PowerPoint 2024

Office 365
PowerPoint Presentation
Overview
With PowerPoint on your PC, Mac, or mobile device, you can
• Create presentations from scratch or a template.
• Add text, images, art, and videos.
• Select a professional design with PowerPoint Designer.
• Add transitions, animations, and cinematic motion.
• Save to OneDrive, to get to your presentations from your

computer, tablet, or phone.
• Share your work and work with others, wherever they are.
1/27/2024 UJ CECS- CECS 100 2nd Term 1445 AH 2

Intro to PowerPoint
(File Tab)
• Create Presentation (New / Templet)
• Saving in PowerPoint
• Convert PowerPoint to (PDF/ Video) file
• Print PowerPoint file
• Share and Collaborate in PowerPoint
Create a Presentation (New / Templet)
To create a presentation:
• Open PowerPoint.
• In the left pane, select New.
• Select an option:
• To create a presentation from scratch,
select Blank Presentation.
• To use a prepared design, select one of the templates.
• To see tips for using PowerPoint, select Take a Tour, and then select Create.

Create a Presentation (New / Templet)
Start with a template:
1. Select File > New.
2. Choose a template or type a key word or
phrase into the Search for online templates
and themes field, and press Enter.
3. When you find the template that you want,

select it to see the details, and then select
Note:
Create. If you created templates, they may be under the Personal tab.
Business customers may see a Company tab with themed
templates.

Saving in PowerPoint
Save and Save As:
• When save your files , you can share and collaborate with others, and get
to your files from anywhere - on your computer, tablet, or phone.
• Select File > Save As > Select OneDrive.
Or
• Can save to another location, like your device:
• Select File > Save or Save As and select the location where you want to
save the PowerPoint file.

Saving in PowerPoint
Offline Save:
1. When you're online, AutoSave is always on and saves your
changes as you work.
2. If at any time you lose your Internet connection or turn it off, any
pending changes will sync as soon as you’re back online.

Convert PowerPoint to (PDF/ Video) file
To Convert and Save a PowerPoint presentation to a pdf file:
1. Click on File < Save as Adobe PDF
2. Select where you want to save that pdf
3. Press Save.
OR
1. Click on File < Export
2. Press Create PDF/XPS

Note: The power point presentation will be saved with a PDF
3. Chose where want to save and press publish
extension file.

Save a presentation as a video:
1. Select File > Export > Create a video.
2. Select a resolution for the video:
• Ultra HD (4K): Largest file size and ultra-high quality (3840 x 2160). (Only available in newer versions of PowerPoint.)
• Full HD (1080p): Large file size and full high quality (1920 x 1080).
• HD (720p): Medium file size and moderate quality (1280 x 720).
• Standard (480p): Smallest file size and lowest quality (852 x 480).

3. Decide if you want to:
• Use Recorded Timings and Narrations
• Don't Use Recorded Timings and Narrations
4. In the Seconds spent on each slide box, select the
default time you want to spend on each slide.
5. Select Create Video.
6. Enter a file name and then browse to the location you want to save your video.

OR
1. Select File > Save As and select the location where you want to save the PowerPoint file,
2. for example: Desktop, then choose from the list below type of file MPEG-4Video and press Save.

Print PowerPoint file
• Select File > Print.
• For Printer, select the printer you want to print to.
• For Settings, select the options you want:

1. Print All Slides: To print each slide on a single sheet or change to
just print a range of slides.
2. Slides: From the drop-down, choose to print all slides, selected
slides, or the current slide. Or, in the Slides box, type which slide
numbers to print, separated by a comma.
3. Print Layout: Choose to print just the slides, just the speaker
notes, an outline, or handouts. The number of slides per page is
also an option, an effective way to save paper.

Print PowerPoint file
4. The Outline prints only the text in the slides, without images. The
Notes of a presentation show the slide and the related speaker notes
below it. If you choose to print Handouts, you can print several slides
on one page using a variety of layouts, some with space for note-
taking.
5. Color: Choose whether you want color, grayscale, or pure black and
white.
6. Edit Header & Footer: Select to edit the header and footer before
printing.
• For Copies, select how many copies you want to print.
• Select Print.

