BR100 GL AppSetup CNY Primary

BR100 GL APPLICATION SETUP
General Ledger
Author
Creation Date 30-05-2016
Last Updated
Document Ref
Version Draft V1.0
Approvals:
Rob Heath BB Finance Process Lead
Alan Law BB Finance Consultant
Draft 4.1 1
Internal-Balfour Beatty HOR.CNFG.BF160
Document Control
Change Record
Date Author Version
Reviewers
Name
Distribution
Copy No. Name
1 Library Master
2
3
4
5
Note To Holders:
If you receive an electronic copy of this document and print it out, please write your name on
control purposes.
If you receive a hard copy of this document, please write your name on the front cover, for d
Draft 4.1 2
Change Reference
Position
Location
Project Library
Project Manager
f this document and print it out, please write your name on the equivalent of the cover page, for document
document, please write your name on the front cover, for document control purposes.
Draft 4.1 3
INDEX
Oracle General Ledger Configuration Overview
Required /
Optional /
Step Description Owner
Req
W/Defaults
GL-1 Define Chart of Accounts Required Oracle GL

GL-1a Define Value Sets Required Oracle GL
GL-1b Define Key Flexfields Required Oracle GL
GL-1c Define Segment Values-Accounting Unit Required Oracle GL
GL-1c Define Segment Values-Region Required Oracle GL
GL-1c Define Segment Values-Department Required Oracle GL
GL-1c Define Segment Values-Account Required Oracle GL
GL-1c Define Segment Values-Intercompany Required Oracle GL
GL-1c Define Segment Values-Spare Required Oracle GL
GL-1d Define Security Rules Required Oracle GL
GL-1e Define Cross Validation Rules Optional Oracle GL
GL-1f Define Shorthand Aliases Optional
Required Oracle GL
GL-2 Define Calendar Types w/Defaults Oracle GL
GL-3 Define Accounting Calendar Required Oracle GL
GL-4 Define Currencies Required Oracle GL
GL-5 Define Currency Rate Types Optional Oracle GL
GL-6 Multiple Currencies - Conversion Daily Rates Optional Oracle GL
GL-7 Multiple Currencies - Define Conversion Periodic Rates Optional Oracle GL
GL-8 Define Multiple Currency Translations- Enter Historical Rates Optional Oracle GL
GL-9 Define Additional Journal Sources Optional Oracle GL
GL-10 Define Additional Journal Categories Optional Oracle GL
GL-11 Define Journal Reversal Criteria Optional Oracle GL
GL-12 Legal Entity - Jurisdiction Required Oracle GL
GL-13 Legal Entity - Income Tax Authority Required Oracle GL
GL-14 Ledger - Legal Entity Required Oracle GL
GL-15 Ledger - Assign BSV to LE Required Oracle GL
GL-16 Ledger Options Required Oracle GL
GL-17 Ledger -Reporting currencies Required Oracle GL
GL-18 Ledger - Operating Units Required Oracle GL
GL-19 Ledger Intercompany Accounts Required Oracle GL
GL-20 Document Sequence and Assignment Optional Oracle GL
GL-21 Ledger Sets Optional Oracle GL
GL-22 Access Sets Optional Oracle GL
GL-23 Suspense Account Optional Oracle GL
GL-24 Statistical UOM Optional Oracle GL
GL-25 Summary Accounts Optional Oracle GL
GL-26 Automatic Posting Criteria Optional Oracle GL
GL-27 Setup Budgets Optional Oracle GL
GL-28 Setup Budgetary Organizations Optional Oracle GL
GL-29 Consolidation mapping Optional Oracle GL
GL-30 Consolidation Set Optional Oracle GL
GL-31 Consolidation Optional Oracle GL
Draft 4.1 4
Required /
Optional /
Step Description Owner
Req
W/Defaults
GL-32 GL-Profile Options Optional Oracle GL
GL-33 ADI Profile Options Optional Oracle GL
GL-34 FSG - Profile Options Optional Oracle GL
GL-35 Branding Setup Optional Oracle GL
GL-36 Account Generator Optional Oracle GL
Open/ Open and Closed Issues
Closed
Issues
Draft 4.1 5
Con.Scottish & Major Civil
Responsibility GHO Work Place Con.Northern
Southern Engg.
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Completed
BB Pending
BB na
BB Completed
BB Completed
BB Completed
BB Completed
BB na
BB na
BB na
BB Pending
BB Pending
BB Pending
BB Completed
BB Completed
BB Pending
BB Pending
BB Completed
BB Completed
BB Completed
BB Pending
BB Pending
BB Pending
BB Pending
BB Completed
BB Pending
BB Pending
BB Pending
BB Pending
BB Pending
BB na
BB na
BB na
Draft 4.1 6
Con.Scottish & Major Civil
Responsibility GHO Work Place Con.Northern
Southern Engg.
BB Pending
BB Pending
BB Pending
BB Pending
BB Pending
Draft 4.1 7
Regional Civil Utility Engineering
Ground Engg. Rail Plant and Fleet
Engg. Solutions Services
Draft 4.1 8
Regional Civil Utility Engineering
Ground Engg. Rail Plant and Fleet
Engg. Solutions Services
Draft 4.1 9
Mansell Capital Approval Notes
Draft 4.1 10
Mansell Capital Approval Notes
Draft 4.1 11
Return to Index
This step consists of the following:
Define Value Sets

Define Key Flexfields
Define Rollup Groups
Define Segment Values
Define Security Rules
Define Cross-Validation Rules
Define Shorthand Aliases
Define Summary Accounts
Define Accounts Combinations
Use the Overview tab to access further information on the above steps.
Draft 4.1 12
Return to Index
Define Flexfield Structure

(N) Setup > Financials > Flexfields > Key > Segments
Key Flexfield Segments
Application Flexfield Title Code

General Ledger VeriFone Accounting Flexfield
Warning:Oracle General Ledger uses two types of key flexfields for the chart of accounts; the Accounting Flexfield and
Flexfield and should be the only key flexfield used to define and update your chart of accounts. The GL Ledger Flexfie
by running the Generate Ledger Flexfield Program. Never make changes to the GL Ledger Flexfield directly. Doing so
Ledger features, such as MassAllocations, Recurring Journals and FSG reports.
Draft 4.1 13
Structures Zone
Freeze
Flexfield
Title Description View Name Definition
VeriFone Accounting Flexfield VeriFone Accounting Flexfield Y
unts; the Accounting Flexfield and the GL Ledger Flexfield. The Accounting Flexfield is the primary Accounting
accounts. The GL Ledger Flexfield is a copy of the Accounting Flexfield with an added Ledger segment that is created
edger Flexfield directly. Doing so can cause data corruption issues. This flexfield is used exclusively for certain General
Draft 4.1 14
Zone
Cross- Freeze Allow

Segment Validate Rollup Dynamic
Enabled Separator Segments Groups Inserts
Y Period (-) Y N Y
Draft 4.1 15
Return to Index
(N) Setup > Financials > Flexfields > Key > Values
LATEST SEGMENT VALUES INFORMATION PRESENT IN BELOW BC LOCATION
http://kol.withbc.com/bc/bb_project_generic_main.cgi/0/188881667
Segment Values : Accounting Unit
Values Zone
Effective Alternative Region Hierarchy, Qualifiers
Translated
Value Description Enabled From To Parent Group
Value
Draft 4.1 16
Draft 4.1 17
(N) Setup > Financials > Flexfields > Key > Values > (B) View Hier
Children
Hierarchy, Qualifiers Alternative Region
Allow Allow Account DF Parent Value Description Value Description
Level
Budgeting Posting Type F
Draft 4.1 18
Draft 4.1 19
N) Setup > Financials > Flexfields > Key > Values > (B) View Hierarchy
Children
Parent
Draft 4.1 20
Draft 4.1 21
Return to Index
latest Segment values information present in below BC Location
Segment Values : Region
Values Zone
Effective Alternative Region Hierarchy, Qualifiers Alte
Translated
Value Description Enabled From To Parent Group Level
Value
Draft 4.1 22
Children
Allow Allow Account Parent Value Description Value Description Parent
DFF
Budgeting Posting Type
Draft 4.1 23
Return to Index
Segment Values: Department
Values Zone
Effective Alternative Region Hierarchy, Qualifiers Alternative Region
Allow
Value Translated Value Description Enabled From To Parent Group Level
Budgeting
Draft 4.1 24
(N) Setup > Financials > Flexfields > Key > Values > (B) View Hierarchy
Children
Alternative Region
Parent Value Description Value Description Parent
Allow
DFF
Posting
Draft 4.1 25
Return to Index
Segment Values : Account
Values Zone
Effective Alternative Region Hierarchy, Qualifiers Alt
Translated Allow
Value Budgeting
Draft 4.1 26
(N) Setup > Financials > Flexfields > Key > Values > (B

