Financial Management 1

EzenFinancials
[Financial Management Module
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~ Accounting]
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By EZEN PARTNERS Ltd

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Nairobi, Kenya
Twiga Towers, ST. murang’a rd.
www.ezenfinancials.com
EzenFinancials
EzenFinancials overview
EzenFinancials is a web based financial application accessible with any
platform from different operating systems to different devices that offers a suite
of ERP applications, financials, inventory management, HR processes,
professional services automation, and omnichannel commerce.
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EzenFinancials aims to streamline accounting processes all in one place
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and generate real-time data.
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With EzenFinancials, you can easily automate tasks such as;
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Bookkeeping, Invoicing, Time tracking, Sales tax management, Budgeting, Bank
reconciliation and Inventory tracking, you can also create detailed reports,
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monitor profit and losses, send professional invoices to clients, process VAT and
global payments. It also solves manual processes, ease data accessibility,

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reinforce data accuracy, and consistently comply with standards and internal
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policies.
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www.ezenfinancials.com 1
EzenFinancials
EzenFinancials Advantage & Key Features

★ Effective Financial accounting management.
★ Get 360 visibility and optimization on cash flow management.
★ Accelerate processes with enhanced accounts receivable tools.
★ Save time and avoid late fees on accounts payable by tracking payments
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and communications.
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★ Maintain lower overhead costs.
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★ Be ready for tax time.
★ Keep track of business health.
★ Track income and expenses, painlessly.

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★ Create invoices quickly and recurring billing for repeat customers.
★ Access all customer information in one place.
★ Use a fully integrated fixed assets solution.

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EzenFinancials
EzenFinancials Functionalities Summary

★ General ledger with a simple and organized chart of accounts.
★ Cash and bank management, including reconciliation.
★ Accounts payable & purchases, bills (Including recurring auto bills) and
vendor management.
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★ Accounts receivable, invoices (Including recurring auto invoices) and
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customer management.
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★ Payment vouchers generation, approvals and reporting.
★ Receipts generation, reversals and reporting.
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★ Journals and journal entries management.
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★ Imprest & petty cash management.
★ Tax management, automatic tax calculations and posting.
★ Assets Management.
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★ Inventory management.
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★ Budgeting, estimates and proposals
★ Funds Management
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★ Financials reports including (Cash Flow Statement, Statement of financial
position and statement of comprehensive income)

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EzenFinancials
EzenFinancials Functionalities
1. General ledger and chart of accounts
★ EzenFinancial General Ledger(GL) provides a flexible ledger
and accounting structure that adapts to the needs of any
organization.
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★ EzenFinancial lets you control how your GL operates with
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custom workflows, transaction types and more.
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★ Customize account types, transactions and reporting segments to
meet unique business requirements.
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★ Drill down to the details on ledgers and accounts.
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★ Track GL Entries for each posting.
2. Accounts Payables (Bills & Purchases)
★ EzenFinancial accounts payable gives you control and

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management of your organization’s expenditures by providing an

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efficient method for recording purchases and supplier invoices as
well as making expense distributions, Processing and recording

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vendor invoices for purchases and services with trade credit terms
★ EzenFinancial allows manual selection of invoices for
payment and also categorizes payables based on distinct categories

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defined in the general/sub-ledger.
★ EzenFinancial is able to capture all the relevant details
relating to invoice processing, maintain a complete history for audit
purposes.
EzenFinancials
★ EzenFinancial provide account coding of the short-term
liability and the asset or expense, management Accounts payable
aging and cash disbursement reports with general ledger posting.
★ Other EzenFinancial features
➢ Supplier management.
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➢ Tax compliance.
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➢ Procurement.
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➢ Invoice management.
➢ AP reporting, and real-time payments reconciliation.
➢ ERP integration.
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3. Accounts Receivables (Invoices & Sales)
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★ EzenFinancial Maintains tight control over accounts
receivable with capabilities to help in invoice management, receipt

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processing, and customer activity analysis.

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★ EzenFinancials is able to manage accounts receivable by
recording the transaction at the time when an invoice or billing
advice is raised and provide full integration with the general ledger.
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★ EzenFinancial provides more receivable and invoicing
features including:
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➢ Invoice payment term customization.
➢ Automatically calculate taxes.
➢ Preview invoices before sending.
➢ Offer choice on preferred currency.
➢ Instant updates when an invoice has been viewed and paid.
➢ Invoice generated from anywhere with the mobile app.
EzenFinancials
➢ Supports recurring Invoices, which enables automatic
creation of similar invoices for the same client.
➢ Provides a simple summary, enabling at a glance, of just how
much is outstanding and any overdue invoices.
➢ Automated aged reports on customers.
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4. Cashbook management, banking and reconciliation
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★ EzenFinancial has acceptance of standard formats for bank
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statements which are applicable in case of all banking practices and
standards.
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★ EzenFinancial is able to generate cash books automatically.
★ EzenFinancial allows the recording of bank entries in bank

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statements automatically.
5. Budgeting with reviews, approvals and forecasting

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★ EzenFinancial is able to provide capability for budgeting

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across defined general ledger accounts.
★ EzenFinancial is able to apportion budgets to periods on a
monthly, quarterly and annual basis.

