Crafting an Effective Cover Letter for Submission to a Scientific Journal

Submitting a manuscript to a scientific journal is a crucial step in the academic and research journey.
A well-crafted cover letter can significantly enhance your submission's chances of being accepted.
Below is an example of a cover letter tailored for an editor of a scientific journal.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Editor's Name] [Title] [Journal Name] [Journal's Address]

Dear [Editor's Last Name],

I am submitting my manuscript entitled "[Your Manuscript Title]" for consideration for publication in
[Journal Name]. I believe that the findings presented in this paper make a significant contribution to
the field of [Your Field of Study].

This research builds upon previous studies by [Briefly mention what distinguishes your research].
The methodology employed in this study is rigorous and follows ethical guidelines. Our results
provide novel insights into [Main findings and their implications]. These findings are particularly
relevant to [Specify the target audience or field of interest].

I have chosen [Journal Name] for submission because of its esteemed reputation for publishing high-
quality research in [Your Field of Study]. I am confident that our work aligns with the scope and
interests of your readership.

I would like to highlight the following key points about our manuscript:

1. Significance of the Study: Clearly articulate the importance and relevance of your research
to the scientific community.
2. Methodology: Provide a brief overview of your research methods, ensuring transparency and
ethical considerations.
3. Results: Summarize the key findings of your study and their implications for the field.
4. Fit for the Journal: Explain why your manuscript is an excellent fit for [Journal Name],
referencing specific articles or sections that align with your work.
5. Potential Reviewers: Suggest potential reviewers who have expertise in the subject matter
and could provide valuable insights.

I hope you find our work suitable for publication in [Journal Name]. Thank you for considering our
submission. I look forward to your favorable response.

Sincerely,

[Your Full Name] [Your Academic Title] [Your Affiliation] [Your Email Address] [Your Phone
Number]

