What’s New Features

Oracle Cloud HCM 21A

 Oracle Fusion Cloud HCM
Oracle Workforce Management Cloud

HCM Portfolio Management

SaaS Customer Success
Slides built as on 26th March updates. Please
follow the readiness updates for more current
updates.

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Forward-Looking Statements Safe Harbor

Statements in this presentation relating to Oracle’s future plans, expectations, beliefs, and intentions
are “forward-looking statements” and are subject to material risks and uncertainties. Many factors
could affect Oracle’s current expectations and actual results, and could cause actual results to differ
materially. A discussion of such factors and other risks that affect Oracle’s business is contained in
Oracle’s Securities and Exchange Commission (SEC) filings, including Oracle’s most recent reports on
Form 10-K and Form 10-Q under the heading “Risk Factors.” These filings are available on the SEC’s
website or on Oracle’s website at http://www.oracle.com/investor. All information in this presentation is
current as of [MONTH] [DAY], 2021 and Oracle undertakes no duty to update any statement in light of
new information or future events.

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New Feature Categorization and Adoption Action
More information here

A) Ready for Use by End Users

(Features Delivered Enabled) B) Action is Needed BEFORE Use by End Users –
(Features Delivered Disabled) Or Replaced or Removed features

UI or UI or
Report (A1) Process-Based: Process-Based:
Small Scale (A2) Larger Scale * (A3 )

Customer Not disruptive as action is required to make these features ready to use.
acceptance testing As you selectively choose to leverage, you set your test and roll out
Reports plus Small Scale UI or Process-Based timing.
should focus on the
new features will have minimal user impact
Larger Scale UI or
after an update
Process-Based*
new features.

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Workforce Management

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 Summary
Oracle Workforce Management Summary

Absence Management Time and Labor Management HR Optimizations

• New REST LOVs for Absence Reasons • Automatic Addition of Public • Security Enhancements in Absence
and Absence Plans Holidays on Time Cards Introduction Related Subject Areas
• Automatic Copy of Work Schedule
Assignments During Local and Global
Transfer
• Streamlined Display of Qualified
Entitlement Summary
Important Actions and Considerations
Absences
• Removal of Work Day Definition
Rules
Time and labor
• Removal of Work Day Definition
This slide is an overview of the features that require customer intervention to turn on Rules and Enhancement of the Start
Day Rule
(B) and UI or Process-Based: Larger Scale * (A3). UI or Process-Based: Small Scale (A2)
are not included. For the complete features, please refer to the following slide.

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What’s New in Workforce Management
➢ Absence Management ➢ HR Optimizations
➢ New REST LOVs for Absence Reasons and Absence ➢ Workforce Management Transactional Business
Plans Intelligence
➢ Automatic Copy of Work Schedule Assignments ➢ Absence
During Local and Global Transfer ➢ Assignment Level Security on Absence
➢ Streamlined Display of Qualified Entitlement Subject Areas
Summary ➢ Security Enhancements in Absence
➢ Absences Replaced or Removed Features Related Subject Areas
➢ Removal of Work Day Definition Rules ➢ Time & Labor
➢ Additional Time Dimensions to Time and
➢ Time and Labor Management
Labor Subject Areas
➢ Time and Labor
➢ Automatic Addition of Public Holidays on
➢ IMPORTANT Actions and Considerations
Time Cards Introduction
➢ Classic Time Card Header Improvements
➢ Copy Time Card Enhancements
➢ Extract Time Card Enhancements
➢ Time and Labor Replaced or Removed Features
➢ Removal of Work Day Definition Rules and
Enhancement of the Start Day Rule

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 Absence
• New REST LOVs for Absence
Reasons and Absence Plans
Absence Management • Automatic Copy of Work Schedule
Assignments During Local and
Global Transfer
• Streamlined Display of Qualified
Entitlement Summary

