CPA1100114 Supply of Fasteners

Petroleum Development Oman L.L.C.

P.O. Box 81, Postal Code 100, Muscat, Sultanate of Oman

Attention: To whom it may concern

Date:
From: Ghadeer Al Kindi FPP21D
Our
CPA1100114 Supply of Fasteners
Reference:

Subject: Invitation to Tender for CPA1100114 – Supply of Fasteners

Dear Sir,
Petroleum Development Oman LLC (‘Company’) invites (‘Tenderer’) to submit a Tender for the Work in
accordance with the terms and conditions specified in the Tender Documents.

The Tender Documents shall comprise the following Sections:

T1 Invitation to Tender (this letter including the pages attached hereto)
T2 Instructions to Tenderers
T3 Data to be provided by Tenderers
C1 Form of Agreement
C2 Special Conditions
C3 General Conditions
C4 Scope of Work
C5 Schedule of Prices
C6 Technical Specifications
C7 In Country Value
C8 Procedures For Contractors
C9 HSE Specifications
In the preparation and submission of the Tender, Tenderer shall comply with the terms, rules and
requirements set out in the Tender Documents. Company reserves the right to disqualify the Tender if
any of the terms, rules or requirements included in the Tender Documents are not met or are breached
by the Tenderer in their preparation of the Tender or are not addressed or satisfied in the Tender.
In order to receive the Tender Documents, Tenderer is required to print, complete as indicated, sign (by
an authorised signatory), stamp with Tenderer’s corporate seal and submit to Company via Company’s
Rabitah Supplier Relationship Management (SRM) System (C-folder, Queries & Clarifications) scanned
electronic copies of the following documents attached to this Invitation to Tender:
1. Appendix 1 – Confidentiality Declaration;
2. Appendix 2 – Tenderer Data Sheet; and
3. Appendix 3 – Vendor Registration and Due Diligence Form (F2)

Tender shall not be evaluated, unless and until the above documents are adequately completed and
executed by the Tenderer and submitted to Company.
Yours faithfully,
For Petroleum Development Oman LLC

Section T1, Invitation To Tender Rev August 2021 Page 1 of 10

CPA1100114 Supply of Fasteners

Petroleum Development Oman LLC

Contract Number CPA1100114
Supply of Fasteners
T1, Invitation To Tender

Section T1, Invitation To Tender Rev August 2021 Page 2 of 10

CPA1100114 Supply of Fasteners

Contents
1.0 TERMS OF TENDER..........................................................................................................4
1.1 CONFIDENTIALITY DECLARATION.................................................................................................4
1.2 DEFINITIONS.........................................................................................................................4
1.3 TERMS OF TENDER..................................................................................................................4
2.0 CONTACT POINTS...........................................................................................................4
2.1 FOR COMPANY.......................................................................................................................4
2.2 FOR TENDERER......................................................................................................................4
2.3 CLARIFICATION REQUESTS........................................................................................................4
3.0 TENDER PROCESS...........................................................................................................4
3.1 SUBMISSION OF TENDER..........................................................................................................4
3.2 TENDER SUBMISSION...............................................................................................................5
3.3 TENDER SCHEDULE.................................................................................................................5
4.0 ISSUE OF TENDER DOCUMENTS.....................................................................................5
4.1 DOWNLOAD FROM RABITAH SRM SYSTEM....................................................................................5
5.0 TENDER BOND [N/A]......................................................................................................5
6.0 SITE VISIT/ TENDER CLARIFICATION MEETING [N/A].................................................5
7.0 TENDER ACCEPTANCE.....................................................................................................5
8.0 EXCLUSION OF LIABILITY..............................................................................................5
APPENDIX 1 - CONFIDENTIALITY DECLARATION....................................................................7
APPENDIX 2 – TENDERER’S DATA SHEET.................................................................................9
APPENDIX 3 - VENDOR REGISTRATION AND DUE DILIGENCE FORM (F2)............................10
APPENDIX 4 - CLARIFICATION AND ADDENDA FORM...........................................................11