For expert assistance in crafting compelling cover letters and optimizing your academic submissions,
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We know that cover letters can impact an editors decision to consider your research paper further.
When you submit your article to a journal, you should include a cover letter If no guidelines are
provided, please use this sample cover letter as a guide. Submission checklist Before submitting your
manuscript, thoroughly check its quality one more time. In summary, a cover letter should highlight
the novelty, importance, take-home message, and goodness-of-fit of the manuscript to the journal.
TIP: Identify the journal’s typical audience and how those people can utilize your research to expand
their understanding of a topic. These are easily fixed if you’re a skilled English writer. Rewrite any
sentences that are very long, do not make your point clearly, or are cluttered with too many details.
Despite the prevalence of online submission systems for articles, the cover letter provides an
additional means to tell the journal and its editors why they should consider your article. This is a
great opportunity to highlight to the journal editor what makes your research new and important.
Other operational information, typically provided within checkboxes of the journal’s submission
system, is not required to be included in the cover letter ( 5 ). 3.2. Second Cover Letter The second
cover letter, which accompanies the revised version of the manuscript, must be a model of clarity and
must address every issue posed by the editor and reviewers ( 10 ). US Legal Forms helps you to
quickly create legally valid papers based on pre-constructed web-based templates. The following
sample cover letter is for a research technician. Get a weekly dose of inspiration delivered to your
inbox Must be a valid e-mail address. Some journals require that sentences are provided verbatim in
the cover letter. Also bright up your past jobs and duties performed if necessary. And don't forget to
download the template, which shows these tips already in place. Get featured articles and other
author resources sent to you in English, Japanese, or both languages via our monthly newsletter.
Resume Format Pick the right resume format for your situation. The cover letter for your research
paper should mention whether the study was approved by the institutional review board, in in this
case, the resubmission cover letter need not repeat the information that was provided on initial
submission. Assign each area to a specific party with the Add Signer option. The letter is only meant
to be an introduction and brief overview. Sitemap case study creative writing presentation problem
solving rewiew prompts websites tips. All authors approved the final version of the manuscript and
agree to be accountable for all aspects of this work. Cover Letter Help Boost your chances of having
your resume read with our help. How to write research assistant cover letter in 2021. Publications
Account settings Advanced Search Journal List Int J Endocrinol Metab v.19(3); 2021 Jul Scientific
Publishing in Biomedicine: How to Write a Cover Letter. We use cookies on our website to give you
the most relevant experience by remembering your preferences and repeat visits. Was the study
carried in accordance with Declaration of Helsinki guidelines. Some journals ask that you identify a
specific editor for your specialty.
Create a Cover Letter Now Career Blog See All Posts Find out how you can get a new job or
improve the one you have. Eye-Catching Resume Templates: How to Get Noticed in 2024 Sick of
recruiters turning a blind eye to your resume. The cover letter for your research paper should mention
whether the study was approved by the institutional review board, in in this case, the resubmission
cover letter need not repeat the information that was provided on initial submission. Writing Cover
Letters for Scientific Manuscripts - BioScience Writers. Briefly describe the research you are
reporting in your paper, why it is important, and. Fill out the blanks with Text and place Check and
Cross tools to the tickboxes. For some journals, a cover letter is optional or may not be not required,
but it's probably a good. In the first paragraph of the cover letter body, to introduce the submitted
work, the title and the type of manuscript, authors’ name, journal name, and manuscript length are
presented ( 4 ). You will receive cover letter instructions of what you should include and what you
shouldn’t, and a word template cover letter. What important things need to be included for this to
happen. Kitts and Nevis' CAPE June 2022 National Merit List St. Some of the key requirements that
I have extensive experience with include. While your research paper’s role is to prove the merits of
your research, a strong introductory cover letter is your opportunity to highlight the significance of
your research and “sell” its concept to journal editors. How to Write a CV Learn how to make a CV
that gets interviews. If so, make sure you say exactly that in your cover letter. Complete and sign
Cover letter for journal submission springer with a robust yet easy-to-use online editor. These
cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Writing Cover Letters for Scientific Manuscripts - BioScience Writers. For example, if a journal’s
guide for authors states that you must include disclosures, potential reviewers, and statements
regarding ethical practices, failure to include these items might lead to the automatic rejection of
your article, even if your research is the most progressive project on the planet. Cover Letter Help
Boost your chances of having your resume read with our help. To keep your cover letter concise,
limit this explanation to one or two brief paragraphs. If an author does have competing interests, it’s
a good idea to include details of these in your cover letter. The underlying themes are care, courtesy,
and excellent English suitable for your audience. Other statements like “Statement of English native
editing” may also be added. The cover letter is commonly known as a motivation letter submitted
along with the curriculum vitae (CV) or a job application for employment ( 1 ) or academic position (
