SAP Master Data Governance on SAP S/4HANA

Functional overview
December 2018
Rahul Padgaonkar – Senior Solutions Architect
CUSTOMER
SAP Asia Pte. Ltd
Contents

The master data challenge

 Why is master data management important?

Enterprise master data management with SAP Master Data Governance

 Concept, deployment, integration, benefits

Functional overview of SAP Master Data Governance

 Key scenarios (consolidation, central governance incl. mass processing, data quality remediation)
 Integration within and beyond company boundaries

Outlook and summary

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Tackling the master data challenge
Typical structural business challenges
Master Data Management is an integral part of the solution

Mergers & Acquisitions

Acquisition, joint venture

Company Carve- Company

out Carve-
out
Divestitures
Business area organized as independent company, subsidiary spun off, part of company sold

Corporate restructuring
Change organizational units in landscape accordingly

Business process optimization

Adapt processes in systems, unified accounting, master data cleansing

Consolidate IT landscapes
Merge systems, harmonize system landscape, provide cross-system functions, reduce TCO

Ongoing business dynamics and one-off events like M&A, divestitures or corporate restructuring
inevitably trigger activities to improve and harmonize master data across the enterprise
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Typical business process challenges
Master Data Management is an integral part of the solution
Operational excellence across LoBs is always fueled by consistent master data helping to avoid
process disruptions and unreliable analytics.

Sales Effectiveness Optimized Asset Utilization

 Consolidated customer view across all  Ability to use technical assets to capacity
channels  High product quality due to well maintained
 Transactions driven by full picture of the facts production systems
 Collaborative sales and promotion planning  Minimized safety risks for maintenance staff
and operators

Supply Chain Efficiency Readiness for Change

 Enabled real time collaboration with partners  Readiness to cope with information needs
in supply chain and product development from IoT and Big Data
 Faster throughput of higher volumes through  Ability to exchange trusted master data
supply chain to the end customer Enterprise with business partners
MDM  Ability to respond to mobile needs
Procurement Decisions
Finance Effectiveness
 Transparent picture of suppliers and products
 On-time group closes
 Cost savings due to fact-based supplier
 Accurate IT resource planning
selection and rationalization
 Business flexibility

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 All lines of business
Are impacted by master data quality issues

Organizations and Roles

Financials IT Sales Supply Chain

CFO CIO (S)VP of Sales, VP of Supply Chain,
(S)VP of Marketing VP of Planning

Challenges
 Inconsistent financial master data  High master data maintenance  Lack of consistent consolidated  Lack of transparency relating to
across the enterprise costs view of customer data across suppliers and products
all channels  High costs due to insufficient
 Manual efforts to update financial  Need for multiple systems to
 Customer transactions are supplier selection and
master data in local financial manage master data in different
compromised due to a limited rationalization
systems domains view of the facts  Loss of potential for benefit
 Risk of non-compliance to IFRS,  Lack of flexibility in dynamic realization (i.e. discounts,
SOX etc. business environments conditions, central contracts)
 Slow group closes  Limited availability of up-to-date
 Lack of transparency about master data in my business
changes (who, what, when, why) network

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Typical approaches to master data management
Central governance and distribution / de-central ownership and consolidation

LoB customer LoB procurement LoB finance LoB PLM Other LoB

Systems under central governance

SAP Master Data Governance,

SAP Master Data central governance
Governance, consolidation Enterprise Create master data in-line with
business processes (e.g., integrated
Consolidate master data into a single view master data product development, supplier
for accurate analytics and operational
management)
insight (continuously or on request e.g. for
initial load or mergers & acquisitions)

Systems not under central governance

Legacy systems Reporting and analytics Business networks Cloud

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SAP Master Data Governance (on SAP S/4HANA)
Product description
SAP Master Data Governance (MDG) is a state-of-the-art master data management solution, providing out-of-the-box,
domain-specific master data governance to centrally create, change, and distribute, or to consolidate master data across
your complete enterprise system landscape.
There are two versions of the product: SAP MDG on SAP S/4HANA and SAP MDG (which technically runs on SAP ERP 6.0).