Parent Value Description
Allow Account Third Party DF
Reconcile
Posting Type Control Account F
Draft 4.1 27
N) Setup > Financials > Flexfields > Key > Values > (B) View Hierarchy
Children
Value Description Parent
Draft 4.1 28
Return to Index
Segment Values : Intercompany
Values Zone
Effective Alternative Region Hierarchy, Qualifiers Alternative Region
Translated
Value Description Enabled From To Parent Group
Value
* Uses same value set as the Accounting Unit Segment
Draft 4.1 29
(N) Setup > Financials > Flexfields > Key > Values >
Children
ualifiers Alternative Region
Allow Allow Parent Value Description Value
Level DFF
Budgeting Posting
Draft 4.1 30
Children
Description Parent
Draft 4.1 31
Return to Index
Segment Values: Spare

Values Zone
Effective Alternative Region Hierarchy, Qualifiers Alternative Re
Translated
Value
00000000 00000000
Draft 4.1 32
Children
hy, Qualifiers Alternative Region
Allow Allow Parent Value Description Value Description Parent
DFF
Budgeting Posting
Draft 4.1 33
Return to Index

(N) Setup > Financials > Flexfields > Key > Security > Define

Value Set
Name Dependent Value Set Independent Value
XXBB_GLB_GL_ACCOUNTING_UNIT Independent Value
Value Set
Name Dependent Value Set Independent Value
XXBB_GLB_GL_REGION Independent Value
Draft 4.1 34
(N) Setup > Financials > Flexfields > Key > Security > Define > (B) Find
Security Rules Zone

Name Description
GHO OU Rule Restrict GHO OU Accounting Units

GHO OpCo Rule Restrict GHO Accounting Units
BBWS OpCo Rule Restrict BBWS Accounting Units
Security Rules Zone

Name Description
GHO Regions Rule Restrict GHO Regions only
Security Rules Zone

Name Description
BBWS Regions Rule Restrict BBWS Regions only
Draft 4.1 35
nd
ecurity Rules Zone Security Rule Elements

Message Type
Include
Include
Include
Include
Include
Include
Include
Include
Include
You can enter GHO Accounting Units only Include
You can enter GHO Accounting Units only Include
Include
You can enter BBWS Accounting Units only Include

Message Type
Include
Include
Include
You can enter GHO Regions only Include

Message Type
Include
Include
Include
You can enter BBWS Regions only Include
Draft 4.1 36
Assign Security Rules
(N) Setup > Financials > Flexfields > Key > Security
Assign Security Rules

Security Rule Elements Zone
From To Application
90101 90101
90105 90105
90106 90106
90107 90107
90108 90108
90201 90201
90202 90202
93201 93201
93203 93203
93301 93301
90000 99999
40399 40399
40301 40301

From To Application
0000 0000
6000 6499
9999 9999
A600 A699

From To
0000 0000
5400 5599
9999 9999
A540 A559
Draft 4.1 37
ncials > Flexfields > Key > Security > Assign > (B) Find
Rules
Security Rules
Responsibility Name Decription Message
Security Rules
Responsibility Name Decription Message
Draft 4.1 38
Return to Index
Define Cross-Validation Rules

(N) Setup > Financials > Flexfields > Key > Rules
Cross-Validation Rules Zone
Application Flexfield Title Strucutre Name
General Ledger Accounting Flexfield BB Accounting Flexfield 34 01
Draft 4.1 39
Draft 4.1 40
Description Enabled
Natural Account and dept rule Yes
Natural Account and dept rule Yes
AU & Region Rule Yes
Natural Account and interco rule Yes
Natural Account and interco rule Yes
Draft 4.1 41
Draft 4.1 42
Error Message Error Segment Type
Department must be entered for P&L Department Include

Exclude
Department must not be entered for balance sheet Department Include

Exclude
This Region is not valid for this Accounting Unit. Accounting_Unit Include
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Intercompany accounts require intercompany value Intercompany Include

Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Intercompany value not required for this account Intercompany Include

Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Exclude
Draft 4.1 43
Exclude
Draft 4.1 44
Cross-Validation Rule Elements Zone
From
Accounting_Unit Region Department Natural Account Intercompany Spare
0000 0000000
0000 4000000
0000 0000000
0001 0000000
00000 0000
90000 0001
90101 6201
90106 6001
90106 6401
90107 6001
90107 6301
90108 6001
0000000 00000
1140001 00000
1242001 00000
1247488 00000
2111201 00000
2241301 00000
2282004 00000
3130001 00000
3200001 00000
4100002 00000
4300001 00000
5280001 00000
5331003 00000
5333032 00000
5340011 00000
0000000 00000
0000000 00001
1152004 00001
1244002 00001
1247489 00001
2111202 00001
2241403 00001
2282005 00001
3130003 00001
3200003 00001
4100003 00001
4400002 00001
5280002 00001
5331004 00001
5333036 00001
Draft 4.1 45
5340012 00001
Draft 4.1 46
ation Rule Elements Zone
To
Natural
Accounting_Unit Region Department Intercompany Spare
Account
ZZZZ ZZZZZZZ
0000 9999999
ZZZZ ZZZZZZZ
9998 3999999
ZZZZZ ZZZZ
90000 2000
90101 6499
90106 6299
90106 6499
90107 6199
90107 6499
90108 6399
ZZZZZZZ ZZZZZ
1152003 00000
1244001 00000
1247488 00000
2111201 00000
2241402 00000
2282004 00000
3130002 00000
3200002 00000
4100002 00000
4400001 00000
5280001 00000
5331003 00000
5333035 00000
5340011 00000
ZZZZZZZ ZZZZZ
1140000 ZZZZZ
1242000 ZZZZZ
1247487 ZZZZZ
2111200 ZZZZZ
2241300 ZZZZZ
2282003 ZZZZZ
3130000 ZZZZZ
3200000 ZZZZZ
4100001 ZZZZZ
4300000 ZZZZZ
5280000 ZZZZZ
5331002 ZZZZZ
5333031 ZZZZZ
5340010 ZZZZZ
Draft 4.1 47
ZZZZZZZ ZZZZZ
Draft 4.1 48
Return to Index
Define Shorthand Aliases

(N) General Ledger Super User>Setups>Financials>Flexfields>Key>Aliases
Query the Application, Accounting Flexfield and Structure
Application Flexfield Title Structure

General Ledger Accounting Flexfield
Enable the Shorthand Max Size of the Alias Prompt Alias
Alias, Description
Alias Template Alias Description
Alias, Effective
Enabled From Date To Date
Draft 4.1 49
Return to Index
Define Period Types

(N) Setup : Financials : Calendar : Types
Period Types
Period Type Periods Per Year Year Type Description DFF
BB Month 13 Calendar BB Group Calendar Type
Draft 4.1 50
Return to Index
Define Accounting Calendar

(N) Setup > Financials > Calendar > Accounting
Accounting Calendar
Security
Calendar Description DFF Prefix
Enabled
Accounting Calendar for Balfour
BB Calendar Beatty Group JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
Draft 4.1 51
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
Draft 4.1 52
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
ADJ
Draft 4.1 53
Periods
Nu
Type Year Quarter From To Name
m
BB Month 2011 1 1 1-Jan-11 4-Feb-11 JAN-11

