Function and Responsibilities of various Contract of Service

 Office of the Chief of the Administrative and Finance Services

Medical Services

1. Medical Specialist
 Supervises Resident Physicians at the Anesthesia Department
 Administers general or regional anesthesia to patients before the schedule of
operation
 Does pre-operative visits to patients before schedule of operation
 Administer post-operative pain control after operation
 Attends in the implementation of some government programs and other
functions assigned
 Attends meeting, conferences and seminars
2. Medical Officer
 Examines, diagnose and treats patients in the department assigned
 Treats Out-Patient Department patients after registration
 Examines and refers complicated cases to medical specialist
 Does rounds to admitted patients in the Department
 Orders nurses for the discharge of the patients after assessment of their health
condition
 Attends meeting, conferences, and seminars
3. Dentist

Nursing Service

1. Nurse I
2. Nursing Attendant
3. BioMed-Technician (Dialysis Technician)
4. Administrative Aide II (Patient Lifter)
5. Administrative Aide III (Ambulance Driver)
6. Administrative Aide III (Ambulance Boat Captain)

Clinical Laboratory

1. Medical Technologist
2. Administrative Aide II (Laboratory Aide)

Pharmacy

1. Pharmacist
2. Administrative Aide II (Pharmacy Aide)

Diagnostic Imaging

1. Radiologic Technologist
2. X-Ray Technician
3. Administrative Aide II (Radiology Aide)

Medical Social Service

 1. Social Welfare Officer
2. Administrative Aide II (Social Service Aide)

Administrative Services (Hospital Operations and Support)

1. Engineer I
2. Nursing Attendant II
3. Administrative Aide V
4. Administrative Aide IV
5. Administrative Aide III (Clerk)
6. Administrative Aide III (Messenger)
7. Administrative Aide II (Engineering Aide)
8. Administrative Aide II (Human Resource Aide II)
9. Administrative Aide II (Supply and Procurement Aide)
10. Administrative Aide II (Medical Records Aide)
 Prepares and implements a Comprehensive Medical records Management Plan
 Maintain all patient records in accordance with the principles of an effective
and efficient medical record management
 Review records for completeness and accuracy
 Ensures that coding of diseases is in accordance with the latest International
classification of Diseases (ICD)
 Collects and prepares statistical reports on pertinent and relevant information
about patients
 Maintain and safeguard the confidentiality of medical records
 Ensures that all reports and result are promptly and accurately filed in the
corresponding patient record
 Provides records of patient data for use in approved reach programs
 Responds to subpoenas issued by regular court of law and other competent
authorities

11. Administrative Aide I (General Utility Service Worker)

 Conduct regular inspection of waste storage and maintains its cleanliness and
sanitation
 Monitor garbage collection
 Record collection done by contracted service providers
 Sweeps, collects garbage from the different hospital units strictly observing the
policies on waste segregation
 Transport garbage to transient storage area
 Stores waste at appropriate storage in color-coded trash bags
 Clean/Disinfects garbage bins, storage area and surroundings
 Submit monthly report to Head of Housekeeping Department/Section
12. Administrative Aide I (Building and Grounds Maintenace Man)
 Clean, sanitizes and disinfect comfort rooms, lavatories and all assigned areas
 Keep housekeeping tools in proper places after use
 Collect and places garbage at designated area for pick-up
 Cleans waste cans
13. Administrative Aide I (Machine Operator and Repair Man)
14. Administrative Aide I (Laundry Worker)
 Disinfect and washes soiled linen
  Sorts, records and stores clean linen
 Accounts and records the soiled linen and releases to the contracting agency
 Sorts, accounts and records returned clean linen
 Records and update stock cards
 Conduct physical inventory of linens and supplies and materials on stock
 Prepares and submit report of inventory
 Identifies and report linen for condemn or recycling
15. Administrative Aide I (Seamstress)
 Cuts and sews linen as per desired finished products
16. Administrative Aide I (Security Aide)
 Prepares Comprehensive Plan for the protection of lives and properties from
treats, harm and losses, security and safety of critical infrastructure and
maintenance of peace and order within the hospital premises
 Enforces strictly the security and hospital policies, rules and regulation
 Inspects bags and luggage of incoming and outgoing patients, personnel and
general public
 Implements and records a systematic patrol and security inspection of all vital
facilities and installations within the hospital
 Coordinates and establishes linkages with appropriate concerned law
enforcement agencies including local government units.
 Controls and regulates the movement of personnel, patient, clients and vehicles
within the hospital premises
 Investigates and promptly submits incident report to the Chief of the
Administrative and Finance Service/Chief of the Hospital.