2 ), and it is not clear why and how it was introduced into the scientific field ( 3 ). The reason why
your study is important and relevant to the journal’s readership or field. Don’t use too much jargon
or too many acronyms, keep language straightforward and easy to read. This is solely to indicate
your suitability for their journal and what you write depends on the type of content they are seeking
(1 paragraph MAX, combined with paragraph on research design). From their detailed explanation of
almost everything to their great tips per section. Kitts and Nevis' CAPE June 2022 National Merit
List Andreas Schleicher - Making learning resilient in a changing climate - 8 Febr.
After the hard work of perfecting your manuscript and selecting a target journal, one more task
remains before submission: writing a cover letter. Source: lh6.googleusercontent.com A good cover
letter can help to sell your manuscript to the journal editor. Therefore, spending an adequate amount
of time to write a coherent and persuasive cover letter is worth it. PLOS ONE cover letters are a
notable exception and have certain requirements for what you need to tell them, such as which of
their Academic Editors you want to review your submission. This is your main chance to highlight
the value of your work to the journal editor, so keep this short and focused. (Journal editors may
receive thousands of submissions annually, and many fulfill editing duties on top of their own
research and teaching schedule, so you should strive to make their jobs easier by providing as
concise a summary as possible.) Be sure to tailor your statements so that they're in line with the
readership of the journal. Within the closing salutation, the authors can appreciate the editor for
taking the time to read the cover letter and considering the submitted work for potential publication.
5. Some Practical Tips: The Length, and Dos and Don’ts The authors need to spend plenty of time
crafting their cover letters. Kitts and Nevis' CAPE June 2022 National Merit List St. Writing Cover
Letters for Scientific Manuscripts Workshop Blended Learning Sabtu, 7 Juni 2014 What is it. Putting
in that extra effort, just like on a job application, lets you sell your research, avoid quick rejections,
and more likely make it to peer review. The underlying themes are care, courtesy, and excellent
English suitable for your audience. Many journals don’t have a prescribed format for the cover letter.
Fill out the empty fields; engaged parties names, places of residence and numbers etc. Since there are
subtle differences in writing a cover letter for an original research paper versus a review article or an
opinion, some points for drafting a cover letter for such papers are also discussed. 2. The Function of
the Cover Letter A cover letter is “a brief business letter”, which introduces the submitted
manuscript to a prospective editor (s) ( 8 ). Don’t use too much jargon or too many acronyms, keep
language straightforward and easy to read. Sometimes great science will be reviewed regardless of
the cover letter, but a well written cover letter is useful for the vast majority of scientists who want
to make their research stand out. We also use third-party cookies that help us analyze and understand
how you use this website. When using the template, you can retain the statements in full, revise them
slightly as appropriate to your circumstances, replace them with any similar wording required by the
journal, or delete them if they do not fit your specific situation. The authors should carefully check
the letter for any spelling and grammatical errors ( 11, 20 ). How to Write a Resume Learn how to
make a resume that gets interviews. A paper document that proves my address (bank statement). Our
scientific writing workshops consistently receive high praise from participants including graduate
students, post-docs, and faculty in diverse fields. Cr chap 4 Cr chap 4 What to do with a rejected
manuscript. Check if you’ve made all the required modifications and click Done. Utilize the right-
hand toolbar to adjust the template with new fillable areas. Writing effective cover letters for journal
submissions. Save preferences This site uses cookies to ensure you get the best experience on our
website. Sitemap case study creative writing presentation problem solving rewiew prompts websites
tips. Complete and sign Cover letter for journal submission springer with a robust yet easy-to-use
online editor. Open with the fact that you are submitting your research paper for publication in the
journal, and be sure to provide the titles of both your paper and. YSC session This cookies is set by
Youtube and is used to track the views of embedded videos.
Sell yourself Cover letters are your chance to talk directly with the journal editor and convince them
that your paper is more interesting than the next one sitting on their desk. If the revised manuscript is
sent for the second round of peer-review, the reviewer (s) will see the letter. Experience in a
laboratory or scientific research environment. Writing a Cover Letter For Your Scientific Manuscript
1. Cover letters for journal submission are an underrated part of the submission process. Contact Our
customer service team is ready to help. Please accept this letter and the attached resume. Second
paragraph: you should concisely explain what was done, the main findings and why they are
significant. In a short final paragraph, say what inspired you to write the book and offer some
comparable titles. (Check out agent Nelle Andrew's advice on comparable titles.). How to Write a
Great Research Paper, and Get it Accepted by a Good Journal Ja. In cases where such information is
lacking, authors can mention all editors by name or address the letter to “dear editors” ( 12 );
however, it has been recommended to avoid writing “dear editor” ( 16 ). See the downloadable Word
template for an example sentence that presents this information clearly and concisely. At Family
Drift, I mentored 3 junior editors and 5 in-house writers, plus a pool of over 30 freelancers. For more
information on the peer review process and possible manuscript decisions, see Section 12.7 of the
Publication Manual. It’s like a cover letter for a job; you need to personalize your cover letter to
