Project Plan

Submitted by

Mridul Bisht(200553705), Vandan Gandhi (200559800), Manjinder Kaur, Ashi

Chauhan, Neha Prajapati, Amrin Malik(200553645)

Institutional Affiliation- Georgian College

Instructor- Erich Koroschetz

Course- GBMT 1007

 Introduction

Since we know for a fact that orthodox sources of energy are fleeting along with our nature

and its resources, it has become important for us to invest in new ways to produce energy that is

sustainable and abundant to us. Therefore, in order to generate a clean, green, and efficient source of

energy we proposed our project to install a small wind turbine at our college.

Our goals are to:

 Provide a sustainable & renewable source of energy to our community.

 To save the cost of consumption on energy.

Some of our SMART Objectives are:

 To reduce our college’s (Georgian College, Barrie) cost of energy consumption by 5% by the

end of the fiscal year, post-inauguration.

 To reduce our college’s carbon footprint in energy by a minimum of 10% by the end of the

fiscal year, post-inauguration.

Scope of our project include:

 Acquiring permissions to and assets to install a wind turbine at Georgian College, Barrie.

 Installation of infrastructure

 Training for operations and maintenance of the turbine

 Storage of output & Analysis for consumptions

The work breakdown structure

for our project is as follows:

1 WIND TURBINE

1.1 Planning
 1.2 Installation

1.2.1 Preparation for foundation

1.2.1.1 Excavating to form a foundation

1.2.1.2 laying in concrete

1.2.1.3 installing in the components to support the towers

1.2.1.4 Installing the infrastructure to carry the output

1.2.2 Turbine Installation

1.2.2.1 Collection of Turbine components

1.2.2.2 Installing the turbine to the foundation

1.2.2.3 Connection of turbine with the power grid and college

1.3 Critical Issues & analyses

1.3.1 Data Collection

1.3.1.1 Collect the data from college on their power consumption

1.3.1.2 Collect data on wind anomalies

1.3.1.3 Collect data on peak season, hours of use, and time of day

1.3.2 Critical issues analysis

1.3.2.1 Determine the impact of construction and installation on the environment

1.3.2.2 Develop constrain maps

1.3.2.3 Perform economic analysis

1.3.2.4 Perform environmental analysis

 1.4 Execution

1.4.1 Permission

1.4.1.1 Obtain permission from the college for the construction of a turbine

1.4.1.2 Obtain permission from regulatory authorities

1.4.2 Compliance

1.4.2.1 Obtain regulatory environmental approvals

1.4.2.2 ATSM ESA compliance

1.4.2.3 appeals and litigations

1.4.3 Finance

1.4.3.1 Scaling the budget

1.4.3.2 Analyses of available finance sources

1.4.3.3 Selection of the most preferable source

1.5 Operation

1.5.1 Staffing

1.5.1.1 Scaling required staff to operate the turbine

1.5.1.2 Implementing a staffing technique

1.5.1.3 implement a training program to operate a turbine

1.5.2 Maintenance

1.5.2.1 Implement a maintenance plan

1.5.2.2 Regular checks on anomalies

 1.5.2.3 Setting up a maintenance cycle

1.6 Community Outreach and communication

1.7 Closing

1.7.1 Perform evaluation

1.7.1.1 Evaluate the status with targeted objectives

1.7.1.2 Continue if achieved

1.7.1.3 Close if not.

(Dixon, n.d.)

Our main objective is to set up a wind turbine, we have a total of 7 sub deliverables. Planning

is followed by installation, analyses, executions, operations, community outreach, and closing.

The work breakdown structure mentioned above is an essential piece of information as it will

be used further in budgeting as well as in milestones and events.

Responsibility Matrix:

The responsibility for our project has been distributed as below, please note: I = Input, R =

Responsible, A accountable.

Task Mridul Vandan Neha Manjinder Ashi Amrin

Project Planning and management R I I I I I

Installation of turbine A I R, A I

Execution A R

Operations of turbine A A R, A I

Critical analyses and evaluations A A I R, A I

Community outreach and closing A A R, A

Stakeholder analysis

When installing a small wind turbine in a college, there are several stakeholders involved,

each with their own interests and concerns. Here’s a stakeholder analysis for a better visual

representation of distribution of information among the stakeholders in this project.

