UCL Estates

AGENGA

Meeting Name: Pre-Contract Meeting

Meeting
Location:
Date:
Time:
Invitees: UCL UPO / External PM
Design Team Representatives
Principal Designer / CDM-C
Contractors Representatives
Key UCL Stakeholders (might include building rep, facilities, EM&I, fire,
safety,
1.0 Introductions and organisations
1.1 Employer and employer’s organisation
1.2 Client/User and client/user’s organisation
1.3 Contract Administrator/Representative/UCL Project Officer
1.4 UCL Estates Safety Manager
1.5 Principal Designer and their organisation
1.6 Architect/Mechanical and Electrical Project Engineer/Data Engineer
1.7 Structural Engineer
1.8 Quantity Surveyor
1.9 Main Contractor/Principal Contractor /Contracts Manager/Surveyor/Site
Agent/Specialist Sub-Contractors

2.0 Design and Construction Matters

2.1 Safety
2.2 Structural
2.3 Electrical
2.4 Mechanical
2.5 Laboratory Furniture
2.6 Equipment
2.7 Fire Strategy
2.8 Interfaces with other Projects, BAU & stakeholders
2.9 Building
2.10 Sustainability
2.11 Waste management
3.0 Contract Details
3.1 Contract Documents
3.2 Contract Date
3.3 Contract Commencement Date
3.4 Date for Possession of Site
3.5 Contract Completion Date
3.6 Insurances
Payments?
4.0 Contract Matters –couldn’t this be combined with 2.0?
4.1 Programme
4.2 Principal Contractor’s Construction Phase Plan
4.3 F10 notification

Page 1 of 2 UCL Estates Agenda For Pre-Contract

Meeting
Owner: PSO Version – DRAFT for
Comment
Doc No: Author: PSO Date: July 2015
W:\14.0 Portfolio Services\14.15 Current templates Uncontrolled when printed
UCL Estates

4.4 Building Regulations Notice

4.5 Permit to Work Systems
4.6 Asbestos - refurbishment and demolition survey
4.7 Laboratory Clearance Certificate – issued ( if applicable)
4.8 Site Organisation/Restrictions/ Welfare arrangements
4.9 Site Area and boundaries
4.10 Access/Security
4.11 Logistics - Deliveries/Parking/Skips
4.12 Working Hours/Out of Hours Working
4.13 Temporary Services/Telephone
4.14 List of Sub-contractors and Suppliers
4.15 Health and Safety File
Welfare?
O&Ms and H&S File
5.0 Communications
5.1 Quality Control
5.2 Contract Instructions/Verbal/CV1
5.3 Dayworks/Timesheets
5.4 Drawing Approval/Dates
5.5 Information Required by Contractor/Sub-Contractors
5.6 Distribution of Information
5.7 Valuations/Interim Certificates/Dates
6.0 Meetings
6.1 Site Inspections
6.2 Progress Meetings
6.3 Valuation Meetings
6.4 Snagging
6.5 Handover
6.6 Demonstrations
6.7 User training
7. Any Other Business
8. Next Meeting
9. Distribution

Page 2 of 2 UCL Estates Agenda For Pre-Contract

Meeting
Owner: PSO Version – DRAFT for
Comment
Doc No: Author: PSO Date: July 2015
W:\14.0 Portfolio Services\14.15 Current templates Uncontrolled when printed