SAP SuccessFactors Employee Central and

SAP ECC - Integration Scenarios

LIRAN AZURY
SAP HCM & SuccessFactors Senior Consultant, AKT
 Integrating SAP SuccessFactors Employee Central & SAP ERP HCM / S4HANA

Middleware

Human Resources
Finance
Employee Central
Controlling
Logistics
Sales & Marketing
…

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 In This Session

• Review Integration Scope from Business Processes Perspective

• Identify integration challenges
• Overview different integration scenarios for implementing
SuccessFactors Employee Central and SAP ERP HCM
• Review technical integration aspects
• Tips & Tools

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 Which Business Units & Processes Consume HR Information ?
TOP MANAGEMENT

• Budget Planning
CORE BUSINESS • Business Strategy CORPORATE FUNCTIONS
• Business Results • Payroll Postings
• R&D
• Cost Center Assignments
• Production
• Time Management & Terminals
• Sales & Marketing
• Workflows & Approvals

EXTERNAL PROVIDERS AUTHORITIES

• Salary Taxes
• Job Postings
• Benefits Enrollments
HR Info • Pension Payments
• Health Care

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 Implementing SuccessFactors Employee Central with Data Integration

Employee
Central
Personal Biographical Contact National
Integration Add-on

Employee Master Data Info Info Info

Address
ID

Middleware
Organizational Business
Division Department Position Job
Unit
Management
Organizational Job Info
Employment Job
Assignment Details Relationships

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 Integration Challenges

Maintenance
Standards
Security
Middleware Technology

Formats
Risk Monitoring

Data Upgrades
Cost
Implementation Effort
Implementation Skills

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 Facing the Challenges

01 02 03
Decide on Plan integration Configuration
Strategy project

Choosing the right • Integration scope Configuring

deployment model • Tools integration on
source, target and
• Fields mapping middleware system

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 Strategy Plan Tools Configuration

Starting Point

Integration is supported for any starting point and strategy

1 2 3 4
Talent Hybrid Side-by-Side Core Hybrid Full Cloud

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

1 2 3 4
Talent Hybrid Side by Side Core Hybrid Full Cloud

PA & OM
Talent Analytics PA & OM Payroll
Talent Solutions Talent Solutions Talent Solutions
Cloud Personnel Admin. (PA)
Workforce Analytics Workforce Analytics Workforce Analytics
Org. Mgmt. (OM)

Productized Integrations

On
Time & Attendance Time & Attendance Time & Attendance ERP
premise

Payroll Payroll Payroll

PA & OM PA & OM ERP

ERP ERP

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

1
Deploy the SAP SuccessFactors talent solutions,
connected with existing SAP ERP HCM implementation. Talent Hybrid

For customers who want to run talent management in Cloud

the cloud, keep core HR processes on-premise: Talent Solutions
Workforce Analytics

1. Core HR processes are OK (or not the biggest pain

point)
On
premise Time & Attendance
2. Want to innovate areas like recruiting, onboarding,
performance and goals, compensation, learning, Payroll
succession
PA & OM

ERP

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

Talent Solutions
Workforce Analytics
Compensation Adjustments
Employee Data

New Hire Data

Organizational SAP (or third-party)

Data portal is the entry point
Skills/Qualifications
for ESS and MSS

Position Data
Learning Curricula

Core HR Learning Costs

SAP ERP

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

2
Deploy SAP SuccessFactors Employee Central for
employees not on SAP ERP HCM. Run “side by side” with Side by Side
existing SAP ERP HCM implementation.

For customers, whose current SAP ERP HCM deployment is Talent Solutions
OK but not everyone is on it: Cloud
Workforce Analytics
Personnel Admin
Org. Mgmt.
1. Inability to provide consolidated and unified access to
employees
On
2. Difficulties in obtaining a total view of the workforce premise Time & Attendance

Payroll
3. Want to start replacing older SAP ERP HCM
deployments without the disruption of a “big bang” PA & OM

ERP

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

Talent Solutions
Workforce Analytics
Employee Central Employee – Cost Center
Employee Data Relationship

Department/Organization
Information

Employee – Employee Central is

Manager the entry point for all
Position Data and
Relationship employees Relationship

Cost center
Job Classification

Core HR Employment Details

SAP ERP

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

3
Deploy SAP SuccessFactors Employee Central, connected with Core Hybrid
existing SAP ERP HCM payroll and time and attendance
implementations.

For customers who want to move their core HR processes to the PA & OM
Talent Solutions
cloud but retain payroll and/or time and attendance on-premise: Cloud
Workforce Analytics

1. Core HR processes need to be refreshed/re-thought

2. Talent solutions in the cloud

On
premise Time & Attendance
3. Need to ensure HR data is properly synchronized with on-
premise SAP ERP (and/or SAP S/4HANA) Payroll

ERP
4. Don’t want to touch payroll and/or time and attendance so
need to continue to leverage current implementations

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

Deploy all SAP SuccessFactors solutions and connect with SAP 4

ERP for integration with finance and other functions. Full Cloud

For customers who want to move all of their HR processes to

the cloud but keep finance (and other ERP functions) on- PA & OM
Payroll
premise: Talent Solutions
Workforce Analytics
1. Core HR processes need to be innovated

