LAB No.

4
CREATING AND EDITING DOCUMENT IN

MICROSOFT WORD (PART I)

PRE LAB TASK

Objectives:

 To use Microsoft Word

 To create document in Microsoft Word
 To know different functions of Microsoft Word

Introduction:

Microsoft office is collection of computer programs made by Microsoft. The programs

are created for all users. It is used for different purposes like creating and saving new documents,
presenting and calculating etc. in offices and homes according to users need.

Theory:

Create A Document

Getting started with a basic document in Microsoft Word 2010 is as easy as opening a new blank
document and starting to type.

Or, if you want to create a specific type of document, such as a business plan or a resume, you
can save time by starting with a template.

Open A New Document and Start Typing

 Click the File Tab. Fig 1

 Fig 1

 Click New.

 Double-click Blank document.

Start A Document from A Template

The Templates site on Office.com provides templates for many types of documents, including
resumes, cover letters, business plans, business cards, and APA-style papers.

 Click the File Tab. Fig 2

Fig 2

 Click New.
  Under Available Templates, do one of the following:

 Click Sample Templates to select a template that is available on your computer.

 Click one of the links under Office.com.

 NOTE To download a template that is listed under Office.com, you must be connected
to the Internet.

 Double-click the template that you want.

Save And Reuse Templates

If you make changes to a template that you download, you can save it on your computer and use
it again. It's easy to find all your customized templates by clicking My templates in the New
Document dialog box. To save a template in the My templates folder, do the following:

 Click the File Tab. Fig 3

 Click Save As.

  In the Save As dialog box, click Templates.

 In the Save as type list, select Word Template.

 Type a name for the template in the File name box, and then click Save.

Renaming A Document

I. There is no intrinsic command within Word that allows you to rename documents or
files, as there is in some other programs. It is true that you can simply save a document
under a new name, but that results in two files on your drive instead of one. You can use
the following steps to rename a document quickly and easily, all within Word:

II. Make sure the document you want to rename is not loaded into Word. (Close it if it is
loaded.)

III. Display the Open dialog box. (In Word 2007 click the Office button and choose Open. In
Word 2010, display the File tab of the ribbon and click Open. In Word 2013 and Word
2016, display the File tab of the ribbon, click Open, and then click Browse.)

IV. In the list of files contained in the dialog box, right-click on the one you want to rename.
Word displays a Context menu for the document.

V. Choose Rename from the Context menu. The document name is highlighted, and you
have the opportunity to change the name.

VI. Once the document name is changed, press Enter. Close the Open dialog box by clicking
on Cancel. Fig 4
 Fig 4

IDE of MS Word

An integrated development environment (IDE) is a programming environment that has been

packaged as an application program, typically consisting of a code editor, a compiler, a
debugger, and a graphical user interface (GUI) builder. The IDE may be a standalone application
or may be included as part of one or more existing and compatible applications.
The BASIC programming language, for example, can be used within Microsoft Office
applications, which makes it possible to write a WordBasic program within the Microsoft Word
application. IDEs provide a user-friendly framework for many modern programming languages,
such as Visual Basic, Java, and PowerBuilder. Fig 5

 
 
 Fig 5

Title Bar:

This bar lists the name of the program and the title of the current document. Fig 6

Fig 6

 
 
Menu Bar

This bar displays the headings for each drop-down menu. Commands are grouped under each of
these menu headings according to function. Fig 7

Fig 7

Styles

A style is a set of formatting characteristics that you can apply to text, tables and lists in your
document to quickly change their appearance. When you apply a style, you apply a whole set of
formats in one simple step. In order to apply a style to a particular portion of your document,
select that area and click the Home menu, here you will see some built-in styles in
the Styles section. Choose the one which is suitable for you. Fig 8

Fig 8

How to Create Your Own Styles in MS Word 2010?

