REPORT ON FUND MANAGEMENT BY THE BRANCH

MONITORING OF NEWLY OPENED ACCOUNTS

1. KYC compliances has been done;

2. Account is not directly opened by cheque transaction;
3. Risk profiling has been done properly and is being reviewed as per guidelines;
4. The operations in the accounts appear genuine and incidences of returning of cheques are not abnormal;
5. The amount and frequency of allowing T.O.D. is not much.

FRESH SANCTION OF ADVANCE FACILITIES

List of accounts sanctioned/ reviewed during the month/ quarter and where rating is done as per bank’s norm
S.N. Name of Party Limit Fresh/reviewed Date of Sanction Amt. of Facility Rating awarded Remark on the rating done by br.

1. The branch has complied with all the terms and conditions of sanction before disbursement of advance facility and
letter to this effect has been sent to H.O.;
2. The branch has obtained certificate from branch advocates/ legal department regarding correctness of documents
and has rectified deficiencies, if any, pointed out in the certificate;
3. The branch has submitted proposals, sanctioned under its discretionary powers, to H.O. for post sanction scrutiny/
post sanction reporting within stipulated time;
4. The branch has correctly awarded the rating in all fresh sanctioned accounts during the month. Deficiency, if any, to
be reported.

POST DISBURSAL FOLLOW UP & SUPERVISION OF LOANS ADVANCES SANCTIONED INCLUDING RENEWALS (QUARTER)

1. Every quarter auditors should verify:

a. In respect of weaker section loans : 2% of the loan assets
b. 25% of other loans and advances to be verified per quarter so that total advances of the branch is covered by the
auditor in one year

DETAILS OF OVERDUE BILLS PURCHASED/ ADVANCE BILLS OUTSTANDING

Details of overdue bills purchased/ advance bills outstanding and the steps taken by the branch for their adjustment.

EXCESS DRAWING/ OVERDRAFTS ALLOWED BEYOND DISCRETIONERY POWERS

1. Verify that branch is allowing excess drawing/ overdrafts within the delegated powers.
2. In case of excess drawing/ overdrafts allowed beyond delegated powers, branch is immediately seeking confirmation
from competent authority by reporting the same in the prescribed format and confirmations received are being kept
in record. Deficiency, if any, to be reported.
3. Overdrafts or excess allowed within discretionary powers but remaining outstanding beyond stipulated period has
also to be reported here.

S.N. Name of the Borrower Nature of Account Limit Drawing Power Balance Excess Amount Remarks

LIST OF EXPIRED LIMITS (both funded and non-funded limits)

Name of the party Nature of Facility & Sanctioning authority Balance o/s Limit expired on Proposal sent Remarks
limit sanctioned & reference at report date for renewal on

LIST OF OVERDUE ADVANCES

Name of the Nature Sanctioning authority Limit Balance Last renewal Due for closure/ Date of reminder Securities held Remarks
borrower of facility & reference date renewal notice sent & its value

BORROWAL ACCOUNTS WITH INADEQUATE/ LAPSED INSURANCE COVER

S.N. Name of Details Details of Value of Amt. of insurance Date of Short fall in Details of Reason for Auditor’s Branch
borrower of limits securities securities coverage Expiry insurance Risk not renewing Comments Mgr’s
(primary (primary & (primary/ coll.) coverage Covered insurance Comments
& coll.) coll.) (Primary/ Coll.) policy

MONITORING OF SENSITIVE ACCOUNTS

1. Verify that the entries in sensitive accounts, namely, clearing adjustment, D.P.W.A., service branch, S.I.B.R. are
being properly routed and adjusted within reasonable time. Deficiency, if any, to be reported.

REVENUE LEAKAGE DETECTED

1. Verify that branch is recovering Processing charges, Documentation charges, Incidental charges etc.
2. Also check the interest applied in advances and deposit accounts and report revenue leakage detected and status
of recovery thereof.
3. Reasons for short Recovery:
a. Omission in charging penal rate of interest
b. Rate of interest not correctly interpreted and charged
c. Altogether omission in applying interest
d. Processing, Documentation, CIBIL & Inspection charges not/ short collected
e. Exchange/ commission not charged correctly/ not charged at all
f. Excess payment of interest on deposits

REPORT ON ACCOUNTS WITH WARNING SIGNALS WHICH ARE LIKELY TO BECOME NPA

Verify all the borrowals and in respect of the accounts listed in the annexure there are showing warning signals (low
credit turnover, inordinate delay in interest servicing/ principal servicing/ return of inward and outward cheques/
frequent TOD/ Excess etc.)

Name of borrower Nature of Facility Outstanding since Overdue as at the Earliest date of Security available Remarks
end of the month overdue

CONTROL RETURNS/ REGISTERS

1. Verify that branch is correctly preparing and submitting the control returns in time and pertaining to the month
have already been dispatched by the branch. Deficiency, if any, to be reported.

ANY OTHER IRREGULARITY REQUIRING IMMEDIATE ATTENTION