Verifier - Updated - V 1 - 1

Tata Consultancy Services Fund Management Solution
State Bank of India
User Manual for

Fund Management Solution (Verifier)
Program - Fund Management Solution
September 2022
Version 1.1
Government Industry Solution Unit (ISU)
TCS – SBI Confidential 1

Contents
1. Logging In ........................................................................................................................................... 3
2. Using the Interface ........................................................................................................................... 7
3. Inbox................................................................................................................................................... 12
4. Beneficiary Management .............................................................................................................. 15
5. Vendor Management ...................................................................................................................... 26
6. Reports .............................................................................................................................................. 31
7. Dashboard ........................................................................................................................................ 58

1. Logging In
To log in to FMS application:
1. Open the browser
2. Enter the URL of the FMS Application.
Screen 1: Place to enter URL
3. Enter your Username and Password in the Login page
Screen 2: FMS Login Page: User Name and Password

Screen 3: Two Factor Authentication is Disabled
Note: If 2 factor authentication is present then the following screen will appear.
All users will adhere to the payment/login approval modality as decided by the
Department and implemented in DigiGov.
Screen 4: Two Factor Authentication is Enabled (First Level Auth)

Screen 5: Two Factor Authentication Page (Second Level Auth)
Screen 6: Home Page after successful login
4. Click Login. The Home page appears. Note: Click Forget to reset password.

Screen 7: FMS Login Page
Screen 8: FMS Forget password Page
Screen 9: FMS Change Password

2. Using the Interface

This section introduces you to the Screen elements (workspace, navigation menu and
common icons and buttons) you can use to interact with the FMS application and perform
various tasks and operations.
Using Menus and Toolbars
You can use menus and toolbars to access the My modules of FMS application.
A menu displays a list of commands. Some of the commands have images next to them so
you can quickly associate the command with the image. Most menus are located on the menu
bar at the top of the application window. Shortcut menus are available when you right-click
text, objects, or other items.
FMS home page has tabs of different modules and click on a module specific tab redirects
the user to access the menu of that module.
For example: If user clicks My module tab then Employee Self Service specific menu
appears. Elements available in menu are subjected to the role assigned to the logged in user

Screen 11: FMS Home Page: Employee Self Service specific menu
A toolbar contains buttons with images (the same images you see next to corresponding
menu commands), menus, or a combination of both.
Screen 12: FMS Home Page Tool Bar

Screen 13: FMS Home Page Tool Bar
Table 3: About the Tool Bar
Icon Icon Name Description
Home To redirect to Home page
Font To reset the Font Sizwe to Small

Medium and Large
Open Calendar Opens a calendar
Icon Icon Name Description
Download To download a file
Settings To open settings
Change Password To change the user password
Logout Logout from application
* Red * Mandatory Fields
* Blue * Optional Fields
Intimations and Red For Unread Intimations, Files and

Requests (Inbox) Requests
Intimations and Black For read Intimations, Files and

Requests
Requests (Inbox)
Settings -
Drill down of settings has 3 preferences available:
a. GUI
b. Quick links
c. Work list

a. GUI
This option is used to change the font size, theme, language etc.
Screen 14: FMS Home Page Tool Bar-Settings
b. Quicklinks
This option is used to add any application as shortcut to the homepage, application bar and
quicklinks.
Before adding dashboard to the homepage, the homepage was:

After selecting quicklinks preference from settings option we will see a window with all the
applications present at the homepage, quicklinks and application bar as shortcuts.
Here the dashboard is not selected as shortcut at the homepage, therefore it was not
present at the homepage.
After selecting Dashboard as a shortcut to the homepage:

Dashboard is now present at the homepage:
Change User ID/Password

To change the password click the change password option in the settings tool bar and follow
the steps for changing it.
Screen 19: FMS Home Page Tool Bar-Setting
3. Inbox
Path: FMS Home Page >> My Modules>> Manage Inbox
User to click on “Manage Inox” module