Administrative Service (Finance)

1. Administrative Aide II (Patient Lifter)

2. Administrative Aide II (Accounting Aide)

 Journalize receipt of NCA/NTCA and allotment files, as well as recording JEV in

the General Journal and ensuring all necessary records are maintained
 Reviews and verifies the accuracy of supporting documents related to mode
procurement, including the OBR and BUR numbers and the corresponding
amounts allotted
 Verifies outstanding cash advances from previous payrolls,
processes/checks summary, reviews supporting documents, prepares
journal entry vouchers, and posts cash advances to index payments.
 Verifies the completeness of supporting documents, confirms the obligation
number in the voucher, reviews the computation of VAT, E-Vat, and penalties,
prepares, reviews, and signs the JEV, and records vouchers in the index payment.
 Prepares and initials the following: BIR forms No. 2306, Certificate of VAT/Final
Tax, BIR form 2307 Certificate of Creditable Tax Withheld for distribution to
suppliers, PHIC Claims form 1, Certificate of Remittances per request (GSIS, PHIC,
HMDF)
 Prepares and initials the employer portion of PhilHealth Claims Form 1,
distributes forms and certificates, prepares a letter request for the release of an
NCA-based certificate, and prepares a list of Due and Demandable Accounts
Payable
  Reviewing and analyzing financial reports on equipment, drugs, and
supplies, including RCD, RIC, RBR, and transactions for adjustment
 Prepares JEV and special journals, posts entries from general/special
journals, maintains subsidiary ledgers, and prepares monthly, quarterly,
semi-annual, and annual financial reports.

3. Administrative Aide II (Billing Aide)

 Controls and distributes pre-numbered charge slips to all revenue center
 Sorts/Keeps charge slips from revenue centers to individual patient’s jacket
 Accounts and monitor patients’ hospital charge in accordance with existing
policies, rules and regulations
 Consolidates and computes charge and maintain patient’s ledgers
 Prepares progress billing and informs patients accordingly
 Review and process PHIC and other claims
 Monitor accounts receivable and follows up outstanding and overdue account
 Prepares periodic analysis of receivables versus collection
 Prepares and submits summary of bills rendered
 Conduct periodic account reconciliation within Accounting and Cash
Departments/Sections
4. Administrative Aide II (Cashiering Aide)
 Prepare list of deposits (Affiliation/PHIC Professional Fees) to BTr/Trust Account
for confirmation of deposits
 Record and forward original RCD, duplicate copy the ORs and DS and BTrs for
confirmation of the accounting unit
5. Administrative Aide II (Budget Aide)

Nutrition and Dietetics Service

1. Administrative Aide II (Nutrition and Dietetics Aide)

2. Administrative Aide II (Food Service Worker)
 Function and Responsibilities
of Various Contract of Service

 Medical Services
1. Pathologist
 Must be a Diplomate or Fellow in Clinical Pathology as certified by the Philippine
Society of Pathologists, Inc.
 Must be a Diplomate or Fellow in Clinical Pathology as certified by the Philippine
Society of Pathologists, Inc.
 Oversees the overall administrative and technical operations of the Clinical
laboratory
 Reviews Project procurement Management Plan (PPMP), Purchase Request and
other reports as required by the facility and the Provincial Government.
 Participates in the quality assurance program of the Laboratory by giving
lectures/conferences to Medical Technologist, as part of their continuing
professional development.
 Recommends and Evaluates Equipment, Reagents and Supplies
 Develops Quality Assurance Program and conducts Internal Audit Checks at least
annually
 Develops, Review and Revises Quality Manual and Biosafety Manual
 Conducts Supervisory Visits at least once a month physical visit and 2x a month
supervisory or monitoring calls.
 Answers day-to-day referrals raised by the Technical Supervisors via SMS, Calls or
any online platform
  Facilitates Training Needs Assessment of Staff and recommends additional
Proficiency Trainings as part of Continued Professional Education
2. Radiologist
3. Medical Specialist
4. Medical Officer
5. Dentist

