Individual Reversal

This code is used to reverse un-cleared documents (invoices) or documents that do not
require clearing (JV).

The Transaction Code is “FB08”. Type the T’Code in the command box provided in the
Standard
Toolbar. OR
Navigate through the menu path as follows:
Accounting -------- > Financial Accounting ------- > Account Payable ------- > Document
------- > Reverse ------ > FB08---- > Double click on FB08

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So, after pressing ‘Enter ‘or double clicking on “FB08” following screen appears

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Now specify the Document number which you want to reverse in Document Number as
shown in the following screen.

To specify the reversal reason click the search icon in the field ‘Reversal Reason’ and
then select the relevant reason for reversal the transaction.

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Double click on the reason selected from the pop up list.
Reversal reason to be used in SVKM:
03 – If the reversal date is in the period/month of the document to be reversed
04 – If the reversal date is in future period/month.

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You can now observe that the Reversal reason No. has occurred in the field ‘Reversal
Reason.

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Now go to Document Field in Application Toolbar and select the Post field.

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After clicking the Post field we will get the following screen.

So the message ‘Document was posted on Company Code 1000’ occurs at the bottom of
the screen in Message Box.

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In case you try to reverse a cleared invoice or payment using this transaction then the
system will throw up a message stating that the document selected for reversal has
cleared items, hence cannot be reversed using this transaction as shown below:

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FBRA – Transaction code for reversing cleared documents
Case 1:
 Invoice has been booked.
 The payment has also happened.
 The check has been printed through the system.

In this case the invoice cannot be reversed unless you reverse the payment
document. In case you try to reverse the invoice the system will not allow.

Case 2:
 Invoice has been booked.
 The payment has also happened.
 The check has not been printed through the system.

Using this transaction we will reverse the payment document.

Enter the document number, company code and fiscal year and then click the menu
option “reset cleared items” as shown below:

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As soon you click the button you get an option as shown below:

Option “Only resetting”: This option will be used only if you have made a payment entry
but against the wrong invoice. This option will not reverse the entry but only unclear the
invoice that was mistakenly cleared while making the payment entry. Hence the original
invoice is now open for payment entries in future.

Option “Resetting and reverse”: This option will actually reverse the payment entry and
also open the invoice for further payment.

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Case 3:
 Invoice has been booked.
 The payment has also happened.
 The check has been printed through the system.

The system will not allow you to reverse the payment document as the check information
is present. Hence for reversing the payment documents in such case we need to use the
Cancel Cheque Payment transaction (FCH8) as covered in earlier sessions.

In case you try to reverse such a payment document the system will throw up following
message and will stop you form reversing the same:

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Reversal of MIRO entry
To reverse un-cleared documents (invoices) which are entered through MM module
(PR/PO route), use the T code MR8M
Enter the T Code MR8M in the command field provided in the Standard Toolbar OR
Navigate through the menu path as follows:
Logistics -------- > Materials Management ------- > Logistics Invoice Verification -------
> Further Processing ------- > MR8M – Cancel Invoice Document ------- > Double click
on MR8M

The following screen appears.

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Enter the details of invoice document number (this is document number in MM module
which will start with 510******* and not the subsequent document number in the FI
module which is starting with 17********), fiscal year and reversal reason.

If reversal reason 3 is selected, the reversal document will be posted in the system on the
same day on which the original document was posted. If reversal reason 4 is selected, the
reversal document will be posted in the system as per today’s system date.
Before reversal, you can display the document to be reversed by clicking on the ‘Display

Document’ button.

Now you can post the reversal document by clicking on the save icon.

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