Screen 20: FMS Verifier Inbox
User to see Manage Inbox Page, with details like disbursement amount, activity name,
activity code
User to select the required file from Inbox
Verifier can give their recommendation as recommended/not recommended through radio
button
Verifier can give comments on the notes section and after accepting the declaration can
forward the file to approver. Name of approver will be shown once the file has been
forwarded to approver.
Screen 21: FMS Verifier File Details

Screen 22: FMS Verifier Notes Section
Screen 23: FMS Verifier Forwarded File to Approver
Screen 24: FMS Verifier Case Submitted Successfully

4. Beneficiary Management
This facility enables user to create and search new beneficiaries and vendors in FMS which
are pushed to PFMS. There is no requirement of adding beneficiaries in PFMS.
Screen 25: FMS My Modules Page
4.1 Client Beneficiary Type Mapping

FMS Home Page >> Vendor Management >> Client Beneficiary Type Mapping
This facility enables user to map the client with the required beneficiary type, as well allows
purpose mapping for the selected beneficiary type

Screen 26: FMS My Modules Page
Screen 27: FMS Client Mapping Beneficiary
These data need to be collected from onboarded client (on boarded Centrally Sponsored Scheme)
onboarded client has to take this data from PFMS.
1) Beneficiary type -- registration with PFMS

2) Purpose Mapping – purpose is mapped with activity in PFMS
These parameters pre-defined at PFMS level
Purpose-id, Order, PFMS Beneficiary Type ID

Screen 28: FMS Client Mapping Beneficiary by Beneficiary
Screen 29: FMS Client Mapping Beneficiary by Purpose Mapping

Click on Add Client Beneficiary Type Mapping button to add a new entry.
Screen 30: FMS Client Mapping Beneficiary by Beneficiary Type
Screen 31: FMS Add Client Mapping Beneficiary by Purpose Mapping
4.2. Manage Beneficiary – Pending with PFMS

FMS Home Page >> Vendor Management >> Beneficiary Pending with PFMS
User can search beneficiaries on criteria such as Beneficiary type, District, Beneficiary
Unique Code, Beneficiary Name, Account Number, and status.
Mandatory fields in created by me is beneficiary type and in created by all option mandatory
fields is beneficiary type and District.
Created by me option is for the creation of beneficiary by logged in maker of the DDO.
Created by all option is for the creation of beneficiary by makers of the other DDOs.
Status has two options:
• Pending for Validation
• Rejected

Screen 32: FMS My Modules page
Screen 33: FMS Beneficiary Pending with PFMS
Screen 34: FMS Manage Beneficiary Summary Pending with PFMS Created by Me

Screen 35: FMS Manage Beneficiary Summary Pending with PFMS Created by All
4.2.a. Add Beneficiary

FMS Home Page >> Vendor Management >> Beneficiary Pending with PFMS>> Add
Beneficiary
Using this screen, User can add a single beneficiary at a time.

User can Modify the basic details and advance details of the beneficiary
Editing the Basic details will reflect immediately
Editing the Advance details will reflect after validation from PFMS
System will not allow to modify the details of a particular beneficiary if there is any transaction
of the said beneficiary is in progress.
Fields that is mandatory such as Beneficiary type, Name, gender, father/ huband name,
address line 1, state, district, bank name, branch, account number.

