M 24 Safety Committee Meeting

MV / ‫ السفينة‬: Date / ‫ تاريخ‬:

Voyage No./ ‫ رقم الرحلة‬: Number / ‫ الرقم‬:

SAFETY COMMITTEE MEETING MINUTES

SAFETY COMMITTEE:

Safety Officer (Chief Officer):

Deck Officer:
Engine Officer:
Deck Rating:
Engine Rating:

OTHERS IN ATTENDANCE
MEETING OPENED AT ……………………. HRS
SCHEDULED MEETING: YES / NO
EXTRAORDINARY MEETING: YES / NO

Reason for Meeting/Person Initiating

1. REVIEW OF PREVIOUS MEETING DATED ………………………… ACCEPTED YES / NO

If No, please comment:……………………………………

NUMBER OF NEAR MISSES LAST MONTH: NUMBER OF ACCIDENTS / INCIDENTS LAST MONTH:
ACTION / PERSON AS APPROPRIATE
TOPICS DISCUSSED AS PER AGENDA (INDICATE ANY COMMENTS FROM CREW MEMBERS
AND ANY ADDITIONAL ITEMS AND RANK)

2. Discuss all drills carried out within the previous

month - this includes Oil Pollution Prevention
Drills, Fire and Boat Drills, as well as drills and
exercises identified in the Emergency Drill
Programme

Identify date and type of drill, brief description

with particular attention to be made to identifying
any problems during the drills and the suggested
corrective / preventive actions to address identified
problems.

3. Drills - based upon the foregoing and other

requirements - make plans for drills to be carried
out during the coming month - including the
requirements of the annual drill programme. Don’t
forget SOPEP drills.

Note any special requirements - e.g. Contact

required with the Company/third party for certain
drills.

4. Drills - identified training (Ref: SMS/2/1.6)

a. Have debriefing been carried out after each drill?
b. Is this debriefing recorded?
c. Summarise any training identified from the
drill/debriefing
d. Has the training been completed?

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 M 24 Safety Committee Meeting

5. Discuss all accidents, incidents, near misses

reported in the previous month.

Why did they happen? - What measures have been

taken to prevent them happening in the future? -
What training, if any, has taken place as a result of
the accidents, incidents or near misses?

6. Safety Officers Inspection

Identify and propose actions to address any
problems.

(It may be necessary to record items as a non-

conformity, propose corrective actions and follow
7.
upRisk assessments
results completed,
to make sure and/or required
the non-conformity is in
the future.
closed - Records must be maintained within your
minutes of these actions).
(Review Task risk Assessment file. Are any jobs
planned which require a Risk Assessment? E.g. hot
work, other permits.
Advise the Master of improvement suggestions as
identified in the TRA’s completed so he can
include as part of his review.

8. Safety Equipment under repair or undergoing

routine maintenance by ships staff (critical
equipment).

9. Safety Equipment outstanding or overdue

maintenance (include calibration) or out of service
awaiting action by Management/Office.

Shortages of safety equipment and more

particularly, failure to supply is not only of a great
concern to vessels staff - it is also of great concern
to the Company.
Thus, if shortages of equipment or requirements for
service or repair have been identified and properly
requisitioned, but not supplied, this must be
identified by the Committee and recorded – pls
advise requisition numbers and date ordered.

10. Health and Hygiene matters - whilst the Master

reports on any shortcomings in these matters,
the Safety Officer as Chairman of the Committee is
to review the Master’ concerns with the Committee
as well as other considerations
raised by members of the Committee and other
crewmembers.

11. Shipboard Operations:

Hazardous cargoes – handling/storage
Any toxic, corrosive, flammable cargoes
Emergency Procedures
Other issues

Revision: 01.July.2022 Approved by MD Page 2 of 4

11. Shipboard Operations:
conditions:
Hazardous cargoes
PPE available – handling/storage
and used M 24 Safety Committee Meeting
Any toxic, corrosive,
Best practices observedflammable cargoes
– name some
Emergency
12. General Procedures
Safety Awareness and Safe Working
Other issues
conditions:
PPE available and used
Best practices observed – name some

13. Review and Safety/Pollution related

correspondence from the company.

14. Security related issues:

Compliance with the SSP
Identify any non compliances

15. Training:
Medical first aid training
Other onboard training/instruction
Seagull / Videotel training status

16. Oil Pollution Prevention

17. Crew Welfare
Recreation facilities
Recreation material
(No reasonable request will be denied if
recreational material is requested e.g. dvd’s, books,
etc.)

18. Any other business

NEXT MEETING PROVISIONALLY SCHEDULED FOR ………………………………

THERE
MASTERBEING
NAME:NO FURTHER BUSINESS THE MEETING CLOSED AT ……………………. HRS

(This confirms the Master has reviewed and accepted these minutes)

FOR OFFICE USE

DATE RECEIVED: REVIEWED BY:
REPLY TO VESSEL ON DATE: REPLY BY:
SCORE:
REMARKS:

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 M 24 Safety Committee Meeting

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