BB Month 2011 1 2 5-Feb-11 4-Mar-11 FEB-11
BB Month 2011 1 3 5-Mar-11 1-Apr-11 MAR-11
BB Month 2011 2 4 2-Apr-11 6-May-11 APR-11
BB Month 2011 2 5 7-May-11 3-Jun-11 MAY-11
BB Month 2011 2 6 4-Jun-11 1-Jul-11 JUN-11
BB Month 2011 3 7 2-Jul-11 5-Aug-11 JUL-11
BB Month 2011 3 8 6-Aug-11 2-Sep-11 AUG-11
BB Month 2011 3 9 3-Sep-11 30-Sep-11 SEP-11
BB Month 2011 4 10 1-Oct-11 4-Nov-11 OCT-11
BB Month 2011 4 11 5-Nov-11 2-Dec-11 NOV-11
BB Month 2011 4 12 3-Dec-11 31-Dec-11 DEC-11
BB Month 2011 4 13 31-Dec-11 31-Dec-11 ADJ-11
BB Month 2010 1 1 1-Jan-10 30-Jan-10 JAN-10
BB Month 2010 1 2 31-Jan-10 27-Feb-10 FEB-10
BB Month 2010 1 3 28-Feb-10 27-Mar-10 MAR-10
BB Month 2010 2 4 28-Mar-10 1-May-10 APR-10
BB Month 2010 2 5 2-May-10 29-May-10 MAY-10
BB Month 2010 2 6 30-May-10 26-Jun-10 JUN-10
BB Month 2010 3 7 27-Jun-10 31-Jul-10 JUL-10
BB Month 2010 3 8 1-Aug-10 28-Aug-10 AUG-10
BB Month 2010 3 9 29-Aug-10 25-Sep-10 SEP-10
BB Month 2010 4 10 26-Sep-10 30-Oct-10 OCT-10
BB Month 2010 4 11 31-Oct-10 27-Nov-10 NOV-10
BB Month 2010 4 12 28-Nov-10 31-Dec-10 DEC-10
BB Month 2009 1 2 1-Feb-09 28-Feb-09 FEB-09
BB Month 2009 1 3 1-Mar-09 28-Mar-09 MAR-09
BB Month 2009 3 7 28-Jun-09 1-Aug-09 JUL-09
BB Month 2009 4 11 1-Nov-09 28-Nov-09 NOV-09
Draft 4.1 54
BB Month 2008 2 6 1-Jun-08 28-Jun-08 JUN-08
BB Month 2008 4 10 28-Sep-08 1-Nov-08 OCT-08
BB Month 2007 2 4 1-Apr-07 28-Apr-07 APR-07
BB Month 2007 2 5 29-Apr-07 26-May-07 MAY-07
BB Month 2007 3 7 1-Jul-07 28-Jul-07 JUL-07
BB Month 2007 3 8 29-Jul-07 25-Aug-07 AUG-07
BB Month 2006 1 3 26-Feb-06 1-Apr-06 MAR-06
BB Month 2006 2 5 30-Apr-06 27-May-06 MAY-06
BB Month 2006 2 6 28-May-06 1-Jul-06 JUN-06
BB Month 2006 4 10 1-Oct-06 28-Oct-06 OCT-06
BB Month 2005 1 3 27-Feb-05 2-Apr-05 MAR-05
BB Month 2005 2 6 29-May-05 2-Jul-05 JUN-05
BB Month 2005 3 9 28-Aug-05 1-Oct-05 SEP-05
BB Month 2005 4 10 2-Oct-05 29-Oct-05 OCT-05
BB Month 2004 1 2 1-Feb-04 28-Feb-04 FEB-04
Draft 4.1 55
BB Month 2004 3 7 27-Jun-04 31-Jul-04 JUL-04
BB Month 2003 2 6 1-Jun-03 28-Jun-03 JUN-03
BB Month 2003 4 10 28-Sep-03 1-Nov-03 OCT-03
Draft 4.1 56
Periods
Adjusting DFF
Yes
Yes
Yes
Draft 4.1 57
Yes
Yes
Yes
Yes
Draft 4.1 58
Yes
Yes
Draft 4.1 59
Return to Index
Define Currencies
(N) Setup > Currencies > Define
Currencies
Code Name Description
AED UAE Dirham UAE Dirham

ARS Argentine Peso Argentine Peso
ATS Schilling Schilling
AUD Australian Dollar Australian Dollar
BRL Brazilian Real Brazilian Real
CAD Canadian Dollar Canadian Dollars
CDF Franc Congolais Franc Congolais
CYP Cyprus Pound Cyprus Pound
DKK Danish Krone Danish Krone
EGP Egyptian Pound Egyptian Pound
EUR Euro Pan-European Currency
GBP Pound Sterling Pound Sterling
HKD Hong Kong Dollar Hong Kong Dollar
JPY Yen Japanese yen
KRW Won Won
KWD Kuwaiti Dinar Kuwaiti Dinar
MYR Malaysian Ringgit Malaysian Ringgit
NOK Norwegian Krone Norwegian Krone
NZD New Zealand Dollar New Zealand Dollar
OMR Rial Omani Rial Omani
PHP Philippine Peso Philippine Peso
PLN Zloty Zloty
QAR Qatari Rial Qatari Rial
SEK Swedish Krona Swedish Krona
SGD Singapore Dollar Singapore Dollar
STAT Statistical Statistical
THB Baht Baht
TWD New Taiwan Dollar New Taiwan Dollar
USD US Dollar US Dollar
ZAR Rand Rand
Draft 4.1 60
Issuing Territory Symbol Precision Extended Precision
United Arab Emirates 2 5

Argentina 2 5
Austria 2 5
Australia 2 5
Brazil 2 5
Canada 2 5
Congo, The Democratic Republic of the 2 5
Cyprus 2 5
Denmark 2 5
Egypt 2 5
2 5
United Kingdom 2 5
Hong Kong 2 5
Japan 0 3
Korea, Republic of 0 3
Kuwait 3 6
Malaysia 2 5
Norway 2 5
New Zealand 2 5
Oman 3 6
Philippines 2 5
Poland 2 5
Qatar 2 5
Sweden 2 5
Singapore 2 5
2 5
Thailand 2 5
Taiwan 2 5
United States $ 2 5
South Africa 2 5
Draft 4.1 61
Currency Derivation Effective Dates DF
Minimum Accountable Unit Enabled
Type Factor Effective From To F
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Draft 4.1 62
Return to Index
Daily Conversion Rate Types

(N) Setup > Currencies > Rates > Types
Define Conversion Rate Types

Rate Type Description DFF
Corporate Corporate
User User defined rate
Spot Spot Rate
Draft 4.1 63
Return to Index
Define Daily Rates

(N) Setup > Currencies > Rates > Daily
(N) Setup > Currencies > Rates > Daily <B> Enter by Date Range
Currency: From Currency: To Conversion: Date Conversion: Type Conversion Rate
Draft 4.1 64
Inverse
[ ]
Conversion Rate
Draft 4.1 65
Return to Index
Define Periodic Rates and Period Average Rates

(N) Setup > Currencies > Rates > Daily
Period Average Rates
From Currency To Currency From Date To Date Type Rate
Draft 4.1 66
Return to Index
Historical Rates
(N) Setup > Currencies > Rates > Historical
Historical Rates
Functional Target Credit Rate DF Account
Ledger Currency Currency Period Account Rate Amount Usage Type F Description
Draft 4.1 67
(N) Setup > Currencies > Rates > Historical
Assign by Ranges
Account
Period Rate Amount Rate Type Low Account High
Draft 4.1 68
Return to Index
Define Additional Journal Sources

