GENERAL ELECTION 2021 – TIPS FOR PRESIDING OFFICERS

I. PREVIOUS DAY OF THE POLL

1. Appointment Order – Identification of Polling Station – Familiarizing the Polling Team
Polling Station:
Important Phone Numbers
Returning Officer: Sector Officer:

Assistant RO: Route Manager:

2. Download and install Poll monitoring Mobile App (Poll Manager)

3. Collection of Polling Materials (Some of the Important Materials are given below)

No Item No Item
1 EVM (CU + BU) 10 Copy of Specimen Signature of
VVPAT Candidate/Election Agent
2 Marked copy of Electoral Roll 11 Green Paper Seals
3 Register of Voters (17 A) 12 Strip Seals
4 Voters Slip 13 Special Tag
5 Indelible Ink 14 Address tag
6 Tendered Ballot Paper 15 Presiding Officer’s Diary
7 Arrow Cross Mark Seal 16 Declaration by PrO
8 Self Inking Pad 17 16Point Report as per Annexure XIII
9 Metal Seal 18 Other items (as in the check list)
NB: For detailed list of polling materials - See Presiding Officer’s Checklist

No Item (Enter the Details below for further use)

1 EVM – Control Unit (CU) Sl No :
2 Ballot Unit – BU Sl No :
3 VVPAT Sl No :
4 Green Paper Seals (for EVM) Sl No :From To
5 Pink Paper Seals (for MP Box) Sl No :From To
6 Strip Seals (ABCD Strip Seal) Sl No :From To
7 Special Tag Sl No :From To
8 Tendered Ballot Paper Sl No :From To

4. Check list (compare with the check list)

5. Check the EVM – CU&BU (Do NOT test VVPAT)

At the Polling Station

6. Arrangement of the Polling Station
o Display Notice showing the Polling Area and details about Voters
o Display copy of the list of Candidates
o Set up of Voting Compartment and Polling Station
7. Appointment of the Polling Agents – Appointment letter in Form No.10 – Issue Pass
8. Fill up relevant details in Forms

#Prasanth P S, HSST English, Govt MHSS Perinthalmanna, Malappuram |

 II. BEFORE THE COMMENCEMENT OF THE POLL
1. Assignment of Duties to Polling Officers
1st Polling Officer 2nd Polling Officer 3rd Polling Officer
 In charge of Marked  In charge of Indelible  In charge of Control
Copy of the Electoral Ink Unit
Roll  In charge of Register of  Ensuring Indelible ink
 Verification of Identity Voters (17 A) mark
of Electors  Obtain Sign or Thumb  Collect the Voters Slip
 Read out serial No and impression of each voter  Issue the Ballot
entry of the elector in the  Issue of Voters Slip (Button)
electoral roll
Fourth Polling Officer & Fifth Polling Officer (for LACs coming under Malappuram HPC)
#Polling Assistant to ensure COVID Protocol
2. Preparation of EVM – Connect Balloting unit (BU), VVPAT and Control Unit (CU) with
connecting cables – Unlock VVPAT (Vertical Position) - Switch ON Power

CU VVPAT BU
3. Mock Poll (5.30 A.M) in the presence of Polling Agents
CLEAR BALLOT CLOSE RESULT CLEAR
4. Sealing of the CU of EVM , Drop Box of VVPAT
5. Sealing of Paper Slips of Mock Poll* {Black Envelope – Plastic Box – Pink Paper Seal}
(*Should be stamped on their back side with rubber stamp “MOCK POLL SLIP”)
6. Prepare Presiding Officer’s REPORT (Part I)
(Since, Mock poll Certificate has been included in Part-I, there is no need to prepare separate 'Mock poll Certificate’)
Obtain signatures of all Polling Officers and Polling Agents in Presiding Officer’s Report (Part 1)
7. Declaration by the PrO before commencement of the Poll
8. Before the first voter signs in Form-17A (Register of Voters),
the Polling Officer-1 shall check with the Presiding Officer and record in ink
in Form-l7A that 'Total in the Control Unit checked and found to be Zero’

