Safety and Security Committee Meeting

Vessel EAT Occasion : Monthly Date : 28-Apr-2022 Time Commenced 16:0

Vessel Name East Ayutthaya Ship's Position : In Port Port/AnchorageROTTERDAM / Time Completed 17:0

Safety Committee Attendance List

Note- Except Name given below all other Staff's was present and Participated the safety and security committee me

Name Crew Number

YOOKONG , JADET S000003

1 Follow-up of the pending items/issues from the last monthly meeting.

i) List of closed items from last meetings

nil

ii) List of pending items from last meetings

- PMS OVER DUES ITEMS TO BE RECTIFIED AND UPDATE IN PMS VIMS SYSTEM KEEP MONITORING AND RECETIFY

2 Absentees in meeting briefed on : 28-Apr-2022

3 Deficiencies observed in Audits/ Inspections since last meeting circulated and discussed with all staff ?: Yes

4 All near miss/unsafe act/unsafe condition/incidents/breakdowns since last meeting discussed? : Yes

5 Immediate cause / Root cause / Corrective measures to avoid recurrence for deficiencies noted in Audits / Yes
Inspections since last meeting, Discussed with all staff and, the report for same sent to SEQM :

6 Major incidents / Near miss / Deficiencies Observed in fleet discussed and updated in VIMS module? : Yes

7 Emergency drills conducted as per Drill Planner : Yes

8 Findings of Safety and environmental inspection consucted by Safety officer and Safety observer

SAFETY OBSERVATIONS FOR THE MONTH :

Findings Corrective Measure

GALLEY EXHAUST FAN GETTING TRIPPED MAINTENANCE IN PROGRESS.
FREQUNTLY.
FEW SUPPORT FIRE MAIN PIPE LINE ON DECK MAINTENANCE IN PROGRESS.
FOUND CORRODED.
DECK CRANE ANGLE INDICATOR FOUND BROKEN . SPARE RECEIVED , WILL CARRY OUT REPAIR
AFTER DEP ROTTERDAM.
FEW GRATINGS IN MOORING STATION PLATFORM JOB PLANNED , WILL BE CARRY OUT AT EARLIEST
FOUND NOT WELDED /PROPERLY SECURED. OPPURTUNITY.

Issued By: QD Issue Date: NOV 2015 Page 1 of 5 Approved By : DPA

 Quality and Safety

Latest Circular received : Yes

INT/Permanent/2022/001 : SAFE PASS

Latest Safety Alert received : Yes

SA-2022-33 :MAIB - SAFETY DIGEST 0

Verified that all message from SEQ are serially filed on board and shared with Bridge team and Yes
copy given to Chief Engineer :

Compliance with Permit to work : Yes

Compliance with Check list System : Yes

Compliance with Marpol procedures for Safety Meeting : Yes

Compliance with Risk Assessment & Management : Yes

Yes
Compliance with Alcohol policy since previous meeting :
Yes
Compliance with rest hour procedures since previous meeting :

Best Practices & Recommendation

GOOD THINGS WHICH WE SHOULD CONTINUE-

1. ALL CREW MEMBER ARE PUTTING THEIR BEST EFFORT TO UPGRADE THE VESSEL
2. ALL CREW ARE MAINTAINING THEIR DAILY CLEANING DUTY.
3. CREW WELFARE MONEY

Any suggestions / issues reported regarding cyber security :

CYBER SECURITY PLAN WELL IMPLEMENTED ONBOARD. ALL CREW MEMBER WERE BRIEFED ABOUT POSSIBLE
CYBER ATTACK AND PRECAUTION TO BE TAKEN FOR SAME.

Security

Any immediate security related concerns :

AT PORT OF ROTTERDAM ALL SECURITY MEASURES TO BE TAKEN AS PER SSP.

SECURITY ROUNDS TAKEN HOURLY BASIS. ACCESS TO BE CONTROLLED , RESTRICTED AREA TO BE
MONITORED. GANGWAY MUST BE MANNED AT ALL TIMES.
ALL STEVEDORE COME ON BOARD TO BE RECORDED TIME IN - TIME OUT.
ALL ACCESS POINT AND RESTRICED AREA TO BE CONTROL AND KEPP LOCK ALL TIME.