 Internal Administrative Management

Human Resource Management & Development Unit

1. Administrative Assistant I
 Render appropriate health services as needed by the facility
 Compute and process all leave applications (Regular and Terminal Leave)
 Update and file leave cards
 Prepare leave card of retirees for terminal leave benefits claims
 Prepare Position Description Form and other attachments for permanent
appointments with databank
 Gather, consolidate/encode and transmit Individual Performance Commitment and
Review, Office Performance Commitment and Review Accomplishments
 Prepare and submit Personnel Inventory semi-annually (July and January)
 Encode/Update Succession Plan
 Draft and encode Human Resource transmittal letters, other communication,
memos., etc.
 Assist in the preparation of supporting papers for Health Emergency Allowance,
salaries
 File individual documents (certificate of trainings, Personal Data Sheet, etc.) in 201
File of Permanent Employees.
 Performs other related functions assigned by the immediate Supervisor
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

2. Administrative Assistant III

 Render appropriate health services as needed by the facility
 Assist in the Recruitment, Selection and Placement of applicants for health services
(Pre-assessment)
 Check/correct all Personal Data Sheet submitted as supporting paper for
Contract/Appointment (refer to latest PDS in individual 201 files)
 Update Personal Data Sheet (COS and Permanent) once a year
 Facilitate the submission of Statement of Asset Liabilities and Net worth including
attachment (refer to file of previous year)
 Check/update Local Health System Information System and inform Administrative
Officer V
 Check/Update National Health Workforce Registry quarterly (make communication
for updating/follow-up
 Assist in the Universal Health Care Deliverables for Human Resource Building Block
 Assist in the crafting of Annual Operation Plan, Annual Investment Plan, Project
Procurement Management Plan
  Assist/facilitate in all other Human Resource matters, concerns, deliverables
 Check, maintain and update Human Resource Management & Development Unit
data bank (to include ID no., TIN and BP no.)
 File Contracts/Personal Data Sheet in individual 201 file
 Facilitate the submission of Health Emergency Allowance, salaries
 Edit Daily Time Records from biometric of Contract of Service and prepare Contract
of Service payroll
 Prepare and update service records (with databank)
 Prepare Certificate of Employment (Contract of Service and Permanent)
 Prepare Notice of Salary Adjustment (Salary increase, Step increment, 1 salary grade
higher 3 months prior to compulsory retirement)
 Gather, consolidate/encode and transmit Individual Performance Commitment and
Review, Office Performance Commitment and Review targets
 Assists in the update of Citizen’s Charter
 Assist/facilitate in giving recognition to retirees/separated personnel
 Assist in the filing of Human Resource documents.
 Performs other related functions assigned by the immediate Supervisor
 Render duty during emergencies and disasters
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Supply Chain, Procurement, and Logistic Unit

1. Administrative Aide II (Encoder, Sorter, Filer)

2. Administrative Aide III (Driver)

3. Administrative Assistant II

 Render appropriate health services as needed by the facility

 Updates inventory stock keeping records
 Facilitates the encoding of the inventories in the Electronics Logistics
Management Information System
 Prepares PTR/RIS in accordance with the approved Allocation List and/or official
approved request
 Monitor cold room and freezer temperature for proper storage of vaccines.
 Monitor the incoming and outgoing of various vaccines
 Facilitate documents for signature, tracking and follow ups of charge and sales
invoices
 Receives and distributes logistics to hospitals;
 Assists in consolidation of request from districts hospitals
 Facilitates the unloading, sorting and conveying of received commodities
 Ensure proper stacking of commodities to pallets, facilitate transfer of stacked
commodities to its assigned storage space based on the Location Map
 Picks items based on the pick list, place items in designated areas for packing
and assemble items per facility
 Assists in the delivery of commodities based on approved RIS/PTR
 Performs related task in maintaining orderliness of all commodities
  Maintains cleanliness inside the warehouse/storeroom
 Monitor and update inventory stock card and bin cards
 Assists in conduct of training, Seminars, Workshops and Meetings related to
assigned programs
 Assists in the conduct of physical inventory of equipment, semi-expendable
properties
 Prepares Property Return Slip of unserviceable properties
 Process insurance and registration of vehicles
 Assists in the canvass of supplies for procurement
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

4. Administrative Assistant I

 Render appropriate health services as needed by the facility

 Receives locally purchased commodities based on approved documents
 Ensures proper and complete filing of Delivery documents
 Submits inventory report of locally purchased commodities per Purchase Order
every 7th day of the succeeding month
 Prepares liquidation report with complete attachment of received commodities
with zero balance 7 days after receipt of SSMI from the Provincial Accountants
Office
 Maintains stock ledger card of locally purchased commodities and validate
inventory stock keeping records.
 Conducts Random or cycle physical inventory in a weekly and monthly basis
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