(N) Setup > Journal > Sources
Journal Sources
Source Source Key Description
Treasury Management Treasury Management Treasury Man
Spreadsheet Spreadsheet Spreadsheet
Draft 4.1 69
Import Journal References Freeze Journals Require Journal Approval Import Using Key [ ]
No Yes No No
No Yes
Draft 4.1 70
Return to Index
Define Additional Journal Categories

(N) Setup > Journal > Categories
Journal Categories
Category Category Key
Draft 4.1 71
Description DFF
Draft 4.1 72
Return to Index
Define Journal Reversal Criteria

(N) Setup > Journals > AutoReverse
Journal Reversal Criteri

Enable
Ledger Criteria Set Description
Security Category Reversal Period Reversal Date
Draft 4.1 73
Journal Reversal Criteria
AutoPost DF
Method AutoReverse
Reversal F
Draft 4.1 74
Responsibility: Legal Entity Administrator
(N) Lookups > Define Lookups
Note:No Setup done for this Gold Build as Seeded setup was used: 'United Kingdom - Income Tax'
Legal Entity Configurator Lookups
Query back (F11) the following and tick the 'Enabled check box & Save
Setup Steps
Responsibility: Legal Entity Manager

(N) Setup > Jurisdictions
Screen
Main Details
Draft 4.1 75
Return to Index
Type Meaning Application Description
Legal Entity
XLE_REG_CODE LE Registration Code Configurator LE Registration Code
Region Field Req'd? Global Decisions / Comments
General
Information
Legislative R Income Tax
Category
Territory R United
Kingdom
Name R Companies
House UK
Identifying R Yes
Effective From O 1-Jan-00
Effective To O
Registration Legal Entity R Company

Code Registration Number
Assignment (United
Kingdom -
Company
Number)
Display on Create O Yes
Establishment O Registration
Registration Code Number
(Registration
Number - No
Validation)
Display on Create R Yes
Legal Functions
O Incoming Tax
Function Control
Display on O Yes
Registration
Draft 4.1 76
Effective
Code Meaning Description Tag Effective To
From
Registration Registration Number - No
RN Number validation
Draft 4.1 77
Enabled
Yes
Draft 4.1 78
Return to Index
Responsibility: Legal Entity Manager

(N) Setup > Legal Authorities
Screen Region Field Req'd?

Main Details
Identification Organization R
Information Name
Legislative O
Category
Alias O
Pronounciation O
Effective From O
Address Country R
Address Line1 R
Address Line2 O
City O
Postal Code O
Main Details
Identification
Information
Organization R
Name
Legislative O
Category
Alias O
Pronounciation O
Effective From O
Address Country R
Address Line1 R
Address Line2 O
City O
County O
Postal Code O
Draft 4.1 79
Global
Companies House
Company Law
Previously Setup differently
1-Jan-00
United Kingdom
Crown Way
Maindy
Cardiff
CF14 3UZ
HM Revenue and
Customs
Transaction Tax
1-Jan-90
United Kingdom
Imperial House
77 Victoria Street
Grimsby
Lincolnshire
DN31 1DB
Draft 4.1 80
Return to Index
Responsibility: General Ledger Superuser

(N) General Ledger>Setup>Financials>Accounting Setup Manager>Accounting Setups
Create Legal Entity

Click 'Create Accounting Setup'
Click 'Create Legal Entity'
Legal
Setup Steps Territory
Entity
1 United Kingdom
2 United Kingdom
3 United Kingdom
4 United Kingdom
5 United Kingdom
6 United Kingdom
Click 'Apply'
Assign Legal Entity
Click 'Add Another Row'
Assign
Setup Steps Legal Legal Entity
Entities
Click 'Next'
Draft 4.1 81
Define Accounting Representation
Primary
Setup Steps Name
Ledger
1 Yes GHO Ledger

3 Yes BBWS Ledger
Click 'Next'
Click 'Finish'
Confirmation Message is received:
Draft 4.1 82
Manager>Accounting Setups
Not an actual
field in Oracle
Legal Entity Name Organization Name OU Assignment
Balfour Beatty plc Balfour Beatty plc GHO OU

Balfour Beatty Group Ltd Balfour Beatty Group Ltd GHO OU
Manring Homes Ltd Manring Homes Ltd GHO OU

Dean & Dyball Developments Ltd Dean & Dyball Developments Ltd GHO OU
BB Property Ltd BB Property Ltd GHO OU
Balfour Beatty WorkSmart Ltd Balfour Beatty WorkSmart Ltd
Legal Entity
Country
Identifier
Draft 4.1 83
Accounting
Chart of Accounts
Calendar
BB Accounting Flexfield BB Calendar GBP

BB Accounting Flexfield BB Calendar GBP
Draft 4.1 84
Organization Legal Entity Transacting
Company Number
Number Identifier Entity
GB395826 395826 Yes
GB101073 101073 Yes
GB1040268 1040268 Yes

GB01278095 01278095 Yes
GB1881541 1881541 Yes
30101
Draft 4.1 85
Subledger
Currency
Accounting Method
Standard Accural
Standard Accural
Draft 4.1 86
Create New
Location Country Address1
Address
Yes 130 Wilton Road United Kingdom 4th Floor
Yes United Kingdom

130 Wilton Road 4th Floor
Q14 United Kingdom Quorum Business Park
Draft 4.1 87
Address2 Address3 City County
130 Wilton Road London

London
130 Wilton Road
Newcastle Upon
Benton Lane Tyne United Kingdom
Draft 4.1 88
General Place of
Postal Code Inception Date SIC03
Information Registration
SW1V 1LQ
SW1V 1LQ
SW1V 1LQ
SW1V 1LQ
SW1V 1LQ
NE12 8BU GB
Draft 4.1 89
Type of
VAT Number( FYI)
Company
217 9672 35
217 9672 35
217 9672 35
*VAT Registration Number is separate
217 9672 35
217 9672 35
217967235
Draft 4.1 90
Update BSV on Legal Entity

Click icon 'Update Balancing Segment Values'
Click 'Add Balancing Segment Value'
GHO Ledger
Setup Steps
Click 'Apply'
BB WorkSmart
Setup Steps
Draft 4.1 91
Return to Index
er
ccounting Setup Manager>Accounting Setups
BSV
Legal Entity Balancing Segment Value
Assignments
Balfour Beatty plc 90101,90105,90106,90107,90108
Balfour Beatty Group Limited 90201,90202
Manring Homes Limited 93301
Dean & Dyball Developments Limited 93203
BB Property Ltd 93201
BSV
Legal Entity Balancing Segment Value
Assignments
BBWS Ledger 40399,40301
Draft 4.1 92
Description Start Date
Description Start Date
Draft 4.1 93
End Date
End Date
Draft 4.1 94
Return to Index

Accounting Setups
Click icon 'Update'
Ledger Definition
Ledger Setup Steps
1
GHO Ledger
2
BBWS Ledger
Ledger Options
Ledger Setup Steps
GHO Ledger 1
BBWS Ledger 2
Advanced Options
Ledger Setup Steps
GHO Ledger 1
BBWS Ledger 2
Draft 4.1 95
Accounting Setups
Standard
Ledger Short Name
Information
GHO Ledger
GHO Ledger
BBWS Ledger BBWS Ledger
Year End Journal

Retained Earnings Account
Processing Processing
90101.0000.0000.3150001.00000.00000000
40301.0000.0000.3150001.00000.00000000
Journal Budgetary
Enable Journal Reconciliation
Reconciliation Control
No
No
Draft 4.1 96
Description Currency
GBP
Group Head Office OpCo Ledger
GBP
Balfour Beatty WorkSmart Ledger
Rounding Differences Tracking

Suspense Account
Account
N/A
N/A
Enable Budgetary Control Require Budget Journals
No No
No No
Draft 4.1 97
First Ever
Accounting Accounting
Chart of Accounts Period Type Opened
Calendar Calendar
Period
BB Calendar BB Month Jan-07

BB Accounting Flexfield
BB Calendar BB Month Jan-07

Enable Enable Currency

Enable Intracompany Journal Reversal
Journal Journal Entry Translation
Balancing Criteria Set
Approval Tax Options
Yes No Yes
Yes No Yes
Reserve for Encumbrance