Central governance or consolidation for consistent master data

 Enables centralized governance, compliance, and transparency of master data during
creation and change through integrated staging, approval, and central audit trail
 Delivers consistent definition, authorization, and replication of key master data entities
 Eliminates error-prone manual maintenance processes for master data in multiple systems
 Supports consolidation of decentralized master data in any enterprise system landscape to create
best records and key mapping between duplicates
 Optionally combines consolidation with central governance for sustained master data quality

Integration and reuse

 Native integration and openness to integrate 3 rd-party services
 Reuse of SAP data model, existing business logic, and configuration for data validation
 Open application to manage your own master data flexibly also for non-SAP environments

Data quality management & process analytics

 Collaborative business rules management and master data quality analytics and remediation
 Optional integration with HANA smart data quality, SAP Data Services, and SAP Information Steward
 Process quality analytics allowing for drill-down and investigation of root causes

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SAP Master Data Governance
Tackling the master data challenge with consolidation and central governance

Get data clean

Consolidate master data Centrally govern and
from de-central sources distribute master data
LoB processes

On-premise systems
De-central
IT landscape
SAP MDG
Cloud applications

Cloud
3rd party apps

Other LoB

Mergers and Acquisitions

Keep data clean

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SAP Master Data Governance
All domains and processes
Service and
Order to cash Procure to pay Design to order
maintain
Acquire to retire
Key capability
Enterprise One application for the entire
master data
Customers Finance Vendors Materials Products Assets Location enterprise master data mgmt.
All use cases and implementation styles
Continuous quality management and remediation
Manage data quality
Ensure high data quality by continuously measuring, analyzing and correcting quality issues “SAP Master Data Governance
Periodic consolidation for analytical purposes aligns with our strategic vision
Get data clean
Enable data consistency via consolidation for analytical use cases like global spend reporting for centralized master data
management. Validations can be
1 Get data clean
Consolidation for initial load before central governance
Enable data correctness and accuracy via consolidation run before starting central built in as per our requirements
2 Keep data clean
governance with minimum customization
Get data clean Consolidation for M&A (or for MDG rollout to more regions/units) and enhancements. We also
Enable data consistency via consolidation every time it comes to an acquisition or, for example,
when onboarding master data for more regions, while continuously running central governance
improved our operations with
Keep data clean
standard workflows and a
Keep data clean
Central governance only single version of master data.”
Have clean data at the point of creation or change
Suryanarayana Grandhi
Get data clean Coexistence hybrid approach Head of SAP Material Management
Deliberately keep some parts under local ownership with continuous consolidation and some Tata Power Company Limited
Keep data clean parts under central governance
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Benefit: Improve speed and accuracy of analysis

Business Model BI, Analytics, Operational Optimization Governance, Risk

Innovation & Planning & Problem Resolution & Compliance

“Operational decision makers can

plan for the future with real‐time
spend visibility. Greater focus on
Consolidated
the job, means “Excellence
and governed Delivered.”
master data
Steven Carter, CIO,
C&J Energy Services

Internet of things Business Network Social Networks Big Data

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Benefit: Reduce risk and simplify compliance

Dodd-Frank AIPA Basel II/III

DoD 5015.2
Canadian Electronic GDPdU & GoBS Capital Accord Electronic Ledger
SEC 17a-4 Evidence Act & DOMEA Storage Law

HIPAA The Banking Act

EU
General Financial Instruments
ISO/PRFTR15081
Data Apps and Exchange Act
FDA 21 CFR Part 11 Apps Protection
Apps Insurance Business Act
Regulation
Sarbanes-Oxley Act
Electronically Recorded
Federal Rules of Monetary Claims Act
Civil Procedure CRM

Articulo 052 SCM MoReq 2010

Nota Fiscale NF Z 42-013
ERP VERS
Capitulo X, CNBV
Financial Services
Normativa 3400, SBIF DW
Authority
HR Model IGA - FACTA

