Professional Documents
Culture Documents
"Management is the art of getting things done through and with people in
formally organised groups."
According to Henri Fayol,
"To manage is to forecast and to plan, to organise, to command, to co-
ordinate and to control."
According to Peter Drucker,
"Management is a multi-purpose organ that manages business and
manages managers and manages workers and work."
According to Mary Parker Follet,
"Management is the art of getting things done through people."
Management brings together all Six Ms i.e. Men and Women, Money,
Machines, Materials, Methods and Markets. They use these resources for
achieving the objectives of the organisation such as high sales, maximum profits,
business expansion, etc.
For example, if the inventory of finished products is increasing day by day it clearly
indicates mismanagement of marketing and sales.
8. Management is situational: Efficient management is always situational or
contingency management, because there is no any best way of doing things. A successful
manager must take into account situational differences.
i. Management of work,
Managers at all these levels perform different functions. The role of managers at all the
three levels is discussed below:
Top management lays down the objectives and broad policies of the
enterprise.
It issues necessary instructions for preparation of department budgets,
procedures, schedules etc.
It prepares strategic plans & policies for the enterprise.
It appoints the executive for middle level i.e. departmental managers.
It controls & coordinates the activities of all the departments.
It is also responsible for maintaining a contact with the outside world.
It provides guidance and direction.
The top management is also responsible towards the shareholders for the
performance of the enterprise.
They execute the plans of the organization in accordance with the policies
and directives of the top management.
They make plans for the sub-units of the organization.
They participate in employment & training of lower level management.
They interpret and explain policies from top level management to lower
level.
They are responsible for coordinating the activities within the division or
department.
It also sends important reports and other important data to top level
management.
They evaluate performance of junior managers.
They are also responsible for inspiring lower level managers towards
better performance.
According to Professor Robert Katz, there are three managerial skills, viz.,
1. Conceptual Skills,
2. Human Relations Skills, and
3. Technical Skills.
According to Prof. Robert Katz, all managers require above three managerial skills.
However, the degree (amount) of these skills required varies (changes) from levels of
management and from an organisation to organisation.
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The above picture or diagram shows the managerial skills which are required by
managers working at different levels of management. The top-level managers require
more conceptual skills and less technical skills. The lower-level managers require more
technical skills and fewer conceptual skills. Human relations skills are required equally
by all three levels of management.
1. Conceptual Skills
3. Technical Skills
4. Communication Skills
5. Administrative Skills
6. Leadership Skills
Manager performs different roles. Formal authority gives rise to 3 interpersonal roles
and 3 informational roles. And the two sets of roles enable the manager to play the 4
decisional roles.
1. Interpersonal Roles
2. Informational Roles
The processing of information is a key part of the manager's job. Three roles describe
the informational aspects of managerial work:
i. Monitor role: This role involves seeking current information from many
sources. For example, the manager perpetually scans his environment for
information, interrogates liaison contacts and subordinates and receives
unsolicited information.
ii. Disseminator role: In their disseminator role, managers pass information to
other, both inside and outside the organization.
iii. Spokesperson role: In their spokesman role, managers send some of their
information to people outside the organization about company policies, needs,
actions, or plans.
3. Decisional Roles: The manager plays the major role in his unit's decision-making
system. Four roles describe the decisional aspects of managerial work:
It is the basic function of management. It deals with chalking out a future course
of action & deciding in advance the most appropriate course of actions for
achievement of pre-determined goals.
According to KOONTZ, “Planning is deciding in advance - what to do, when to do
& how to do. It bridges the gap from where we are & where we want to be”.
A plan is a future course of actions. It is an exercise in problem solving & decision
making.
Planning is determination of courses of action to achieve desired goals.
Thus, planning is a systematic thinking about ways & means for accomplishment
of pre-determined goals.
Planning is necessary to ensure proper utilization of human & non-human
resources.
It is all pervasive, it is an intellectual activity and it also helps in avoiding
confusion, uncertainties, risks, wastages etc.
2. Organizing
It is the process of bringing together physical, financial and human resources and
developing productive relationship amongst them for achievement of
organizational goals.
According to Henry Fayol, “To organize a business is to provide it with everything
useful or its functioning i.e. raw material, tools, capital and personnel’s”.
To organize a business involves determining & providing human and non-human
resources to the organizational structure. Organizing as a process involves:
Identification of activities.
Classification of grouping of activities.
Assignment of duties.
Delegation of authority and creation of responsibility.