5. Administrative Assistant III

 Render appropriate health services as needed by the facility
 Oversee storekeepers in performing subtasks during the receiving process;
 Delivers commodities based on approved RIS/PTR
 Ensures proper and complete filing of delivery documents
 Oversees the put-away process and facilitate updating/producing stock cards
 Ensures all commodities are correctly labelled (with Bin Card or Product
Identification Label per pallet/position)
 Monitors proper stacking and labelling of all commodities
 Monitors the overall routine warehouse management tasks and ensure Good
Storage Practice guidelines are observed at all times
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility
 6. Health Program Officer I

 Render appropriate health services as needed by the facility

 Monitors the overall routine warehouse management task and ensure Good
Storage Practice guidelines are observed at all times
 Provide technical assistance and support to the different health facilities within
the province in terms of Pharmaceutical Chain management
 Supervises in the preparation of medicines for medical mission/or during health
emergencies
 Dispense prescribed medicines to patients during medical/dental and surgical
missions
 Assists in pharmaceutical activities, performs duties relating to the procurement,
preparation, care, distribution, inspection and inventory of drugs and medical
supplies
 Assists in conduct of Training, seminars, Workshop and Meetings of assigned
health program
 Assists in program development and planning activities related to assigned
health program
 Assists in LGUs in delivery of basic services related to assigned health program
 Assists in preparation and conduct National, Local Health Events and health
related activities
 Attends national, regional and local trainings, seminars, workshops, and
meetings
 Perform other related functions assigned by the immediate supervisor
 Renders duty during emergencies and disasters.
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility

Consignment Program

1. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Prepares and process monthly consignment inventory sales report and
disbursement vouchers
 Prepares necessary documents to be attached to the disbursement vouchers
 Prepares Budget Utilization Report, Fund Utilization Report, and Checklist
 Facilitate the submission of consignment vouchers to the Accounting
 Facilitate documents for signature, tracking and follow ups of charge and sales
invoices
 Assists in evaluating the evaluation of consignment bids
 Assists in gathering and consolidating of consignment requests from the district
hospitals
 Assists in the consolidation and reconciliation of inventory reports
 Prepare consignment delivery receipt and Consignment Acceptance and
Inspection Receipt (CAIR)
 Conduct monthly physical inventory and distribute logistics to hospitals
 Facilitate in processing of consignment delivery
 Attends the inquiries and concerns of consignors
  Assists in conduct of training, seminars, workshop, and meetings related to
assigned programs
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Health Information System Unit

1. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Semi Annually Visit LGUs for Electronic Medical Records Monitoring and
Technical Assistance
 Maintain, repair and update IPHO IT equipment and network.
 Maintain, Monitor and file copy of CCTV Cameras
 Regularly check, print and report all communications sent in the official IPHO e-
mail address
 Maintain data privacy and security and observe proper filing of data;
 Assist in all Data Management activities under the program assigned
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Public Health Program Unit

1. Administrative Assistant V
 Render appropriate health services as needed by the facility
 Act as focal person for the Provincial Outreach Programs for Medical and Dental
Missions.
 Act as focal person for Oral Health Program to facilitate and coordinate
activities/concerns related to the program
 Act as focal person for Men's Health Program to facilitate and coordinate
activities/concerns related to the program
 Act as focal person for Healthy and Productive Ageing Program during Influenza
and Pneumococcal Immunization activities
 Conducts technical assistance to assigned LGU
 Prepares and submits report as required by the facility and the Provincial
Government;
 Assist in the activities of the Family Health /ORMNCAHN Cluster
 Assists in conduct of training, seminars, workshop, and meetings related to
assigned programs
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

