REPORT

WRITING
Report writing is a structured form of communication used to convey
information, findings, or recommendations on a specific topic or issue. Reports
are often written for academic, professional, or business purposes, and they
follow a standard format to ensure clarity and effectiveness. Here are key
elements and tips for report writing:

1. Title Page:

Include a title that clearly reflects the content of the report, methods,
findings, and conclusions. This section is typically written after the report
is complete and offers a quick overview for readers.

2. Abstract/Executive Summary:

Provide a brief summary of the report’s main objectives, methods,

findings, and conclusions. This section is typically written after the report
is complete and offers a quick overview for readers.

3. Table of Contents:

Include a detailed table of contents that outlines the sections and

subsections of the report along with corresponding page numbers. This
helps readers navigate the document easily.

4. Introduction:

Clearly state the purpose, scope, and objectives of the report. Introduce
the topic and provide necessary background information to contextualize
the report.

5. Methodology:

Detail the methods and procedures used to gather data or conduct

research. This section is particularly important in scientific or research-
based reports.
6. Findings/Results:

Present the main findings or results obtained through research, analysis,

or investigation. Use clear and concise language, and support your
statements with data, graphs, charts, or visuals when applicable.

7. Discussion:

Analyze and interpret the findings in this section. Discuss the significance
of the results, their implications, and any patterns or trends observed.
Compare your findings with existing literature or relevant benchmarks.

8. Conclusion:

Summarize the key points and findings of the report. Offer conclusions
based on the presented evidence. If applicable, suggest
recommendations or further actions.

9. Recommendations:

If the report identifies areas for improvement or action, provide specific

recommendations. These should be practical, feasible, and directly linked
to the findings.

10. Recommendations:

Include a list of all sources, references and citations used in the report.
Follow a consistent citation style, such as APA, MLA, or Chicago.
Format of Report Writing:
• Mention the place, date, time and other relevant information facts about
the event.
• Include information collected from the people around or affected by the
event.
• Write the name of the reporter.
• Provide a suitable title/heading.
• Write in past tense.
• Write in reported speech and use passive form of expression.
• Develop ideas (causes, reasons, consequences, opinions) logically.
• Write in a less formal and more descriptive manner while writing for a
school magazine.
• Present your ideas and impressions to make the report interesting.

Marks will be awarded for:

1. Title
2. Reporter’s Name
3. Content
4. Expression: Accuracy + Fluency
Question: You are Sweety/Suresh of L. M. Jain School, Ajmer. As Secretary
of your School Co-curricular Activities Club, you visited a slum area in your city
where people suffered a great loss of life and property in a massive fire. The
students of your school rendered their services and material help to the
victims. Write a report in 100-125 words for your school magazine. (Delhi
2010)

Answer:

Students Service: To Victims Of Fire

By: Suresh
L.M. Jain School

14th February 2023. A major slum area in Vilas Nagar was gutted by a
massive fire on 10th February 2023. The fire whose exact cause is not very
clear caused extensive damage to life and property. Ten persons lost their
lives, many were injured and about two hundred people were rendered
homeless. Our school joined to aid in relief to the victims. The students of our
school got together and collected food packets, old clothes, medicines,
utensils, etc. to be distributed to these homeless and helpless people. Ten
students and three teachers personally visited this slum area to ensure proper
and fair distribution of the items that had been collected and thus provided
some relief to these unfortunate people in their time of crisis and memory.
DEBATE

WRITING
Debate writing involves the presentation of arguments and counterarguments
on a specific topic in a structured and persuasive manner. Whether it is for
academic, professional, or public forums, effective debate writing requires
careful planning and organization.

Key elements and tips for debate writing include:

1. Choosing a Topic: Select a relevant and debatable topic. It should be
something that allows for different perspectives and encourages a
meaningful discussion.

2. Understanding the Format: Be familiar with the format of the debate.

Understand the rules, time limits, and any specific guidelines provided by
the organizer.

3. Structure of a Debate: A typical debate has the following structure:

Introduction: Present the topic clearly and concisely.

Provide background information if necessary.
State your team’s position (affirmative or negative)

Body: Present main arguments in a logical order.

Support each argument with evidence, examples, or s
statistics.
Anticipate counterarguments and prepare responses.

Rebuttal: Address counterarguments presented by opposition.

Strengthen your team’s position by refuting opposing points.

Conclusion: Summarize key points.

Reiterate your team’s stance.
Leave a lasting impression.
4. Opening Statements: Craft compelling opening statements. Clearly
express your team’s stance and provide a roadmap for the arguments
you will present.

5. Argumentation:

Quality over Quantity: Focus on a few strong arguments rather than

presenting numerous weak ones. Develop each argument
thoroughly.

Evidence: Support your arguments with credible evidence. Use

real-world examples, statistics and expert opinions.

Logical Flow: Ensure a logical flow between arguments. Use

transitions to guide the audience through your points.
 Format of Debate Writing
Formal Address
Introduction: Against or For the motion
Arguments against or for the motion
Conclusion
Formal thanks

Marks will be awarded for:

Format: Formal Address + Formal Thanks
Content: (logical organization, relevance). Credit should be given for the
candidate’s creativity in presenting his/her own ideas.
Expression: Accuracy, Grammatical, appropriate words and spelling fluency,
coherence and relevance of ideas and style.
Question:
The government has banned the use of animals in the laboratories for the
purpose of dissection. Write a debate in 150-200 words wither for or against
this decision. (All India 2015)

Answer:
Learning zoology will never be the same. There will be no frog mouse or
guinea pig to dissect in laboratories. I, Mudit Dixit, support the government’s
decision to ban the use of animals for the purpose of dissection in laboratories.
The indiscriminate removal of these animals from their natural habitats has
disrupted the biodiversity and ecological balance. The case of frogs, the
population of which has declined to alarming levels in recent times, is often
cited as an example.
Institutions have failed to follow the laws and guidelines about animals and
their welfare; therefore, the government was forced to enforce this ban. Also, I
feel students should be taught to be compassionate towards animals and this
can be an effective step in this direction. Laboratory exercises should make
use of museum specimens, photographs, video clippings, models, charts and
field operations. The only thing that an animal dissection lab teaches students
is that an animal’s life is disposable and unimportant. Students can definitely
learn about animals and how their bodies work without taking apart its insides.
So, I may conclude by saying that I am in complete agreement with the
government’s decision to ban the use of animals in dissection.
 BIBLIOGRAPHY
For successfully completing my project file, I have taken the help from the
following website links:
• www.google.com
• www.wikipedia.com
• www.youtube.com