Share and Collaborate in PowerPoint
Share your presentation:
1. On the ribbon, select Share.
2. If your presentation isn't already saved to OneDrive, you'll be prompted to save it there.
3. In the Send Link dialog box, do the following:
• Enter the names or email addresses of the people you want to share with.
• Select the drop-down to change permissions, if you want. Allow editing is checked by
default. To change permission to view only, uncheck this box and select Apply.
4. Include a message if you'd like and select Send.
5. You can also select Get a link to create a link that you can copy into an email.
Co-Author a presentation:
After you share your file, you can work together at the same time.
• Under Share, see who is also working in the file.
• Colored flags show where each person is editing.
Presentation
• What is a slide master?
• Themes
• Page Orientation
• Layout of Slide
• Manage Slide (Add/Duplicate/Arrange/Delete)
• How to Add a text in a Presentation ?
What is a Slide Master?
When want all your slides to contain the same fonts and images (such as logos), you can make those changes
in the Slide Master
• They'll be applied to all your slides.
• To open Slide Master view, on the View tab,

select Slide Master:
1. The Master Slide: is the top slide in the

thumbnail pane on the left side of the window.
2. The related layout masters appear just below

the slide

What is a Slide Master?
Create and Customize one or more Slide Masters
• On the View tab, select Slide Master.
• Open Slide Master view, a slide master is shown in the thumbnail
pane with the default, associated layouts below it. If want to add another slide master,
do the following:
1. Click a location in the slide thumbnail pane where want the new slide master to appear.
2. On the Slide Master tab, select Insert Slide Master.
Note:
3. After you make your changes, on the Slide Master tab,
In the slide thumbnail pane, the slide master is the larger slide
select Close Master View. image at the top, and the associated layouts are positioned
4. If you want to save this as a template to reuse again, below the slide master.
select File > Save as (or Save a Copy), change the file type to template, enter a file name,
and select Save.
Themes
• A theme is a palette of colors, fonts, and special
effects (like shadows, reflections, 3-D effects,
and more) that complement one another.
• Every theme use in the presentation includes a

slide master and a related set of layouts.
• If use more than one theme in the presentation,

that cause more than one slide master and
multiple sets of layouts.

Themes
Create and save a custom theme:
Can create a custom theme by modifying an existing
theme or by starting from scratch with a blank presentation.
1. Select a first slide, and then on the Design tab, select the down arrow in the Variants group.
2. Select Colors, Fonts, Effects, or Background Styles and choose from built-in options or
customize your own.
3. When you're done customizing styles, select the down arrow in the Themes group, and then
select Save Current Theme.
4. Give a theme a name, and select Save. By default, it is save with your other PowerPoint themes
and will be available in the Themes group under a Custom header.

Page Orientation
PowerPoint slides are automatically set up in landscape (horizontal) layout ,
but you can change the slide orientation to portrait (vertical) layout.
1. Select the Design tab:
2. Near the right end, select Slide Size, and then click Custom Slide Size.
3. In the Slide Size dialog box, select Portrait, then select OK.
4. In the next dialog box, can select Maximize to take full advantage of the
space available, or can select Ensure Fit to make sure that content fits on
the vertical page.

Layout of Slide
Manage slide layouts
• Change and Manage slide layouts in Slide Master view. Every theme has
a several slide layouts.
• Choose the layouts that best match your slide content
• In Normal view, apply the layouts to your slides (in the right picture).
• Each slide layout is set up differently — with different types of
placeholders
• Every slide master has:
• Related slide layout called Title Slide Layout, and each theme arranges the
text and other object placeholders for that layout differently, fonts and
effects.

Layout of Slide
Slide Layout
• Choose a layout from a menu in PowerPoint,

then insert your words and graphics.
The predefined layouts include:

1. a Title slide to begin with,
2. a general Title and Content layout,
3. a side-by-side Comparison layout,
4. a Picture-with-Caption layout.

Layout of Slide
Add/Change Layout:
• Select the slide that you want to add/change the layout for.
• Select Home > Layout.
• Select the layout that you want.
• The layouts contain placeholders for text, videos, pictures,

charts, shapes, clip art, a background, and more.
Note: Select Home > Reset if you made layout changes you
• The layouts contain the formatting for those don't like, and want to revert to the original layout. Using Reset
doesn't delete any content you've added.
objects, like theme colors, fonts, and effects.

Manage Slide (Add/Duplicate/Arrange/Delete)
To add a slide:
1. In the thumbnails on the left pane, select the slide you

want your new slide to follow.
2. In the Home tab, in the Slides section, select New Slide.
3. In the Slides section, select Layout, and then select the

layout you want from the menu.

Duplicate a Slide
1. In the thumbnail pane on the left, right-click the slide thumbnail

that you want to duplicate, and then click Duplicate Slide.
• The duplicate is inserted immediately after the original.

Rearrange the order of slides
• Move a single slide:

1. In the pane on the left, click the thumbnail of the slide that you want to move,
and then drag it to the new location.
• Move multiple slides:

1. Press and hold Ctrl, and in the pane on the left, click each slide that you want
to move.
2. Release the Ctrl key, and then drag the selected slides as a group to the new
location.

For a single slide
• Right-click the slide in the thumbnail pane on the left and select Delete Slide.
For multiple slides

1. Hold Ctrl, and in the thumbnail pane on the left, select the slides.
2. Release the Ctrl key. Then right-click the selection and choose Delete Slide.
For a sequence of slides

1. Hold Shift, and in the thumbnail pane on the left, select the first and last slides
in the sequence.
2. Release the Shift key. Then right-click the selection and choose Delete Slide.