2. Health Program Officer I (Daquila)

3. Health Program Officer II
 Render appropriate health services as needed by the facility
 Render appropriate health services as needed by the facility
 Assigned in Programs of Non-Communicable Diseases (Health and Wellness of
Person with Disability, Voluntary Blood Service, Cancer Prevention and Organ
Donation Program)
 Assists in preparation and conduct National and Local Health Events and health
related activities;
 Attends national, regional and local trainings, seminars, workshops and
meetings, Attends Regional (outside province) Meeting, Conference, Seminar
one per quarter; Attends Regional (outside province) Training semi-annually;
Attends National (outside region)
 Assists in the National Tuberculosis Program; Assists in the Leprosy Program
 Assists in the Emerging and Re-emerging Infectious Diseases program
 Provide technical assistance to assigned LGUs
 Assigned in Health Governance Cluster, Service Delivery Network, Medical,
Dental and Surgical/Mission (Foreign and Local), Barangay Health Workers, GIDA
– IP
 Conducts monitoring to LGUs related to assigned health program weekly
 Assists in conduct of Training, Seminars, Workshops and Meetings of assigned
health program
 Assists in collecting, consolidating, validating and analyzing program reports
 Assists LGUs in delivery of basic services related to assigned health program
 Assigned in Family Health Programs such as Maternal, Child Health Programs
 Assigned as Gender and Development Point Person (GAD)
 Assist in implementation of Healthy Hearts Program
 Conduct technical assistance to LGUs related to assigned health programs
 Assists in providing relevant Training, Seminars, Workshops and Meetings of
assigned health programs
 Assists in data collection, consolidation, validation and analysis of report
submission related to the assigned health programs
 Assist in program development and planning activities related to assigned health
programs
 Assists in delivery of basic health services to LGUs related to assigned health
programs
 Assists in calculation of the Annual and Quarterly vaccine and immunization
supply requirement based on national standards computation
 Assists in preparation of National and Local Health Events and other Health
related activities
 Attends National, Regional, and Local Trainings, Seminars, workshops and
meetings
 Assist in case investigation and causality assessment in adverse event following
immunization cases
 Follow and facilitate other task and functions assigned by the immediate
supervisor
 Renders duty during emergencies and disasters
 Performs other related functions assigned by the immediate Supervisor
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility
 4. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Assist in conduct of technical assistance to LGU related to assigned health
program
 Assist in conduct of training, seminars, workshops and meetings of assigned
health program
 Assist in program development and planning activities related to assigned health
program
 Assist LGUs in delivery and basic service related to assigned health program
 Assist in preparation and conduct national and local health events and health
related activities
 Assist in the conduct of outreach activities to communities and schools;
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

5. Administrative Assistant I
 Render appropriate health services as needed by the facility
 Assists in the daily operations of ASMGH Eye Center
 Submit timely and accurate Monthly/Quarterly Accomplishment Report of data
and activities of the ASMGH Eye Center and Prevention of Blindness Program
 Assist in the conduct of training, seminars, workshops and meetings of assigned
health program
 Assist in the conduct of technical assistance to LGU related to assigned health
program
 Assist in the conduct of outreach activities to communities and schools;
 Assist in conduct of training, seminars, workshops and meetings of assigned
health program
 Assist in program development and planning activities related to assigned health
program
 Assist in preparation and conduct national and local health events and health
related activities
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Health Education promotion Unit

1. Health Education Promotion Officer II (Erodias)

2. Health Program Officer II
 Render appropriate health services as needed by the facility
 Conducts monitoring to LGUs related to assigned health program weekly
 Assists in conduct of Trainings, Seminars, Workshops and Meetings of assigned
health program
 Assists in collecting, consolidating, validating and analyzing program reports
  Assists in program development and planning activities related to assigned
health program
 Assists in LGUs in delivery of basic services related to assigned health program
 Assists in preparation and conduct National and Local Health Events and health
related activities
 Assists individuals and the community to improve their health by raising
awareness of healthy lifestyles
 Assists in the in the development of communication plan in relation to health
issues
 Assists in the development of IEC materials for promotion of health programs;
 Assists in establishing a local network of health promotion champions and
partners
 Assists in the coordination with various stakeholders (Local Government Unit
HEPO's, Hospital HEPO's and Barangay Health Workers as Barangay Level Health
Education Promotion Officer
 Assists in monitoring of the implementation of health promotion policies,
programs and activities
 Assists in the preparation of reports to be submitted to the Department of
Health and
 Department of the Interior and Local Government
 Renders duty during emergencies and disasters
 Performs other related tasks that may be assigned by the immediate supervisor
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility

Health Facility Enhancement unit

1. Administrative Assistant V
 Render appropriate health services as needed by the facility
 Prepare Program of Works (POW) of Health Facility Enhancement Program of
district hospitals and other health facilities
 Prepare computer aided architecture and engineering design
 Perform field inspections
 Collect, analyze data and perform computer modeling
 Review schematic plan prepared by LGU
 Process engineering applications
 Analyze construction problems and recommended corrective study
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Quality Performance and Monitoring unit

1. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Assists in the collection, organization, and analysis of data required in the
preparation of
  Annual Investment Program, Local Investment Plan for Health, Annual
Operational Plan, technical reports, project proposals, feasibility studies and the
like;
 Prepare concept papers, training designs and proposals, feasibility studies,
project/activity proposals either for external or internal use
 Prepare accomplishment reports, technical reports and other required report
 Provide technical assistance in the preparation of project proposals until final
completion
 Regularly provide updates on the status of implementation of plans and
programs
 Document minutes of meetings, training proceedings and other related activities
 Prepare photo documentation of all the activities conducted
 Prepare letters, recommendations and other type of communication
 Organize, coordinate, and facilitate events, training, seminars and the like;
 Conduct technical assistance, monitoring, and health facility visits.
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