Best Practices & Recommendation :

1. RECORD OF STEVEDORES NUMBER TO BE LOGGED DOWN.

2. BOSUN AND FITTER TO ENSURE THAT ALL ACCOMMODATION, STORES AND MAIN DECK ACCESS DOORS ARE
LOCKED FROM INSIDE AT THE COMPLETION OF DAY WORK AND SAME TO BE REPORTED TO RESPECTIVE HOD.

3. IN ANY PORTS BUSINESS MEN MAY REQUEST TO COME INSIDE, SAME TO BE DENIED AND ALL BUSINESSMEN TO
BE RESTRICTED TO THE GANGWAY/TALLEY OFFICE ONLY.

4. AT BUNKERING PORT ONLY AUTHORIZED BUNKER SURVEYOR SHOULD BE ALLOWED INSIDE THE
ACCOMMODATION WITH VESSEL’S SECURITY ID. NO OTHERS TO BE ENTERTAINED.

5. STOWAWAY SEARCH TO BE CONDUCTED AT DEPARTURE LAST PORT OF EACH COUNTRY. A COMPLETE

SEARCH TO BE DONE ON FULL SHIP ESPECIALLY CARGO HOLD SPACE, STEVEDORE TOILET , LIFEBOAT ALSO BE
SEARCHED FOR ANY UNAUTHORISED DRUG AS STEVEDORES MAY USE THIS PLACE FOR TAKING DRUG.

6. DOS TO BE EXCHANGED WITH THE BUNKER BARGE.

7. ALL AUTHORITIES / VISITORS SEEKING ENTRY TO ACCOMMODATION SHALL BE POSITIVELY IDENTIFIED

AGAINST THEIR PHOTO ID CARDS, SCANNED BY METAL DETECTOR, BAGGAGE CHECK AND ISSUED A VISITOR
PASS. FOR SECURITY LEVEL-1 THE AMOUNT OF BAGGAGE TO BE CHECKED RANDOMLY IS 10%.

8. BOSUN TO CONFIRM FOR INSPECTION OF ALL DOORS AFTER ARRIVAL PORTS. NO CREW TO OPEN THE OTHER
DOORS DURING VESSEL’S STAY AT PORT.

9. DOS TO BE SIGNED FOR ALL SHIP TO SHIP OPERATION (BUNKERING AND SLUDGE DISCHARGE) AND OTHER
PORTS REQUIRED BY PFSO.

Issued By: QD Issue Date: NOV 2015 Page 2 of 5 Approved By : DPA

 Environment

Compliance with Environment policy Since previous meeting :

• GARBAGE TO BE DISCHARGED TO SHORE RECEPTION FACILITIES AT ROTTERDAM BEFORE DEPARTURE AS

PER PORT AUTHORITY RECOMMENDATION.
• ALL SEWAGE WATER TO BE MAINTAIN ON BOARD NOT ALLOW TO DISCHARGE DUE TO PORT REGULATION.
• MONTHLY INSPECTION OF ALL THE ENVIRONMENT PROTECTION EQUIPMENTS CARRIED OUT, ALL FOUND IN
ORDER.
• SOPEP MATERIAL IS IN ADEQUATE QUANTITY AND IN GOOD CONDITION. MONTHLY INVENTORY TAKEN AND
FOUND IN ORDER.

Best Practices & Recommendation :

• aLL GARBAGE DISCHARGED TO SHORE RECEPTION FACILITIES AT ROTTERDAM ON 13 APR 2022

• ALL PRECAUTION TAKEN DURING BUNKERING AT PORT ROTTERDAM. SOPEP EQUIPMENT KEPT STANDBY
NEAR BUNKER MANIFOLD. ALL SCUPPER PLUG IN PLACE AND COMFIRMED BEFORE BUNKERING.
• CONTINUE FABRICATE SAVE ALL OF HATCH COVER HYDRAULIC CYLINDER.

Health & Hygiene

Compliance with REST HOUR’S adequately maintained ? Yes

All Crew have valid medical certificate and healthy ? Yes

Weekly inspection by Master of Galley / Stores / Acco.& Recreational facilities for Hygiene , cleaniness ? : Yes

Mess commette meeting for Quality / Qty / Variety & nutritional value of food held Yes

Health,Hygiene & Sanitation Standards on board :

- NOT ALLOW ALL CREW HANG BOILER SUIT IN LAUNDLY ROOM AFTER CLEANING DUE TO NOW WE HAVE
LAUNDRY DRYER ONBOARD.

