MALAR PUBLIC SCHOOL, PARAMATHI

Foundation of Information Technology

Chapter : MS-Word 2007 Basics

1. How do you start MS-Word 2007 on your computer system?

To start MS-Word on our computer system:
Click Start —> All Programs —> Microsoft Office —> Microsoft Office Word 2007.

2. What is the use of ruler in MS-Word 2007 document?

Ruler is used to set tabs, indents and margins for a document.

3. What is formatted text?

Formatted text has styling information. Colours, styles (bold face, italic), sizes etc.,

4. Write the name of alignments, which are available in MS-Word 2007.

Left, Right, Center and Justify.

5. Write the steps to make the text bold.

Steps to make a text bold are as follows:
 Step 1: Select the text.
 Step 2: Click the Bold button in the Font group on the Home tab.

6. Write the shortcut keys to format the text style bold, italic and underline.
Bold – Ctrl+B, Italic – Ctrl+I, Underline – Ctrl+U

7. How can you print your document via Quick Print feature of printing?
To print a document via Quick Print
Click Microsoft Office Button —> Print —> Quick Print.

8. Under the Insert tab, which group contains the features like Shapes, ClipArt?
Under Insert tab, Illustrations group contains the features like Shapes, ClipArt etc.

9. Tanya is working as an assistant manager at Arihant publication. She wants to send

diwali greetings to every customer. Which technique can help her in printing address
on the envelope of greeting card?
Answer:
Mail Merge will help her in printing labels on the bulk of envelopes.

Short Answer Type Questions

1. Define MS-Word 2007.
MS-Word 2007 is a Word processing software package, which allows you to easily create a
variety of professional looking documents like letters, reports and other documents. It is a
powerful tool.

3. Write the steps to create a new document.

Steps to create a new blank document are as follows:
 Step 1: Click the Microsoft Office button.
 Step 2: Select New, the New Document dialog box will appear as shown below:

 Step 3: Select Blank document under the Blank and recent section
 Step 4: Click Create button, a new blank document will appear.

4.How to save a document as Word 97-2003?

Steps to save a document as a Word 97-2003 are as follows:

 Step 1: Click the Microsoft Office button.

 Step 2: Select Save As —> Word 97-2003 Document. The Save As dialog box will
appear.
 Step 3: Select the location, where you want to save a document using the drop down
menu.
 Step 4: Enter a name for the document in File name: box.
 Step 5: Click the Save button.
5. Define the term Mail Merge.
Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes by
linking a main (common) document to a set of data or data source. The main document is
linked to the data source by common fields of data, called merge fields.

Long Answer Type Questions

1.Explain the different text alignments.

Answer:
The arrangement of text on a page is called an alignment.
Steps to change the text alignment in a document are as follows:

 Step 1: Select the text that you want to modify.

 Step 2: Select any one of the four alignment options (i.e. Left, Right etc) from the
Paragraph group on the Home tab.

Command Tab Description

Align Text Left Aligns all the selected text to the left margin.
Aligns all the selected text to an equal distance from the left
Center and the right margins.
Align Text Right Aligns all the selected text to the right margin.

Justify Aligns all the selected text equal from both the sides

Application Based Questions

1. Sona wants to add her pictures in a Word document.

1. Which tab she should use?
2. Which command she should use to open Insert Picture dialog box?
3. Can she resize the image?
4. Is it possible to wrap text around an image?

Answer:

1. Insert tab
2. Picture command in the Illustrations group.
3. Yes
4. Yes

2. A Tablet company sells Tablets and accessories. The head of the company’s
marketing department has created the following leaflet by using a Word processor.
The leaflet will be distributed to all the retail shops, main markets and malls.
ABC Ltd. Special Offers
To celebrate the completion of our five years in business, we are offering these special
deals:
  Purchase a new mobile in June and get 50% off on MRP
 Purchase 4 handsets and get one free.
To get more details, please contact to Mr. Naveen on 180010400.
Which of the following two options can improve the layout of the leaflet?