III. DURING THE POLL

1. Commencement of Poll - Admission into the Polling Station - Enforcement of Election Law
2. Maintain the Presiding Officer’s Diary
3. Send Messages using Android App or SMS Facility (as directed)
4. Maintain POLLING AGENTS / RELIEVING AGENTS MOVEMENT SHEET
5. Deal with Special Cases
i. Challenge to a Voter - Form 14, Receipt for Challenge Fee Rs.2/- , Letter to SHO
Police – (PrO’s Hand Book - Chapter XVIII)
ii. Voting by Minors - Declaration of Elector about his age
iii. Voting by Blind or Infirm Voters - Form 14A
iv. Voters deciding not to vote - Remarks in 17 A :- “Refused to Vote”
v. Tendered Votes -Form 17 B (XXVI)
vi. Voting by Public Servants on Election Duty – using EDC (Election Duty Certificate)
vii. Complaint about particulars printed on Paper Slip (VVPAT) #TEST VOTE (Rule 49MA)
6. Issue Slips at 7 PM

#Prasanth P S, HSST English, Govt MHSS Perinthalmanna, Malappuram |

 IV. AFTER THE POLL
1. Close and Seal the Voting Machine
i. Press CLOSE Button on CU
ii. Switch off the CU – Disconnect Cables
iii. Remove Power Pack (Battery) form VVPAT
iv. Seal each carrying case with Address Tag
v. Closing of Voters Register (17A) – (Last Serial Number & Sign by PrO, PO2)
vi. Declaration after the sealing of the voting Machine
2. Complete Form 17 C (Account of Votes Recorded and Paper Seal Account)
i. Declaration at the end of the poll
ii. Give attested copies of Form 17C to the Polling Agents
3. Complete the Presiding Officer’s Diary
4. SEALING OF ELECTION PAPERS IN PACKETS

SPECIAL TAG

ADDRESS TAG

STRIP SEAL

PAPER SEAL

#Prasanth P S, HSST English, Govt MHSS Perinthalmanna, Malappuram |

 Forms to be submitted along with EVM & VVPAT (by Hand)
 H1 - Cover containing 17 C - Account of Votes Recorded & Paper Seal Account (2 Copy)
 H2 - Cover containing Declaration of PrO – Before, During & After the Poll
 H3 - Presiding Officer’s REPORT (Part I,II&III) + (One Copy to Sector Officer)
 H4 - Box Containing Mock Poll Slip
 H5 - Cover containing PrO’s Diary
 H6 - Cover containing Visit Sheet
 H7 - Cover containing 16 Point Report
 H8 - Voter Turnout Report (PS 05)
 H9 - Power Pack (Battery) of VVPAT
 H10 - Movement Register of Polling Agents
 H11 - Acquittance Roll of Polling Personnel
 H12 - Any Other Document (as directed)
PACKET NO: 1 (Statutory Covers) GREEN
1. S1 - Sealed Cover containing Marked copy of electoral roll and list of CSVs
2. S2 - Sealed Cover containing the Register of Voters (17 A)
3. S3 - Sealed Cover containing Voter’s Slip
4. S4 - Sealed Cover Containing unused tendered Ballot Papers
5. S5 - Sealed Cover containing used tendered Ballot Papers & list in Form 17 B
PACKER NO: 2 (Non-Statutory Covers) YELLOW
1. NS1 - Cover containing Electoral Roll other than Marked copy
2. NS2 - Cover containing Appointment letters of Polling agents in form No.10
3. NS3 - Cover containing EDC (Form 12B)
4. NS4 - Sealed Cover containing List of Challenged votes in Form 14
5. NS5 - List of Blind or Infirm voters in form 14A and the declarations
6. NS6 - List of Declarations obtained from electors as to their age
7. NS7 - Receipt Book of challenged votes and the amount collected (if any)
8. NS8 - Unused and damaged Paper seals.
9. NS9 - Unused Voter’s Slip
10. NS10 - Unused and damaged Special Tags
11. NS11 - Unused and damaged strip Seals
PACKET NO: 3 (THREE) BROWN
1. T1 - Handbook of the Presiding Officer
2. T2 - Manual of Electronic Voting Machine and VVPAT
3. T3 - Indelible Ink set
4. T4 - Self Inking Pads
5. T5 – Metal seal of the Presiding Officer
6. T6 - Arrow Cross Mark Rubber stamp
7. T7 - Cup holding Indelible ink
PACKET NO:4 (FOUR) BLUE
ALL OTHER ITEMS

#Prasanth P S, HSST English, Govt MHSS Perinthalmanna, Malappuram |

 GENERAL ELECTION 2021
DETAILS OF VOTES POLLED DURING *MOCK POLL

Votes cast and

Number of Number of
No of Votes Printed Paper
Result
votes displayed &
Serial No cast during slips, as per
displayed in Printed Paper
of the Name of the Candidate the Mock counting on
CU on checking mock
Slips (VVPAT)
Candidate Poll (Tally count tallied
checking the poll result
Mark) with each other
result (VVPAT)
(YES/NO)