How to Add a text in a Presentation ?
Add and Format text
1. Place the cursor inside a text box, and then type something.
2. Select the text, and then select one or more options from
the Font section of the Home tab, such as Font, Increase 2
Font Size, Decrease Font, Size, Bold, Italic, Underline, etc. 1
3. To create bulleted or numbered lists, select the text, and
then select Bullets or Numbering.

Inserting in a Presentation
(Insert Tab)
• Table (Add/Text/Design/Layout) • Hyperlink (Insert/Website/Customize)
• Picture (Insert/ Format) • WordArt
(Insert/Convert/Delete/Symbol/Customize)
• Shapes (Insert/Rotate/Align/Arrange/Resize)
• Text Box or Shape • Insert (Date & Time/Slide Number/Object)
(Direction/Position/Rotate/ Wrap/Margins) • Insert (Equation/Video/Audio)
• Insert (Icons and 3D models) • Header & Footer
(Slide NO/Page NO/Date &Time)
• Smart Art (Insert/Picture/Convert Text)
• Insert (Chart /Linked Excel chart)
Table (Add/Text/Design/Layout)
Add a table: Add text to the table cells:
1. Select the slide to add the table in. 1. Click a cell.
2. Select Insert > Table > Insert Table. 2. Enter your text.
3. In the Insert Table dialog box, 3. Click outside the table.
• select how many columns and rows you want.
4. Select OK.

Table (Add/Text/Design/Layout)
Table Styles:
1. Select the table.
2. Select Table Design and choose from the Table Styles.

Hover to preview styles.
3. Select More button to see more Table Styles.
Change table Layout

• Select the table. Then Select Layout.
• Choose from the different groups to make changes:
1. Rows & Columns 2. Merge 3. Cell Size
4. Alignment 5. Table size 6. Arrange

Picture (Insert/ Format)
To Insert a Picture Insert a Picture into the Slide Master
• If you want a picture to appear on every slide of a specific type in your
1. select Insert > Pictures and
PowerPoint template, add it to the slide master.
choose the picture you want.
Insert a Picture into the Background
• If you want a picture to appear as background

without affecting all slides in a Master, change
the background settings for the slide.

Add a Background Picture to Slides:
Can use a picture as the background for a slide or slides. Also can adjust the picture's transparency after add it to the slide.
1. Right-click the margin of the slide and then select Format Background.
2. In the Format Background pane, choose Picture or texture fill.
3. Under Insert picture from, choose where to get the picture from:
• File: insert a picture from your computer or network drive.
• Clipboard: insert a copied picture. (this option is unviable if haven’t copied a picture)
• Online: search the web for an image.
4. To adjust the picture's relative lightness, slide the Transparency bar to the right.
5. To apply the background picture to all slides in your presentation,
choose Apply to All. Otherwise, simply close the Format Background pane.

Remove a Background Picture:
1. Select a slide that has the background pattern or picture you want to remove.
2. On the Design tab of the toolbar ribbon, in the Customize group at the
far right end, select Format Background.
3. In the Format Background pane, under Fill, select Solid Fill.

To Adjust the brightness, contrast, or sharpness:
1. Select the picture.
2. Select Picture Format and select Corrections.
3. Hover over the options to preview them and select
• the one you want (brightness, contrast, or sharpness of a picture).
Change the Color

2. Select Picture Format and select Color.
3. Hover over the options to preview

them, then select the one you want.

Picture Effects:
2. Select Picture Format and select Picture Effects.
3. Select the one you want: Shadow, Reflection, Glow, Soft Edges, Bevel,
or 3-D Rotation.
Add a Border:
2. Select Picture Format > Picture Border, then select a border.
Compress the Picture:

2. Select Picture Format and select Compress Pictures.
3. Select the options you want, then select OK.
Shapes (Insert/Rotate/Align/Arrange/Resize)
To Insert a Shape
• select Insert > Shapes and choose the shape you want, format the shape as you like.
To Rotate or Flip a Shape (or any object):

• To flip a shape, select Shape Format> Rotate > Flip
Vertical or Flip Horizontal.
• More precise movement, select Shape Format>

Rotate > More Rotation Options to see menu options.

To Align Shapes (or any object):
1.Select the shapes. Press Shift to select multiple objects.
2.Select Shape Format > Align and select type of alignment:
• Align Left, Align Center, or Align Right
• Align Top, Align Middle, or Align Bottom
• Distribute Horizontally or Distribute Vertically

Guides for Arranging Shapes (or any object):
• Select View > Guides to show the horizontal and vertical
center lines.
• Select View > Gridlines to show more gridlines.
• Use the lines to align objects.
• Clear Gridlines and Guides to turn them off.
Change the Order of Shapes (or any object) appear on a slide

• Slide objects are placed on the slide in the order you insert them,
• The Bring and Send commands on the right-click menu (or the
Home tab) make it simple to reorder the layers.