 Line spacing
 Search facility
 Mail merging
 Center alignments
 Hyperlink

Answer:
Line spacing, Center alignments.

3. Manu wants to replace the word ‘organise1 with ‘organize’ in a whole document.

1. Name the feature which is used by Manu.

2. Write down the labels in order to show how he could replace the word?
(a) In Find what: box, type organise
(b) Click Home tab —> Replace in the Editing group.
(c) Click the Replace All button.
(d) In Replace with: box, type organize.
(e) Find and Replace dialog box with Replace tab will appear.

Answer:
1. Mama can replace the word using Find and Replace feature.
2. Label: b e a d c

Multiple Choice Questions

1. Which extension is given to a document by default in MS-Word?

(a).odt (b).com (c).docx (d) None of these
Answer: (c) .docx is the default extension of MS-Word 2007 document.

2. The Themes group is presented on ………….. tab.

(a) Home (b)Page Layout (c)References (d)Picture Tools Format
Answer: (b) The Themes group is presented on Page Layout tab.

3.The status of your document like current page and number of pages are given by
…………
(a) Formatting toolbar (b) Status bar (c) Standard toolbar (d) None of the above
Answer: (b)

4. A new text document can be created by

(a) File —> Open (b)File —> New —> Blank Document —> Create
(c)Open —> New —> Create (d)None of the above
Answer: (b)

5. The documents can be saved by using

(a) Ctrl+S (b) File —> Save (c)File —> Save As (d)All of these
Answer: (d) Documents can be saved by clicking File —> Save As, File —> Save or
using Ctrl+S key.

6. In the ………….. dialog box, you can change both line and paragraph spacing.
(a) Paragraph (b)Line (c)Format Spacing (d)None of
these
Answer: (a)
7. …………. splits text in columns at a specific point.
(a) Column break (b)Page break (c)Next page (d) Continuous
Answer: (a) Column break splits text in columns at a specific pointing.
8.Which shortcut key is used to make the selected text italic?
(a) Ctrl +I (b)Shift +I (c) F1 + I (d) None of these
Answer: (a) Ctrl+I is the shortcut key to make the selected text italic.
10. We can underline the text by
(a) Crl+B (b)Ctrl+I (c)Ctrl+U (d)None of these
Answer: (c) Ctrl+U is the shortcut key for underlining the text.
11.Which tab of MS-Word contains the Shapes option?
(a) Home (b) Review (c) Insert (d) Mailings
Answer: (c)
12. Which of the following is not an Autoshape?
(a) Line (b) Circle (c) Curve (d) ClipArt
Answer: (d) ClipArt is not an Autoshape, because it is not found under Shapes.

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13. Which feature of Word is used to create a set of documents, such as forms or
letters etc.
(a) Mail Merge (b) Merging document (c) Main document (d) Data source
Answer: (a)
14. What is the name of the column heading for each category in a data source?
(a) Data field (b) Field (c) Field name (d) Record
Answer:(c)
Fill in the Blanks
1. ………… is a powerful tool that you can use to create effective documents.
Answer: MS-Word 2007
2. Alignment buttons are available on the …………… tab.
Answer: Home
3. ………….. is the rectangular area of the document window, where user can type his/her
content.
Answer: Work area or Work space
4. MS-Word 2007 allows you to insert …………. in your documents.
Answer: pictures
5.……….. option provides a way to change the size of an image.
Answer: Compress
6.……… option is used to adjust the brightness of the picture.
Answer: Brightness
7. ………… ruler indicates the width of a document with left and right margins.
Answer: Horizontal
8. ……….. option is used to display a document before printing.
Answer: Print Preview
9. ………………. documents are used by Mail Merge.
Answer: Two
10. Mail merge involves three components ………………….. , …………………. and
………………..
Answer: Main text document, Data source and Merged document.
TRUE OR FALSE .
1. MS-Word 2007 allows you to easily create a variety of professional looking documents
using features such as Themes, Styles, SmartArt and more. True
2. MS-Word 2007 tool menu is packed full of lines, arrows, squares and much more. False
3. Editing text in MS-Word 2007 only involves inserting text. False
4. The distance between the text and the paper edge is called indent. False
(Reason:The distance between the text and the paper edge is called the margin.)
5.After inserting a picture, a new tab appears. True
6. The entire Word document can be printed by choosing Microsoft Office button —> Print
and OK. True
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7. You cannot insert Mathematical symbols into a Word document. False
Chapter - MS-Excel 2007

