Vacation Request Letter

Wish to go for a vacation, but stuck up with sending a vacation request letter to your boss? If this
is the case, this article will be useful for you to prepare a vacation request letter. Read on....

There is no one in this world who does not like to get rid of the daily grind for sometime, flee
away from the office (and your boss of course!) and fly off for a vacation. But the thought of
sending a vacation request letter, makes many people scratch their head. This is not because their
boss will reject the application, but because they cannot write a good vacation request letter. If
you cannot convince your boss through your vacation request letter, there are chances of
rejection.

To avoid this happening and to get your work done, you need to learn to write a good vacation
request letter. Writing a vacation request letter is a common workplace communication
procedure, but still people find it complicated. Also a basic level of writing skills is required. Let
us find out, how to write a good request letter for vacation and also find some tips related to
vacation leave letter writing.

Tips for Vacation Leave Application

Remember that this is formal type of letter, which you are going to forward to a senior officer in
the organization. Therefore, you need to follow some tips as discussed below.

Beginning
Before going on to start the actual content of the letter, address the proper person to whom you
are giving this request letter. His designation and the company name should be clearly and
properly mentioned. It is appropriate to begin with phrases such as, Dear Sir, or Dear Madam

Subject Line
It is very much necessary to clearly mention the actual subject of your letter. This gives an idea
of what the letter is all about to the reader.

Content
Keep the following points in mind, when you are writing the content of your vacation request
letter.
• Content writing is the most important part of any letter and therefore you need to be very
careful while preparing the content.
• See that your letter is precise. Just mention your reasons and your objective behind the
letter.
• Do not write long stories (Of course, I know you won't!), but I have seen some people
describing various situations in their letters.
• Respect the reader's time, he would not even consider reading it if he sees that the letter is
too long.
• Write simple sentences, avoid long sentences that create confusion in the reader's mind.
Conclusion
Conclude your letter properly. Avoid negative sentences. See that you display your concerns
towards work in the concluding part of your letter.

Sample Vacation Request Letter

Below is a sample vacation request letter, that you can take a look at.
Leave Application Letter

To,
Mr Sean Alberto
General Manager
ABC Services Ltd.

Subject - Vacation Leave Application

Respected Sir:

I would kindly request you to grant me leave from August 26, 2009 to September 5, 2009. The
reason behind this leave application is that I am looking forward to go for a vacation during this
period and also that I have not availed any leaves for the past 5 months. I do not have any work
pending from my side and have also given the necessary handover to the concerned authority. I
once again kindly request you to sanction the leave.

Thanking You,

Yours Sincerely,
Peter Johnson

Signature and Date

Hopefully, after reading these tips and the above sample of a vacation request letter, you would
not worry to request for a vacation leave to your senior authority. So go ahead and enjoy your
much needed vacation! Bon voyage!

By Ujwal Deshmukh

To understand properly how to draft an authorization letter, it is important to have at your

disposal an authorization letter template that will give you the proper authorization letter format,
minimizing the possibility of making any errors while drafting a letter that can be of utmost
important, especially if pertaining to legal matters.

Your Name
Your Address

Date

Name of Addressee
Name of Organization
Address

Salutation/Greetings
Dear Ms./Mr. (addressee) / To whomsoever it may concern

The first paragraph needs to inform the addressee of the reason for which you are writing the
letter. You will explain to the addressee the reason for you giving an authority letter to the bearer
of the letter and also explain your relation with the bearer of the letter. This is an extremely
important information to be included in an authorization letter.

The second paragraph will enlist any information that confirms to the addressee that the letter has
been written by you and is not a forgery attempt. Ensure that this information is a foolproof
evidence that verifies the authenticity of the letter.

The third paragraph should be the concluding paragraph in which you will provide the addressee
with your contact details and ask them to contact you in case of any confusion or in case they
want to verify the claim made by the bearer of the letter.

Valediction/Goodbye
Yours sincerely,
(Your name)

Authorization Letter Sample

An authorization letter sample allows you to understand better the format of authorization letter
as the template is elucidated with the help of proper examples. Given below is an authorization
letter sample, formatted in a manner similar to the template that has been given in the earlier
section.

Stana Fillion
322, Rustic View Apartments
Elm Street
New York - 695455

Date: 1st June 2010

Goliath National Realty

3490 - Bayer Boulevard
New York - 695487

To Whomsoever It May Concern,

I, the undersigned, have recently bought a property at Green Meadows, 345, Oak Road, New
Jersey. This property was bought under an agreement with your company. I have now been
transferred to Singapore by the organization I work for and therefore, need to change the billing
address for my new house to my new address in Singapore. Unfortunately, due to the urgency
with which it was necessary for me to move to Singapore, I was unable to personally come and
change my billing address. In my absence, I authorize, my brother, John Fillion, the bearer of this
letter, to act in all the matters regarding the property that I own in New Jersey, including the
change in my billing address.

Attached with this letter are photocopies of my agreement with your company and identity proofs
proving my relationship with the bearer of this letter.

If you have any questions regarding the matters mentioned in this letter or any other matter
regarding the property, you can contact me at fillion.stana@gmailnet.com. I do not have a
permanent telephone number yet but I shall inform you of the same as soon as possible.

Thanking you,

Yours sincerely
(Signature)
Stana Fillion

Hope this article on authorization letter format and the sample given above has helped you
understand clearly how an authorization letter should be formatted and what information should
be essentially included in the letter.

By Tulika Nair
Published: 5/31/2010
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