Section T1, Invitation To Tender Rev August 2021 Page 3 of 10

CPA1100114 Supply of Fasteners

Terms of Tender
1.1 Confidentiality Declaration
1.1.1 The Tender Documents are confidential and have been provided to Tenderer solely to enable
the Tenderer to prepare and submit a Tender for the Work/Services and their provision is
subject to the Tenderer's compliance with the confidentiality obligations set out in the
Confidentiality Declaration signed by Tenderer.
1.2 Definitions
1.2.1 In this Invitation to Tender, words and expressions shall have the meanings set out in Sections
T1, T2, T3 and the proposed Contract (C1 to C9 inclusive).
1.3 Terms of Tender
1.3.1 The terms and conditions applicable to this Tender Process are detailed in Sections T1, T2 and
T3.
1.3.2 By receiving the Tender Documents, Tenderer is deemed to be aware of and confirms its
acceptance of and adherence to the requirements of Sections T1, T2 and T3.
1.3.3 The Tender Documents are being made available to Tenderer on the condition that the
information contained therein:
1.3.3.1 Is used solely for the purpose of preparing its Tender;
1.3.3.2 Is for information purposes only and Tenderer shall not rely on the information provided by or
on behalf of the Company, including in the Tender Documents, and that it shall be fully
responsible for satisfying itself as to the accuracy, correctness and reliability of such
information; and
1.3.3.3 Shall not disclose the Tender Documents to any Third Party, other than in accordance with the
terms of the Tender Documents.

2.0 Contact Points

2.1 For Company
2.1.1 Company’s contact point for this Tender is the Contracts Engineer (CE), Ghadeer Al Kindi,
Ghadeer.gka.alkindi@pdo.co.om
2.1.2 All communications shall strictly be in writing and shall only be submitted via the RabiTah SRM
System.
2.2 For Tenderer
2.2.1 In order to correctly identify Tenderer and Tenderer’s point of contact for this Tender Process,
Tenderer shall complete Appendix 2 herein and return it to the Company’s Contract Engineer
via Rabitah within seven (7) days from receipt of this Invitation To Tender.
2.3 Clarification Requests
2.3.1 All Clarification Requests regarding this Tender shall be submitted by Tenderer in the format as
included in Appendix 4 through Rabitah SRM System (C-folder, Queries & Clarifications).
2.3.2 Company reserves the right not to entertain any Clarification Request received by Company
after the Clarification Request Closing Date stipulated in the Tender schedule below.
2.3.3 Company will endeavour to revert within 14 days from reciept of Clarification submissions as
per Tender Schedule below.

3.0 Tender Process

3.1 Submission of Tender
3.1.1 Single Tender, split evaluation, commercial evaluation after technical
The Technical Tender Submission Date and the Commercial Tender Submission Date will be the
same. The Technical Tender and Commercial Tender shall be submitted simultaneously via the
Rabitah SRM System on the Tender Submission Date.
The Technical Tender shall be uploaded onto the c-Folder, and the Commercial Tender shall be

Section T1, Invitation To Tender Rev August 2021 Page 4 of 10

CPA1100114 Supply of Fasteners

uploaded separately onto the Notes/ Attachment Tab of the Rabitah SRM System. The opening
of the Commercial Tender shall be subject to a satisfactory evaluation by Company of the
Technical Tender.
3.2 Tender Submission
Tenders shall be submitted via Rabitah SRM System no later than 23:59 P.M.. (Muscat –
Sultanate of Oman, Local Time) on the Tender Submission Date.
3.3 Tender Schedule
3.3.1 The planned Tender Process Schedule:
Activity Date
Issue of Tender Documents 3/12/2023
Submission of Due Diligence and Financial Statement 10/12/2023
Technical Clarification Request Closing Date 17/12/2023
Clarification Meeting 24/12/2023
Technical & Commercial Tender Submission Date 09/01/2024
Planned Award Date 14/05/2024

3.3.2 Company may, in its sole discretion, amend the dates in the above planned Tender Process
Schedule. Company shall provide advanced written notice to Tenderers of its intention to
amend the Tender Process Schedule.

4.0 Issue of Tender Documents

4.1 Download from Rabitah SRM System
4.1.1 Upon receipt of the Tenderer Data Sheet requested in Appendix 2, the Contract Engineer shall
provide access to enable Tenderer to download the Tender Documents, in electronic format,
from the Rabitah SRM System.
4.1.2 Tenderer shall send a message to the Contract Engineer on the C-Folder after successful
download of the Tender Documents.