1. Define the term workbook.

A workbook is a collection of worksheets. By default, there are three worksheets in
every workbook.
2. What is the default alignment of number, text and formula in a spreadsheet?
Default alignment of
 text or label entry is left alignment
 numbers and formula it is right alignment.
3. In Excel, how many ways are there to express/format a number?
Numbers in Excel can be expressed in many different formats like date, time,
percentage or decimals.
4. Name the toolbar of spreadsheet which has all the options of changing the font
properties.
Formatting Toolbar

5. How many cells would be there in the cell range [A1 ; B2]?
There would be 4 cells in the given cell range.
6. The cell A1 has value Monday. If you are asked to click and drag the Fill handle of
A1 downside then what will be the contents of cell A2, A3, A4 and A5?
Cells A2, A3, A4 and A5 will contain Tuesday, Wednesday, Thursday and Friday
respectively.
7. If = 6 -5 *2 is entered in a cell, then what will be the cell content?
-4 will be contained in cell as a result.
8. In a spreadsheet software, the formula =A1 +$A$2 was entered in cell A3 and then
copied into cell B3. What is the formula copied into B3?
=B1+$A$2 will be copied into B3.
9. Write down the formula for adding values of cells A1 to A5.
Formula for adding values of cells A1 to A5 would be =SUM(A1 : A5).
SHORT ANSWER TYPE QUESTIONS
1. What is the difference between a workbook and a worksheet?
Differences between workbook and worksheet are as follows:
Workbook Worksheet
A workbook is an Excel file with A worksheet is a single
one or more worksheets. spreadsheet of data

2. Write down the significance of electronic spreadsheets.

Using electronic spreadsheets, large volume of data can be stored in worksheets.
Worksheets can be managed, edited, viewed, retrieved and printed easily in desired format.
Electronic spreadsheets support charts.
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3.Is it possible to remove a worksheet? State the process of doing it.
Yes, it is possible to remove a worksheet. To remove a worksheet right-click on the
Sheets tab of the sheet that you want to delete and choose Delete from pop-up menu.
4. Define the meaning of formula.
Answer:
Formula plays a major role in spreadsheet making. Formula allows us to perform
calculations using values from any cells to have the result appear in the formula cell.
5. Suggest the appropriate functions for the following situations:
1. For returning the minimum value out of a range A1 to C5.
2. For determining whether the customer is eligible for discount or not from the bill
amount stored in cell D5. A customer is eligible for discount if bill amount >5,000.
Answer:
1. = MIN(A1 : C5)
2. = IF(D5>5,000, “Discount”, “NoDiscount”)
6. Suggest the appropriate function for the following situations:

1. Selecting the maximum value out of a range A1 to B20.

2. Calculating average of marks entered in cells E5, F5, G5, H5 and 15.
3. Determining whether the student has passed (if scored > = 40) or not from the marks
stored in cell J10.
Answer:
1. = MAX(A1 : B20)
2. = AVG(E5:15)
3. =IF(J10 >= 40, “Pass”, “Fail”)
LONG ANSWER TYPE QUESTIONS