- ALL EQUIPMENT IN GYMNESIAM IN WORKING CONDITION.

- REGULAR INSPECTION OF ACCOMMODATION CARRIED OUT BY MASTER AND SAFETY/ SANITARY OFFICER AND
THE DEFECTS AND FOLLOW UP MATTERS POINTED OUT TO ALL CREW AND CHECKED FOR COMPLIANCE.

- ALL CREW TO KEEP THEIR CABINS/TOILET FLOORS CLEAN AT ALL TIMES ESPECIALLY PORTHOLES.

- CREW WAS REMINDED THAT CLEANLINESS IS A COLLECTIVE EFFORT AND ALL MEMBERS SHOULD STRIVE
TOWARDS ACHIEVING AND MAINTAINING SAME.

- MASTER ACCOMMODATION INSPECTION CARRIED OUT. MASTER ADVISED CREW TO IMPROVE UPON THE
STANDARD OF CLEANLINESS OF DESIGNATED AREAS AND CABINS ESPECIALLY BATHROOM FLOOR.

- ALL CREW WERE GUIDED TO INFORM DEPARTMENT HEADS IMMEDIATELY IF THEY ARE FEELING UNHEALTHY,
FEVER OR OTHER HEALTH PROBLEM. THEY SHOULD NOT HESITATE TO INFORM THIS MATTER TO THEIR
SENIORS.

- ALL SHOES/ SLIPPERS TO BE KEPT INSIDE CABIN OF INDIVIDUAL.

- CD & PD SPACES TO BE KEPT CLEAR OF OBSTRUCTIONS AND FIRE HAZARDS AT ALL TIMES, AND TO BE KEPT
CLOSED (UN-LOCKED) AT ALL TIMES.

- ALL CREW WERE REMINDED ABOUT NOT CARRYING ANY FOOD STUFF AND FRUITS TO THEIR CABINS AS PER
PORT REGULATIONS.

- CLEARING OF FOOD WASTE FROM GALLEY AND PANTRY EVERY EVENING IS TO BE STRICTLY MONITORED.

- MEAL TIMINGS TO BE STRICTLY ADHERED TO.

- ALL CREW MEMBERS INSTRUCTED FOR KEEPING THE SHIP IN IMMACULATE CONDITION AT ALL TIMES.

Best Practices & Recommendation :

- COMPANY ARRANGED VACINE FOR ANTI COVID-19 FOR ALL CREW.

- FILTERS OF WASHING MACHINES AND DRYERS TO BE CLEANED BY INDIVIDUALS AFTER USE, AND NOT TO BE
LEFT FOR OTHERS TO CLEAN IT.

- CLEANING SCHEDULE TO BE FOLLOWED DILIGENTLY.

- CREW ADVISED TO KEEP THEIR WORKING AREAS AND CHANGING ROOMS IN CLEAN AND ORDERLY MANNER.

- ALL WERE REMINDED TO SWITCH OFF THE IRON AFTER USING AS IT POSES A SERIOUS FIRE HAZARD.

Issued By: QD Issue Date: NOV 2015 Page 3 of 5 Approved By : DPA

 Crew Welfare/Complain

Any complaints received from Crew ( If YES , please fill below details) : No

Matter/ Status Resolved : NA

Scan copy of On board Complaint Form submitted to office : NA

Best practices & recommendation :

• CREW WELFARE MONEY UTILIZED FOR PURCHASING EXERCISE EQUPMENT (TABLE TENNIS RACKET,
TREADMILL, BOXING BAG, BOXING GLOVE) & BELGIUM CHOCOLATE FOR ALL CREW.
• GET TOGETHER PARTY HAVE BEEN ORGANIZED.
• ONBOARD INTERNET WORKING SATISFACTORILY.
• CREW MEMBER WERE ASKED ABOUT THE QUALITY OF FOOD AND ENTERTAINMENT SYSTEM ONBOARD,
FOUND ALL ARE SATISFIED.
• SOME COMMENT FROM CREW TO UPGRADE FOOD MENU RECEIVED , SAME WAS ADVISED TO C/COOK.

Minutes of Meeting

Miscellaneous comment/minutes of SAFCOM :

THE MEETING WAS OPENED BY SAFETY OFFICER (CH. OFF) BY APPRECIATING ALL CREW MEMBER FOR THEIR
GOOD EFFORTS .
.

