ERP Financials 23B

Release Management Review
ERP Financials 23B

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Plan your update
Proper discipline in update planning can avoid costly outages
Mandatory or Optional? Manage Communications Create a Testing Plan
• “Break/fix” code is mandatory • Review changes with key stakeholders • Mandatory updates only have a two-
for agreement week window
• New feature/function may be optional
(e.g. some new Fusion features allow • Communicate change/testing timeline • Mandatory new features
an “opt-in”) to key influencers • Same two-week window
• Must be tested to ensure no negative
impact to current environment
• Previous optional features may now be • Communicate update schedule to user
mandatory community
• Optional new features
• Flexibility in testing and deployment
• Testing priority can be adjusted to meet
the needs of the business
• Plan ahead! Optional features eventually
become mandatory

ERP Financials updates
Samples from 23B
The following slides provide highlights and a brief overview of some of the new features associated with
ERP Cloud update 23B.
The slides are not meant to replace the Release Readiness documentation that can be found on Oracle
Cloud Customer Connect. The Release Readiness documentation is the official statement on the update
and provides detail on the features. If there are any differences between the details in this document and
the information in the official Release Readiness documentation, the Release Readiness information takes
precedent.

ERP Financials Readiness – 23B

ERP Financials – 23B
43 New Features

ERP Financials
Opt-in expiration in Release 23B
The features in the table below were originally delivered as Opt In but will, in a future update, no longer require Opt In to enable. You may still need to do some
additional setup or configuration, as indicated in Column C. This advance notice of upcoming Opt In Expiration will help you plan for these changes. Once the
Opt In has expired, the feature will be included in the table on the previous slide.
Important Note: If you have already enabled these features in the Opt In UI then NO further action is necessary.
LEGEND:
(1) SMALL Scale UI or Process-Based Feature: These features are typically comprised of minor field, validation, or program changes. Therefore, the potential
impact to users is minimal.

ERP Financials
Opt-in expiration in future Releases
The features in the table below were originally delivered as Opt In but will, in a future update, no longer require Opt In to enable. You may still need to do some
additional setup or configuration, as indicated in Column C. This advance notice of upcoming Opt In Expiration will help you plan for these changes. Once the
Opt In has expired the feature will be included in the table on the previous slide.
Important Note: If you have already enabled these features in the Opt In UI then NO further action is necessary.
LEGEND:
(1) SMALL Scale UI or Process-Based Feature: These features are typically comprised of minor field, validation, or program changes. Therefore, the potential
impact to users is minimal.

Financials Common
Financials Release 23B

• No User opt-in required
action/configuration required
Common Financials – 23B • Scale of impact - Small
Service Excellence Continuing Investments
Performance
• Improved performance of the Import Auto Invoice and Create Receivables Accounting process.
• Improved performance of the Receivables Aging by General Ledger Account Report by generating the aging data and
populating the extract tables using a non-BIP-based process. The BIP-based process is used only to extract data from
the tables and generate the report.
• Improved performance of the streaming process to reduce delay in updating the Budgetary Control cube and provide
more accurate balances on the Budgetary Control dashboard.
• Improved performance of the Budgetary Control validation engine. This helps reduce budgetary control processing time
when multiple processes are running that require budgetary control validation.
• Enabled parallel processing of Customer Statement delivery Business Intelligence bursting process for processing high-
volume statements.
• Enabled parallel processing of Automatic Receipt Remittance process for faster processing of extremely high-volume
remittances.

Service Excellence Continuing Investments (continued)
Usability
• Submit Synchronize Transaction Workflow Status process for a specific workflow by selecting either Invoice Approval or
Journal Approval, to generate a spreadsheet report with records for the selected workflow.
• Submit the Synchronize Transaction Workflow Status ESS process for a specific supplier in Invoice Approval by selecting
the Supplier Name option, which displays and allows recovery action only on transactions specific to the selected
supplier.
• Note that this option is available only for Invoice Approval workflow.
Resiliency
• Select a recovery action for stuck transactions using the Synchronize Transaction Workflow Status With File Upload
option.
• This option provides flexibility by allowing users to choose an action for each record in the spreadsheet, either Withdraw or Force
Approve and upload it when submitting the process. Note: Force Approve action is only available if the
‘FUN_ENABLE_FORCEAPPROVE_FROM_STUCK_TRANS_ESSJOB’ profile option is created and set True.