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★ EzenFinancial allows mapping of the budget to actual
performance and produces comparative reports of the actual and

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the budget at different levels of reporting as defined in the chart of
accounts.
★ EzenFinancial allows comparison of budgets and actual
performance over varied time periods.
★ EzenFinancial offers budgeting and budgetary control, with
budgeting and forecasting functions and rules.
EzenFinancials
6. Project vote budgeting
★ EzenFinancial tracks projects with allocated budget vote.
★ EzenFinancial allows mapping of the budget to actual
performance and produces comparative reports of the actual and
the budget at different levels of reporting as defined in the chart of
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accounts.
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7. Cost Center Management - Product, Activity Based Costing
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★ EzenFinancial allows cost center management, expense
segmentation into cost centers to allow greater control of total
costs.
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★ EzenFinancial accounts for resources at a finer level such as
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a cost center, which allows for more accurate forecasts and
calculations based on future changes.

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8. Imprest & columnar petty cash management options

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★ EzenFinancial provides imprest application module.
★ Tracking and approval can also be done online which allows staff to
apply for imprest from remote location thus reducing turnaround

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time
★ EzenFinancial provides an easy way of establishing petty

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cash disbursement .
★ EzenFinancial is able to address petty cash Replenishment.
★ EzenFinancial provides multiple channels of petty cash
disturbment.
★ EzenFinancial provides a workflow for processing petty cash
disbursements, with text and email alerts.
EzenFinancials
★ EzenFinancial automates tracking of petty cash balance for
purposes of replenishment.
9. Tax computation and remittance.
★ EzenFinancial can automatically do the sales tax calculations
for you on your invoices and receipts for easy and accurate filings.
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★ EzenFinancial lets you know when your tax payment is due,
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so you can file on time and avoid extra fees.
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10.Financial Reports including statutory and MIS Reporting
★ EzenFinancial provides all standard accounting reports such
as
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➢ statement of comprehensive income,
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➢ statement of financial position,
➢ cash flow statements,

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➢ and changes in equity.

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★ The system should also support consolidation of financial
statements with subsidiaries companies

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EzenFinancials
EzenFinancials screenshot preview

★ CHART OF ACCOUNTS
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★ ACCOUNT/LEDGER POSTINGS & GL ENTRIES DRILL DOWN

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EzenFinancials
★ ACCOUNTS PAYABLE REGISTER
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★ PAYABLE/BILLS DETAILS AND CREATION

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EzenFinancials
★ INVOICE REGISTERS
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★ INVOICE CREATION AND DETAILS

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EzenFinancials
★ PAYMENT VOUCHER
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★ RECEIPT LISTING
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EzenFinancials
★ PETTY CASH BOOK LOGS
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★ REPORTS OPTIONS
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EzenFinancials
★ INCOME STATEMENT MONTH BY MONTH PREVIEW
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★ COMPARATIVE BALANCE SHEET
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EzenFinancials

[Financial Management Module

By EZEN PARTNERS Ltd

of ERP applications, financials, inventory management, HR processes,

professional services automation, and omnichannel commerce.

global payments. It also solves manual processes, ease data accessibility,

EzenFinancials Advantage & Key Features

★ Get 360 visibility and optimization on cash flow management.

★ Accelerate processes with enhanced accounts receivable tools.

★ Keep track of business health.

★ Track income and expenses, painlessly.

★ Access all customer information in one place.

★ Use a fully integrated fixed assets solution.

EzenFinancials Functionalities Summary

★ Cash and bank management, including reconciliation.

★ Receipts generation, reversals and reporting.

★ Tax management, automatic tax calculations and posting.

★ Budgeting, estimates and proposals

★ Financials reports including (Cash Flow Statement, Statement of financial

position and statement of comprehensive income)

and accounting structure that adapts to the needs of any

meet unique business requirements.

2. Accounts Payables (Bills & Purchases)

★ EzenFinancial accounts payable gives you control and

management of your organization’s expenditures by providing an

efficient method for recording purchases and supplier invoices as

well as making expense distributions, Processing and recording

★ EzenFinancial allows manual selection of invoices for

payment and also categorizes payables based on distinct categories

defined in the general/sub-ledger.

★ EzenFinancial is able to capture all the relevant details

relating to invoice processing, maintain a complete history for audit

★ EzenFinancial provide account coding of the short-term

liability and the asset or expense, management Accounts payable

aging and cash disbursement reports with general ledger posting.

★ Other EzenFinancial features

➢ AP reporting, and real-time payments reconciliation.

receivable with capabilities to help in invoice management, receipt

processing, and customer activity analysis.

★ EzenFinancials is able to manage accounts receivable by

recording the transaction at the time when an invoice or billing

★ EzenFinancial provides more receivable and invoicing

➢ Invoice payment term customization.

➢ Automatically calculate taxes.

➢ Preview invoices before sending.

➢ Offer choice on preferred currency.

➢ Instant updates when an invoice has been viewed and paid.

➢ Invoice generated from anywhere with the mobile app.

➢ Supports recurring Invoices, which enables automatic

creation of similar invoices for the same client.

➢ Provides a simple summary, enabling at a glance, of just how

much is outstanding and any overdue invoices.

➢ Automated aged reports on customers.

★ EzenFinancial allows the recording of bank entries in bank

5. Budgeting with reviews, approvals and forecasting

★ EzenFinancial is able to provide capability for budgeting

across defined general ledger accounts.

★ EzenFinancial is able to apportion budgets to periods on a

monthly, quarterly and annual basis.

★ EzenFinancial allows mapping of the budget to actual

performance and produces comparative reports of the actual and

the budget at different levels of reporting as defined in the chart of

★ EzenFinancial allows comparison of budgets and actual