Account
No
No
Draft 4.1 98
Subledger
Number of Future Subledger Subledger Accounting Journal Entry
Accounting Method
Enterable Periods Accouting Method Language
Owner
Balfour Beatty Standard

3 User American English
Accrual
Balfour Beatty Standard
3 User American English
Accrual
Default Period
Default Period End Cumulative Translation
Average Rate
Rate Type Adjustment Account
Type
Null Null Null
Null Null Null
Draft 4.1 99
Entered Currency Balance Subledger
Use Cash Basis Ledger Currency
Balancing Segment Entries by Ledger
Accounting Balancinig Account
Account Currency
N/A
N/A
Draft 4.1 100

Return to Index

Reporting Currencies
Click icon 'Update'
Click 'Add Reporting Currency'
Ledger Definition
Associated Primary Setup Reporting Currency Conversion

Currency
Ledger Steps Currency Level
Click 'Apply'
Journal
Source and
Journal Source Journal Category
Category
Conversion
Revaluation Revaluation
Cash Management Other
Cost Management Other
Inventory Other
Assets Other
Budget Execution Other
Receivables Other
Oracle Loans Other
Other Other
Payables Other
Payroll Other
Projects Other
Property Manager Other
Purchasing Other
Move/Merge Other
Move/Merge Reversal Other
Click 'Apply'
Click 'Return to Accounting Options'
Draft 4.1 101

Reporting Currency Name Short Name
Convert Journals to this Reporting

Currency
No
No
No
No
No
No
No
No
Yes
No
No
No
No
No
No
No
Draft 4.1 102

Ledger
Description First Ever Opened Period
Options
Draft 4.1 103

Enable Retain
Currency
Rounding Differences Journal Default Rate Transactio Missing Conversion
Translation
Tracking Account Approva Type n Rate Rate
Options
l Type
Draft 4.1 104

Retain
Number of Days Journal Journal
to Find the Last Conversion Creator from
Rate Rules Source
Ledger
Draft 4.1 105

Return to Index

Operatin Units
Click icon 'Update'
Click 'Add Operating Unit'
GHO Ledger
Operating Unit Definition
Add
Short
Setup Steps Operating Name
Code
Units
1 Balfour Beatty Group Head Office GHOOU
Draft 4.1 106

Default Legal
LE
Assignments Business Group Context
Assignment
(Legal Entity)
Balfour Beatty United Kingdom Balfour Beatty plc
Draft 4.1 107

Return to Index

(N) General Ledger>Setup>Financials>Accounting Setup Manager>Accounting Setups>Accounting
GHOLedger
Legal Entity Location
Balfour Beatty plc 130 Wilton Road
Balfour Beatty Group Limited 130 Wilton Road
Manring Homes Limited 130 Wilton Road
Dean & Dyball Developments Limited 130 Wilton Road
BB Property Ltd Wilton Road

GHOLedger
Legal Entity Country
Balfour Beatty plc GB
Balfour Beatty Group Limited GB
Manring Homes Limited GB
Dean & Dyball Developments Limited GB
BB Property Ltd GB

BB WorkSmart Ledger
Legal Entity Country
BB WorkSmart GB
Draft 4.1 108

etup Manager>Accounting Setups>Accounting Options>Intercompany Ac
Define Relationships
Transacting Balancing Segment Value Trading Partner Legal Entity
All Other Balfour Beatty Group Limited
All Other Manring Homes Limited
All Other Dean & Dyball Developments Limited
All Other BB Property Ltd
All Other Balfour Beatty plc
etup Manager>Accounting Setups>Accounting Options>Intracompany Ac
Define Rule
Rule Source
Other-Other Other
Other-Other Other
Other-Other Other
Other-Other Other
Other-Other Other
etup Manager>Accounting Setups>Accounting Options>Intracompany Ac
Define Rule
Rule Source
Other-Other Other
Draft 4.1 109

ships
Trading Partner Ledger Trading Partner Balancing segment value
GHO Ledger All Other
Define Rules
Category
Other
Other
Other
Other
Other
Define Rules
Category
Other
Draft 4.1 110

Intercompany Receivables Account Start Date
90101.0000.0000.1242001.00000.00000000 1-Jan-10
90101.0000.0000.1242001.00000.00000000 1-Jan-10
90101.0000.0000.1242001.00000.00000000 1-Jan-10
90101.0000.0000.1242001.00000.00000000 1-Jan-10
90201.0000.0000.1242001.00000.00000000 1-Jan-10
90201.0000.0000.1242001.00000.00000000 1-Jan-10
90201.0000.0000.1242001.00000.00000000 1-Jan-10
90201.0000.0000.1242001.00000.00000000 1-Jan-10
93301.0000.0000.1242001.00000.00000000 1-Jan-10
93301.0000.0000.1242001.00000.00000000 1-Jan-10
93301.0000.0000.1242001.00000.00000000 1-Jan-10
93301.0000.0000.1242001.00000.00000000 1-Jan-10
93203.0000.0000.1242001.00000.00000000 1-Jan-10
93203.0000.0000.1242001.00000.00000000 1-Jan-10
93203.0000.0000.1242001.00000.00000000 1-Jan-10
93203.0000.0000.1242001.00000.00000000 1-Jan-10
93201.0000.0000.1242001.00000.00000000 1-Jan-10
93201.0000.0000.1242001.00000.00000000 1-Jan-10
93201.0000.0000.1242001.00000.00000000 1-Jan-10
93201.0000.0000.1242001.00000.00000000 1-Jan-10
Status Debit Balancing Segment Value

Enabled All Other
Enabled All Other
Enabled All Other
Enabled All Other
Enabled All Other
Status Debit Balancing Segment Value

Enabled All Other
Draft 4.1 111

Define Account
End Date Use for Balancing
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Balancing Details
Credit Balancing Segment Value Debit Account
All Other 90101.0000.0000.1242001.00000.00000000
All Other 90201.0000.0000.1242001.00000.00000000
All Other 93301.0000.0000.1242001.00000.00000000
All Other 93203.0000.0000.1242001.00000.00000000
All Other 93201.0000.0000.1242001.00000.00000000
Balancing Details
Credit Balancing Segment Value Debit Account
All Other 40399.0000.0000.1242001.00000.00000000
Draft 4.1 112

Define Account
Intercompany Payables Account Strat Date
90101.0000.0000.2117101.00000.00000000 1-Jan-10
90101.0000.0000.2117101.00000.00000000 1-Jan-10
90101.0000.0000.2117101.00000.00000000 1-Jan-10
90101.0000.0000.2117101.00000.00000000 1-Jan-10
90201.0000.0000.2117101.00000.00000000 1-Jan-10
90201.0000.0000.2117101.00000.00000000 1-Jan-10
90201.0000.0000.2117101.00000.00000000 1-Jan-10
90201.0000.0000.2117101.00000.00000000 1-Jan-10
93301.0000.0000.2117101.00000.00000000 1-Jan-10
93301.0000.0000.2117101.00000.00000000 1-Jan-10
93301.0000.0000.2117101.00000.00000000 1-Jan-10
93301.0000.0000.2117101.00000.00000000 1-Jan-10
93203.0000.0000.2117101.00000.00000000 1-Jan-10
93203.0000.0000.2117101.00000.00000000 1-Jan-10
93203.0000.0000.2117101.00000.00000000 1-Jan-10
93203.0000.0000.2117101.00000.00000000 1-Jan-10
93201.0000.0000.2117101.00000.00000000 1-Jan-10
93201.0000.0000.2117101.00000.00000000 1-Jan-10
93201.0000.0000.2117101.00000.00000000 1-Jan-10
93201.0000.0000.2117101.00000.00000000 1-Jan-10
ails Options
Credit Account Level Summarization
90101.0000.0000.2117101.00000.00000000 Detail
90201.0000.0000.2117101.00000.00000000 Detail
93301.0000.0000.2117101.00000.00000000 Detail
93203.0000.0000.2117101.00000.00000000 Detail
93201.0000.0000.2117101.00000.00000000 Detail
ails
Credit Account
40399.0000.0000.2117101.00000.00000000
Draft 4.1 113