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NEW REST LOVS FOR ABSENCE REASONS AND ABSENCE PLANS

We have introduced two new REST List of Values (LOV) for absence reasons and absence plans.
• AbsencePlansLOV: Use this resource to get the absence plan name from plan ID and vice versa.
• AbsenceTypeReasonsLOV: Use this resource to get the absence reason name from reason ID and vice versa. It will also help you
determine which absence reasons are valid for a particular absence type.
Get info about absence plans and reasons more efficiently with the introduction of two new REST List of Values (LOV).
STEPS TO ENABLE
You don't need to do anything to enable this feature.
KEY RESOURCES
• For more information, refer to REST API for Oracle HCM Cloud for release 21B.
ROLE INFORMATION
Function privileges secure access to these new REST resources. The predefined role Human Capital Management Integration
Specialist has been granted this function privilege. If you’re using the predefined roles, then no action is necessary. If you’re using
custom versions of these roles, then you must add this function privilege your custom roles.

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AUTOMATIC COPY OF WORK SCHEDULE ASSIGNMENTS DURING LOCAL
AND GLOBAL TRANSFER

Local and global transfers now also automate work schedule enrollment and copy work schedule exceptions. This is
part of the phased delivery of global and local transfer automation across multiple releases.

When you transfer someone, all active and future work schedules and work schedule exceptions are automatically
end dated in the old organization. The transfer process automatically links them with the same work schedule and
work schedule exceptions in the new entity, if the schedule and exceptions are available.

Additionally, as a manager or HR specialist, you can review all work schedule assignments affected by the transfer.
You can see relevant messages about end-dating and copying schedules and exceptions using the Change Legal
Employer dashboard.

Improve productivity and satisfaction with enhanced automation that includes enrollment and copying of work
schedule assignments and their exceptions during local and global transfers.

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AUTOMATIC COPY OF WORK SCHEDULE ASSIGNMENTS DURING LOCAL
AND GLOBAL TRANSFER

Once you define the lookup code, you can add the lookup
STEPS TO ENABLE
code in the same page. Here’s how you can do it:
1. Add the lookup code
To enable this feature, you need to configure the ANC_RESTRICT_HIRE_TERM_EVENT in the
ANC_PROC_CONFIGS: Lookup Codes section.
lookup code. Here's how you can do it:
2. Select the Enabled checkbox.
1. Navigate to the Setup and Maintenance work area. 3. Set the start and end dates.
2. Search for and click the Manage Common 4. Click Save and Close.
Lookups task.
3. Search for lookup type lookup type
ANC_PROC_CONFIGS. If you don’t find it, add this
lookup type.
4. Set the Module as Global Absences.
5. Set the Lookup Configuration Level as Site.
6. From the REST Access Secured list, select Secure.
7. Click Save.

Manage Common Lookups Page

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 STREAMLINED DISPLAY OF QUALIFIED ENTITLEMENT SUMMARY
The absences administrator page has been enhanced to deliver
a more streamlined and functional display of qualified
enhancements. Previously, the columns displaying the
entitlement info were based on database fields. The new
columns provide visual clarity to the entitlements grid.
Plan Use Tab in Administrator Page
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The application displays the number of hidden columns at the
bottom of the Entitlements section. You now have the option to
restore old columns that you need and hide new ones that don’t
seem to serve your purpose. To do so, click View to open the Manage
Columns window. Use this window to sort all available columns into
either the Hidden Columns group or the Visible Columns group.
When you click OK, the application displays only those columns that
you sorted into the Visible Columns group.
Manage Columns Window
[Date] A3
REMOVAL OF WORK DAY DEFINITION RULES
ABSENCES REPLACED OR REMOVED FEATURES

Know that these earned days spanning rules were removed as of Update 21B:
• Day with most hours
• Scheduled shift reference day.
Improved productivity by removing unused rules from the definition.

STEPS TO ENABLE

You don't need to do anything to enable this feature.