2. Administrative Assistant I
 Render appropriate health services as needed by the facility
 Render appropriate health services as needed by the facility
 Receive and file incoming/outgoing communications
 Encode various communications
 Prepare Travel Orders and Travel Tickets
 Photocopy supporting documents and other papers for reproduction;
 Organize documents for filing
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Hospital Operation

1. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Assists in facilitating the needs of the Health Service Delivery Division - Hospital
Operations Unit
 Assist in program development and planning activities related to assigned health
program
 Assist in conduct of training, seminars, workshops and meetings of assigned
health program
 Assist in preparation and conduct national and local health events and health
related activities
 Deliver communications, reproduce forms
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
  Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

2. Health Program Officer I (Suriaga)

3. Optometrist
 Render appropriate health services as needed by the facility
 Render appropriate health services at the Ophthalmology Department,
Community Eye Health Program and ASMGH Eye Center
 Performs thorough routine eye examination
 Determines each patient's visual acuity, field of vision and hand-eye coordination
 Diagnose sight problems, such as near-sightedness and refer patients to other
eye disease
 Evaluates patients for the presence of diseases and refer patients to other
healthcare providers as needed
 Prescribes corrective lenses and medications when required
 Promotes eye health care by teaching patient about proper eye care technique
 Ensures accuracy and completeness of required entries in the medical charts and
other needed hospitals documents
 Participate in the quality assurance program of the hospitals and or the Medical
Professional services by attending meetings, seminars, conferences, workshops
and trainings as part of continuing professional development
 Participate in the quality assurance program of the hospitals and or the Medical
Professional services by attending meetings, seminars, conferences, workshops
and trainings as part of continuing professional development.
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Bids and Award Committee

1. Health Program Officer II

 Render appropriate health services as needed by the facility
 Coordinates BACH and consignment concerns to various agencies
 Prepares and finalizes invitation to bid/bidding documents and request for
quotations
 Manage the distribution and sales of invitation to bid
 Manage the distribution of request for quotation
 Facilitates in the preparation and posting of supplemental bid bulletin
 Facilitates in the dropping and opening of bidding documents and request for
quotations
 Prepares BACH Resolutions and Minutes of Meeting
 Reviews all required documents for consignment accreditation
 Prepares schedule and facilitates submission of invitation for consignment
 Attends national, regional and local training, seminars, workshops and meetings
 Perform other related functions assigned by the immediate supervisor
 Renders duty during emergencies and disasters.
  Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility

2. Administrative Assistant II
 Render duty during emergencies and disasters
 Render appropriate health services as needed by the facility
 Receive and file incoming/outgoing communications of BACH
 Coordinates/Liaises Bids and Awards Committee for Health activities with
various provincial offices and other agencies
 Monitors various documents of Bids and Awards Committee for Health
 Prepares BACH documents and other attachments
 Prepares various communications of Bids and Awards Committee for Health
 Delivers communications to other various provincial offices and agencies
 Prepares Vouchers and other documents needed for payments of suppliers
 Assists in conduct of BACH meeting
 Monitor various Bid documents
 Prepare necessary documents for bidding and awarding
 Photocopy supporting documents and other papers
 Photocopy supporting documents and other papers
 Keeps/file all records of the BAC for Health section;
 Assists in conduct of BAC for Health meeting
 Prepare Honorarium payroll including attachments of BAC for Health Members,
Technical Working Group members and BAC for Health Secretariat
 Prepares evaluation report and post-qualification report
 Coordinate and liaises BAC for health documents and concerns to various
agencies
 Assists in conduct of training, seminars, workshop, and meetings related to
assigned programs
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Epidemiology and Surveillance Unit