End Date Use for Balancing
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Options
Clearing Balancing segment value Default Options
Use for Many to Many Journals only Default Rule
Draft 4.1 114

Return to Index
Accounting Sequencing:
Existing Sequencing Contexts

Ledger Name Sequencing Context Name Update
GL: Define Document Sequences

(N) Setup > Financials > Sequences > Define
Document Sequences
Name Application From
GL: Assign Document Sequences

(N) GL Setup > Financials > Sequences > Assign
Sequence Assignments
Application Category Set of Books
Draft 4.1 115

Draft 4.1 116
Add Sequencing Context
Ledger Name Sequence Event - Sequence Entity
Type Message Initial Value
Method Start Date Sequence
Draft 4.1 117

Draft 4.1 118
Return to Index
Define Ledger Sets

(N) Setup : Financials : Ledger Sets
Ledger Sets
Ledger Sets Short Names Description Charts of Accounts Calendar Period Type
Ledger Sets Ledger
Draft 4.1 119

Default Ledger
Draft 4.1 120

Return to Index
Define Access Sets

(N) Setup : Financials : Access Sets
Access Sets
Access Set Name Access Set Type Description Charts of Accounts Calendar Period Type
Draft 4.1 121

Default Ledger Ledger
Draft 4.1 122

Return to Index
Define Suspense Accounts

(N) Setup : Accounts : Suspense
Suspense Accounts
Source Category Account DFF Account Description
Draft 4.1 123

Return to Index
Define Statistical Units of Measure

(N) Setup : Accounts : Unit
Statistical Units of Measure

Account Unit of Measure Description
Draft 4.1 124

Return to Index
Define Summary Accounts

(N) Setup : Accounts : Summary
Summary Accounts
Name Ledger Template Description Earliest Period Status
Draft 4.1 125

DFF
Draft 4.1 126

Return to Index
Define Automatic Posting Criteria

(N) Setup : Journal : AutoPost
Auto Post Criteria Sets

Posting Submission Options
Submit All Submit Only
Enabled
Criteria Set Description Enabled Priorities in Priorities with Number of Priorities
Security
Order Batches in Order
Draft 4.1 127

Auto Post Criteria Sets (Cont'd)
Journal Effective Dates
From Days Ledger/
To Days After
Before Current DFF Priority Ledger Source Category Balance Type Period
Current Date
Date Set
Draft 4.1 128

DFF
Draft 4.1 129

Return to Index
Define Budgets
(N) Budget: Define: Budget
Define Budget
Require
Budget Description Ledger Status Budget
Journals
BUDGET 2011 Budget 2011 GHO Ledger Open Yes
FORECAST 2011 Forecast 2011 GHO Ledger Open Yes
Draft 4.1 130

Dates Budget Periods
Latest Open Mater

DFF Created Frozen First Last
Year Budget
Jan-11 Dec-11
Jan-11 Dec-11
Draft 4.1 131

Return to Index
Define Budgetary Organizations

(N) Budgets : Define : Organizations
Budgetary Control Group
Organization Description Ledger
GHO Org GHO Budget Organisation GHO

Ledger
Draft 4.1 132

Password Effective
Display Enable Effective
Source Ordering Segment Security Dates
Sequence Security Dates To
Enabled From
Account 1.2.3.4.5.6
Draft 4.1 133

Ranges
Line Low High Type
10 90000.0000.0000.5000000.00000.0000 99999.ZZZZ.ZZZZ.9999999.0 Entered

0000 0000.00000000
Draft 4.1 134

Assignments
Currency Line Low High Type
GBP
Draft 4.1 135

Assignments
Currency
Draft 4.1 136

Return to Index

(N) General Ledger>Consolidation>Define>Consolidation
Note:Not applicable for Balfour Beatty
Mapping
Setup Steps Mapping Mapping
Click 'Segment Rules' button
Segment Rules
Target:
Setup Steps Segment Rules XXX Global Accounting
Key Flex
Draft 4.1 137

Description Enable Security Chart of Accounts Target
Source:
Action XXX Global
Accounting Key Flex
Draft 4.1 138

Effective Effective
Source
Dates From Dates To
Draft 4.1 139

Return to Index

(N) General Ledger>Consolidation>Define>Consolidation Set
Not applicable for Balfour Beatty
Consolidation Set
Consolidation
Setup Steps Parent Description
Set
Draft 4.1 140

Create
Run Journal
Method Enable Security Run Options Summary
Import
Journals
Draft 4.1 141

Audit
AutoPost Consolidation Subsidiary
Mode
Draft 4.1 142

Child Consolidation Set
Draft 4.1 143

Return to Index

(N) General Ledger>Consolidation>Define>Consolidation
Note:Not applicable for Balfour Beatty
Consolidation
Enable
Setup Steps Consolidation Description
Security
Draft 4.1 144

Consolidation
Parent Subsidiary Method Currency
Attributes
Draft 4.1 145

Run Create
Run Audit
Mapping Journal Summary AutoPost
Options Mode
Import Journals
Draft 4.1 146

Return to Index
Define Profile Options

(N) System Administrator>Profile>System
Profile Option Name Site Application Responsibility
GL : Default Desktop Viewer

GL AHM: Allow Users to Modify Hierarchy No
GL AHM: Database Host
GL AHM: Database Port
GL AHM: FND Schema Name
GL AHM: Maximum Items Displayed At a Time
GL Account Analysis Report: Enable Segment Value
Security on Beginning/Ending Balances
GL AutoAllocation: Continue to Next Step if No
Journal Created
GL Consolidation: Cross Instance Workflow
Notification Contact
GL Consolidation: Exclude Journal Category During
Transfer
GL Consolidation: Preserve Journal Batching
GL Consolidation: Preserve Journal Effective Date
GL Consolidation: Separate rows for debit and credit
account balances in consolidation journal
GL Daily Rates: Cross Rates Override
GL Journal Import: Separate Journals by Accounting
Date
GL Ledger ID
GL Ledger Name
GL OFA: Generate Segment Values Extraction file in
tab-delimited format
GL OFSA: Adjustment Period Data in Last Fiscal
Period
GL OFSA: Automatically Create OFSA Leaf Values

GL OFSA: Conversion Rate Type for OFSA Source
Transactions
GL OFSA: Include Source Currency Code in Transfer

GL OFSA: Special Functional Currency Code
GL OFSA: Transfer All Currency Types
GL Revaluation: Days to Roll Forward Daily Rates

GL Revaluation: Tracking by Cost Center
GL Revaluation: Validate Gain/Loss Accounts
GL Summarization: Accounts Processed at a Time
Per Delete Worker
GL Summarization: Maintenance Index Selection
Factor
GL Summarization: Number of Delete Workers
GL Summarization: Rows Deleted Per Commit
Draft 4.1 147

GL Translation: Revenue/Expense Translation Rule
GL/MRC Revaluation: Use Primary Book Currency
Instead of Entered Currency
GL/MRC: Balance Sheet Conversion Type
GL/MRC: Historical Amount Segment
GL/MRC: Historical Rate Segment
GL/MRC: Income Statement Conversion Type
GL/MRC: Inherit the creation user for the reporting

currency's journal from the primary ledger's journal
GL/MRC: Reporting Currency using Overriding
Historical Rates/Amounts
GL: Archive Journal Import Data
GL: Auto Allocation Rollback Allowed
GL: Data Access Set
GL: Debug Mode
GL: Income Statement Accounts Revaluation Rule