Resize a shape to fit text
• Can automatically increase the size of a shape or text box vertically
so that the text fits inside it.
• In the Format Shape pane, click Layout & Properties , click
Text Box , and then select Resize shape to fit text .
Tip:
Can reduce the size of the text to fit it in the shape or text box
by clicking Shrink text on overflow .

Text Box
Insert Text Box
• Select Insert > Text Box.

Text Box or Shape (Direction/Position/Rotate/ Wrap/Margins)
Set text Direction and Position

• In PowerPoint, text boxes and most shapes can include text in them.
• The text can be positioned horizontally or vertically, and it can appear on
one line or wrap to multiple lines.
To change the Horizontal alignment of a single paragraph or line:

1. Click in the paragraph or line of text that you want to modify.
2. On the Home tab, click the horizontal alignment option that you want.
To change the Vertically alignment of text in a shape or text box:

1. Right-click the border of the shape or text box.
2. On the shortcut menu, click Format Shape .
3. In the Format Shape pane, click Size/Layout & Properties Layout & Properties tab.
4. Select the option that you want in the Vertical alignment list.

Rotate (mirror) text in a shape or text box

1. Insert a text box or shape in the document, and then type and format your text.
2. Right-click the box or shape and select Format Shape .
3. In the Format Shape pane, select Effects .
4. Under 3-D Rotation , in the X Rotation or Y Rotation box, enter 180 .
5. (Optional) If your text box becomes filled with a color, you can remove the color
in the Format Shape pane. Under Shape Options , click the Fill & Line tab, expand
Fill , and select No fill .
6. (Optional) To remove the text box outline, right-click the text box, click Outline
in the mini toolbar that appears, and choose No Outline .

Wrap text in a shape or text box

When text wraps , it automatically continues on a new line as it reaches
the right border of the shape or text box.
1. Right-click the border of the shape or text box that contains the text
you want to wrap.
2. On the shortcut menu, select Format Shape .

3. In the Format Shape pane, select Size/Layout & Properties,and then
select Wrap text in shape

Change the margins between text and the edge of a shape or text box
The margin is the distance between the text and the outer border of the enclosing shape or text box.
1. Right-click the border of the shape or text box.
2. On the shortcut menu, select Format Shape .

3. In the Format Shape pane, click Size/Layout & Properties
4. Specify a measurement in inches or millimeters (mm) for any of the following margins:
 Left margin
 Right margin
 Top margin
 Bottom margin

Insert (Icons/3D Models)
Insert Icons:
• Can insert icons into Microsoft 365 documents.
• Can rotate, color, and resize them with no loss of image quality.
• These icons are free to use and there's no royalty or copyright to worry about.
1. Select Insert > Icons.

2. Select Insert >Scroll through the icons or jump to a category by choosing
a name in the navigation pane at the left. You can also search by using
the box near the top left corner.
3. Choose an icon and then select Insert at the lower right. (Insert multiple
icons at the same time by choosing each of them before clicking Insert.)
4. Rotate, color, and resize your icon.

Insert (Icons/3D Models)
Insert 3D Models:
• Select Insert > 3DModels.

Smart Art (Insert/Picture/Convert Text)
1. Select Insert > SmartArt
2. Select the SmartArt you want and select OK.

Smart Art (Insert/Picture/Convert Text)
Insert Pictures in SmartArt: Convert Text into SmartArt
1. Select Insert > SmartArt > Picture. 1. Select your text.

2. Select the SmartArt you want and select OK.
2. Select Home > Convert to SmartArt.
3. Select the picture icon and find your image, like
3. Select the SmartArt you want.
From a File or Online Pictures.
4. Select Insert.

Insert (Chart /Linked Excel chart)
Charts and graphs in your presentation:
• Can make a chart in PowerPoint or Excel.
• If have lots of data to chart, create the chart in Excel, and then copy it into your presentation.
• This is the best way if a data changes regularly and you want the chart always reflect the latest
numbers.
• When a copy and paste the chart, keep it linked to the original Excel file.
1. Click Insert > Chart.
2. Click the chart type and then double- click the chart you want.
3. In the worksheet that appears, replace the placeholder data with your own information.

Charts and graphs in your presentation:
When a copy and paste the chart, keep it linked to the original Excel file.
4. When you insert a chart, small buttons appear next to its upper-right corner. Use the Chart Elements
• button to show, hide, or format things like axis titles or data labels. Or use the Chart Styles button to
quickly change the color or style of the chart.
5. When you’ve finished, close the worksheet.
Tip:
The Chart Filters Chart Filters button is a more advanced option that shows
or hides data in your chart.