2. Talent solutions in the cloud

ERP
3. Need to ensure HR data is properly synchronized with on-
premise SAP ERP (or SAP S/4HANA)

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

3 4
Core Hybrid Full Cloud

Employee Central Employee Data

Employee Cost Center
Department Assignment

Department Business
Unit Division

Cost center Employee Position

Assignment

Position Job Assignment

Position Job Assignment

SAP ERP $ ! Position

Financials SAP ERP SAP Payroll
Absences
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 Strategy Plan Tools Configuration

Deployment options for SAP SuccessFactors with SAP S/4HANA on-premise

Talent Hybrid Core Hybrid Full HR Cloud

PA & OM
PA & OM
Payroll
Talent Solutions Talent Solutions
Cloud Talent Solutions
Workforce Analytics Workforce Analytics
Workforce Analytics

Productized Integrations

On
Time & Attendance Time & Attendance
premise
Payroll Payroll

PA & OM

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 Strategy Plan Tools Configuration

Cloud Deployment Models for SAP ERP customers

Keep OM, PA, Payroll, etc.

On-premise, connect to SAP 1 Talent Hybrid
SuccessFactors talent solutions

Move selected countries/units to Side by Side

SuccessFactors (interim state)
2
Move all/most HR process
to SuccessFactors,
Move PA/OM to SuccessFactors, Keep 3 Core Hybrid
integrate HR data with
Payroll/Time & Attendance on-premise
ERP/Financial processes
Move all HCM to SuccessFactors 4 Full Cloud

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 Strategy Plan Tools Configuration

Project Planning

Decision Making Technical Aspects

System of Records of each object
Data Volume
Historical Data
Implementation Steps
Background Jobs Scheduling
SAP Implementation Consultants
Different Data Models
Data Consistency
Go-Live Procedure

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 Strategy Plan Tools Configuration

Integration Tools

Integration Integration SAP Cloud APIs

Center Templates Platform
Integration

SAP API Business Hub

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 Strategy Plan Tools Configuration

Integration Center

Select Data Determine Format Schedule and run Monitor integration

integration

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 Strategy Plan Tools Configuration

SAP Cloud Platform Integration (HCI)

SAP Cloud Applications

(SuccessFactors)

SAP Cloud Platform Integration

Engineered for the Prepackaged

Multi-Level Security
cloud Integration Flows

SAP On-
Premise
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 Strategy Plan Tools Configuration

200+ Standard Integration Points

SAP SuccessFactors Employee Central integration with SAP S/4HANA and SAP ERP
Employee Data

Biographical information Compensation information New hire

Personal information Pay component recurring Re-hire
Address information Pay component non recurring Terminate
Data Email address information Cost distribution Process Transfer
109 Job information 11 … Data
150
Organization

Create new position

Business unit External code
Update position
Data

Division Cost center object ID

Deactivate position
Department Start date
Data Process Employee position transfer
Job classification position End date
13 10 …
Process
55
External code Quantity in hours Requesting time off
Time Data

Approval status Time type Cancelling time off requests

Start date User ID Editing time off requests
Data End date Company external code Process View team absences
29 Quantity in days 34 ….

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 Strategy Plan Tools Configuration

Infoporter and Business Integration Builder

Key Features
Data Migration
• Infoporter tool simplifies the automated Data Migration
process by moving employee's data from an SAP ERP HCM /
S4HANA system to SuccessFactors Employee Central
Data Migration • Supports web service-based or CSV file-based data migration

Standard
• Standard mechanism Configurable
• Included in Employee
Central license
Standard Configurable • Easy setup via configuration
instead of coding
• Extensibility features to support
custom specialties
• Sample content (pre-delivered
Data Extraction & Replication field and value mapping)

• Simplifies the data extraction process

and provides unparalleled data
Data Depth & Width
transformation functionality. Data Extraction Data Depth & • Current and historical employee
• Import of EC data models and picklists. & Replication Width master data and organizational data
• High performance even with large
data volumes
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 Strategy Plan Tools Configuration

Integration Add-On – Business Integration Builder

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 Strategy Plan Tools Configuration

Integration Add-On – Business Integration Builder

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 Strategy Plan Tools Configuration

Integration Add-On – Business Integration Builder

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 Strategy Plan Tools Configuration

Data Extraction from SAP ERP HCM

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 Strategy Plan Tools Configuration

Importing Data To SF EC

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 Strategy Plan Tools Configuration

Executing Integration Manually

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 Strategy Plan Tools Configuration

Tips
What should be considered when configuring the data models in Employee Central ?
• Fields format compatibility
▪ Length
▪ Type
▪ Mandatory
▪ Number ranging
• Fields in SF-EC to be replicated from SAP ERP HCM should be set for Read-Only
• Chief positions
• Associations
• Keeping data compatibility
• Objects effective dates

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 Key Points To Take Home

1 Decide on integration scope according to starting point and strategy

2 Plan integration project

3 Use delivered integration tools, as Integration Center, and SAP Add-On

4 Consider project challenges

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 Further Information
API & Integration Community

API & Integration Forum

SAP Cloud Platform Integration

Documentation

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 Thank You
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