1. Explain any five functions that can be used in a worksheet.

Answer:
1. SUM Function
This function is used to add all the values provided as argument and to display the result in
the cell containing function.
Syntax = SUM(numberl, number2, )
e.g =SUM(A1:A5).
2. AVERAGE Function
This function calculates the average of all the values provided as argument to this
function.
Syntax = AVERAGE(number1, number2, )
e.g. = AVERAGE(A1:A5)
3. COUNT Function
This function counts the number of cells that contain numbers and numbers within the list
of arguments.
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 Syntax = COUNT(value1, value2, )
e.g =COUNT(Al:A4) .
4. COUNTA Function
This function is similar to the COUNT( ) function. The only difference is that the
COUNTA() function also calculates the text entries even when the entries contain an
empty string of length 0(zero), i.e. “ ’ ”, but empty cells are ignored. The COUNTA()
function counts the total number of values in the list of arguments.
Syntax = COUNTA (number 1, number 2, …)
e.g. = COUNTA (Al : A4)
5. MAX Function
This function is used to return maximum value from a list of arguments.
Syntax = MAX(number1, number2, ….)
= MAX(A1:A4)
2. How are charts created in Excel? Write the steps.
Answer:
Creating a Chart:
Here is a worksheet that shows the marks of students in a class subject wise. To create a
chart, do the following:

1. Select the data

2. Then click the Insert tab and in the Charts group, click the Column button.
3. Click Clustered Column, the first column chart in the 2-D Column list.
Now, Chart is inserted.
If you want to change the chart type after you create your chart, click inside the chart. On
the Design tab under Chart Tools, in the Type group, click Change Chart Type and select
another chart type.
Application Oriented Questions :
1. Write command for the operations (i) to (iii) based on the spreadsheet below:

1. To calculate the Amount as Unit Price*Qty for each item in Column F.

2. To calculate the Rebate as 7% of Amount if Type is consumable, else calculate Rebate
as 11% of Amount in Column G.
3. To calculate total Rebate across all items in cell G6.
Answer:
1. At cell F2, type =D2*E2 and then copy this formula using mouse Fill handle onto
range F3 : F5.
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 2. At cell G2, type =IF(C2=”Consumable”, F2*0.07, F2*0.11) and then copy this
formula
using mouse Fill handle onto range G3 : G5.
3. At cell G6, type =SUM(G2 : G5).
MULTIPLE CHOICE QUESTIONS
1. A worksheet is a ……………….
(a) collection of workbooks (b)processing software
(c) combination of rows and columns (d)None of the above
Answer: (c)
2.By default, a workbook in Excel contains how many worksheets?
(a) 16 (b) 3 (c) 15 (d) 256
Answer: (b)
3.The AutoFill can apply from
(a) left to right (b) right to left (c) up to down (d) All of these
Answer(d)
4.The default page orientation in Excel is
(a) Landscape (b) Horizontal (c) Portrait (d) None of these
Answer: (c)
5. A term that is used in spreadsheet which forces a line break in a cell when the cell
entry is too large to fit in the cell.
(a) Wrap (b) Line Break (c) Cell Break (d) Multiline Cell
Answer(a)
6. The default alignment of text in a cell is
(a) Left (b) Right (c) Centered (d) Justified
Answer: (a)
7. Find out the odd one
(a) Absolute (b) Relative (c) Mixed (d) AutoFill
Answer: (d)
10. A cell range always has the symbol between the cell references.
(a) ; (semicolon) (b) . (full stop) (c) ,(comma) (d) : (colon)
Answer(d)
11. If cell range A1 : A5 contain the numbers 20, 16, 5, 35 and 7 then =
AVERAGE(A1 : A5, 50) will display.
(a) 22.167 (b) 27.167 (c) 10 (d) 40
Answer: (a) 22.167
12. COUNTA (4, 78, False, 18) will return ……………….
(a) 2 (b) 3 (c) 4 (d) 5
Answer: (c)
13. Which of the following shortcut keys brings the cursor to the last cell on the sheet
that contains data?