Coordinating authority and responsibility relationships.
3. Staffing
4. Directing
5. Controlling
1. Division of Work
3. Discipline
4. Unity of Command
5. Unity of Direction
7. Remuneration
9. Scalar Chain
10. Order
11. Equity
1. Division of Work: According to this principle the whole work is divided into small
tasks.The specialization of the workforce according to the skills of a person , creating
specific personal and professional development within the labor force and therefore
increasing productivity; leads to specialization which increases the efficiency of labor.
By separating a small part of work, the workers speed and accuracy in its performance
increases. This principle is applicable to both technical as well as managerial work.
4. Unity of Command This principle states that each subordinate should receive
orders and be accountable to one and only one superior. If an employee receives orders
from more than one superior, it is likely to create confusion and conflict. Unity of
Command also makes it easier to fix responsibility for mistakes. And the authority
should be commensurate with responsibility
5. Unity of Direction All those working in the same line of activity must understand
and pursue the same objectives. All related activities should be put under one group,
there should be one plan of action for them, and they should be under the control of one
manager. It seeks to ensure unity of action, focusing of efforts and coordination of
strength.
8. The Degree of Centralization The amount of power wielded with the central
management depends on company size. Centralization implies the concentration of
decision making authority at the top management. Sharing of authority with lower levels
is called decentralization. The organization should strive to achieve a proper balance.
9. Scalar Chain
Scalar Chain refers to the chain of superiors ranging from top management to the lowest
rank. The principle suggests that there should be a clear line of authority from top to
bottom linking all managers at all levels. It is considered a chain of command. It
involves a concept called a "gang plank" using which a subordinate may contact a
superior or his superior in case of an emergency, defying the hierarchy of control.
However the immediate superiors must be informed about the matter.
10. Order Social order ensures the fluid operation of a company through authoritative
procedure. Material order ensures safety and efficiency in the workplace. Order should
be acceptable and under the rules of the company
11. Equity Employees must be treated kindly, and justice must be enacted to ensure a
just workplace. Managers should be fair and impartial while dealing with employees,
giving equal attention towards all employees.
12. Stability of Tenure of Personnel The period of service should not be too short
and employees should not be moved from positions frequently. An employee cannot
render useful service if he is removed before he becomes accustomed to the work
assigned to him.
13. Initiative Using the initiative of employees can add strength and new ideas to an
organization. Initiative on the part of employees is a source of strength for organization
because it provides new and better ideas. Employees are likely to take greater interest in
the functioning of the organization.
14. Esprit de Corps This refers to the need of managers to ensure and develop morale
in the workplace; individually and communally. Team spirit helps develop an
atmosphere of mutual trust and understanding. Team spirit helps to finish the task on
time.
Management is the oldest of arts and the youngest of sciences. This explains the
changing nature of management.
The science of management provides certain general principles which can guide the
managers in their professional effort. The art of management consists in tackling every
situation in an effective manner.
The social responsibility of business means various obligations or responsibilities or
duties that a business-organization has towards the society within which it exists and
operates from.
Now let's discuss how the survival, growth and success of business are linked and
dependent on sincere execution of its social responsibilities.
If a business satisfies its funders, they are likely to invest more money in a
project.
As a result, more funds will flow in and the same can be utilized to modernize,
expand and diversify the existing activities on a larger scale. H
appy financiers can fulfill the rising demand of funds needed for its growth and
expansion.
Social responsibility of business towards its personnel is important because they are the
wheels of an organization. Without their support, the commercial institution simply
can't function or operate.
If a business takes care of the needs of its human resource (for e.g. of office staff,
employees, workers, etc.) wisely, it will boost the motivation and working spirit
within an organization.
A happy employee usually gives his best to the organization in terms of quality
labor and timely output than an unsatisfied one.
A pleasant working environment helps in improving the efficiency and
productivity of working people.
A good remuneration policy attracts new talented professionals who can further
contribute in its growth and expansion.
Thus, if personnel is satisfied, then they will work together very hard and aid in
increasing the production, sales and profit.
Licensing an organization,
Seeking permissions wherever necessary,
Paying fair taxes on time,
Following labor, environmental and other laws, etc.
If laws are respected and followed, it creates a goodwill of business in eyes of
authorities. Overall, if a government is satisfied it will make favorable commercial
policies, which will ultimately open new opportunities and finally benefit the
organization sooner or later.
Therefore, satisfaction of government and local administrative bodies is equally
important for legal continuation of business.