COVID-19

VACCINE
LOGISTICS
AND
DISTRIBUTION
5 COMPONENTS OF THE SUPPLY CHAIN MANAGEMENT
COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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SUPPLY FROM MANUFACTURERS

PRE-DELIVERY
PRE-SHIPMENT OF THE
VACCINES Supplier to submit the REQUEST FOR
ISSUANCE Notification of procuring entity DELIVERY (RSD) and requirements to Consignee of the
OF EUA BY to the manufacturer SCMS COVID-19 Vaccines
THE PFDA Submission of necessary Preparation of space requirement shall strictly be:
documents to FDA and BIHC For security, notification of PNP/AFP
Coordination between MSD- THE DEPARTMENT OF
for schedule of delivery
SCMS and BOC HEALTH
SAN LAZARO
COMPOUND, RIZAL
AVENUE A
N
STA.CRUZ, MANILA
1003
Y PHILIPPINES
PROCEED WITH DELIVERY APPROVAL OF RSD BY
THE SCMS DIRECTOR

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COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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CENTRAL STORAGE
1

DELIVERY AT THE COLD STORAGE

FACILITY
Submission of supplier of the
signed RSD/and other listed
documents
Review of documents and pre-
inspection by the Pharmacist/
warehouse in-charge
Vaccines that are in accordance with
the requirements and in good physical
conditions shall be marked as
“QUARANTINE”.
INSPECTION AND ACCEPTANCE
of the DOH Inspection and
Acceptance Committee for Covid-19
vaccines

Quarantined Vaccines shall

Quarantined vaccines Y
now be processed and
accepted shall ACCEPTED?
entered into the current cold
be marked as “GOOD”
storage/ warehouse

2 Vaccines rejected shall

be marked as
“REJECTED and
RETURN TO SUPPLIER”
COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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CENTRAL STORAGE
2

COLD STORAGE/
WAREHOUSE

SINOVAC ASTRAZENECA GAMALEYA

PFIZER
+2°C to +8°C +2°C to +8°C Frozen Form (-18°C or below)
-80°C to -60°C
Liquid Form (+2°C to +8°C)

Vaccines will be
stored in a Private
Vaccines will be stored in a Government
Centralized Hub
Centralized
Vaccine Hub (Metropac or RITM)

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COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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CENTRAL STORAGE

VACCINE STORAGE, PACKAGING

Check electrical system for reliability, accessibility, quality

Shelf Life: Storage: Packaging:
and security

Check the condition of thermometer/

temperature monitoring devices, temperature monitoring sheets

Store at 2 to 8°C.
SINOVAC 6 months Protect from light. Do Vial (Box of 40’s)
not freeze.

Store in a refrigerator 5 mL of solution in a 10-dose vial (clear

AstraZeneca 6 months
(2° to 8°C). Do not freeze.
Keep vials in outer carton
to protect from light.
type I glass) with stopper (elastomeric
with aluminum overseal) with a plastic
flip off-cap. Packs of 10 vials.
4 mL of solution in an 8-dose vial (clear
type I glass) with stopper (elastomeric
with aluminum overseal) with a plastic
flip-off cap. Packs of 10 vials

Store in a dark place

FROZEN FORM: 6 months 1 Bottle of Component I – 3ml – 5 doses
FROZEN FORM: -18°C or below
GAMALEYA LIQUID FORM: 2 months
LIQUID FORM: +2C to +8C
1 Bottle of Component II – 3ml – 5 doses

25 and 195 Multiple Dose Vials

Pfizer-BioNTech COVID-19 Prior to dilution, store at
6 months (after dilution each vial contains 6
(BNT162b2) -80°C to -60°C.
doses of 0.3 mL)
COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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PREPARATION FOR DISTRIBUTION

3

Secure approved Provide the approved

Y
allocation list from the With approved allocation list to CHDs
Program Implementation allocation list Include estimated
Task Group of the FICT N
warehouse space
requirement

Provide the allocation list

to 3PL for the schedule
shipment dates to CHDs

Picking and packing based Preparation and Notification of the

on the issuance of DEFINITE Shipment
Allocation List by the 3PL PTR/BL to 3PL Schedule to CHDs

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COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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4 DELIVERY LOGISTICS

DISPATCH/DELIVERY Maintain temperature

TO CHDS during transport

SINOVAC ASTRAZENECA GAMALEYA

PFIZER
+2°C to +8°C +2°C to +8°C Frozen Form (-18°C or below)
-80°C to -60°C
Liquid Form (+2°C to +8°C)

Deliver to rented Private Deliver to hospitals and

Deliver to REGIONAL medical centers
Warehouses (3PL) OR
WAREHOUSE/HUB WITH COLD CHAIN CAPACITY
to store the vaccines

Deliver to
CHO/PHO

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COVID-19 VACCINE LOGISTICS AND DISTRIBUTION
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VACCINATION LOCATION

WASTE and REVERSE LOGISTICS

Empty and unopened vials
Retrieval of vials from the field
5 should be returned daily by the
Vaccination team to HC/RHU
for consolidation.
At the end of each vaccination
period, accounted
empty/opened vials should be
kept in safe and secured place
in the health facility
Unopened usable vials should
RHU/CHOs/HOSPITALS remained stored at required
temperature
/IMPLEMENTING UNITS
Properly accomplish Form A to
await pick up by the CHD for
destruction
Disposal of COVID vaccine vials
The vaccination plan should include a
Vaccinators should return vials in
detailed vials collection and
re-sealable plastic
destruction plan
Maximum of 20 vials per
Destruction of the vials should be in
resealable plasticbag
accordance with national regulations
.
VAM and supervisors should count
Used/opened vials should be
collected empty vials at the end of
inactivated prior to destruction.
each vaccination day.
Recommended methods are:
Inactivation by autoclaving,
Empty vial retrieved should be
well accounted and documented
boiling, chemical inactivation,
encapsulation or incineration
Destruction and disposal by
transporting to the waste facility
or burying.

RECIPIENT
**ABBREVIATIONS
AFP – Armed Forces of the Philippines
PNP – Philippine National Police
BL – Bill of Lading
PTR – Property Transfer Report
BOC – Bureau of Customs
PHO – Provincial Health Office
BIHC – Bureau of International Health Cooperation
RSD – Request for Delivery
CHD – Center for Health Development
RITM – Research Institute for Tropical Medicine
CHO – City Health Office
RHU – Rural Health Unit
FDA – Food and Drug Administration
3PL – 3rd Party Logistics
FICT – Field Implementation and Coordination Team
VAM – Vaccine Accountability Manager
MSD-SCMS – Management Support Division of Supply Chain
and Management Service