*MOCK POLL – PROCEDURE

Press CLEAR on CU – Display shows ‘0’ for all candidates – VVPAT Empty – Issue BALLOT – At
least 50 number of votes – Each button to be pressed at least once – Press CLOSE – Check RESULT
on CU – Empty VVPAT Paper Slip drop box – Compare Result of CU and VVPAT Paper Slips –
Press CLEAR on CU – Seal and Pack ‘Mock Poll Slip’ {Black Envelope – Plastic Box – Pink Paper
Seal}- Mock Poll Certificate – Seal CU and VVPAT Drop Box – READY FOR POLL
 GENERAL ELECTION 2021
NUMBER OF VOTES CAST DURING POLL

Total number of Voters assigned to the polling station

(As per the Marked copy of the Electoral Roll )
MALE FEMALE 3rd Gender TOTAL

THIRD
Sl No TIME MALE FEMALE TOTAL
GENDER

1 07.00 AM – 08.00 AM

2 08.00 AM – 09.00 AM

3 09.00 AM – 10.00 AM

4 10.00 AM – 11.00 AM

5 11.00 AM – 12.00 PM

6 12.00 PM – 01.00 PM

7 01.00 PM – 02.00 PM

8 02.00 PM – 03.00 PM

9 03.00 PM – 04.00 PM

10 04.00 PM – 05.00 PM

11 05.00 PM – 06.00 PM

12 06.00 PM – 07.00 PM

TOTAL 
 MALE FEMALE

1 2 3 4 5 6 7 8 9 10 1 2 3 4 5 6 7 8 9 10
11 12 13 14 15 16 17 18 19 20 11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30 21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39 40 31 32 33 34 35 36 37 38 39 40
41 42 43 44 45 46 47 48 49 50 41 42 43 44 45 46 47 48 49 50
51 52 53 54 55 56 57 58 59 60 51 52 53 54 55 56 57 58 59 60
61 62 63 64 65 66 67 68 69 70 61 62 63 64 65 66 67 68 69 70
71 72 73 74 75 76 77 78 79 80 71 72 73 74 75 76 77 78 79 80
81 82 83 84 85 86 87 88 89 90 81 82 83 84 85 86 87 88 89 90
91 92 93 94 95 96 97 98 99 100 91 92 93 94 95 96 97 98 99 100
101 102 103 104 105 106 107 108 109 110 101 102 103 104 105 106 107 108 109 110
111 112 113 114 115 116 117 118 119 120 111 112 113 114 115 116 117 118 119 120
121 122 123 124 125 126 127 128 129 130 121 122 123 124 125 126 127 128 129 130
131 132 133 134 135 136 137 138 139 140 131 132 133 134 135 136 137 138 139 140
141 142 143 144 145 146 147 148 149 150 141 142 143 144 145 146 147 148 149 150
151 152 153 154 155 156 157 158 159 160 151 152 153 154 155 156 157 158 159 160
161 162 163 164 165 166 167 168 169 170 161 162 163 164 165 166 167 168 169 170
171 172 173 174 175 176 177 178 179 180 171 172 173 174 175 176 177 178 179 180
181 182 183 184 185 186 187 188 189 190 181 182 183 184 185 186 187 188 189 190
191 192 193 194 195 196 197 198 199 200 191 192 193 194 195 196 197 198 199 200
201 202 203 204 205 206 207 208 209 210 201 202 203 204 205 206 207 208 209 210
211 212 213 214 215 216 217 218 219 220 211 212 213 214 215 216 217 218 219 220
221 222 223 224 225 226 227 228 229 230 221 222 223 224 225 226 227 228 229 230
231 232 233 234 235 236 237 238 239 240 231 232 233 234 235 236 237 238 239 240
241 242 243 244 245 246 247 248 249 250 241 242 243 244 245 246 247 248 249 250
251 252 253 254 255 256 257 258 259 260 251 252 253 254 255 256 257 258 259 260
261 262 263 264 265 266 267 268 269 270 261 262 263 264 265 266 267 268 269 270
271 272 273 274 275 276 277 278 279 280 271 272 273 274 275 276 277 278 279 280
281 282 283 284 285 286 287 288 289 290 281 282 283 284 285 286 287 288 289 290
291 292 293 294 295 296 297 298 299 300 291 292 293 294 295 296 297 298 299 300
301 302 303 304 305 306 307 308 309 310 301 302 303 304 305 306 307 308 309 310
311 312 313 314 315 316 317 318 319 320 311 312 313 314 315 316 317 318 319 320