1. Health Program Officer II

 Render appropriate health services as needed by the facility
 Render appropriate health services as needed by the facility
 Primarily responsible for the validation, analysis and reporting of FHSIS data at
the provincial level. This includes monthly, quarterly and annual report
preparation and preparation of ad-hoc reports and presentations needed at the
provincial level
 Responsible for disseminating amendments in FHSIS indicators.
 Assists DSOs in statistical analysis of data and in developing statistical analysis
competency within the PESU
  Responsible for encoding of data into PIDSR, ESR, FHSIS and other program
specific data systems. Follows up on missing data with the support of DSOs and
FHSIS coordinators.
 Prepare descriptive analysis of FHSIS data and disseminate to concerned health
officials and staff
 Maintain Database of Field Health Services Information System and gatekeep
collated database of provincial government hospitals and disease surveillance
thru coordination with
 Hospital Operations Unit and Disease Surveillance Officers of PHO
 Assist in the conduct of trainings, meetings and workshops related to assigned
health program
 Assist the RESU in the conduct of orientation on the use and maintenance of the
electronic information system
 Collects and follows-up reports from disease surveillance units, laboratories,
treatment hubs and social hygiene clinics
 Assists in monitoring programs at the national, regional, and local level
 Assists in providing support to national, regional, and local counterparts
 Assists in disseminating strategic information through presentations and
information materials
 Consolidate monthly/quarterly surveillance reports and data submission to RESU
 Ensure data integrity and security at all times
 Performs other related tasks that may be assigned by the immediate supervisor
 Attends national, regional and local trainings, seminars, workshops and
meetings;
 Renders duty during emergencies and disasters
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility

2. Administrative Assistant I
 Render appropriate health services as needed by the facility
 Assists the Disease Surveillance Officers in statistical analysis of data
 Responsible for encoding of data into PIDSR, ESR, FHSIS and other program
specific data systems. Follows up on missing data with the support of DSOs and
FHSIS coordinators
 Assists in maintaining the Database of Field Health Services Information System
and gatekeep collated database of provincial government hospitals and disease
surveillance thru coordination with Hospital Operations Unit and Disease
Surveillance Officers
 Assist in the conduct of trainings, meetings and workshops related to assigned
health program per request
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Engineer - Health Facility Enhancement Unit

1. Engineer II
 Render appropriate health services as needed by the facility
  Prepare designs, maintaining, implementing, or improving electrical instruments,
facilities, components, equipment products, or systems for d Health Facility
 Perform field inspections on the district hospital and other health facilities
 Evaluates electrical systems, products, components, and applications by
designing and conducting research programs; applying knowledge of electricity
and materials
 Process electrical engineering applications
 Analyze electrical problems and recommends corrective study
 Prepare Program of Works (POW) of Health Facility Enhancement Program of
district hospitals and other health facilities
 Prepare computer aided architecture and engineering design
 Collect, analyze data and perform computer modeling
 Review schematic plan prepared by LGU
 Process engineering applications
 Analyze construction problems and recommended corrective study
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

2. Architect II
 Render appropriate health services as needed by the facility
 Prepare computer aided architecture and engineering design for Health Facility
Enhancement Program of district hospital and other health facilities
 Perform field inspections
 Collect, analyze data and perform computer modelling
 Review schematic plan prepared by LGU
 Analyze construction problems and recommended corrective study
 Performs other related functions assigned by the immediate Supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

General Services Unit

1. Administrative Aide III (Driver)

 Render appropriate health services as needed by the facility
 Drives official service vehicle
 Performs minor auto mechanical repairs and preventive maintenance of official
service vehicle
 Maintains cleanliness of official service vehicle
 Prepares and submits reports on trip tickets, fuel and oil consumption and
maintains records of vehicle usage
 Handles requisitions for gasoline, oil brake fluid and other supplies necessary for
the vehicle
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility
 2. Administrative Aide III (Security Aide)
 Render appropriate health services as needed by the facility
 Monitor and control access of personnel and patients at building entrances and
vehicle gates
 Secures premises by patrolling buildings, access points and permitting entry
 Conducts and records during roving inspection within hospital premises
 Monitors, records, and submits security report to General Services Unit
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

3. Administrative Aide II (Laborer)

 Render appropriate health services as needed by the facility
 Assist in sorting and hauling of medical supplies and logistics
 Help maintain the cleanliness of office, comfort rooms and surroundings
 Prepare a conference room and training hall before a meeting, training, activity
etc.
 Clean training hall after every meeting, training, activity, etc.
 Prepare dorm for lodging of visitors and clean the same after
 Wash bed and table covers, blankets, pillowcase cases, curtains, etc. when
needed;
 Performs other related functions assigned by the immediate supervisor;
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

Primary Care Facilities Operations

1. Administrative Aide II (Encoder, Sorter, Filer)

 Render appropriate health services as needed by the facility
 Perform regular data entry efficiently and accurately
 Ensure the quality and timely submission of data by the requested facility
 Maintain data privacy and security
 Maintain system maintenance for quality data filing and back-ups
 Assists in all data management activities assigned by the immediate supervisor
 Conduct of semi-annual Data Monitoring and Technical Assistance to LGU's
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