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 (a) Ctrl+Home (b) Ctrl+End (c)Ctrl + Page down (d) Ctrl+down arrow
Answer: (b)
14. For selecting a non-continuous range of cells, you need to do what?
(a) Press Alt key (b) Press Shift key (c) Press Esc key (d) Press Ctrl key
Answer:(b)
Fill in the Blanks
1.Excel is a ………………. software package.
Answer: spreadsheet
2. The ………….. and …………… operations copies data from source range to target range
and erases it from the source range.
Answer: cut, paste
3.Address of the cell at 10th column and 30th row is ………………
Answer: J30
4.The cell having bold boundary is the ……………..
Answer: active cell
5.Any formula in Excel starts with an ……………..
Answer: equal (=) sign
6.The keyboard shortcut for copy is ……………. and for paste is ………………..
Answer: Ctrl + C, Ctrl + V
7. In …………….. referencing, the relative address of the cell gets adjust with respect to the
current cell.
Answer: relative
8.For absolute referencing, ……………. sign is used before the parts of formula.
Answer: $
9. If you enter 15 + 30 in a cell, Excel will display ……………..
Answer: 15 + 30
10. …………. are text, number cell references enclosed within parenthesis in a formula.
Answer: Arguments
True or False
1. You cannot open two different workbooks in Excel simultaneously.
Answer: False
2. A cell entry can be edited either in the cell or in the formula bar.
Answer: True
3. We cannot enter the date/time in a cell.
Answer: False
4. The title of the chart tells the type of the chart.
Answer: False
5. A chart is a graphical representation of worksheet data.
Answer: True
6.The contents of a cell can be changed by pressing F2 key on keyboard.
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Answer: True

Chapter - MS-Power Point 2007

1. Write down the name of default view in a PowerPoint presentation.

By default, a presentation screen is always shown in Normal view.
2. Differentiate between a presentation and a slide.
• A presentation is a set of slides that you present to people in a group .
• Each page of a PowerPoint presentation is called a slide.
3. Name two ways where you can create a presentation.
You can create a presentation under Normal view and Outline view.
4. Write use of layouts in PowerPoint.
Layouts are used to define the layout of the slide, i.e. the placement of title, subtitle,
components of slide etc.
5. In PowerPoint 2007 under the Insert tab, there is a button named Text Box. What is
the utility of this button?
Like a title placeholder, a Text Box is used to hold the text information.
6. Is it possible to change the background of a slide at some later point of time?
Yes, we can change the background of a slide at any point of time.
7. Can graphics be inserted into the slide?
Yes, we can insert pictures, graphs, charts, SmartArt etc., into a slide.
8. Kirti wants to add sound to slide transition. Which feature of Animations tab is
useful for this purpose?
On the Animations tab in the Transition to This Slide group, click the arrow next to
‘Transition Sound’ to add sound to slide transition.
9. What is the use of Enter and Esc key in a Slide Show?
Answer:
Press Enter to move to the next slide and Esc to close the Slide Show.
SHORT ANSWER TYPES
1. Name any four basic elements of a slide.
The four basic elements of a slide are as follows:
1. Titles
2. Subtitles
3. Drawing objects
4. ClipArt
2. How many views of a slide PowerPoint provided?
There are six views of a PowerPoint presentation:
1. Normal view
2. Outline view

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 3. Notes Page view
4. Slide Show
5. Slide Sorter view
6. Master view
3.State three functions of the Slides Pane.
Three functions of the Slides Pane are as follows: .
1. New slides may be added to the presentation.
2. Allows marking a slide as hidden
3. Deleting a slide from the presentation
4. Write three functions that can be performed in Slide Sorter view of a presentation.
The three functions that can be performed in Slide Sorter view are as follows:
1. We can see the entire presentation.
2. We can move slide from one place to another using click-drag method. Also, we can
rearrange the order of slides.
3. We can insert, rename and delete slides.
5. What can you do if you want each slide should be shown for a specific amount of
time?
Mouse click is the default and a simple setting in the slide show. If you want each slide to
be shown after certain amount of time, click automatically after and enter the number of
seconds. Click Apply to All slides.
6. Differentiate between Slide Transition and Custom Animation.
Differences between slide transition and custom animation are as follows:
Slide Transition Custom Animation
Slide transitions are the looks that Custom Animations are the movements you
take you from one slide to the next. put on text, pictures, objects on an
individual slide.