Screen 36: FMS Add Beneficiary Screen
Once the beneficiary request has been created, the record status will show as pending till the
beneficiary is validated from PFMS.
Once the record gets validated it will move to Manage Beneficiary –Validated screen.
4.2.b Update Beneficiary: -

Once the beneficiary has been validated from PFMS, Basic details can be updated and
going to reflect immediately such as
• Father/Husband Name,
• Mobile No.,
• PAN No.,
• Email,
• Address Line2 and Address Line3
whereas Advance details will reflect after validation from PFMS such as
• Beneficiary Type,
• Beneficiary Name,
• Gender,
• Date of Birth,
• Address Line1,
• District,
• PIN code
• Bank Details

Screen 37: FMS Modify Beneficiary Basic Details Screen

Screen 38: FMS Modify Beneficiary Advance Details Screen

4.3 Upload Beneficiary

FMS Home Page >> Vendor Management >> Upload Beneficiary Data PFMS
Using this screen, User can add multiple beneficiaries at a time, using bulk file upload.
There are other fields that are mandatory such as Beneficiary type, Name, gender, father/
husband name, address line 1, state, district, bank name, account name.
Screen 39: FMS Upload Beneficiary Data
Screen 40: FMS Upload Beneficiary Data

Screen 41: FMS Upload Beneficiary
4.4 Manage Beneficiary – Validated
FMS Home Page >> Vendor Management >> Manage Beneficiary-Validated

User can only see the beneficiaries which are successfully validated from PFMS and their
Beneficiary unique code is also generated from PFMS in return which will be going to be stored
in FMS.
The beneficiary will get validated in a day if it is from nationalized bank, whereas for Non
nationalized bank it varies from 2-3 days.
Screen 42: FMS Manage Beneficiary Validated Created by Me

Screen 43: FMS Manage Beneficiary Validated Created by All
5. Vendor Management
This facility enables user to search existing vendor added as well as allow adding new
vendors.
Screen 44: FMS Vendor Management
5.1 Manage Vendor-Pending for Validation

FMS Home Page >> Vendor Management >> Manage Vendor-Pending with PFMS
User can search vendor on criteria such as vendor type, district, vendor unique code, vendor
name, account number and status.

Mandatory fields in created by me is vendor type and in created by all option mandatory
fields is beneficiary type and District.
Created by me option is for the creation of beneficiary by logged in maker of the DDO.
Created by all option is for the creation of beneficiary by makers of the other DDOs.
Status has two options:

• Pending for Validation
• Rejected
Screen 45: FMS Manage Vendor Pending with PFMS
Screen 46: FMS Vendor Search by Entity/DDO

5.1.a Add Vendor

FMS Home Page >> Vendor Management >> Manage Vendor-Pending with PFMS >>
Add Vendor button
Using this screen, User can add a single vendor at a time.
Fields that are mandatory such as Vendor type, Name, address line 1, state, district,
bank name, branch name, account number and IFSC code.
Screen 47: FMS Add Vendor
5.1.b Update Vendor: -

Once the vendor has been validated from PFMS, Basic details can be updated and will
reflect immediately such as
• Father/Husband Name,
• Mobile No.,
• PAN No.,
• Email,
• Address Line2 and Address Line3
• GST No.
• TIN No.
• TAN No.
whereas Advance details will reflect after validation from PFMS such as
• Vendor Type,
• Vendor Name,
• Gender,
• Date of Birth,
• Address Line1,
• District,

• PIN code and

• Bank Details
can be updated under Advance Detail.
Vendor details cannot be updated if the Vendor is associated with any transations
Screen 48: FMS Modify Vendor Basic Details
Screen 49: FMS Modify Vendor Advance Details
5.2 Manage Vendor – Validated

FMS Home Page >> Vendor Management >> Manage Vendor-Validated

User can only see the vendors which are successfully validated from PFMS, and their
Vendor unique code is also generated from PFMS in return and stored in FMS.
The Vendor will get validated in a day if it is from nationalized bank, whereas for Non
nationalized bank it varies from 2-3 days.
Screen 50: FMS Manage Vendor- Validation

5.3 Upload Vendor
FMS Home Page >> Vendor Management >> Upload Vendor Data
Using this screen, User can add a multiple Vendors at a time, bulk file upload.
Firstly, user must download the template to fill the required details and then upload it using
upload file option.
Screen 51: Upload Vendor Data

