Republic of the Philippines

COURT OF APPEALS
Manila

Functions of Organizational Units

COURT OF APPEALS EN BANC

The Court of Appeals En Banc is composed of the Presiding Justice and sixty-nine (69) Associate
Justices. The Office of the Presiding Justice implements policies, executes the resolutions and
enforces the orders of the Court of Appeals En Banc. It performs the functions specifically vested upon
him by the law, rules and regulations or those implied therefrom and performs all other functions and
duties inherent in his position. The offices of the Associate Justices assist the Presiding Justice in his
adjudicative and administrative functions.

CLERK OF COURT
The Office of the Clerk of Court acts as the administrative officer of the Court. He/She exercises
general supervision over personnel and administrative matters; recommends courses of action to be
taken on various matters ranging from personnel action to non-judicial concerns; disseminate
information concerning court activities of public interest; answers queries from litigants, counsel and
interested parties pertaining to the status of cases pending in the Court and perform other functions as
may, from time to time be assigned to him/her by the Presiding Justice or the Court. In all official
matters, and in relation with other government agencies, the Clerk of Court is usually the liaison
officer.

ASST. CLERKS OF COURT (MANILA, CEBU, and CAGAYAN DE ORO)

The Office of the Assistant Clerk of Court shall assist the Clerk of Court in the performance of his/her
duties and functions; performs such other duties and functions as maybe assigned to him/her by the
Presiding Justice or the Clerk of Court and in case of vacancy in the position of the Clerk of Court, the
Assistant Clerk of Court shall act as Acting Clerk of Court, until his/her successor shall have been
appointed and qualified; in case of absence or incapacity of the Clerk of Court, the Assistant Clerk of
Court shall perform the duties of the Clerk of Court, until the latter reports for duty.

DIVISION CLERKS OF COURT (MANILA, CEBU, and CAGAYAN DE ORO)

The Office of the Division Clerks of Court is under the direct control and supervision of the Chairman
of the Division. It takes charge of the pre and post adjudicative matters relative to cases brought to the
Court.

ACCOUNTING DIVISION
The Accounting Division takes charge of accounting and monitoring of all court financial transactions,
revenues, collections and remittance. Its functions include general supervision and administrative
control of activities in financing. budgeting,accounting, collections,and other related matters including
processing and control of staff salaries and other financial concerns.

CASH DIVISION
The Cash Division takes charge of cash disbursements, reports and collections, payment of salaries
and wages of justices, officials and employees of the court to include casual and contractual
employees; supervises the preparation of collection reports and daily deposits to Land Bank of the
Philippines of all monies, checks, money orders for the court; checks preparation, issuance of official
receipts for various funds and check releasing, records of miscellaneous matters and transactions.

FISCAL MANAGEMENT AND BUDGET DIVISION

The Fiscal Management and Budget Division prepares and executes the annual budget of the Court,
initiates plans and budget preparation for better utilization of Court funds, fiscalizes the Court's
financial interest to cover budget deficiencies and corrective measures needed. It prepares reports as
required by the Department of Budget and Management, Commission Audit and other government
agencies. It is in charge of budget allotment and control for the Court and provides advise and
assistance to the Court on the status of appropriations, allotment and such other financial matters as
maybe needed.

GENERAL SERVICES DIVISION

The General Services Division is in charge of Court buildings, grounds and facilities, supervises the
janitorial agency maintaining the court premises, coordinates with other government agencies and
private entities on needed major repairs and services in the Court, sends out by mail or personal
deliveries, official court notices and processes.

INFORMATION AND STATISTICAL DATA DIVISION

The Information and Statistical Data Division serves as the center for systematic exchange or
dissemination of information about the Court and renders prompt, sincere and accurate case
information service assistance to the public; collates from the offices of the Justices, and submits to
the Office of the Court Administrator and other requesting government agencies monthly,
quarterly,semi-annual and annual statistical reports on case accomplishments, case load and case
disposal.