Simplified Workflow Rules Configuration
Use case
• Use the Simplified Workflow Rules Configuration feature to create workflow rules using spreadsheets for
Payables Invoice Approval and General Ledger Journal Approval workflows.
• Downloadable templates using the Manage Workflow Rules in Spreadsheet task
• Feature introduced in update 18c. The 23B update also lets you do the following.
• Name the rule blocks for organizing and ease of understanding
• Initiate various approvals in parallel.
• Configure or model the blocks to facilitate better approval routing
Key Resources
• For an overview of the Simplified Workflow Rules Configuration feature, refer to the Manage Workflow
Rules Using a Spreadsheet topic on the Oracle Help Center
Benefits
• Improved efficiency and simplicity in managing workflow rules configuration.

Accounting and Control

• No User opt-in / action /
configuration required
Budgetary Control – 23B •

•
Scale of impact – Small
Idea Lab submission
Budgetary Control Validation of Journal Entries only during month end
Use case
• Limit budgetary control validation to journal
entries when the budget period status is set
to Close Pending.
• Set the budget period status to Close
pending on the Edit Budget Period Statuses
page to prevent consumption of a budget’s
funds available balance by subledger
transactions while completing month-end
or year-end close task.
Benefits
• This feature prevents budgetary control
validation of subledger transactions created
after the Close Pending status is set.

General Ledger – 23B

• Scale of impact – Small
Automated resolution of Cross-Validation combination violations

Use case
• Resolve cross-validation combination violations
automatically during a run of the Manage Account
Combination Validation Rules process.
• Use the Include Accounts with Balances parameter in
the Manage Account Combination Validation Rules
process to manage the automatic update of accounts
with balances.
Benefits
• Improved operational efficiency with automatic
updates to account combination end dates and the
enabled indicator, based on recommendations from
the Cross-Validation Combinations Violation report.
• Reduced effort to validate and move the balances
from one account to the other before disabling the
accounts.

• User action/configuration
required
General Ledger – 23B

• Idea Lab submission
Security access segregation of import journals from file-based data import process for journals
Use case
• Provide the option to restrict the combined use of the Import Journals process and the Load Interface File for Import
process for FBDI Journals for certain users.
Tips and Considerations

• You should enable this feature if you’re seeking to prevent access to the General Ledger Import Journals process using
FBDI by users who need to submit Import Journals for other purposes.
Key Resources
• Securing ERP
• Implementing Enterprise Structures and General Ledger, General Ledger Security section
Benefits
• Provide organizations the flexibility to assign different users different levels of access to the Import Journals process to
optimize security control.
• Prevent interruptions in FBDI journal import procedures that are reserved for automated and mass volume imports.

Intercompany – 23B • Scale of impact – Small
Tax calculation for intercompany invoices based on first-party tax registration number
Use case
• Associate the first-party tax registration number with the intercompany organization and pass the number as an
attribute to the subledger for intercompany transaction tax calculations.
Benefits
• Automatically calculate taxes on intercompany invoices in Receivables.
• Reduce manual entry of tax parameters in the subledger for correct tax calculation.
• Reduce the processing time for intercompany invoices

• No user action required for
features #2, 3, 4, 5
Joint Venture Management – 23B •

•
Opt-in required for #1
Some configuration required
for #6
See Release Readiness documentation for details
Five new features enhance Joint Venture Management
1. Carried Interest Configuration Usability Improvements, Distribution Reversal, and Retroactive Billing
Adjustments
2. Joint Venture Definition Management Using a Spreadsheet
3. Joint Venture Definition Usability Improvements
4. Mass Reversal for Joint Venture Distributions
5. Operational Reporting for Oracle Joint Venture Management Improvements
6. Periodic Adjustments for Overhead Method Rates and Percentages

Subledger Accounting – 23B • Scale of impact - Small
Subledger Journal Description Language configuration
Use case
• Configure the display of the subledger journal description to use either the journal language set for the ledger or the
user session language.