Screen 52: FMS Upload Vendor
6. Reports
FMS Home Page >>My Modules>> Reports
Reports module is used to generate reports related to various DDOs for different activities.
Reports have all the details related to activities such as activity code, PFMS code etc, budget
allocation, fund released, fund disbursed for that activity and for the DDOs as well.
Reports can be generated to check the transaction status of various beneficiaries/ vendors,
amount disbursed etc
Reports can also be generated to check the status of created beneficiaries/vendors or
uploaded in the system.
My Modules Page:

Screen 53: FMS Reports
6.1 Budget Management Reports
Reports present in Budget Management are shown below:
Path: FMS Home Page >>My Modules>> Reports >> Budget Management
Screen 54: FMS Reports

6.1.1 Activity Wise Cumulative Expenditure at DDO levels

In this report, Budget allocation, expenditure, fund released, balance amount can be seen for
a particular DDO selected and all the DDO levels under that DDO.
Further drill down of DDO Name shows the activity wise budget allocated and expenditure for
that DDO.
Screen 55: Budget Management Reports- Activity Wise Cumulative Expenditure at

DDO levels
Screen 56: Budget Management Reports- Activity Wise Cumulative

Expenditure at DDO levels

Screen 57: Budget Management Reports- Activity Wise Cumulative

Expenditure at DDO levels
6.1.2. State Finance Analysis

User can see report of State Finance Analysis after selecting financial year and Entity/DDO
Screen 58: Budget Management Reports- State Finance Analysis

6.1.3 Component Wise Budget Allocation

User can see Component Wise Budget allocation on a particular scheme for
the selected Financial year
Screen 59: Budget Management Reports- Component Wise Budget Allocation
Screen 60: Budget Management Reports- Component Wise Budget Allocation
6.1.4 District Wise Expenditure

In this report, District wise budget allocated, cumulative expenditure and fund released can
be seen by selecting a particular DDO level from the type.
Further drilldown of that DDO shows the budget allocated, cumulative expenditure and
balance amount.

Screen 61: Budget Management Reports- District Wise Expenditure
Screen 62: Budget Management Reports- District Wise Expenditure
6.1.5 Scheme Wise cumulative Analysis

User can see Scheme Wise Cumulative Analysis component wise or DDO wise on a Scheme

Screen 63: Budget Management Reports- Scheme Wise cumulative Analysis
Screen 64: Budget Management Reports- Scheme Wise cumulative Analysis
6.1.6 Detailed Expenditure Report

In this report budget allocated, on selecting financial year, a particular activity for a particular
DDO level for the selected duration budget allocated, expenditure and balance amount is
generated for the selected DDO level for the selected activity.
Further drill down of the required DDO shows budget allocated, expenditure and balance
amount for the other DDOs mapped to that parent DDO for that activity.

Screen 65 : Budget Management Reports- Detailed Expenditure Report
Screen 66: Budget Management Reports- Detailed Expenditure Report
6.1.7 DDO Wise Fund Allocated Analysis

User can see DDO Wise Fund Allocated Analysis report on this report page for a scheme
And Entity/DDO selected

Screen 67: Budget Management Reports- DDO Wise Fund Allocated Report
Screen 68: Budget Management Reports- DDO Wise Fund Allocated Analysis
6.1.8 Accounting Ledger

Screen 69: Budget Management Reports- Accounting Ledger
6.2 Fund Disbursement Reports
FMS Home Page >>My Modules>> Reports >> Fund Disbursement
Screen 70: Fund Disbursement
6.2.1 Fund Disbursement Details

In this report to track the progress of a file, for a DDO and DDOs mapped under it (if is
downline: selected), selecting file status: file approved/ file rejected/file in progress, file no,
fund disbursement details, activity name, beneficiary/vendor details, pending status, lying
with whom and creation date is generated.

In case of file approved, approval date is mandatory.