It is very easy to create your own styles in Microsoft Word 2010, simply select the text and apply
your desired formatting operations over it, then click on the drop down button in
the Styles section and choose the Save Selection as a New Quick style option. Fig 9

 
 
 Fig 9

Text Alignment

You need to align text in your document to give it the neat look that is vital in documentation,
Microsoft Word offers text alignment to Center, Left and Right align selected text. Select the text
and choose the alignment option from the Home > Paragraph Option. Fig 10

Fig 10

Numbering and Bullets

In many cases you need to list down some certain points or you need to create check lists. In
such situations you require the numbering and bullets feature. You can find it located under
the Home > Paragraph option. Fig 11

 
 
 Fig 11

Text Indentation

You can increase or decrease the indentation of selected text by choosing the desired option from
the Paragraph section. Fig 12

Fig 12

Right next to the Indentation options, there is the option to sort selected text in alphabetical
order.

Fonts

You can play with fonts in many ways. You can change text’s font color, style, background color
etc. It is also a piece of cake to Bold, Italic or Underline the text in your document. The whole
list of fonts options is located under the Font section in the Home Menu Fig 13

 
 
 Fig13

Border and Shading

Microsoft Word offer features to apply border and shadings to your document. You can apply a
border, shading or both around a single word, a selection of words, a paragraph, a group of
paragraphs, a single page, a section, or all pages. Simply hit the Shading option to choose the
shading style. Fig 14

Fig 14

Similarly, the Border option lets you draw borders around your text. Fig 15

Fig 15

 
 
Format Painter

The Format Painter is a very useful option, it copies the formatting from specific portions of the
document and applies it to other portions of your document with a few clicks. The process is
very simple, select the portion of the document, hit the Format Painter option and then select the
new paragraph upon which you wish to apply the format of the first paragraph. Fig 16

Fig 17

Remove Formatting

Something can always go wrong, let’s say that you made changes to the format of your
document and it got messy, now what? Here is how you will remove all the formatting made to
your document. Select the test, click the Home menu, then go the Styles section, click the drop
down option and choose the Clear Formatting option. Fig 18

Fig 18

 
 
Doing this will remove all formatting’s from the selected text.

Highlight Selected Text

 Select the text that you want to highlight.

 On the Home tab, in the Font group, click the arrow next to Text Highlight Color. Fig 19

Fig 19

 Click the color that you want.

NOTE Use a light highlight color if you plan to print the document by using a monochrome or
dot-matrix printer.

Highlight Multiple Parts of A Document

This method is best for highlighting multiple parts of a document, because the Highlight tool
stays on until you decide to turn it off.

 On the Home tab, in the Font group, click the arrow next to Text Highlight Color. Fig 20

Fig 20

 
 
  Click the color that you want.

 The Text Highlight Color button displays the selected color, and the mouse pointer
becomes a when you point to the area of your document that contains text.

 NOTE Use a light highlight color if you plan to print the document by using a
monochrome or dot-matrix printer.

 Select the text or graphic that you want to highlight.

 To stop highlighting, click the arrow next to Text Highlight Color and click Stop
Highlighting, or press ESC.

 The mouse pointer becomes a when you point to your document.

Remove Highlighting from Part or All Of A Document

 Select the text that you want to remove highlighting from, or press CTRL+A to select all
of the text in the document.

 On the Home tab, in the Font group, click the arrow next to Text Highlight Color. Fig 21

Fig 21

 Click No Color.
 Quickly Find Highlighted Text

 On the Home tab, in the Editing group, click Find. Fig 22

Fig 22

 If you don't see the Format button, click More.

 Click Format, and then click Highlight.

 Click Find Next.

What The Function of Ctrl+L, Ctrl+E, Ctrl+R, Ctrl+J

 CTRL+E=Switch a paragraph between centered and left-aligned.

 CTRL+J=Switch a paragraph between justified and left-aligned.

 CTRL+R=Switch a paragraph between right-aligned and left-aligned.

 CTRL+L =Left align a paragraph.

Delete A Document

 Click the File Tab. Fig 22

 
 
 Fig 22

 Click Open.

 Locate the file that you want to delete.

 Right-click the file, and then click Delete on the shortcut menu.

 
 
 LAB SESSION

Q1. How to highlight multiple parts of document and explain method of

finding highlighted text quickly?
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