• It is important to note that once the subledger journal entry is created in Final status, the descriptions can't be translated
in a different language. So, when other users review the subledger journal, they may see the journal description in a
different language than their own session language.
Key Resources
• Refer to the Ledgers chapter in the Implementing Enterprise Structures and General Ledger guide on Oracle Help
Center
Benefits
• Supports organizations that require multiple official languages.
• Provides translation of subledger journal entry descriptions in the language selected by the user for the current
application session.

Payables and Expenses

required
Expenses – 23B •
•
Idea Lab submission
Payment method selection in cash advance request

Use case
• Allow employees to select a cash advance payment
method. This option allows employees to select their
preferred payment method as part of the cash
advance request process.
• Administrators can enable this option using the
Manage Cash Advances and Authorization Policies
task. This option is configurable at the business unit
level and thus can be enabled for all business units, or
for individual business units
Key Resources
• This feature originated from the Idea Labs on Oracle
Customer Connect : Idea 596577
Benefits
• This gives employees the flexibility to select the
payment method (such as Cash, Electronic, check
etc.) through which they would like to get their Cash
Advance credited to them.
• No user opt-in / action /
Expenses – 23B •
•
Idea Lab submission
Waypoints in Audit and View Expense Report pages
Use case
• View waypoints in routes for mileage expenses in the Audit Expense Report and the View Expense Report pages.
• Auditors can review the interim stops of a mileage expense trip directly from the View Expense Item page by clicking the
View Maps button.
• Companies can configure the expense report approval notification to provide the route visibility to managers.
Key Resources
• This feature originated from the Idea Labs on Oracle Customer Connect : Idea 636944
Benefits
• This lets auditors and managers view the complete route information for mileage expenses and ensure compliance with
regulations.
• Allows for better insight into policy compliance on mileage expenses.
• Increased efficiency in processing mileage expenses since route details are available within the system.

• No user opt-in required
Payables – 23B •
required
Idea Lab submission
Automatic reevaluation and Release of duplicate invoice holds
Use case
• Automatically reevaluate duplicate invoice hold conditions and Release a duplicate invoice hold during invoice
validation.
• This lets users avoid manually releasing a duplicate hold after making the necessary updates to an invoice.
• The feature provides automatic Release of an existing duplicate invoice hold when the duplicate conditions no longer
apply.
• The feature does not place a new duplicate invoice hold on an invoice if it is duplicate of another invoice.

• This option is not enabled by default.
• You can enable or disable this feature any time and it will not have any impact on the existing transactions.
Benefits
• You don't need to manually Release the duplicate invoice hold after making the necessary changes to address the
duplicate issue.

• No user opt-in required
• No user action/configuration
Payables – 23B
required
• Scale of impact – Large
Matching of invoices with purchase order lines with supplier credit from Supplier Portal
Use case
• Match invoices to trade-ins and discounts on the purchase order from the Supplier Portal.
• If a buyer trades in older equipment when purchasing new equipment, the value of the equipment traded in is created as a negative
line on the purchase order.
• Match the invoice to negative lines in the purchase order to record the supplier credit.
• Update 23A introduced the ability to create invoices matched to negative purchase order lines from the Create Invoice
page and through Import Payables Invoices process.
• In update 23B, suppliers can create invoices matched to negative purchase order lines from supplier portal.
Key Resources
• Additional details about the feature introduced in update 23A are available here
Benefits
• Matching invoice lines separately to item lines and supplier credit on the purchase order ensures that an invoice reflects
the cost of the item accurately.