GL: Journal Review Required
GL: Launch AutoReverse After Open Period
GL: Number of Accounts In Memory
GL: Number of Purge Workers
GL: Number of Records to Process at Once
GL: Number of formulas to validate for each
MassAllocation batch
GL: Number of formulas to validate for each
Recurring Journal batch
GL: Owner's Equity Translation Rule
GL: Reverse Transaction Codes on Un-natural
Balances
GL:Create Encumbrance Entries for Budgetary
Accounts
GL:Create Interfund Entries
GL:Enforce Account Category Balancing
MO: Security Profile

MO: Operating Unit
GLDI: Force Full Validation
GLDI: Force Journal to Balance
GLDI: Journal Source
Draft 4.1 148

Server +
Server Organization User
Responsibility
Draft 4.1 149

Draft 4.1 150
Return to Index
Define ADI Profile Options

Profile option name Site Level Application Responsibility Server
ADI: Allow Sysadmin to View all Output

ADI: Use Function Security Yes
GLDI: Journal Source Spreadsheet
GLDI: Force Full Validation
GLDI: Force Journal to Balance
GLDI: Create Group ID User id
GL : Default Desktop Viewer Excel 2003
Draft 4.1 151

Server +
Organization User
Responsibility
Draft 4.1 152

Return to Index
Define FSG Profile Options

Server +
Profile Option Name Site Application Responsibility Server
Responsibility
FSG: Accounting Flexfield
FSG: Allow Portrait Print Style
FSG: Enable Search Optimization
FSG: Enforce Segment Value Security Yes
FSG: Expand Parent Value
FSG: Message Detail
FSG: String Comparison Mode
FSG:Enable Attribute Reporting
FSG: Allow Dummy Report
FSG: Remove NVL Hint
FSG: Remove CBO Hint
FSG: Create Numbers in XML
Draft 4.1 153

Organization User
Draft 4.1 154

Return to Index
Define Value Sets

(N) Setup > Financials > Flexfields > Validation > Sets
Value Sets
Value Set Name Description List Type Security Type Format Type
XXBB_ESTABLISHMENT List of
XXBB_ESTABLISHMENT_NAME No Security Char
_NAME Values
XXBB_BRANDING_LOO List of
XXBB_BRANDING_LOOKUP No Security Char
KUP Values
XXBB_BANK_ACCOUN List of
XXBB_BANK_ACCOUNT No Security Char
T Values

(N) Setup > Financials > Flexfields > Descriptive > Segments
Descriptive Flexfield Segments
Segment
Application Flexfield Title Separator Prompt Value Set
Legal Entity Configurator Establishment Context Inf Period ( . ) Context Value

(N) Setup > Financials > Flexfields > Descriptive > Segments
Descriptive Flexfield Segments
Segment
Application Flexfield Title Separator Prompt Value Set
Application Object Library Flexfield Segment Values Period ( . ) Context
Define Custom Extensible Lookup Code

(N) Functional Administrator Responsibility > Home > Core Services (T) > Lookups >
BB Document Branding
Name Files
XXBB_DOCUMENT_BR
Code ANDING_FILES
BB Document Branding
Description Files
Application Name XXBB Custom Generic
Access Extensible
Click on Add Another Row (B)
Descriptio Effective
Code Meaning n Tag From
DOC_BRAND_01 PO Document for BBW ProPO Document for BBW Pro 4-May-11
Define Legal Entity Configurator Lookups

(N) Legal Entity Administrator Responsibility > Lookups > Define Lookups
Query 'XLE_CONTACT_ROLE'
Lookup Type
Effective Dates
Descriptio
Code Meaning n Tag From
FINANCE_AP Finance (Procure to Pay) Finance (Procure to Pay) 1-Apr-11
FINANCE_AR Finance (Invoice to Cash) Finance (Invoice to Cash) 1-Apr-11
HR Human Resources Human Resources 1-Apr-11
Format Validation Zone
Right-
justify
and Zero-
Uppercas fill
Maximu Numbers e Only Numbers Min Max
m Size Precision Only (0-9) (A-Z) (0001) Value Value
100 No No No
30 No No No
20 No No No
Context Field Zone Context Flexfield Values Z
Synchron
ize with
Default Displaye Reference
Value Reference Field Required d Field Code Name
ETB_INFORMATION_CONTEXT N Y N Global Dat Global Dat

Context Field Zone Context Flexfield Values Z
Synchroni
ze with
Default Reference
Value Reference Field Required Displayed Field Code Name
:GLOBALS.FLEX_VALUE_SET_NAME N Y N XXBB_BRABranding E
Lookup
Effective Attachme
To Enabled nt
Yes Image File
Effective Dates
To Enabled DFF
Yes
Yes
Yes
Define Validation Dependent In Define Validation Table Information
(N) Setup > Flexfields > Validation > Sets > (N) Setup > Flexfields > Validation > Se
(Validation Type = Dependent) (Validation Type = Table)
Dependent Value Set Information
Value Independ Depende

Validation ent Value nt Value
Zone Set Set
Table
Validation Descripti Descripti Applicati Table
Type Name on Value on on Name
Table XLE_ETB_
Table FND_LOO
Table Cash ManaCE_BANK
Define Flexfield Segments

(N) Setup > Flexfields > Descriptive > Segments >
Segments Summary
ontext Flexfield Values Zone
Window
Description Enabled Number Name Prompt
Branding Branding
10 Logo Logo
Name Name
Global Data E Y
Remit To Remit To
20 Bank Bank
Account Account
(N) Setup > Flexfields > Descriptive > Segments > (B
Segments Summary
ontext Flexfield Values Zone
Window
Description Enabled Number Name Prompt
Branding Branding
10 Establish Establish
ment ment
Balfour Beatt Y
Agent of Agent of
20 Establish Establish
ment ment
lidation Table Information
> Flexfields > Validation > Sets > (B) Edit Information
n Type = Table)
Validation Table Information
Table Columns Zone
Allow
Parent Value Value Value Meaning Meaning Meaning
Values Name Type Size Name Type Size ID Name ID Type
No name Char 100 establishm Char
No MEANINGChar 50 LOOKUP_ Char
No BANK_ACVarchar2 20 BANK_ACVarchar2 100

s > Descriptive > Segments > (B) (N) Setup > Flexfields > Key > Segments > (B) Segments > (B) Ne
Segments
Displaye Descripti
Column Value Set d Enabled Name on Column Number
XXBB_BR
Branding Branding
ANDING
Yes Yes Logo Logo
_LOOKU
Name Name
ETB_INFORMATION3P ETB_INFORMATION3
10
XXBB_BA Remit To Remit To
NK_ACC Yes Yes Bank Bank
OUNT
ETB_INFORMATION4 Account Account
ETB_INFORMATION4
20
> Descriptive > Segments > (B) S (N) Setup > Flexfields > Key > Segments > (B) Segments > (B) New
Segments
Descriptio
Column Value Set Displayed Enabled Name n Column Number
XXBB_ES
Branding Branding
TABLISH
Yes Yes Establish Establish
MENT_N
ment ment
ATTRIBUTE1 AME ATTRIBUTE1 10
XXBB_ES
Agent of Agent of
TABLISH
Yes Yes Establish Establish
MENT_N
ment ment
ATTRIBUTE2 AME ATTRIBUTE2 20
Define Special Validati
(N) Setup > Flexfields > Validation > Sets > (B) Edit Information
(Validation Type = Special or Pair)
Special Validation Routines
Addition
Where/ al
ID Size Order By Columns Event Function
20
lookup_ty
pe like
'XXBB_D
OCUME
NT_BRA
NDING_F
30 ILES'
Account_
classificati
on =
'INTERN
AL'
egments > (B) Segments > (B) Ne
Validation Zone
Displaye Descripti Default Default Security

Enabled d Value Set on Type Value Required Enabled Range
XXBB_BR XXBB_BR
ANDING ANDING
_LOOKU _LOOKU
Yes Yes P P
XXBB_BA XXBB_BA
NK_ACC NK_ACC Yes
Yes Yes OUNT OUNT
gments > (B) Segments > (B) New
Validation Zone
Descriptio Default Default Security