Insert a linked Excel chart in PowerPoint
In PowerPoint, can embed tables and worksheets from Excel in
the presentation slides.
A. In Excel, click and drag to highlight the cells that want to copy.
Right-click the copied cells and select Copy.
B. In PowerPoint presentation, right-click and select the Paste

Options want:
1. Use Destination Theme & Embed: Workbook updates the chart

formatting to match the destination formatting.
2. Keep Source Formatting & Embed Workbook: Keeps the chart

formatting exactly as is.
3. Use Destination Theme & Link Data: Updates the chart formatting to match the destination formatting and keeps
the chart linked to the original worksheet. The data in the PowerPoint document update when the source Excel
worksheet is updated.
4. Keep Source Formatting & Link Data: Keeps the chart formatting exactly as is and keeps the chart linked to the
original worksheet. The data in the PowerPoint document will update when the source Excel worksheet is updated.
5. Picture This pastes the chart as a picture: The chart cannot be edited or updated, but can replace it with another
picture and apply picture formatting.
Insert a linked Excel chart in PowerPoint in another way:

• In Excel, click the chart that you want to copy to PowerPoint, and then press Ctrl+C.
• Open the PowerPoint, click where you want to paste the chart, and then press Ctrl+V.

Hyperlink (Insert/Website/Customize)
To Link to a place in a document, new document, or email address:
1.Select the text, shape, or picture that you want to use as a hyperlink.
2. Select Insert > Hyperlink and select an option:
• Existing File or Web Page: link to a website or another file
• Place in This Document: Link to a specific slide in your presentation.
• Create New Document: Link from your presentation to another

presentation.
• E-mail Address: Link a displayed email address to open up a user's email

program.
3. Fill in the Text to display, ScreenTip, and where you want to link to.
4. Select OK.

Link to a website Cants.
1. Text to display: Type the text that want to appear as hyperlink.
2. ScreenTip: Type the text that want to appear when the user hovers
over the hyperlink (optional). 1 2
3. Current Folder, Browsed Pages, or Recent Files: Select where
want to link to. 3
4. Address: If haven't selected a location above, insert the URL for
the web site that want to link to.
5. If link to a file on your computer, and move your PowerPoint 4

presentation to another computer, you'll need to move any linked
files.
6. Select OK.

Change the color of a hyperlink:
1. Select the hyperlink you want to re-color.
2. On the Home tab, select down arrow next to the Font Color button to open the menu of colors.
3. Select the color you want for the hyperlink.
Change the display text of a link:

• Right-click it and select Edit Link.
Test the hyperlink:

• Right-click it (In Normal view) and select Open Hyperlink.

WordArt (Insert/Convert/Delete/Symbol/Customize)
Insert WordArt
• WordArt is a quick way to make text stand out with special effects
• Picking a WordArt style from the WordArt gallery on the Insert tab, and
then customize the text as wish.
1. Click Insert > 1
2. WordArt, and
2
3. Pick the WordArt style you want.
3
Note: The WordArt icon is located in the Text group,

Insert WordArt 1
1. The placeholder text "Your text here" appears, with the text highlighted.
2. Enter your own text to replace the placeholder text.
2
3. You can enter entire sentences, and even paragraphs, as WordArt.
Convert existing text to WordArt:

1. Select the Desired text.
2. Click Insert > WordArt, and pick the WordArt style you want.

Delete WordArt:
1. Double-click the WordArt that you want to remove.

2. Then press Delete from keyboard.
Symbols as WordArt text:
1. Click the location for the symbol

2. Click Insert > click Symbols and pick the symbol you want.

Customize WordArt
• Use the text options in the WordArt Styles group to add
effects to a WordArt, [shadows, rotation, curves, and fill and outline colors].
• Shape styles and effects apply to the box and background surrounding a WordArt, not to the WordArt text.
Rotate WordArt text to any angle: Flip WordArt or rotate it 90 degrees:

1. select it, 1. click the Shape Format tab.
2. and then drag the circular rotation handle at 2. click Rotate in the Arrange group.
the top of the box. 3. select an option.

WordArt (Insert/Style/Convert/Delete/Symbol/Customize)
Curved or Circular WordArt, and add other text effects:

(You can curve text around a circular object)
1. Select the WordArt text or letters to change.
2. On WordArt Styles group click Text Effects > Transform and pick the one you want.
3. Click outside of your text box to see the effect.
• In the example, the first curved transform effect is selected.
• You can use the Text Effects menu to create other effects, such as shadow,
reflection, glow, bevels, and 3-D rotation.
• This example shows WordArt with a curved transform effect and a shadow applied.

Insert (Date & Time/Slide Number/Object)
Date & Time Slide Number Object
• Quickly add the current date or time. • Number the slides in a presentation • Embedded objects are documents or
for easy reference. other files have inserted into this
• Can add the slide number by clicking document.
in a text box, then clicking slide • Instead of having separate files,

number. sometimes its easier to keep them
all embedded in a document.