demonstrate your interest in that particular journal, and not make it look like you’d just be happy to
get your paper accepted anywhere. Also, mention if your study closely relates to or extends your
previously published work, so it is clear why your submitted manuscript is novel or important
enough to publish. The cover letter should explain why your work is perfect for their journal and
why it will be of interest to the journal’s readers. Explain how this is appropriate for the readership
of. Analytics related cookies used on our Site are not used by Us for the purpose of identifying who
you are or to send you targeted advertising. Within the closing salutation, the authors can appreciate
the editor for taking the time to read the cover letter and considering the submitted work for
potential publication. 5. Some Practical Tips: The Length, and Dos and Don’ts The authors need to
spend plenty of time crafting their cover letters. Authors' Contribution: Study concept and design,
Zahra Bahadoran and Asghar Ghasemi; Drafting of the manuscript, Zahra Bahadoran, Parvin
Mirmiran, and Asghar Ghasemi; Critical revision of the manuscript for important intellectual content,
Khosrow Kashfi and Parvin Mirmiran. Enter this coupon code at checkout to save at
AllBusinessTemplates.com. Editors must select articles that will interest their readers. Some journals
have very specific requirements for information to provide in the cover letter, and these are usually
stated in the journal’s instructions to authors. Do not simply insert your abstract into your cover
letter. If so, make sure you say exactly that in your cover letter. Writing Cover Letters for Scientific
Manuscripts - BioScience Writers. Conflict of Interests: The authors have no conflict of interest.
Finally, some journals require that you submit a list of potential reviewers in the cover letter and also
allow you to mention any researchers who should. These cookies ensure basic functionalities and
security features of the website, anonymously.
It includes US vs. UK vs. Oxford English spelling, correct page numbering, use of templates, and
much more. The authors should carefully check the letter for any spelling and grammatical errors (
11, 20 ). This paragraph should also include statements about exclusivity and author approval for
submission. Also, you can download our template cover letter (Word file) to help you save time
writing and help you remember to include standard author statements and other information
commonly required by journals. Also, you can download our template cover letter (Word file) to help
you save time writing and help you remember to include standard author statements and other
information commonly required by journals. A good cover letter can help to “sell” your manuscript to
the journal editor As such it is worth spending time writing a coherent and persuasive cover letter.
For studies involving human subjects, was informed consent obtained. We offer our workshops in-
person, as self-paced eCourses, or as virtual live workshops via Zoom, Teams or a similar platform.
Our specialist editors, translators, and writers are available to help create or revise the content to be
error-free and, as part of our additional comprehensive Guidelines for Authors service, we can ensure
the cover letter includes all of the statements required by the journal. The third paragraph of the
cover letter body includes some statements including authorship agreement, conflicts of interest,
funding source, and ethical considerations. Contrary to this view, some believe that the cover letter’s
content overlaps with the manuscript’s abstract and gives mostly redundant information already
found within the online submission system ( 3 ). Elsevier also defines the permission note as a
statement that declares that “permission has been received to use any material in the manuscript such
as a figure, which is not original content” ( 8, 17 ). The cover letter should explain why your work is
perfect for their journal and why it will be of interest to the journal’s readers. The cover letter for
your research paper should mention whether the study was approved by the institutional review
board, in in this case, the resubmission cover letter need not repeat the information that was provided
on initial submission. How to Write a Great Research Paper, and Get it Accepted by a Good Journal
Ja. If no handling editor is named, address your cover letter to the Editor-in-Chief. Want to dig
deeper into the publication process, soup to nuts, ideas to publication. A statement that the
manuscript has not been published and is not under consideration for publication in any other journal
A statement that all authors approved the manuscript and its submission to the journal. She also
recommends that the authors need to provide a future perspective beyond the main take-home
message of the manuscript for a trends paper and take a strong and novel stance on a hypothesis or
idea for a cover letter of an opinion manuscript ( 14 ). For more information, please visit our Cookies
Policy and Privacy Policy. An “author agreement” is a statement to confirm that “all authors have
read and approved the final version of the manuscript being submitted” ( 8 ). How to write a cover
letter for journal article submission. Be sure to review the journal's guidelines to know what
information you should provide. If there are several co-editors, the person the author feels has the
most appropriate background, and specialty of the topic should be addressed. On the other end of
the spectrum are PLOS ONE’s guidelines, which give specifics on what to include, including
selecting Academic Editors from its directory. Registered office is 5 Howick Place, London, SW1P
1WG. The last segment will include a free downloadable submission cover letter template with
detailed how-to explanations and some useful phrases. We use cookies on our website to give you
the most relevant experience by remembering your preferences and repeat visits. To help you write
effective cover letters—and to write them quickly and easily—in this article we offer some tips on
layout and appropriate wording. The cover letter should be initiated by addressing the editor (s) and
the target journal; however, the author’s affiliation and contact information may also be included at
the top of page ( 4 ).