5.0 Tender Bond [N/A]

6.0 Site Visit/ Tender Clarification Meeting [N/A]
7.0 Tender Acceptance
7.1.1 Company may, in its absolute discretion, accept any Tender, or refuse to accept any or all
Tenders. Company is not required to accept the lowest priced Tender and is not required to
award a Contract as a result of the Tender process.
7.1.2 No contract shall exist between Company and successful Tenderer unless and until Company
advises the successful Tenderer of the award of the Contract by a Letter of Award (LOA), issue
of a SAP Purchase Order, and Company receives written confirmation from the successful
Tenderer accepting the terms stated in the LOA.
7.1.3 No discussions, negotiations, or written or oral representations by Company, prior to issue of a
LOA that is accepted by the successful Tenderer in writing, shall constitute a Contract between
the Parties.

8.0 Exclusion of Liability

8.1.1 While the terms of the Tender Documents have been prepared in good faith, the Tender
Documents may not be comprehensive and have not been independently verified. Neither
Company, its employees, agents, representatives, consultants or advisors (nor the employees
of such agents, representatives, consultants or advisors) make any representation or warranty
(express or implied) with respect to the adequacy, accuracy, validity, completeness or reliability
of the information contained in the Tender Documents or any representations (whether written
or oral) made to a Tenderer prior to or during the Tender Period. Company shall not be liable
for any losses or damage suffered by the Tenderer on account of the Tenderers reliance on any

Section T1, Invitation To Tender Rev August 2021 Page 5 of 10

CPA1100114 Supply of Fasteners

information provided by Company, save for any fraudulent misrepresentation made by

Company.

Appendix 1 - Confidentiality Declaration

Confidentiality Declaration for Tender

CPA1100114 - Supply of Fasteners
........................................................................................... [insert name of tenderer], being a
Company incorporated under the laws of [insert], with Commercial Registration number [insert]
having its head office ...........................................................................
(hereinafter called the 'Tenderer')
Hereby represents and warrants to PETROLEUM DEVELOPMENT OMAN LLC, being a Company
incorporated under the laws of the Sultanate of Oman, with a Commercial Registration number
9999, having its Head Office at Mina Al Fahal, PO Box 81, PC100, Muscat, Sultanate of Oman
(hereinafter called the 'Company') to be unconditionally bound by the following terms and
conditions with respect to the receipt, review, and treatment of all information and documents
provided to the Tenderer by or on behalf of the Company, including but not limited to the Tender
Documents, in connection with the Tender for Contract [ CPA1100114].
1 Definitions
1.1 Confidential Information shall mean all knowledge, data or information in connection with this
Tender or the Project, which from time to time may be disclosed to the Tenderer by Company, or
on behalf of Company, in writing, including drawings, magnetic tapes, computer programs or in any
other way, as well as all knowledge, data or information derived there from, to the extent that such
knowledge, data or information at the time of such acquisition or disclosure is not either already in
the unrestricted possession of Contractor or part of public knowledge or literature.
1.2 Confidential Record shall mean all documents and any other material containing Confidential
Information.

2 Confidentiality The Tenderer shall:

(a) preserve and cause its employees, potential Subcontractors and Manufacturers to
preserve the secrecy of any Confidential Information;
(b) not disclose, except with the prior written consent of the Company, to any Third Party
any Confidential Information or Confidential Record or enable any Third Party to note the
fact that the Tenderer has been invited to submit a Tender for the work for any purpose
other than the performance of the work or the preparation and Submission of a Tender
for the work;
(c) not, without the prior written consent of the Company, disclose any Confidential
Information furnished to it to anyone other than the Tenderer’s employees, consultants,
agents, and/or professional advisors who have a legitimate need to know such
Confidential Information in order to perform their duties in relation to the preparation and
submission of a Tender for the work;.
(d) not use, reproduce, transform, or store Confidential Information or Confidential Record in
an externally accessible computer or electronic information retrieval system or transmit it
in any form or by any means whatsoever outside of its usual place of business.
2.1 The Tenderer may disclose Confidential Information or Confidential Records as required by law or to
a court or tribunal of competent jurisdiction if an order for such disclosure is made and, in those
circumstances, only to the extent necessary by law or to satisfy such order for disclosure. The
Tenderer shall notify the Company prior to any such disclosure and shall provide all reasonable
assistance as may be requested by the Company to prevent or minimise such disclosure.

