PowerPoint Tutorial

A guide to a good powerpoint.

 Objectives
At the end of this session, students will be able
to:

• Develop a 12-slide PowerPoint presentation

using the basic rules reviewed in this tutorial.
• Include examples of other presentation
software
ACTIVITY TIME!
 PowerPoint
• PowerPoint is a graphical presentation
program

• PowerPoint presentations consist of a number

of individual pages known as slides

• Slides may contain text, graphics, sound,

movies, and other objects
Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf
POWERPOINT PRESENTATION TIPS
Uses of PowerPoint presentations:

1. Guide to an oral presentation.

2. Stand alone information source.

(Thede & Sewell, 2010)

 Models of PowerPoint presentation

• Lecture support model

• Lecture replacement model

(Thede & Sewell, 2010)

 Lecture Support Model
• Used to communicate information that needs
visual backup
– Example: body systems or physiology (Springfield, 2007 as cited
in Thede & Sewell, 2010)

• You can write a question to stimulate

discussion.

(Thede & Sewell, 2010)

 Lecture Replacement Model
• Match method to objective
• Use narrative or bullet point depending on the
content to be communicated.
• Content to be memorized is better presented
in bullet points.

(Thede & Sewell, 2010)

 Basic Rules for Creating Visuals
Text:
6-7 words per line.
6 lines per slide

Fonts:
Sans Serif for projected slides
No more than 3 different fonts in a presentation

(Thede & Sewell, 2010)

 Basic Rules for Creating Visuals
Colours:
• No more than 5-6

Background
• Light for light rooms
• Dark for dark rooms

Text & Background

• Contrasting
• Be consistent in the type of emphasis used

(Thede & Sewell, 2010)

 Basic Rules for Creating Visuals
Font Size:
• > or = 24 points
– Match font to reactions desired from the
audience.

(Thede & Sewell, 2010)

 Fonts
• Use a standard fonts- preferably Sans-serif
– Example: Arial or Calibri

• Titles should be between 44 – 60 points.

• Sub‐headings should be between 32 – 40 points

• Body text between 18 – 32 points.

• Avoid using more than three fonts

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Slide Structure
• Do not use distracting animation

• Do not go overboard with the animation

• Be consistent with the animation that you use

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Poor Slide Structure
• This page contains too many words for a
presentation slide. It is not written in point
form, making it difficult both for your
audience to read and for you to present each
point. Although there are exactly the same
number of points on this slide as the previous
slide, it looks much more complicated. In
short, your audience will spend too much time
trying to read this paragraph instead of
listening to you.
https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Colour
• Use a colour font that contrasts sharply with
the background
– Example: black font on white background

• Use colour to emphasize a point

– But only use this occasionally

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Poor Use of Colour
• Using a font colour that does not contrast with
the background colour is hard to read
• Using colour for decoration is distracting and
annoying.
• Using a different colour for each point is
unnecessary
– Using a different colour for secondary points is
also unnecessary
• Trying to be creative can also be bad
 Background
• Use backgrounds simple

• Use light backgrounds

• Use the same background consistently

throughout your presentation

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Poor Background
• Avoid backgrounds that are distracting or
difficult to read from
• Always be consistent with the background
that you use

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
 Graphics/ Visuals
• Use images sparingly

• Images should relate to content

• Do not overdue animation

 Spelling and Grammar
• Proof your slides for:
– spelling mistakes
– the use of of repeated words
– grammatical

https://www.iasted.org/conferences/formatting/presentations-tips.ppt
Oxygenated Blood
WORKING IN POWERPOINT
 Working in PowerPoint
• To open a new PowerPoint presentation:
– click on the File tab in the upper left corner.
– Options include:
• New Blank presentation
• Theme or Templates

Action: Open a new blank PowerPoint Presentation

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Working in PowerPoint

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Working in PowerPoint
• Adding Text
– Text entered in form of bulleted list
– To add text
• Click on are entitled “click to add text/title”
• Begin typing

Action: Add a title to your PowerPoint Presentation

 New Slide

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 New Slide

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Slide Layouts
• There are several standard slide layouts to
choose from when adding new slides.