Insert (Equation/Video/Audio)
Equation Video Audio
• Select Insert >Equation • Select Insert > Video • Select Insert > Audio
• Add common mathematical • Add a video to your presentation for • Insert an audio from the computer or
equations to a document, such as more interactive content. an online sources
the area of a circle or the quadratic
• Can record an audio with a
formula.
microphone.
• Can build an own equations using
the library of math symbols and
structures.

Header & Footer (Slide NO/Page NO/Date &Time)
To Insert Header & Footer:
• Select Insert > Header & Footer.
• The content of the header and footer repeats at the top and bottom of each printed page.
• This is useful for showcasing information, such as file name, date, and time.

Add slide numbers, page numbers, or the date and time
1. On the View tab, in the Presentation Views group, click Normal.

2. In the pane that contains the slide thumbnails, click the first slide thumbnail in a presentation.
3. On the Insert tab, in the Text group, click Header & Footer.
4. In the Header and Footer dialog box, do one of the following:
• To add slide numbers, click the Slide tab,
then select the Slide number check box.
• To add page numbers to notes, click the Notes and Handouts tab,
then select the Page number check box.
• To add page numbers to all of the slides or notes pages in your presentation, click Apply to All.
Number only one slide or number all slides but the first slide
In the Header and Footer dialog box, click the Slide tab.
• Do one of the following:
1. To number the slide that you have selected,
• select the Slide number check box, then click Apply. Repeat this step for
each individual slide that want to number.
2. To number all slides but the first slide,
• select the Slide number check box,
• select Don’t show on title slide, and then click Apply to All.

Change the starting slide number:
You can change the starting slide number, number only one slide, or omit the slide number
from the first slide. Here's how.
1. On the Design tab, in the Customize group, click Slide Size > Custom Slide Size.
2. In the Slide Size box, in the Number Slides from drop-down list, select a starting number.

Add slide the date and time
Select the Date and time check box, and then do one of the following:
A. Update automatically: the date and time to reflect the current date and
time then select the date and time format that want . Each time you open
or print the presentation,
B. Fixed: to set the date and time to a specific date, then in the Fixed box,
type in the date that want. By setting the date on the presentation as
fixed, can easily track of the last time made changes to it.
• To add the date and time to all of the slides, notes pages, or handouts in
the presentation, click Apply to All.

Add slide the date and time
Select the Date and time check box, and then do one of the following:
A. Update automatically: the date and time to reflect the current date and
time then select the date and time format that want . Each time you open
or print the presentation,
B. Fixed: to set the date and time to a specific date, then in the Fixed box,
type in the date that want. By setting the date on the presentation as
fixed, can easily track of the last time made changes to it.
• To add the date and time to all of the slides, notes pages, or handouts in
the presentation, click Apply to All.

Transitions
• Transition effects
• Manage Transitions in the Presentation
• Timing and Speed of a Transition
• Transitions Sound
Transitions
Transition effects:
• A slide transition is the visual effect that occurs when move from one slide to the next during a presentation.
• Can control the [ speed, add sound, and customize the look ] of transition effects.
• Pick a special effect for the transition between the previous slide and this one.
• Can choose: Subtle, Exciting or Dynamic Content.

Manage Transitions in the Presentation
Add and Modify transitions to the presentation to life:
1. Select the slide that want to add a transition to.
2. On the Transitions tab, select the effect that want.

3. Select Effect Options to change how the transition happens: From Right,
From Left, ...
• To undo a transition, select None.
4. Enter a time at Duration to set how fast the transition goes. Set the number
higher to make the transition go slower.
5. Select Preview to see what the transition looks like.

• If want all slides in the presentation to transition the same way, click Apply To All in
the Timing group.

Manage Transitions in the Presentation
Remove a transition:
• A transition determines how a slide enters, and how the previous slide exits.
• If (for example) you didn't want a transition effect between slides 2 and 3,
would remove the transition from slide 3.
1. Select the slide that has the transition that want to remove.
2. On the Transitions tab, in the Transitions gallery, select None.
3. If want to remove all transitions from the presentation, after select None, select Apply to All.
Change a transition:
• Only one transition effect can be applied to a slide at a time.
• If a slide already has a transition effect applied to it, can change to a different effect by going to the
Transitions tab and simply selecting the effect you prefer.

Timing and Speed of a Transition
Set the Timing and Speed of a Transition:
• Can modify the duration of a transition, modify the transition effect, and even specify a sound to play during a
transition.
• Can specify the time to spend on a slide before advancing to the next.
• Use Duration to set transition speed. A shorter duration means that a slide advances faster, and a larger
number makes the slide advance more slowly.
1. Select the slide that has the transition that you want to modify.
2. On the Transitions tab, in the Timing group, in
• the Duration box, type the number of seconds that you want.

Timing and Speed of a Transition
Specify a time to advance to the next slide:
1. On Mouse Click: To make the slide advance to the next slide when click the mouse
2. After: To make the slide advance automatically, enter the number of minutes or seconds that want.
The timer starts when the final animation or other effect on the slide finishes.
3. To enable both the mouse and automatic advance: select both check box the On Mouse Click and the
After. The slide will advance automatically, but can advance it more quickly by clicking the mouse.