 Financial Management

Management Support System

 1. Accountant III
 Render appropriate health services as needed by the facility
 Review accounting and inventory policies of medicines and equipment in
province-wide health system
 Review and propose amendments on policies related to reporting of financial
and non-financial transactions of province-wide health system
 Review and propose amendments on ordinances related to hospital operations
specifically on recording and accounting of transactions of province-wide health
system
 Review of monthly consignment reports and other related reports
 Research and propose resolutions or ordinances related to health and
improvement of province-wide health system
 Assists in preparation and conduct National and Local Health Events and health
related activities
 Attends national, regional and local trainings, seminars, workshops and meetings
 Renders duty during emergencies and disasters
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility

Administrative and Finance Unit

1. Administrative Assistant II
 Render appropriate health services as needed by the facility
 Assists in receiving of incoming communications and send out communication
 Assists in securing the proper filing and safe-keeping of all administrative
documents
 Prepare letters, recommendations and other types of communication
 Assist in conduct of training, seminars, workshops and meetings of assigned
health program
 Prepares travel claims, reimbursement, cash advances, vouchers, TEV
liquidation, payrolls, remittances and supporting documents
 Assists in checking of DTR's and Accomplishment Reports
 Prepares Travel Orders and Office orders
 Assists in receiving of incoming communications and send out communication
 Assists in securing the proper filing and safe-keeping of all administrative
documents
 Regularly update the calendar of activities of the Provincial Health Officer II
 Facilitate the endorsement of communication letters from Provincial Health
Officer II to personnel in-charge
 Provide technical assistance in the preparation of project proposals until final
completion
 Document minutes of meetings, training proceedings and other related activities
 Prepare photo documentation of all activities conducted
 Prepare letters, recommendations and other type of communications
 Organize, coordinate, and facilitate events, training, seminars and the like
 Performs other related tasks that may be assigned by the immediate supervisor
 2. Administrative Assistant III
 Render appropriate health services as needed by the facility
 Coordinate/Liaises administrative activities with various provincial offices and
other agencies
 Process various payroll/vouchers for salaries, wages, subsistence and laundry
allowance, hazard pay, terminal leave pays, leave, travel orders, salary
differentials, monetization, NOSA/NOSI and augmentation
 Review various supporting documents for payroll attachments
 Prepare/Process supporting documents for BHW financial assistance payroll for
18 municipalities
 Process all other official documents as needed by the facility
 Develop and maintain filing system
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility

 Patient Support Unit

Disaster Risk Reduction and Management Unit- Health Unit

1. Patient’s Welfare Aide (Patient Navigator)

 Render appropriate health services as needed by the facility
 Assigned in the Emergency Operation Center (EOC), Provincial Patient Navigation
and Referral Unit (PPNRU) and the Vaccine Operation Center)
 Respond to all communications like calls/texts received related to concerns of all
Health Programs
 Respond to all communications like calls/texts received and facilitate the medical
transport and dispatch request by hospitals or individuals through their
respective municipalities
 Ensure proper reporting of received cases/referrals including action taken
thereof through the designated reporting mechanisms prescribed by the PPNRU
and the VOC
 Prepare endorsement on pending referrals to the next shift of officers on duty
 Receive and refer reported cases of Routine Supplemental Immunization COVID-
19 vaccine
 Adverse Event Following Immunization (AEFI) to the Provincial Epidemiology and
Surveillance Unit (PESU) and VOC
 Refer cases of COVID-19 vaccine Adverse Event Following Immunization (AEFI) to
the appropriate health facility for management
 Assist in the conduct of technical assistance to LGU related to assigned health
program
 Assist in program development and planning activities related to assigned
program
 Performs other related tasks that may be assigned by the immediate supervisor
 Render duty during emergencies and disasters
 Submit monthly Daily Time Records (DTRs) and Monthly Accomplishment Report
duly signed by the immediate supervisor and the head of facility
2. Health Program Officer II

 Render appropriate health services as needed by the facility

 Assigned in Programs of Health Emergency Management Unit
 Conducts monitoring to LGUs related to assigned health program
 Assists in collecting, consolidating, validating and analyzing program reports
 Renders duty during emergencies and disasters
 Performs other related functions assigned by the immediate Supervisor
 Submits monthly Daily Time Records (DTRs) and Monthly Accomplishment
Report duly signed by the immediate supervisor and the head of facility