Rejected files are shown in this report.
Screen 71: FMS:- Fund Disbursement Details
6.2.2 Advance Settlement Tracking
In this report to track the advance settlement, for a DDO and DDOs mapped under activity (if
is downline: selected), selecting DDO Name, Activity name, Advances booked, Advance
settled and Outstanding Advance report is generated of advance settlement details

Screen 72: FMS:- Advance Settlement Tracking
Screen 73: FMS:- Advance Settlement Tracking
6.2.3 Vendor wise Settlement Analysis
User can see report of vendor wise settlement details in which user can see the details of
DDO name, activity name, unique code, vendor name, advances booked, advance settled
and outstanding Advances
Screen 74: FMS:- Vendor wise Settlement Analysis

Screen 75: FMS:- Vendor wise Settlement Analysis
6.2.4 Print Payment Advice details
User can see report of Print payment Advice details in which user can see the details of file
no, DDO Name, PFMS Code, Activity name, no of Ben/Ven Paid, total Gross amount, file
status, payment initiation date, file approval date and type of payment
Screen 76: FMS:- Print Payment Advice details

Screen 77: FMS: Print Payment Advice details
6.2.5 Payment Tracking Analysis
In this report Payment is tracked by selecting the Transaction status (payment in progress,
payment success, payment failure) with the file status (file in progress, file approved, file
rejected) and other fields for a particular DDO and further DDOs mapped under that DDO (if
is downline: selected).
Screen 78: FMS: Payment Tracking Analysis

Screen 79: FMS: Payment Tracking Analysis
6.2.6 Advance Settlement Analysis
User can see report of advance settlement analysis detail in which user can see the details of
Entity DDO, activity, Advance booked(A), Advance settled, total advance outstanding,
settlement date, unique code, vendor name, utilization certificate
Screen 80: FMS:- Advance Settlement Analysis

Screen 81: FMS:- Advance Settlement Analysis
6.2.7 Deduction Analysis
User can see report of Deduction analysis detail in which user can see the
details of Entity DDO, deduction type, deduction amount, round off, deduction
settled, outstanding deduction, round off outstanding deduction
Screen 82: FMS:- Deduction Analysis

Screen 83: FMS:- Deduction Analysis
6.2.8 DDO wise Deduction Analysis
Report for the details of deductions of successful transactions with only deduction type and
amount is generated for a particular duration selected for a particular DDO and all the DDOs
mapped under it (if is downline: selected).
Screen 84: FMS:- DDO wise Deduction Analysis

Screen 85: FMS:- DDO wise Deduction Analysis
6.2.9 Scheme wise Deduction Analysis
User can see report of scheme wise Deduction analysis detail in which user can see the
details of Entity DDO, scheme name, deduction type, deduction amount and deduction
amount round off
Screen 86: FMS:- scheme wise Deduction Analysis

Screen 87: FMS: scheme wise Deduction Analysis
6.2.10 Bulk Upload Tracking
Report to check the beneficiaries/Vendors uploaded in the system successfully or not is

generated by entering the required data etc in data field for a particular duration.
Screen 88: FMS: Bulk Upload Tracking

Screen 89: FMS: Bulk Upload Tracking
6.2.11 Cashbook
User can see report of cashbook details
Screen 90: FMS: Cashbook

Screen 91: FMS: Cashbook
6.2.12 DDO Cashbook
User can see report of DDO cashbook detail in which user can see the payment details
Screen 92: FMS: DDO Cashbook

Screen 93: FMS: DDO Cashbook
6.2.13 Know Your Payments
User can see report of know your payment detail in which user can see the bank, account no,
unique code, Beneficiary name, PFMScode, activity, batch no, UTR no, favouring as per
bank, net amount, status, failure reason, payment initiation details, date when sent to PFMS
and payment reconciliation details
Screen 94: FMS: Know Your Payment

Screen 95: FMS: Know Your Payment
6.3 Scheme Management Report
FMS Home Page >>My Modules>> Reports >> Scheme Management
6.3.1 Manage Scheme Report