Payments – 23B
Automatic resumption of payment process request after payment approval

Use case
• Automatic Resumption of Payment Process Request After Payment Approval refers to the automatic process of allowing
a transaction to proceed after payment approval has been received.
• Previously, a manual step was required to resume payment processing after payment approval .
• Once the payment has been approved, the auto resumption process allows the transaction to proceed automatically,
without any manual intervention.
• This tries to improve the payment process and aims to ensure transactions are completed in a timely and efficient manner.
Benefits
• Automate the process of resuming payments without manual intervention.
• Move seamlessly to the next steps in the payment process, such as updating the status of the order or sending
confirmation emails.
• Save time and reduce errors and administrative costs.
• Reduce the risk of late or missed payments.

Receivables and Cash

Advanced Collections – 23B

required
Collector update of invoice attributes and contacts in collections
Use case
• Update the purchase order information, user comments, line-level descriptions, and contact information on
invoices using the Advanced Collections pages.
• This improves collection efficiency by letting collectors make these updates directly without recourse to Receivables.
• Credit score information is available on the Collections Customer Profile page at both the customer and account
level.
• The Latest Credit Score field displays the score from the customer's most recent credit case folder in the Approved status
Benefits
• Improves collection efficiency by allowing collectors to make updates directly in the Advanced Collections pages.

Receivables – 23B
required
Cash budget funding with Receivables receipts
Use case
• Use Receivables receipts to fund the cash control budget as receipts are processed.
• Cash collected for revenue is immediately available for spending when a standard receipt is applied to an invoice,
or a miscellaneous receipt is created.
• Budgetary control validation has been added to both standard and miscellaneous receipts and increases the cash
control budget’s adjusted budget balance.
• NOTE: This feature is also called out in Budgetary Control, but it is the same feature.

• If not already using cash controls, refer to these features in the What’s New for additional information:
• 22C: Budgetary Control Invoice Payments for Cash Budgets in Manage Payment Process Requests
• 22D: Budgetary Control Invoice Payments for Cash Budgets in Quick Pay and Pay in Full
• 23A: Budgetary Control Reservation of Invoice Payments When Cash Budget Has Insufficient Funds
Benefits
• Improves collection efficiency by allowing collectors to make updates directly in the Advanced Collections pages.

Asset and Lease Management

Assets – 23B
File based data import for revaluation of fixed assets
Use case
• Use the Fixed Asset Revaluations Import template to upload a high volume of fixed asset revaluation transactions.
• Run the Post Mass Fixed Asset Financial Transactions process to post them.
Benefits
• Provides the ability to revalue a high-volume of assets in one upload.

Assets – 23B
Invoice accounting date display for lines transferred from payables to fixed assets
Use case
• Include the accounting date in the display of Payables invoice lines in the Additions infotile of the Assets
Landing page and the Prepare Source Lines page.
• This provides immediate view of the accounting date without drilling down to invoice details.
Benefits
• Allows sorting and filtering the pending asset addition invoices by invoice date and process them in correct
asset book period.
• Makes available Payables invoice accounting dates in one location on the Assets landing page.

• User opt-in required
• Opt-in expiration in update
Lease Accounting – 23B •

23D
Short-term and long-term lease liability accounting

Use case
• Automatically account for short-term and long-term lease liability. The IFRS16 and ASC842 accounting standards
require separating the lease liability into short-term and long-term for disclosure reporting.
• The short-term is the liability within the next 12 months, and the long-term is the liability due after 12 months.
• Lease administrators can automatically generate accounting entries to classify the lease liability into short-term and
long-term and account for the periodic movements from long-term to short-term.
Benefits
• Simplify compliance with IFRS16 and ASC842 lease accounting for short-term and long-term liability.
• Increase efficiency and reduce the risk of manual errors with automated month-end processes.

