meetings Closing Dates for Agendas

Start of e-registration for senior undergraduate and postgraduate students

Reports of Deans, Deputy Vice-Chancellors

Readmission Appeals Committee (excluding Faculty of

Readmission Appeals Committee (excluding Faculty of

Readmission Appeals Committee (excluding Faculty of

Head Mentor Training (Stellenbosch and Tygerberg)

IT Maintenance until 07:00 on Monday 22 January

General Meetings Closing Dates for Agendas

Mentor training (Stellenbosch)

Rectorate Indaba (full day)

Research Ethics Committee: Social

Readmission Appeals Committee (excluding Faculty of

27 Sat First generation students pre-welcoming (SOAR Program)

28 Sun First generation students pre-welcoming (SOAR Program)

First generation students pre-welcoming (SOAR Program) concludes

Readmission Appeals Committee (excluding Faculty of

General Meetings Closing Dates for Agendas

Newcomer first-years arrive at residences. Commuter student welcoming

General Meetings Closing Dates for Agendas

Welcoming programme for newcomers Rectorate (6/2) (12:00)

Welcoming programme for newcomers Faculty Boards:

3 Sat Welcoming programme for newcomers: Cluster Day

4 Sun Welcoming programme for newcomers

General Meetings Closing Dates for Agendas

Welcoming programme for newcomers. Faculty Board:

10 Sat Conclusion of welcoming programme for newcomers

Finance Committee (10:00 – 13:00) Faculty Boards:

General Meetings Closing Dates for Agendas

Rectorate and Deans Forum (08:30-10:30) Faculty Board:

Information Technology Committee (ITC) (09:00 – 11:00) Quality Committee (13/03)

Rectorate (09:00 – 16:00)

Investment Committee (09:00– 12:00) Language Committee (6/3) (16:00)

General Meetings Closing Dates for Agendas

24 Sat Second institutional welcoming

Social and Business Ethics Committee (10:00 – 14:00)

Agenda discussion: Executive Committee (Council) (05/3)

General Meetings Closing Dates for Agendas

General Meetings Closing Dates for Agendas

Language Committee (09:00 – 11:00) General Managers Meeting (GMM) (13/3)