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Time and Labor
Time and Labor
• Automatic Addition of Public Holidays on Time Cards
Introduction

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AUTOMATIC ADDITION OF PUBLIC HOLIDAYS ON TIME CARDS
INTRODUCTION

Whenever a person or a process creates a time card for a period that contains a public holiday, an entry for that holiday is
automatically added to the time card. The holiday entry uses the hours from the person's schedule. Because public holidays are
unique, the holiday entry is excluded when someone copies a time card with a holiday entry.
Here's an example using the US Thanksgiving holiday. The person's scheduled hours of 9:00a to 5:00p were used to automatically
create the holiday entry on Thursday, November 25, 2021 when the time card for the week of 11/22/21-11/28/21 was created.

Responsive Time Card Showing the Thanksgiving Holiday Entry

Classic Time Card Showing the Thanksgiving Holiday Entry

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 CLASSIC TIME CARD HEADER IMPROVEMENTS

Now when people open a classic time card, the Person Information and Time Card Details sections are closed while
the labels identify the time card owner and the time card period. They can expand either or both sections to see
additional information.

Example Header for a Classic Time Card with the Person Information and Time Card Details
Sections Closed by Default

Example Header for a Classic Time Card with the Person Information Showing and the
Time Card Details Section Closed

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 COPY TIME CARD ENHANCEMENTS
Now when you copy an existing time card that includes a public holiday entry, the entry is excluded because each holiday is unique. And,
absence entries, which are also typically unique, are excluded when you copy responsive time cards. For Example, Susan White has an
existing time card that has a US public holiday on Monday, an absence on Tuesday, and regular worked time on Wednesday through Friday.
When she copies the time card entries to a new time card, only the regular worked time copies.

New Time Card with No Entries Yet and Showing the

Available Copy Actions New Time Card After Copying Entries from a Previous Time Card
Existing Time Card with a Public Holiday, an Absence, and Regular
Worked Time

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EXTRACT TIME CARD ENHANCEMENTS

Now you can extract both current and previously transferred time entries from the time repository. You can duplicate
the existing extract definitions, Time Cards Ready to Transfer Extracts and Time Entries Ready to Transfer
Extracts, then modify your new extracts to include the new HWM_EXT_TIMEENTRY_PREV_XFR_UE user entity.

Extracts Definitions Page Listing the Bundled Time Transfer Extracts

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REMOVAL OF WORK DAY DEFINITION RULES AND ENHANCEMENT OF THE START DAY
RULE
TIME AND LABOR REPLACED OR REMOVED FEATURES

Know that these earned days spanning rules were removed as of Update 21B:
• Day with most hours
• Scheduled shift reference day.
Also, the start day rule was improved for people who have a 24-hour schedule that helps determine the earned day if
they report to work late. The rule now determines the earned day using the time entry start time rather than the
schedule start time.
Improve productivity by removing unused rules from the work day definition and providing better support for 24-
hour schedules.
STEPS TO ENABLE
You don't need to do anything to enable this feature.
KEY RESOURCES
For more information about defining the day start time and earned and earned day spanning rules, see this chapter
in the Implementing Time and Labor guide:
• Time Entries That Span Midnight and Overtime Start

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HR Optimizations
HR Optimizations

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ASSIGNMENT LEVEL SECURITY ON ABSENCE SUBJECT AREAS
Absence

Absences OTBI Subject Areas now support HCM Assignment security. You can now choose if you want managers or administrators to
have the ability to report on all the absence information of the employee, or restrict access to only the absence information
pertaining to a specific assignment or a subset of assignments of the employee.
By default, all absence information is secured at person-level, which means that if you have access to an employee’s information, you
have access to all the absence information of the employee for all the assignments the employee has. But if you enable HCM
Assignment security, the access to information regarding absences and plan balances is restricted for managers and admins to only
those assignments that the manager or admin has been granted access to.
When HCM Assignment Security is enabled, the following subject areas will allow managers and administrators to run report only on
those assignments that they have access to.
• Workforce Management – Absence Real Time and Absence Calendar Real Time: Managers and administrators can report only on absences that
impact the employee’s assignments that they have been granted access to.