Additional Resources
Helpful Links
Subject Description Link
Oracle Cloud Help Center Oracle SaaS documentation and manuals Oracle Cloud Help Center
ERP Product Portal Oracle ERP Cloud Applications page ERP Product Update Portal
Oracle Financials Cloud Detail list of what's new in ERP Financials Cloud Oracle Cloud Application Update
Readiness services Readiness
Customer Connect Oracle’s premier online cloud community Cloud Customer Connect
ERP Landing Page - MOS Key ERP information in My Oracle Support MOS ERP Landing Page
ERP Events Calendar - Customer

ERP Events Enterprise Resource Planning (ERP) Events
Connect
Oracle Learning Explorer
Oracle Free Cloud Training Oracle Learning Explorer
Training
Oracle Customer Success Portal -
Customer Success Portal Customer Success at Oracle
Cloud Customer Connect

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Release Management Review

ERP Financials 23B

We’re here! And we’re listening.

If you have a suggestion on how to

There are several ways to submit

2 Copyright © 2023, Oracle and/or its affiliates

Mandatory or Optional? Manage Communications Create a Testing Plan

3 Copyright © 2023, Oracle and/or its affiliates

4 Copyright © 2023, Oracle and/or its affiliates

5 Copyright © 2023, Oracle and/or its affiliates

6 Copyright © 2023, Oracle and/or its affiliates

7 Copyright © 2023, Oracle and/or its affiliates

8 Copyright © 2023, Oracle and/or its affiliates

9 Copyright © 2023, Oracle and/or its affiliates

Common Financials – 23B • Scale of impact - Small

Service Excellence Continuing Investments

10 Copyright © 2023, Oracle and/or its affiliates

Common Financials – 23B • Scale of impact - Small

Service Excellence Continuing Investments (continued)

11 Copyright © 2023, Oracle and/or its affiliates

Common Financials – 23B • Scale of impact - Small

Simplified Workflow Rules Configuration

12 Copyright © 2023, Oracle and/or its affiliates

13 Copyright © 2023, Oracle and/or its affiliates

Budgetary Control – 23B •

Budgetary Control Validation of Journal Entries only during month end

14 Copyright © 2023, Oracle and/or its affiliates

General Ledger – 23B

Automated resolution of Cross-Validation combination violations

15 Copyright © 2023, Oracle and/or its affiliates

General Ledger – 23B

Tips and Considerations

16 Copyright © 2023, Oracle and/or its affiliates

Intercompany – 23B • Scale of impact – Small

17 Copyright © 2023, Oracle and/or its affiliates

Joint Venture Management – 23B •

Five new features enhance Joint Venture Management

18 Copyright © 2023, Oracle and/or its affiliates

Subledger Accounting – 23B • Scale of impact - Small

Subledger Journal Description Language configuration

Tips and Considerations

19 Copyright © 2023, Oracle and/or its affiliates

20 Copyright © 2023, Oracle and/or its affiliates

Payment method selection in cash advance request

Waypoints in Audit and View Expense Report pages

22 Copyright © 2023, Oracle and/or its affiliates

Automatic reevaluation and Release of duplicate invoice holds

Tips and Considerations

23 Copyright © 2023, Oracle and/or its affiliates

24 Copyright © 2023, Oracle and/or its affiliates

Automatic resumption of payment process request after payment approval

25 Copyright © 2023, Oracle and/or its affiliates

26 Copyright © 2023, Oracle and/or its affiliates

Advanced Collections – 23B

Collector update of invoice attributes and contacts in collections

27 Copyright © 2023, Oracle and/or its affiliates

Cash budget funding with Receivables receipts

Tips and Considerations

28 Copyright © 2023, Oracle and/or its affiliates

29 Copyright © 2023, Oracle and/or its affiliates

File based data import for revaluation of fixed assets

30 Copyright © 2023, Oracle and/or its affiliates

31 Copyright © 2023, Oracle and/or its affiliates

Lease Accounting – 23B •