Action: Insert a new title and content slide

 Slide Layouts
• To change layout of slide (after inserted)
– Clicking on slide in the Thumbnail pane.
– Click on the Layout button
– Select new layout and it will change the layout of
the slide.

Action: Change last slide to a Section Header Slide

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Slide Design
• PowerPoint has many pre‐set designs and
themes that include complimentary colors and
fonts
• Slide Design Tab allows you to change the
theme or background of a slide

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Applying Theme
• To add a theme to a presentation:
– go to the Design tab in the ribbon
– Select theme from group of pre-set themes
– Additional themes available from Microsoft Office
Online

Action: Apply a theme to your PowerPoint presentation

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf
 Slide Design
• If you don’t want to use a theme, you can add
Background Styles.
Background Styles

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Adding Content
• To add Content
– Click on Insert tab
or
– Click on preferred icon in within content group

Retrieved fromhttp://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf
 Adding Content
• Icon represent six graphical elements that can
be inserted into the presentation

Action: Insert a new slide and add a chart to your presentation

 Viewing Presentation
• There are four different ways to view your
presentation in PowerPoint

• The views can be accessed using the buttons

in the status bar, or the View Tab on the
Ribbon.
 Normal View
• Used to create and edit slides
• Displays a single slide as it appears in the
presentation
• Speaker notes can be added in this window

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Slide Sorter View
• Slide Sorter View shows thumbnails of your
slides
• From this view you can reorder slides by
dragging and dropping them

Retrieved from http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPointBasics.pdf

 Notes Page View
• Notes Page View allows the speaker to create
notes to use during a presentation.
• Each page corresponds to one slide.
 Slide Show View
• Reading View/Slide Show View displays the
slides as an audience will see them.
 Slide Show View
• Presenter View option allows speaker to read notes
while presenting
• Audience sees only slides

Presenter View
Action: Take a moment to explore different views using
buttons in the status bar
 Animations
• Animations add motion to slide content
• Animations are grouped into four categories.
– Entrance effects
– Exit effects
– Emphasis effects
– Motion Paths
 Animations
• http://office.microsoft.com/en-ca/powerpoint-
help/introduction-to-adding-animations-and-
transitions-0-46-RZ102809184.aspx?section=2
 Animations
To include animations:
• Click on the image or the text you would like
to animate
• Go to the "Animations" tab
• Select the animation
• Preview the effect by either going to
slideshow mode

Action: add an animation a slide in presentation

 Transitions
• are motion effects that adds movement to
your slides as you advance from one slide to
another
• three categories of transitions
– Subtle (slight transitions)
– Exciting (strong transitions)
– Dynamic Content (strong transitions that affect
only the content, such as text or images)
 Transitions
• To Apply a Transition:
– Select the slide you wish to modify
– Click the Transitions tab
– Locate the Transition to This Slide group
– Select transition

Action: Add a Transition to a slide in presentation

 References
• https://www.iasted.org/conferences/formatting/presentations-tips.ppt

• http://www.uscupstate.edu/academics/education/aam/wkshps/multimed
ia_wkshp/ppt_tips_and_tricks/ppt_tips_and_tricks.ppt

• http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPoi
ntBasics.pdf

• http://www.wikihow.com/Add-Animation-Effects-in-Microsoft-PowerPoint
• http://office.microsoft.com/en-ca/powerpoint-help/animations-and-
transitions-RZ102809184.aspx
• http://training.health.ufl.edu/handouts/PowerPoint/2010/2010_PowerPoi
ntBasics.pdf
• Thede, L., & Sewell, J. (2010). Informatics and nursing: competencies and
applications. (3rd ed.) Philadelphia: Lippincott Williams & Wilkins.