Please give this letter and form to your Childcare Provider

Childcare Provision for Session 2023/24

A student has applied for assistance with registered childcare costs during their studies, for session
2023/24 and has informed us in their application, that their child/ren will be attending your childcare facility.

Please complete the attached Childcare Expense Declaration Form for the days the student has reserved places
at your childcare facility. This can only be for the days the student has been timetabled to be at College and/or
placement, as the College only provides assistance for these days, if awarded. Please ensure you enter your
email address, as all correspondence will primarily be sent by email, including Award Letters, Monthly Claim
Forms and Remittance Emails.

If a student is awarded any assistance, an award email will be sent informing you of the monthly
contribution the College will pay, towards their childcare costs. This email will also contain a Monthly
Claim Form, which you are required to complete and submit at the beginning of each month so that
payments may be released, if the student’s attendance is satisfactory. If there are any changes to the days
or costs declared on the Provider Mandate or any concerns the college should be aware of, these can be
commented on the Monthly Claim Form.

Bank details are requested on page 3 of the Provider Mandate, as any assistance awarded to the student, will
be paid by BACS transfer, direct to the Childcare Provider's bank account. Completion of the Provider Mandate,
does not guarantee that the student will be awarded assistance with childcare costs. The Childcare Funds are
limited and means tested on household income. If a student’s award is less than the cost of their childcare
fees, it is the responsibility of the student to pay the difference.

Please note that the contract is between the student and the Childcare Provider, for which North East
Scotland College will take no responsibility or guarantee any payment. As such, it is the student’s
responsibility to notify the Childcare Provider of any held or part payments each month.

Please note that the college does not pay for the Christmas holiday period, when the college is closed.

Please return completed pages 2 & 3 by email to kwatson@nescol.ac.uk or j.eaton@nescol.ac.uk or by post

to Student Funding at one of the addresses below:

If you have any queries regarding this please contact Kathleen on 01346 586108 or Julie on
01224 612394.

Kathleen Watson Julie Eaton

Student Funding Officer Student Funding Advisor
Fraserburgh Campus Aberdeen City Campus
Henderson Road Gallowgate
Fraserburgh Aberdeen
AB43 9GA AB25 1BN
Tel: 01346 586108 Tel: 01224 612394
Email: kwatson@nescol.ac.uk Email: j.eaton@nescol.ac.uk
 CHILDCARE EXPENSE DECLARATION FORM 2023/24
To be completed and signed by Childcare Provider and returned by e-mail to: kwatson@nescol.ac.uk or
j.eaton@nescol.ac.uk or by post to either of the addresses on the previous page

STUDENT NAME:
STUDENT REFERENCE NUMBER:

PLEASE ENTER DETAILS OF DAILY & WEEKLY CHILDCARE COSTS (PER CHILD) AND START DATES

CHILD 1 NAME: START DATE:

AMOUNT OF PRE- COST PER DAY
SCHOOL FUNDING (DEDUCTING
USING GOVERNMENT
GOVERNMENT FUNDED OR
FUNDED HOURS DISCOUNT
HOURS OR COST PER DAY OR DISCOUNT AMOUNT)
TIME SESSION £ £ £
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
TOTAL

CHILD 2 NAME: START DATE:

AMOUNT OF PRE- COST PER DAY
SCHOOL FUNDING (DEDUCTING
USING GOVERNMENT
GOVERNMENT FUNDED OR
FUNDED HOURS DISCOUNT
HOURS OR COST PER DAY OR DISCOUNT AMOUNT)
TIME SESSION £ £ £
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
TOTAL

NAME OF CHILDCARE PROVIDER

ADDRESS OF CHILDCARE PROVIDER

E-MAIL ADDRESS OF CHILDCARE PROVIDER

CHILDCARE PROVIDER’S REGISTRATION NUMBER
REGISTERED BY
CHILDCARE PROVIDER CONTACT
CHILDCARE PROVIDER’S SIGNATURE
DATE

Any contribution payment for childcare for the above student, if awarded, will be paid by direct transfer (BACS) into your bank or building
society account on receipt of Monthly Claim Forms.
 TO BE COMPLETED BY CHILDCARE PROVIDER
COLLEGE DISCRETIONARY CHILDCARE PAYMENT BY BANK TRANSFER

STUDENT’S NAME __________________________________________________________________________

The following information is required for the college to arrange payment.

Childcare Provider’s Name (please print): _______________________________________________________

Name of Establishment (if applicable): _________________________________________________________

Childcare Provider’s Address: _________________________________________________________________

_________________________________________________________________________________________

Postcode: __________________________________ Telephone Number: _____________________________

E-mail Address to send remittance letters to: _____________________________________________________________

Bank Account/Building Society Details (Please complete the un-shaded areas only)

Your Bank or Building Society Name: Please enter the name of your Bank or
(e.g. Lloyds, Bank of Scotland, etc) Building Society

Branch Name: Please enter the name of the branch

(e.g. St Nicholas, Union Street, etc) where you opened your account

This is the six-digit number which is shown on

Branch Sort Code: your account card/statement

The name shown on your account: Please enter as it appears on your

(e.g. John Smith) account car/statement

Your Account Number: This is the eight-digit number which is

(must be 8 digits) shown on your account
card/statement

Your Building Society Roll Number: Please enter as it appears on your

(if applicable)* account card/statement

CONDITIONS OF THE ASSISTED CHILDCARE AWARD

 The agreed monthly contribution will be based on the student’s actual attendance and length of course and paid
directly to the Childcare Provider.
 The college accepts no responsibility for any payments that the student may incur above the agreed amount.
 The agreement for childcare provision is between the student and the Childcare Provider. The college accepts
no responsibility for the student’s child/ren.
 If you change your account details at any point after the submission of this form, please contact
Kathleen Watson or Julie Eaton immediately.
 If you have more than one student using your facilities, we require a completed form for each individual
student.

If you have any queries, please contact Kathleen Watson or Julie Eaton using the details on the front page.

Please note that these details cannot be accepted without your signature.

Childcare Provider’s Signature ________________________________ Date ___________________