ALL CREW REMINDED OF THEIR RESPONSIBILITY TOWARDS THEIR PERSONAL SAFETY AND THE SAFETY OF THEIR
COLLEAGUES, VESSEL, ENVIRONMENT AND CARGO.

FOLLOWING POINTS WERE THEREAFTER DISCUSSED/EXPLAINED-

- ENQUIRED FROM CREW THE CONDITION OF THEIR PPE. ALL CREW REPORTED PPE, IN GOOD CONDITIONS.
WINTER OVERALLS, BOILER SUIT, HELMET PROVIDED TO DECK AND ENGINE HANDS AS REQUIRED.

- PLANNED JOBS MUST BE DISCUSSED WITH THE STAFF IN THE DAILY JOB ORDER WITHOUT FAIL BY HEAD OF
DEPT. PRIOR GIVING THE JOB ORDER. STRESS MUST BE LAID UPON PREVENTION OF FINGER INJURIES. ENSURE
STRICT COMPLIANCE OF RA . A COPY OF THE DAILY JOB ORDER TO BE PLACED IN THE SHIP’S OFFICE FOR THE
DECK PERSONNEL, AND IN THE ECR FOR THE ENGINE PERSONNEL .

- IMPORTANT NOTICES ARE DISPLAYED ON NOTICE BOARDS FROM TIME TO TIME.

- NEAR MISS CAMPAIGN INFO GIVEN TO ALL CREW AND ADVISED TO SUBMIT MAXIMUM NUMBER OF NEAR MISSES
TO PROMOTE SAFETY.

NEARMISSES REPORTED FOR THE MONTH OF MARCH 2022-

NM-1.
During bunkering at Rotterdam port found 2 Dip-tray plug not properly closed. Also found Have rain water in accumulated in
another dip-tray.
Same was rectified immediately .

CORRECTIVE ACTION -
1. Pre-arrival checklist need to be used diligently. Dip-tray must be drained out at open sea after confirming no traces of oil.
2. Ship staff must be double check all Scupper plug and Dip -tray plug are properly closed before bunker operation
3. OOW must take patrol on deck to ensure compliance.

NM-2
During deck crew de-rusting bearing pad on hatch no.4 found 1 crew working on hatch trackway without safety harness , As
hatch cover was open crew might fall down to cargo hold .

CORRECTIVE ACTION -
1. Immediately stop working and meeting carried out with all deck crew about danger of working without safety harness.
2. Before start working C/O must be checked all PPE of all deck crew.
3. C/O to brief regarding risk involve with the job and precaution to be taken accordingly.

NM-3.
During the maintenance in Engine room it was noticed using Lifting appliances (CHAIN BLOCK,WIRE SLING) was not having
sufficient SWL compare to the load.
It might cause damage to the chain block/surrounding equipment and injury to the person working nearby.

CORRECTIVE ACTION -
Job was suspended immediately. Job resumed with Appropriate Lifting appliances .
PIC was advised to follow safe working practices always.
HOD was advised to discussed all precaution in toolbox meeting in detailed and monitor same during the work.

FOLLOWING SAFETY ALERTS RECEIVED ON APIRL DISCUSSED WITH ALL CREW MEMBERS-

Issued By: QD Issue Date: NOV 2015 Page 4 of 5 Approved By : DPA

1. SA-2022-33 : MAIB - Safety Digest 01-2022
2. SA-2022-32 : IMCA Safety Flash - April 2022
3. SA-2022-31 : MAST Security report - April 2022
4. SA-2022-29 : MARS-Report-No-354-April-2022

- MLC 2006 REQUIREMENTS AND DOCUMENTATION DISCUSSED WITH ALL CREW.

ALL CREW FAMILIARIZED WITH COMPLAIN HANDLING PROCEDURE.
- CYBER SECURITY POLICY & DRUG/ALCOHOL POLICY REMINDED TO ALL CREW.

- ALL CREW ADVISED TO REPORT ALL MATTERS REGARDING THE SAFETY OF THE VESSEL TO THEIR
DEPARTMENT HEADS.

Office Comment
Office Comments : :

SCM MINUTES REVIEWED AND FOUND SATISFACTORY. THE SCM REPORT HAS BEEN COMPLETED WITH A LOT OF
ATTENTION AND DETAIL, APPRECIATE THE EFFORTS BEING TAKEN ONBOARD.

Issued By: QD Issue Date: NOV 2015 Page 5 of 5 Approved By : DPA