High Keep Satisfied Manage Closely

Government agencies Constructions team

College administration Environmental organisations

Power Provide General Keep informed.

Information
Students
Local Businesses College Staff
Campus residents
Local community

Low
Low Interest High

Here’s an explanation of the main internal and external stakeholders their roles and how they

are impacted by work.

The important stakeholders in this project are:

College administration, local business, faculty and students, local community, Government

agencies, environmental groups, and construction teams.

College administration: They will engage in activities such as training local engineers or

technicians to install, operate, and maintain renewable energy equipment. The one and only negative

thing about is this that they have to pay initial installation costs and maintenance expenses

(Hendricks, 2023).
 Local business: They may welcome job opportunities and green energy but worry about

construction disruptions. Engaging with them helps address concerns, consider perspectives, and

collaborate (Hendricks, 2023).

Faculty, staff, and students: Students gain educational opportunities and awareness about

renewable energy. Faculty and staff may benefit from a greener campus environment and potential

cost savings or energy bills. On the other side, they may also be impacted by the negative side.

Potential noise concerns or disruption during installation is the biggest problem for everyone

(Hendricks, 2023).

Local community: Engaging community stakeholders also facilitates a more sustainable

business model, encompassing economic, social, and environmental considerations, while keeping

future generations in mind. They may also get lots of job opportunities during the installation of the

turbine (Hendrick, 2023).

Government agencies: It is essential to make sure that the project meets all the regulatory

requirements established by the government before installing and the turbine and executing its

operations, secondly it becomes very important to meet all the standards set up by the authorities

therefore government agencies must be kept satisfied.

Environmental organization: Campuses can collaborate with environmental organizations for

expertise, funding, or public outreach, enhancing the success and visibility of the project (Hendricks,

2023).

Construction team: It becomes important to manage the construction team closely as they will

be constructing the entire goal and main deliverable of the project. It is important to make sure that

everything goes smoothly and according to plan when it comes to managing the construction of the

project.

Communication Plan:

In order to achieve our goal of installing a small wind turbine for the sustainable future of our

community, building up an effective communication plan is the ultimate key to reach our goal
efficiently. The key to our success as we start the Wind Farm project is efficient communication. The

goal of this strategy is to make sure that everyone is aware of who needs to know what, when, and

how. Efficient communication reduces misunderstandings and increases productivity. Here is our

distribution table for a better visual representation of the communication plan implemented by us.

INFORMATION STAKEHOLDER FREQUENCY METHOD PROVIDER

Project progress College Bi-weekly Updates and Project Manager
Administration Meetings

Project impact Local Business Monthly Reports and Project Manager

Feedback

Project awareness Faculty, Staff and Quarterly Meetings and Project Manager
Students Announcements

Environmental Local Community Every two Community Public Relations

impact months Meetings, Officer
Newsletters
Compliance and Government As needed Official Legal team
approvals Agencies Documents

Green impact Environmental Quarterly Reports and Environmental

Organizations Audits Consultant

Building staff Construction Team Weekly Site Meetings Construction

Manager

(Hendrick, 2023)

In conclusion, by working on this plan, we create a mutual understanding among all people

involved. Our guidance will be brief, frequent updates to make sure everyone is aware. As we follow

this strategy, we prepare an environment of efficient communication that guide us understanding a

successful Wind Farm project.

Risk identification & assessment

The installation of a wind farm on a college campus is a complex project that involves various

stakeholders, environmental considerations and regulatory compliance. A thorough risk identification

and assessment process is crucial to ensure the successful implementation of the project. This
document outlines the top five risks associated with installing a wind farm on a college campus, along

with their respective rankings based on impact and probability.