JUDICIAL RECORDS DIVISION

The Judicial Records Division takes charge of case docketing activities like receiving, compiling,
processing, reporting all pleadings necessary for the proper adjudication of appealed judicial cases
whether civil or criminal in nature and also original actions falling under the jurisdiction of the Court of
Appeals. It administers records keeping policies, procedures and techniques, implements and
evaluates programs for the systematic management of judicial records; prepares entries of judgment;
maintains systematic filing and records keeping. It is also in charge of remanding decided cases to the
court of origin, and acts as case records custodian for the Court.

LIBRARY SERVICES DIVISION

The Library Services Division assists the Presiding Justice, Associate Justices, officials and lawyers of
the Court, including private practicing attorneys, in their legal research tasks; is in charge of
acquisition, inventory and distribution of all law book collections, law journals and the like to the
Presiding Justice, Associate Justices.

MANAGEMENT AUDIT DIVISION

The Management Audit Division performs performance audit of the different offices of the Court, pre-
audits payrolls, vouchers and performs actual inspection of all purchased supplies. It acts as adviser
for the court's financial management program.

MANAGEMENT INFORMATION SYSTEMS DIVISION

The Management and Information Systems Division is in charge of all information and
communications technology needs of the Court; provides I.T. technical services on computers and
peripheral equipment, and printers to enable employees to be more productive in executing their
responsibilities; provides support to court operations through application development and
maintenance to improve the efficiency of legal, financial, medical and administrative processes;
provides information technology resources to help protect the confidentiality, integrity, and availability
of the Court's electronic data, computer systems, and networks.

MEDICAL AND DENTAL DIVISION

The Medical and Dental Services Division attends to the health needs of all justices, officials and
employees of the Court through free medical and dental consultation and treatment, pre-employment
physical examinations, laboratory tests including electrocardiogram (ECG) and certain modalities of
physical therapy. Medications for commonly occurring ailments are dispensed free to sick employees.
It is also in charge of the CA Health and Welfare Plan available to all Justices, court officials and
employees alike.

PERSONNEL DIVISION
The Human Resources Management Division provides essential support services to the Court through
personnel administration and management, human resource training and development, administration
of leave matters, employees' welfare and benefits, retirement and personnel discipline. It also attends
to personnel actions such as appointment, recruitment, promotion, transfer, re-employment, detail,
demotion, retirement and separation and is also in charge of Court plantilla, notice of salary
adjustment and step increments.
PROPERTY & SUPPLY MANAGEMENT DIVISION
The Property and Supply Management Division is in charge of procurement, inventory, budget
projections, and maintenance of all Court properties, equipments, and supplies. It is also in charge of
the cleanliness, peace and order, maintenance, repairs of the Court of Appeals cottages and
administration building located at Baguio City.

REPORTER'S DIVISION
The Reporter's Division keeps custody of the originals of decisions and final resolutions in binded
form, cause its publication in the Court of Appeals Reports Annotated (CARA) and in the Official
Gazette decisions and final resolutions; prepares and publishes with each reported decision and final
resolution a concise synopsis of the facts necessary for a clear understanding of the case, the names
of counsel, the material and controverted points involved, the authorities cited therein and a syllabus
which shall be confined to points of law; and calls the attention of the Presiding Justice to conflicting
decisions, in which case the Presiding Justice shall convoke the Divisions concerned to resolve the
same.

RAFFLE COMMITTEE STAFF

The Raffle Committee is in charge of assignment of cases by raffle to the different justices, ensures its
proper and equitable distribution and keeps a general record of such assignment. Actual process of
raffling through a lotto-like device is carried out by a Raffle Committee of three Court of Appeals
Justices assisted by the Raffle Staff. The results of the daily raffle are disseminated to the appropriate
offices. It guarantees the transparency of the whole process which requires utmost honesty and
efficiency, initiative judgments and discretion based on established principles and policy.

SECURITY SERVICES
In charge of formulation, evaluation and management of security systems for the Court of Appeals
premises, property and Justices, officials and employees; Maintains peace and order, safeguards the
properties of the court and performs other related functions as maybe assigned by the Presiding
Justice.