Enabled Displayed Value Set n Type Value Required Enabled Range
XXBB_ES XXBB_ES
TABLISH TABLISH
MENT_N MENT_N
Yes Yes AME AME
XXBB_ES XXBB_ES
TABLISH TABLISH
MENT_N MENT_N
Yes Yes AME AME
Segments (Cont'd)
Sizes Zone Prompts Zone
Concaten
ated
Display Descripti Descripti List of
Size on Size on Size Values Window
Branding Branding
25 50 25 Logo Logo
Name Name
Remit To Remit To
20 50 25 Bank Bank
Account Account
Segments (Cont'd)
Sizes Zone Prompts Zone
Concaten
ated
Display Descriptio Descriptio List of
Size n Size n Size Values Window
Branding Branding
30 50 25 Establish Establish
ment ment
Agent of Agent of
30 50 25 Establish Establish
ment ment
Define Account Generator Processes
(N) Setup > Financials > Flexfields > Key >Accounts
Application
Flexfield Title
Structure
Description
Item Type
AR: Substitute Balancing Segment
FA Account Generator
IGC Budget Account Generator
IGC Charge Account Generator
IAC account generator
ITR Account Generator
OM : Generate Cost of Goods Sold Account
Project Supplier Invoice Account Generation
Project Expense Report Account Generator
Project Budget Account Generation
PO Account Generator
PO Requisition Account Generator
PSB Account Generator for OLD Integration
Generate Cost of Goods Sold Account
Return to Index
General Ledger
Accounting Flexfield
Balfour Beatty Accounting Key Flexfield
Process Name
Replace Balancing Segment
BB Generate Default Account
Generate Default Account
Generate Default Account Generator
XXBB Generate default account
XXBB Default Account Generator for Web Employees
BB Generate Default Accounts
BB Generate Default Accounts
Return to Index
Open and Closed Issues

Open Issues
ID Issue Resolution
1 Segment values for Accounting Unit, Region, Department & Natural Account Please provide the signed
need to be provided for BBW and GHO off segment values for UAT
15/Sep/2010: Have received the segment values. Build
For Natural Accounts.
Oustanding Issues: Child Value Ranges
Parent Values for some of the Segments
For Region:
Require GHO values
GHO:
Accounting Units/Intercompany Segment: All values received
Department: All Values received
24 Need to add Accounting Units for pension adjustments & share based
payments
7
Closed Issues
ID Issue Resolution
6 GL-14 : Please provide all LE information for GHO and BBW with address Received & Updated the
details and company registration Information document
7 GL-15: Please provide the details of LE's and BSV mapping for BBW and Received & Updated the
GHO document
8 GL-16: Please provide the following Ledger Options: Received & Updated the
a) Number of open future periods document
b) First Open period
c) Account Information
9 GL-17:: Please provide Reporting Currency Details for BBW and GHO No reporting currency
requirements
10 GL-18: Confirm the default LE for GHO OU & also provide details of Trading Received & Updated the
and Non Trading LE's document
20 please confirm the Balfour Beatty Asset & Facilities Management Limited Received & Updated the
BSV value document
3 GL-03: Please provide the BB Accounting Calendar dates for 2011 Received & Updated the
27-Sep-2010: Received the 2011 details. Validating the same document
19 Confirm whether Manring Homes Limited could need to be setup as a Even though, Manring
separate OU Homes has a separate VAT
number, it will be part of
GHO Operating Unit.
12 GL-20 Please provide details of Document Sequencing Not required for BB

13 GL-24 Please provide Statistical UOM details Not required for BB
2 Security Rules and Cross Validation Rules need to be provided 27/Sep/2010: Updated
Security Rules & Cross
Validation Rules
Draft 4.1 169

4 GL-09 & GL-10: Please provide additional Journal Source and Journal Updated BF160
Categories
13 GL-24 Please provide Statistical UOM details Not Required
14 GL-25 Please provide Summary account details Not Required
15 GL-26 Please provide Automatic Posting details Not Required
16 GL-21 & GL-22 Please provide Ledger Set & Ledger Access Set details Need to understand CSC
Requirement
17 GL-33 ADI Profile Option need to be finalised Updated Profile Options
18 GL-34 FSG Report Profile Option need to be finalised Updated Profile Options
21 GL-27,GL-28Budget requirements need to be provided Updated BF160 with the

required setup
5 GL-11: Please provide journal reversal Criteria Updated BF160 with the
required setup
11 GL-19 Please provide intercompany account details for BBW and GHO. Updated BF160 with the
required setup
23 Registered address for BB Property Ltd & Company number Updated BF160 with the
required setup
22 GL-1e CVR Rules setup. 22-Mar-2011: 15_01 Many
to Many Intercompany will
not work with
intercompany rules
specified.
Other rules have been
tested and working fine.
Received and Updated
BF160
25 BB Worksmart Ledger Setup Confirmation based on current BF160 Received Confirmation &
Updated BF160
Draft 4.1 170

Responsibility Target Date Severity Impact Date
BB Finance Team 30-Sep-10 Blocking Drop 1
BB Finance Team 30-Sep-10 Non-Blocking Drop 1
Responsibility Target Date Impact Date
BB Finance Team 15-Sep-10 Non-Blocking Drop

Drop 1
1

BB Finance Team 30-Sep-10 Blocking Drop 1
Draft 4.1 171


LnT Team 30-Sep-10 Non-Blocking Drop 1
Draft 4.1 172


BR100 GL AppSetup CNY Primary

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BR100 GL APPLICATION SETUP

Rob Heath BB Finance Process Lead

Alan Law BB Finance Consultant

Oracle General Ledger Configuration Overview

GL-1 Define Chart of Accounts Required Oracle GL

This step consists of the following:

Define Value Sets

Define Flexfield Structure

Key Flexfield Segments

Application Flexfield Title Code

Cross- Freeze Allow

Effective Alternative Region Hierarchy, Qualifiers Alternative Region

Effective Alternative Region Hierarchy, Qualifiers Alt

Hierarchy, Qualifiers Alternative Region

Value Description Parent

* Uses same value set as the Accounting Unit Segment

Segment Values: Spare

Define Security Rules

Define Security Rules

Security Rules Zone

GHO OU Rule Restrict GHO OU Accounting Units

BBWS OpCo Rule Restrict BBWS Accounting Units

Security Rules Zone

GHO Regions Rule Restrict GHO Regions only

Security Rules Zone

BBWS Regions Rule Restrict BBWS Regions only

ecurity Rules Zone Security Rule Elements

ecurity Rules Zone Security Rule Elements

ecurity Rules Zone Security Rule Elements

Assign Security Rules

Security Rule Elements Zone

Security Rule Elements Zone

Define Cross-Validation Rules

Cross-Validation Rules Zone

Application Flexfield Title Strucutre Name

General Ledger Accounting Flexfield BB Accounting Flexfield 34 01

General Ledger Accounting Flexfield BB Accounting Flexfield 34 02

General Ledger Accounting Flexfield BB Accounting Flexfield 12 01

General Ledger Accounting Flexfield BB Accounting Flexfield 45 01

General Ledger Accounting Flexfield BB Accounting Flexfield 45 02

Natural Account and dept rule Yes

Natural Account and dept rule Yes

AU & Region Rule Yes

Natural Account and interco rule Yes

Natural Account and interco rule Yes

Department must be entered for P&L Department Include

Department must not be entered for balance sheet Department Include

Intercompany accounts require intercompany value Intercompany Include

Intercompany value not required for this account Intercompany Include

Accounting_Unit Region Department Natural Account Intercompany Spare

Define Shorthand Aliases

Query the Application, Accounting Flexfield and Structure

Application Flexfield Title Structure

Enable the Shorthand Max Size of the Alias Prompt Alias

Define Period Types

Define Accounting Calendar

BB Month 2011 1 1 1-Jan-11 4-Feb-11 JAN-11

Code Name Description

AED UAE Dirham UAE Dirham

United Arab Emirates 2 5

Daily Conversion Rate Types

Define Conversion Rate Types