H=4, M=3, H=4, M=3, P*S

L=2 L-2
Risk Description Probability Severity Risk Score Rank
Maintenance and repairs 3 4 12 1
Environment impact 4 3 12 2
Wind resources variability 3 4 12 3
High initial costs 4 5 20 4
Grid integration 2 4 8 5

HIGH 4 7 12
Likelihood MEDIUM 3 4 8
LOW 2 3 4
LOW MEDIUM HIGH

Severity

Explanation of Rankings:

Maintenance and repairs: While maintenance is expected in any infrastructure project, the

balance lies in managing the frequency and severity. The moderate probability and severity make this

risk significant, especially if maintenance is frequent or requires lengthy downtime (Clark, 2022).

Environment impact: The potential for delays in acquiring permits is moderately high, and the

severity is notable. Failure to navigate environmental regulations can result in legal issues, financial

penalties, and project delays (Clark, 2022).

Wind resources variability: While wind variability is inherent in wind energy projects, its

moderate probability and severity are still significant. It may affect the expected energy output,

potentially impacting the project's financial performance (Clark, 2022).

High initial costs: High initial costs rank high due to their potential to significantly impact the

project's viability. If the financial burden is not properly managed, it can lead to budget overruns,

delayed timelines, or even project cancellation (Clark, 2022)

 Grid integration: Although the probability of grid integration issues is relatively low, the

severity is still notable. Integration challenges could lead to disruptions in electricity supply, affecting

the college's operations (Clark, 2022).

In conclusion, these ranked risks provide a basis for prioritizing risk management efforts,

allowing the project team to focus on mitigating the most impactful and likely challenges. Regular

monitoring and adjustment of risk strategies throughout the project's lifecycle are essential for

successful wind farm installation on a college campus.

Risk response plan

Once we have knowledge of the possible risks, the next step in the process of the project plan

is to set up a risk response plan. This will help us understand the trigger situations and help us initiate

the plans to cope with the risk, tackle it better, and respond quickly. Setting up a well-established and

elaborate risk response plan is essential for the performance of any project. We have arranged a table

that will help us respond better to any risk that might arise in our wind turbine project. Please have a

look:

Risk Response Contingency Plan Trigger Responsible

Maintenance and transfer Maintaining a backup Over-usage & Mridul &
repair of repair parts, and output reduction Manjinder
getting the turbine
insured by third
parties.
Environment mitigate Recycling and proper Legal action Ashi
Impact disposal of waste in against the
the installation turbine
process
Wind resource accept Energy alternatives Anomalies or Mridul & Neha
variable and backup storage to reductions in
compensate for low efficient output
wind days
High Initial Cost accept Raising funds through Low capital, Vandan
charity, requesting notably
more funds from the insufficient to
administration, and cover the initial
applying for long- cost.
term loans.
Grid integration Transfer/ Outsourcing a backup Consistent Neha
partial for grid source-related failures at
avoidance issued. connection
 In conclusion, we expect to face the issues mentioned in our risk response matrix with the

plan we have conjured up. Hopefully, it will be able to help us work through the initial phase of the

project till its first evaluation.

In the end, once the Risk has been thoroughly assessed and analyzed along with response

against them, we move towards the next step of our project plan.

Direct cost estimations

For any project that is in its planning stage, forecasting the direct costs is a good way to

prepare a budget that might be incurred in the project. For this section of our plan, we will be using

our work breakdown structure for a clearer cost estimate incurred in each deliverable. The costs

incurred on these deliverables are researched online and based on the current prices available in the

market. The direct cost estimate breakdown table is as follows:

WBS ID Work Package Expense Estimated Estimated How do you

Name Description Cost method determine the
estimate
1.2 Installation
1.2.1 Preparation of Excavation & $ 4,020 Parametric $33.5/hr x 5
foundation Construction people x 24
hrs
1.2.1 Preparation of Material cost $ 4750 Consensus $9.5/sq ft x
foundation 500 Sq ft
1.2.1 Preparation of Total cost $ 8,770 Bottoms up Cost of
foundation excavation &
construction
along with
cost of
material.
1.2.2 Installation of wind Material cost $4000 Consensus $4000/Kilo
turbine watt
producing
turbine
1.2.2 Installation of wind Cost of labor $1608 Parametric $33.5/hr x 3
turbine people x 16
hrs
1.2.2 Installation of wind Grid $300 Consensus $300/kilo watt
turbine connection for connecting
a grid
1.2.2 Installation of wind Total $5908 Bottoms up The sum of all
turbine the activities
above
1.2 Installation Total cost of $14,678 Bottoms up Sum of all the
installation activities on
 deliverable 1.2
1.3 Critical Issues &
Analysis
1.3.1 Data Collection Labor cost $0 N/A N/A
1.3.1 Data Collection Material Cost $0 N/A N/A
1.3.1 Data Collection Others $0 N/A N/A
1.3.1 Data Collection Total $0 N/A Data will be
collected with
the help of the
college and
local airport
wind data
1.3.2 Critical analysis Labor cost $1575 Consensus $35/hr x 45
hrs
1.3.2 Critical analysis Material cost $0 N/A N/A
1.3.2 Critical analysis Others $0 N/A N/A
1.3.2 Critical analysis Total $1575 Consensus $45/hr x 35
hrs. Hiring an
analyst to help
us interpret
data, and work
through
compliances
1.3 Critical Issues and Total cost $1575 Consensus A total of all
Analysis the costs
incurred
1.4 Execution
1.4.1 Permissions Labor cost $0 N/A N/A
1.4.1 Permission Material cost $0 N/A A small wind
turbine
producing less
than 50KW is
not applicable
for the applied
fee on
permissions
1.4.1 Permissions Others $0 N/A N/A
1.4.1 Permission Total $0 N/A N/A
1.4.2 Compliance Labor cost $1575 Consensus $45/hr x 35
hrs (Cost of
hiring
compliance
offer to help
with
compliance)
1.4.2 Compliance Material $0 N/A N/A
1.4.2 Compliance Others $0 N/A N/A
1.4.2 Compliance Total $1575 Consensus A total of all
the costs
incurred.
1.4 Execution Total $1575 Consensus A total of all
the cost
incurred in
deliverable 1.4
1.5 Operations
1.5.1 Staffing Labor cost $0 N/A The turbine
will be
operated by
the college
administration
1.5.1 Staffing Material cost $0 N/A N/A
1.5.1 Staffing Cost of hiring $1500 Top-down Estimated
a trainer $1500 for
training one
individual to
control the
turbine.
1.5.1 Staffing Total $1500 Top-down A Total of
staffing
section
1.5.2 Maintenance Labor cost $2000 Parametric, Maintenance
top down and repair jobs
cost $75-150
an hour, based
on an estimate
of $100/hr for
20 hrs worst
case scenario.
1.5.2 Maintenance Material cost $0 N/A Outsourced
maintenance
1.5.2 Maintenance Others $0 N/A N/A
1.5.2 Maintenance Total $2000 Top-down and The sum of all
parametric total above
1.5 Operations Total $3500 Parametric and Total of all the
top-down costs incurred
1.6 Community Labor cost $0 N/A N/A
Outreach
1.6 Community Material Cost $0 N/A N/A
Outreach
1.6 Community Others $0 N/A Community
Outreach outreach will
be spread
through
Georgian’s
well
established
networking
channels and
social media
1.6 Community Total $0 A total of all A total of all
outreach costs incurred the costs
incurred
1 Wind turbine Total 21,328 A mix of A total of all
consensus, costs incurred
top-down, in deliverables
bottoms up
and parametric
 Considering the fact that our project had a fixed budget of $25,000, we estimated our total

costs to be $21,328, saving a total of $3,672. This shows the project is feasible if carried out the way

planned. However, costs are always fluctuating therefore this estimate cannot guarantee whether or

not our project will be finished within this budget. However, still getting the estimates within the limit

for estimates eases off the risk of “high initial cost”.

-x-x-x-
 References

Clark, A. (2022, May 3). Common Risks To Consider About Wind Turbines. ALIGNED Insurance.
https://www.alignedinsurance.com/common-risks-to-consider-about-wind-turbines/
Dixon,S. (n.d.). Wind farm wbs 1st draft. Documents. Scribd.
https://www.scribd.com/document/23497224/Wind-Farm-WBS-1st-Draft
Hendricks, A. (2023). Who Are Key Stakeholders In Renewable Energy Projects? Simply
Stakeholders.
https://simplystakeholders.com/renewable-energy-stakeholders/