User can see report of Manage scheme Report in which user can see scheme name, PFMS
Code, percentage, parent scheme, centre share, state share and other share
Screen 96: FMS: Manage Scheme Report

Screen 97: FMS: Manage Scheme Report
6.4 Accounting Reports

FMS Home Page >>My Modules>> Reports >> Accounting Reports
6.4.1 R2 Receipt & payment

Screen 98: Accounting Reports- R2 Receipt & payment
6.4.2 R2 Income & Expenditure
Screen 99: Accounting Reports- R2 Income & Expenditure

6.4.3 Trial Balance Report
Screen 100: Accounting Reports- Trial Balance Report
6.4.4 Ledger Mapping Report

Screen 101: Accounting Reports- Ledger Mapping Report
6.4.5 Ledger Account Report
Screen 102: Accounting Reports- Ledger Account Report

7. Dashboard
Screen 103: FMS Dashboard
7.1. DDO Dashboard

Dashboard >> DDO Dashboard
This Dashboard will contain information about Budget Allocated, Fund Allocated, Expenditure
till date, Expenditure in progress etc.
Screen 104: DDO Dashboard

7.2. Monitoring Dashboard

This Dashboard contains various information for monitoring purpose for an Entity/DDO and
Scheme
Screen 105: FMS: Monitoring Dashboard
------ End of the Document -----

Verifier - Updated - V 1 - 1

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Verifier - Updated - V 1 - 1

Uploaded by

Copyright:

Available Formats

Tata Consultancy Services Fund Management Solution

State Bank of India

User Manual for

Program - Fund Management Solution

Government Industry Solution Unit (ISU)

TCS – SBI Confidential 1

TCS – SBI Confidential 2

To log in to FMS application:

1. Open the browser

2. Enter the URL of the FMS Application.

Screen 1: Place to enter URL

3. Enter your Username and Password in the Login page

Screen 2: FMS Login Page: User Name and Password

TCS – SBI Confidential 3

Screen 3: Two Factor Authentication is Disabled

Screen 4: Two Factor Authentication is Enabled (First Level Auth)

TCS – SBI Confidential 4

Screen 5: Two Factor Authentication Page (Second Level Auth)

Screen 6: Home Page after successful login

TCS – SBI Confidential 5

Screen 7: FMS Login Page

Screen 8: FMS Forget password Page

Screen 9: FMS Change Password

TCS – SBI Confidential 6

2. Using the Interface

Using Menus and Toolbars

TCS – SBI Confidential 7

Screen 12: FMS Home Page Tool Bar

TCS – SBI Confidential 8

Screen 13: FMS Home Page Tool Bar

Table 3: About the Tool Bar

Icon Icon Name Description

Home To redirect to Home page

Font To reset the Font Sizwe to Small

Open Calendar Opens a calendar

Icon Icon Name Description

Download To download a file

Settings To open settings

Change Password To change the user password

Logout Logout from application

* Red * Mandatory Fields

* Blue * Optional Fields

Intimations and Red For Unread Intimations, Files and

Intimations and Black For read Intimations, Files and

Drill down of settings has 3 preferences available:

TCS – SBI Confidential 9

Screen 14: FMS Home Page Tool Bar-Settings

Before adding dashboard to the homepage, the homepage was:

TCS – SBI Confidential 10

Screen 15: FMS Home Page Tool Bar-Settings

Screen 16: FMS Home Page Tool Bar-Settings

After selecting Dashboard as a shortcut to the homepage:

TCS – SBI Confidential 11

Screen 17: FMS Home Page Tool Bar-Settings

Dashboard is now present at the homepage:

Screen 18: FMS Home Page Tool Bar-Settings

Change User ID/Password

Screen 19: FMS Home Page Tool Bar-Setting

TCS – SBI Confidential 12

Screen 20: FMS Verifier Inbox

Screen 21: FMS Verifier File Details

TCS – SBI Confidential 13