• Workforce Management – Accrual Real Time: Managers and administrators can report only on absence plan enrolments that belong to one or more
assignments of the employee that they have been granted access to.

• Absence Management – Leave Donations Real Time: Managers and administrators can report only on leave donation transactions that have been
initiated from or more assignments of the donor that they have been granted access to. Donation recipient information will be visible to any manager
or administrator who has access to the donation transaction.

Augment your reporting on the subject areas related to absence management with support for HCM Assignment Security.

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SECURITY ENHANCEMENTS IN ABSENCE RELATED SUBJECT AREAS
Absence IMPORTANT: Action may be needed after upgrade if you
use custom Line Manager or HR Specialist roles.

Enhance your reporting on absence subject areas with the enhanced data security that contains new dedicated data security
privileges for absences subject areas. These new data-security privileges offer you full flexibility in configuring data access policies
for these subject areas without interference from other subject areas in HCM Cloud.
Absences subject areas were being secured using a shared data privilege PER_REPORT_PERSON_DATA. Using this privilege created a
problem when a user has the need to access a different population for each subject area, as PER_REPORT_PERSON_DATA is shared
by many subject areas. For example, a user is a line manager, as well as a Talent specialist for the entire organization, this person
needs to be able to run reports on absences for his team, but needs to be able to run org-wide reports on talent. So, this employee
was granted a "View All" access on Talent specialist, but org-hierarchy access on Line Manager, since both subject areas share the
same data privilege PER_REPORT_PERSON_DATA, this employee was able to run org-wide reports on absence data, which could be a
security violation. To avoid this interference, we have introduced new dedicated data security policies for absences subject areas.
We have made a change to the way in which the facts are secured in the following subject areas:
For the following subject areas, the facts were secured using PER_REPORT_PERSON_DATA data security policies, they are now
secured using ANC_REPORT_ABSENCE_RECORD_DATA data security policies.
• Workforce Management - Absence Real Time
• Workforce Management - Absence Calendar Details Real Time
• Workforce Management - Accrual Real Time
For the following subject area, the facts were secured using PER_REPORT_PERSON_DATA data security policies, they are now
secured using ANC_REPORT_DONATIONS_DATA data security policies
• Absence Management - Leave Donations Real Time
With this change you now have better reporting on absence subject areas as it pertains to data security of absence records.

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ADDITIONAL TIME DIMENSIONS TO TIME AND LABOR SUBJECT AREAS
TIME & LABOR

The following Time and Labor subject areas have been enhanced to include additional time dimensions based generated custom
time attributes and generated global time attributes.

The Generated Custom Time Attributes in Reported Entry Details folder contains time attributes created using Custom Time
Attributes with Attribute Category of Custom.
The Generated Global Time Attributes in Reported Entry Details folder contains time attributes defined as Global attributes such as
Cost Codes or Input Values. The Global time attributes are General dependent layout components.
NOTE: Time card data is available in the two new folders after the job Import Oracle Fusion Data Extensions for Transactional
Business Intelligence process is completed.
This feature allows you to enhance your reporting on Time and Labor subject areas.

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IMPORTANT Actions and
Considerations
Important Actions and Considerations

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Removed Features

Target Additional
Product Removed Feature Replacement Feature Replaced In
Removal Information
Removal of Work Day
Absences 21B N/A N/A
Definition Rules
Removal of Work Day
Time & Definition Rules and
21B N/A
Labor Enhancement of the
Start Day Rule

ORACLE HAS DECOMMISSIONED THE HCM CLASSIC SIMPLIFIED USER INTERFACE IN

UPDATE 20B
Oracle Human Capital Management Cloud Functional Known Issues and Maintenance Packs (Document ID 1554838.1)

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