Transitions Sound
Add a sound:
Can specify a sound that come with the transition.
1. Select the slide that has the transition that want to modify.
2. On the Transitions tab, in the Timing group, in the Sound list, select the sound
that want.
3. Click TRANSITIONS > Preview to hear the sound while the trans
Note:
1. If want to use your own sound, in the Sound list, select Other Sound.
2. In the Add Audio dialog box, select the sound that want, and then click OK

Animations
• Animate Text or Object
• Combine Animation Effects
Animate Text or Object
Animate text or objects on a slide:
• Select the text or object that want to animate.
• On the Animations tab, select Add Animation, and select

the animation from the drop-down.
• To animate one line of text at a time, select one line of
text, select an animation, select the next line of text, select
an animation, ...
• For Start, select When Clicked, With Previous, or
After Previous.
• Can select the Duration or Delay.

Combine Animation
Combine Animation Effects:
When are working with multiple animation effects to a single object or slide,
we recommend using the Animation Pane. Click ANIMATIONS > Advanced
Animation > Animation Pane to open it.
1. Click the thing on your slide that want to animate.
2. On the ANIMATIONS tab, use the Animation gallery or Add

Animation to apply an effect to the object that clicked.
3. Click Add Animation to add another effect. If don’t use Add
Animation, won’t add a new effect, but instead will change the effect
have already applied.

Combine Animation
Combine Animation Effects:
4. The Animation Pane to change the order of the effects, and the Timing group on the
ANIMATIONS tab to coordinate when each effect starts and how long it lasts.
• At Start, choose With Previous to run an effect at the same time as another.
Choose After Previous to start an effect when another one finishes.
5. To watch how it all works together, click Preview on the ANIMATIONS tab.
NOTE:
• Animation is fun but can become too much of a NOT good thing.
• Many presentation experts recommend using animations and sound effects
sparingly, because too much can be distracting.
• Don’t want people to ignore you because they are watching things move instead.

Slide Show
• Present a Slide Show
• Controls in Presenter
• Notes in Slide Show
• Create a Self-Running Presentation
• Subtitles
Present a Slide Show
From Begging:
On the Slide Show tab, in the Start Slide Show group, select From Beginning.
From Current Slide:

Jump right into the show at this current slide.
Custom Slide Show: show only the slide that choose.

• This is a great way to shorten a presentation or tailor it for a different audience.
• Just pick the slide that want to use, add them to the new show, change the slide order if
necessary and your done.
Hide Slide:
hide the current slide so it wont appear when your presenting.

Controls in Presenter
Use the controls in Presenter view
1. Previous or Next: To move to the previous or next slide
2. See all slides: To view all the slides in your presentation
3. You’ll see all the slides in your presentation, making it easy to jump to
a specific slide in the show.
4. Zoom into slide: To view a detail in a slide up close, then point to the
part that want to see.
5. Pen and laser pointer tools: To point to or write on a slides as the

present. Press the Esc key when want to turn off the pen, laser
pointer, or highlighter.

Notes in Slide Show
• During the presentation, the speaker notes are visible on a monitor, but aren't visible to the audience.
• The notes appear in a pane on the right, it is a box that appears below each
slide. Tap it to add notes.
• If need to add or delete something, simply click in the text box to edit it.
• If don’t see the Notes pane or it is completely minimized,
• click Notes on the task bar across the bottom of the PowerPoint window.
• The text wraps automatically, and a vertical scroll bar appears if necessary.
• Can change the size of the text in the Notes pane by using the two buttons
• at the lower left corner of the Notes pane:

Create a Self-Running Presentation
use to run unattended in a booth or kiosk at a trade show or convention, can save it as a video
and send it to a client.
• On the Slide Show tab, click Set Up Slide Show.

• Under Show type, pick one of the following:
1. Presented by a speaker (full screen): To allow the people watching your
slide show to have control over when they advance the slides
2. Browsed by an individual (window). : To present the slide show in a

window, where control over advancing the slides is not available to the
people watching
3. Browsed at a kiosk (full screen): To loop your slide show until the people
watching press Esc

Subtitles
• Can choose which language the caption/subtitle text should be shown to your audience. This feature
requires Windows 10 and an up-to-date version of PowerPoint.
• Select Slide Show > Subtitle Settings.
• Set your Spoken Language.
• Select Subtitle Language to see which languages

PowerPoint can display on-screen as captions or
subtitles, and select the one you want.
• In the Subtitle Settings menu, set the desired position of the captions or subtitles.
• More appearance settings are available by selecting Subtitle Settings > More Settings
(Windows).