321 322 323 324 325 326 327 328 329 330 321 322 323 324 325 326 327 328 329 330
331 332 333 334 335 336 337 338 339 340 331 332 333 334 335 336 337 338 339 340
341 342 343 344 345 346 347 348 349 350 341 342 343 344 345 346 347 348 349 350
351 352 353 354 355 356 357 358 359 360 351 352 353 354 355 356 357 358 359 360
361 362 363 364 365 366 367 368 369 370 361 362 363 364 365 366 367 368 369 370
371 372 373 374 375 376 377 378 379 380 371 372 373 374 375 376 377 378 379 380
381 382 383 384 385 386 387 388 389 390 381 382 383 384 385 386 387 388 389 390
391 392 393 394 395 396 397 398 399 400 391 392 393 394 395 396 397 398 399 400
401 402 403 404 405 406 407 408 409 410 401 402 403 404 405 406 407 408 409 410
411 412 413 414 415 416 417 418 419 420 411 412 413 414 415 416 417 418 419 420
421 422 423 424 425 426 427 428 429 430 421 422 423 424 425 426 427 428 429 430
431 432 433 434 435 436 437 438 439 440 431 432 433 434 435 436 437 438 439 440
441 442 443 444 445 446 447 448 449 450 441 442 443 444 445 446 447 448 449 450
451 452 453 454 455 456 457 458 459 460 451 452 453 454 455 456 457 458 459 460
461 462 463 464 465 466 467 468 469 470 461 462 463 464 465 466 467 468 469 470
471 472 473 474 475 476 477 478 479 480 471 472 473 474 475 476 477 478 479 480
481 482 483 484 485 486 487 488 489 490 481 482 483 484 485 486 487 488 489 490
491 492 493 494 495 496 497 498 499 500 491 492 493 494 495 496 497 498 499 500
 FEMALE (ONLY)
1 2 3 4 5 6 7 8 9 10
11 12 13 14 15 16 17 18 19 20
21 22 23 24 25 26 27 28 29 30
31 32 33 34 35 36 37 38 39 40
41 42 43 44 45 46 47 48 49 50
51 52 53 54 55 56 57 58 59 60
61 62 63 64 65 66 67 68 69 70
71 72 73 74 75 76 77 78 79 80
81 82 83 84 85 86 87 88 89 90
91 92 93 94 95 96 97 98 99 100
101 102 103 104 105 106 107 108 109 110
111 112 113 114 115 116 117 118 119 120
121 122 123 124 125 126 127 128 129 130
131 132 133 134 135 136 137 138 139 140
141 142 143 144 145 146 147 148 149 150
151 152 153 154 155 156 157 158 159 160
161 162 163 164 165 166 167 168 169 170
171 172 173 174 175 176 177 178 179 180
181 182 183 184 185 186 187 188 189 190
191 192 193 194 195 196 197 198 199 200
201 202 203 204 205 206 207 208 209 210
211 212 213 214 215 216 217 218 219 220
221 222 223 224 225 226 227 228 229 230
231 232 233 234 235 236 237 238 239 240
241 242 243 244 245 246 247 248 249 250
251 252 253 254 255 256 257 258 259 260
261 262 263 264 265 266 267 268 269 270
271 272 273 274 275 276 277 278 279 280
281 282 283 284 285 286 287 288 289 290
291 292 293 294 295 296 297 298 299 300
301 302 303 304 305 306 307 308 309 310
311 312 313 314 315 316 317 318 319 320
321 322 323 324 325 326 327 328 329 330
331 332 333 334 335 336 337 338 339 340
341 342 343 344 345 346 347 348 349 350
351 352 353 354 355 356 357 358 359 360
361 362 363 364 365 366 367 368 369 370
371 372 373 374 375 376 377 378 379 380
381 382 383 384 385 386 387 388 389 390
391 392 393 394 395 396 397 398 399 400
401 402 403 404 405 406 407 408 409 410
411 412 413 414 415 416 417 418 419 420
421 422 423 424 425 426 427 428 429 430
431 432 433 434 435 436 437 438 439 440
441 442 443 444 445 446 447 448 449 450
451 452 453 454 455 456 457 458 459 460
461 462 463 464 465 466 467 468 469 470
471 472 473 474 475 476 477 478 479 480
481 482 483 484 485 486 487 488 489 490
491 492 493 494 495 496 497 498 499 500