APPLICATION ORIENTED QUESTION:

1.Suman is working as marketing manager in an advertising company. She has prepared a

presentation on her latest product. What feature will be used for the following tasks?
1. To view all slides together.
2. To set timings of the slide show while rehearsing.
3. To show the sales using a chart.
Answer:
1. Press the Slide Sorter view button in work space area to view all the slides together.
2. In the Slide Transition page, set the timing in Advance slide sections Automatically
after position where the slide will automatically play after a speculated time period.
3. In the layouts of tasks pane, select a chart type slide or use Insert —> Chart menu
option.
MULTIPLE CHOICE QUESTIONS:

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 1. ………………. is the default file name for a PowerPoint presentation.
(a) Untitled 1 (b) Bookl (c) Presentation 1 (d) Document 1
Answer: (c)

2. File extension for a PowerPoint 2007 presentation is ……………….

(a) .ptt (b) .pptx (c) .docx (d) .clsx
Answer: (b)
3. The custom animation can apply ……………….
(a) Font work gallery (b) Gallery (c)Text (d) All of these
Answer: (c)
4. The entire presentation can be seen at a time in ……………….
(a) Slide Show view (b) Outline view (c) Normal view (d) Slide Sorter view
Answer: (c)
5. Which among the following views allows you to give a thumbnail view of all the slides in
a presentation?
(a) Normal view (b) Outline view (c) Notes view (d) Slide Sorter view
Answer:(c)
6. Which among the following views allows you to add some extra information to a
slide which is not viewed during the presentation.
(a) Normal view (b) Outline view (c) Notes Page view (d) Slide Sorter view
Answer: (c)
7. Special effects used to introduce slides in a presentation are ……………….
(a) transitions (b) effects (c) custom animations (d) annotations
Answer: (a)
8.Rehearse Timings command is present on ………………. tab.
(a) Animations (b) Review (c) Slide Show (d) View
Answer(c)
9. What is the shortcut key to display the Microsoft PowerPoint shortcut menu?
(a) F7
(b) F8
(c) Shift+F10
(d) Fit
Answer:
(c) Shift + F10 is the shortcut key to display the PowerPoint shortcut menu.
FILL IN THE BLANKS
1.………………. is a presentation graphics software.
Answer: PowerPoint
2.An electronic page in a presentation is called ………………..
Answer: slide
3. A ………………. is a pre-designed format of text and color scheme.
Answer: template
4.………………. provides a command to change the layout of your slide.
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Answer: Home tab
5. A ………………. is a box with a dotted outline, designed for the placement of different
type of content on the slide.
Answer: Placeholder
6. In ………………. view, you can see all the slides in a presentation concurrently.
Answer: Slide Sorter
7. ………………. is a special effect that allows to specify how to navigate from one slide to
other.
Answer: Transition
8. The ………………. Animation enhance uses the flying effect on the text and character.
Answer:
Custom
9. The Custom Animation command is present on ………………. tab.
Answer: Animations
TRUE OR FALSE
1.Every presentation can contain only one single slide. False
2. Changing a slide layout is not allowed in PowerPoint. False
3. Microsoft Office button contains options for frequently used tasks, such as opening,
saving and printing. True
4. We cannot insert audio recording sound in a slide. False sound in a slide.
5. Objects on the slide that hold text are called placeholder. True
6. Special effects used to introduce slides in a presentation are called transitions. True
7. To change the slides during the Slide Show is called Animation. True
8. F4 key is used to start a Slide Show. False

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