Review
• Check Spelling
• Comments
• Manage the Comments
Check Spelling
PowerPoint automatically checks spelling and basic grammar, and can check the spelling of an entire
presentation with ease.
Check entire Presentation:

• Select Review > Spelling.
• In the Spelling pane, select the correct spelling from the suggestions:
1. Change : To fix the error
2. Change All: if it appears more than once in the document.
3. Ignore: Ignores the error and removes the red squiggly line.
4. Ignore All: Ignores the error and removes the red squiggly line for all instances in the
presentation.
5. Add: Adds the spelling to the dictionary so that spelling will not show an error in the future.

Comments
Comments in presentations:
• Use comments when want to review and provide feedback on a
presentation that created, or when colleagues ask for the feedback on
a presentation.
• A comment is a note that can attach to a letter or word on a slide, or to an

entire slide.
• When the comment on a document or presentation and use the @- sign

with someone's name, the person you mention receives mail with a link to
your comment.

Manage the Comments
Add a comment:
1. Select the object or slide you want to comment on.
2. Select Review > New Comment. @ Mention. Or select New if the Comments pane is open.
• Can add a comment by selecting Insert > Comment.
3. In the Comments pane, type a message in the box @mention

a collaborator if you like, and press Enter or select Post
View and Reply to a comment:
1. Select the comment in the Comments pane.
2. Select Reply to respond to a comment and type your response.
3. Select See more comments to go between comments and slides

Manage the Comments
Show or Hide Comments Edit Comments Delete Comments
1. On the View tab, click Normal. 1. In the navigation pane, in Normal 1. In the Comments pane, select
view, click the slide that want to the comment that want to
2. On the Review tab, click Show
comment on. delete,
Comments.
2. In the Comments pane, click the 2. Select More thread actions (...)
comment that want to edit, and and
then click the pencil icon to make 3. Select Delete thread.
changes.

View
• Presentation Views
• Organize Sections
• Watermark
• Manage Watermark
Presentation Views
Choose the right view for the task:
• Select the PowerPoint View tab to choose the view that's best for what you're doing. The default Normal
setting is the best for creating and editing your slides.
• Select Outline View to see all your slides listed in a column.
• Select Slide Sorter to see thumbnails of all your slides.

Can reorganize your slides in either view by selecting and dragging it to a new location.
• To View your speaker notes, select Notes Page. You'll see one slide at time.
• Select Reading View to see a full screen of your presentation, press escape (Esc) to close the reading view.

Presentation Views
There are icons in the task at the bottom of the screen to select a new view. To see the
presentation full screen, select the Slide Show icon from the task bar at the bottom of the
screen.
Normal View Reading View
Notes Page
Slide Sorter
Slide Show

Organize Sections
Organize your PowerPoint Slides into Sections:
Like use folders to organize the files, can use sections to organize a
slides into meaningful groups.
1. Right-click between slides and select Add Section. An Untitled Section

is added in the thumbnail pane, and the Rename Section dialog box
opens.
2. Type a name in the Section name box.
3. Select Rename.

Organize Sections
To Collapse a Section:
• Click the triangle next to the section name.
• The numeral by the section name shows the number of slides in that section.
To move or delete a section

1. select View > Slide Sorter. From here, can:
• Move a section: Right-click and select Move Section Up or Move Section Down.
• Delete a section: Right-click and select Remove Section. You can also drag and
drop sections.

Watermark
Add a DRAFT watermark to the background of slides:
• PowerPoint doesn't have a gallery of ready-made watermarks like Word
• But still can manually put a text background in a slides to get that
watermark effect.
• To indicate that a presentation is a draft copy, add the

watermark text "Draft" to the background of your slides.
• Or add other text stamps, such as "Company Confidential"

or your company name text.

Manage Watermark
Add a text watermark:
1. Select View > Slide Master.
2. Scroll to the top of the thumbnail pane and select the Slide Master at the top.
3. Select Insert > Text Box, then drag to draw a text box on the slide.
4. Type the text that want in the text box.
5. Choose a light font fill color and make any other changes to the font and style.
6. Click and hold the rotation handle at the top of the text box by moving the mouse
left or right.
7. Select Slide Master > Close Slide Master. All slides in your presentation will have
the watermark text.

Manage Watermark
To Add a Logo to all the Slides:
1. Select View > Slide Master.
2. Scroll to the top of the thumbnail pane on the left, and select the first item, the slide master.
3. Select Insert > Shapes,
• Pick a shape and then click and drag to draw the text box on the slide master.
• Should be about the same size as your logo.
• Note: If your logo is circular, use a circle shape.
4. Right-click on the shape > Format Shape to open the menu.

5. Under the bucket icon, select Fill > Picture fill > File
• Insert your logo image.
• Adjust darkness of the logo with the Transparency slider.
6. To remove the border around the image, select the logo. Then right-click > Outline > No Outline.
7. Exit Slide Master. All slides except title pages will have the logo.

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1. Select File > Export > Create a video.

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