Section T1, Invitation To Tender Rev August 2021 Page 6 of 10

CPA1100114 Supply of Fasteners

2.2 The undertakings under Clause 2.1 above shall continue so far as the Confidential Information in
question has:
(a) not become part of public knowledge or literature, or
(b) not been disclosed to the Tenderer by a Third Party (other than one disclosing on behalf
of the Company) whose possession of such information is lawful and who is under no
secrecy obligation with respect to the same.
3 Intellectual Property Rights
3.1 All Intellectual Property Rights, including but not limited to copyright, patents, trade marks, moral
rights and industrial design rights in any Confidential Record shall, in the absence of any express
provision to the contrary thereon, be vested in the Company.

4 Return of Confidential Record

4.1 In the event that it is decided by the Company that the tendered work will be entrusted to another
tenderer, or if the Tender process is terminated or suspended by the Company for any reason
whatsoever, the Tenderer shall, upon receipt of a written notification thereof from the Company,
return to the Company the Tender Documents as well as any Confidential Record pertaining thereto
and delete any electronic record thereof in Tenderer’s possession.

5 Third Parties
5.1 The Tenderer shall ensure that if, under the terms of this Confidentiality Declaration, any of the
Confidential Information comes to the knowledge of and/or into the possession of any Third Party,
the Tenderer shall require from such Third Party that it shall abide by identical stipulations to those
contained in this Confidentiality Declaration.
5.2 Notwithstanding the above clause 5.1, the Tenderer shall at all times remain liable to Company for
any breach of the obligations under this Confidentiality Declaration, irrespective of whether or not
the disclosure is actually caused by the Tenderer or a Third Party to whom the Tenderer has
disclosed the Confidential Information.

6 Governing Law
6.1 This Confidentiality Declaration shall be governed by and construed in accordance with the Laws of
the Sultanate of Oman.
6.2 In the event of a dispute arising under or in connection with this Confidentiality Declaration,
including with respect to the existence, operation or validity of this Confidentiality Declaration, such
dispute shall be resolved by Arbitration in accordance with the UNCITRAL Arbitration Rules in force
at the date of execution of this Confidentiality Declaration, before three Arbitrators. The Arbitration
proceedings shall be conducted in the English language and the seat of the Arbitration shall be
Muscat, Sultanate of Oman.

Agreed and accepted this.

................... day of ...................................... [insert year]

For and on behalf of Tenderer:
________________________
(Signature)
Name:
Position:

Section T1, Invitation To Tender Rev August 2021 Page 7 of 10

CPA1100114 Supply of Fasteners

Appendix 2 – Tenderer’s Data Sheet

Contract/ Tender Number [CPA1100114]
Contract/ Tender Title [Provision of Fasteners
Full Name of Bidder
Postal Address
City
Country
Web Site
Office Main Tel Number
Country of Registration
Status in Oman Agent / locally registered branch office / Omani LLC / foreign company
Ownership details - XX% -
(percentages and names, - XX% -
indicate where Omani) - XX% -
Name of company and address to be awarded the Contract (if different from details above)
Full Name
Registered Address
City
Country
Office Main Tel Number
Status in Oman Locally registered branch office / Omani LLC / foreign company
Relationship with Bidder Agent, Parent Company, Subsidiary/Affiliate, Joint Venture, Proposed
new establishment, etc
Ownership Details - XX% -
(percentages and names, - XX% -
indicate where Omani) - XX% -
Bidder’s representative to which all Tender correspondence shall be addressed
Name of Person
Fax Number
Office Telephone Number
GSM Number
E-mail Address
Bidder’s agent in Oman (if applicable)
Omani Agent Name
Postal Address
Fax number
Telephone Number
GSM Number
e-mail Address
Our Omani Agent is Yes
permitted to pick up the No, we will pick up the documents ourself.
Tender Documents on our No, please send the documents to my foreign address stated above.
behalf

Section T1, Invitation To Tender Rev August 2021 Page 8 of 10

CPA1100114 Supply of Fasteners

Appendix 3 - Vendor Registration and Due Diligence Form (F2)

Bidder(s) shall fill the Vendor Registration and Due Diligence Form (F2) as referenced in
Attachment “A”

Section T1, Invitation To Tender Rev August 2021 Page 9 of 10

CPA1100114 Supply of Fasteners

Appendix 4 - Clarification and Addenda Form

Section Article Date Date of
Sr Bidder's clarification
(Tx/Cx (x.x.x Question Company Company response
No question
) ) received response
1
2
3
4

Section T1, Invitation To Tender Rev August 2021 Page 10 of 10