Centrally Governed Master Data

“The solution is ensuring far greater transparency and a much sharper risk focus.”
Alex McDonald, AIT Forensic & Compliance Manager, Imperial Tobacco
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Functional overview of
SAP Master Data Governance
 SAP Master Data Governance, Consolidation
Process flow

Calculate Best
Data Load Initial Check Standardize Match Validate Activate
Record

Open to SAP HANA View loaded data Validate and enrich Find duplicates based Create “Best Validate best records Provide consolidated
smart data and check data address data on customer-specific Records” based on against backend master data for
integration, quality based on matching rules approved match customizing to verify analytical or
non-HANA based Possibility to connect
backend groups whether records can operational use
to 3rd party tools for
SAP ETL customizing Review match result be activated
standardization and BRF+ can be used for
mechanisms, Option to activate
non-SAP ETL options, enrichment customer-specific
Validate against directly, or indirectly
Best Record
or data import from Usage of BRF+ for ctrl. governance triggering post
Calculation
file standardization and checks (BAdI, BRF+) processing using
enrichment Review Best Record central governance
Calculation result

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Master data consolidation
Create a single source of truth of your customer, supplier, and product data
In a nutshell…
Highly effective data consolidation option for master data specialists seeking the single source of truth for customer,
supplier, and product data.

Business value
Enable consolidation for customer, supplier, and product data based on intuitive
and flexible process with consumer-grade user experience through SAP FIORI Data Initial
Match
Calculate
Validate Activate
Load Check Best Record
user interface
 Highly effective data processing option for master data specialists

 Easy-to-use UI to visualize all data during a consolidation process (drill-down, show

changes, match review, best record review)

 Confidence and transparency when loading large volumes of data through statistics,
change indicators and ability to validate prior to activating the data

 Configurable matching capability to identify duplicates inside loaded records and against
existing records

 Wizard-like UI to upload source data into the system

 Background execution enables users to close the application while processing continues.
Users can check the status or proceed with their work later

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SAP Master Data Governance, Central Governance
Process flow
External Providers External Services

SAP Master Data Governance

Re-use existing business logic, Collaboration
integrate external services Adaptable workflow
for data enrichment, address
Auditable change process
cleansing, duplicate detection, …

2 3
Maintain Validate Approve Replicate
Central maintenance of 1 4
master data in staging area
Automatic replication to
non-SAP and SAP systems

Business Processes

5
Adapt
Adapt

Adaptation / enrichment
in local systems

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SAP Master Data Governance
Application for Enterprise Master Data Management

Out-of-the-box, domain-specific solutions delivered by SAP

Customer Supplier Material Financials Retail Article Technical Asset

Domains implemented by customers using SAP MDG’s extensible application framework

Warehouse Location Legal Entity Site

Sales Distribution
Country Code Tax Code Material Group Activity Type Document Type
Organization Channel

Commodity
Order Type Bank Code Currency Code Dunning Key Divisions Inco Terms
Code

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 SAP Master Data Governance
Integrated Object Model

Out-of-the box delivery of proven data models for operational and financial master data
Financials Material Supplier & Customer Enterprise Asset Mgmt. ** Retail & Fashion Mgmt. ***

Basic & Classification Data

Business Partner Attributes

Asset Structures
GL Account* / General Data & Work Descriptions
Descriptions Units
Units of
of Measure
Measure
Work Centers
Centers
Basic & Classification Data
Chart of Accounts Descriptions Central Data Roles
Tax
Tax Bill
Bill of
of Material
Material
Equipment
Equipment Master
Master

Linear
Cost Element* / Units of Measure Bank Details Identification Textile
Textile Components

LinearAsset
Components
Accounting ,Controlling and Consolidation

Hierarchies Functional
Functional Location
Location &
& Fiber
Fiber Codes
Codes
Quality Data Tax Numbers Industry Sectors
Characteristics

Asset Capabilities
Financial Reporting Object
Object Links
Links and
and Networks
Networks Characteristics
Assignment
Assignment &
& Variants
Variants
Structures: EAN, UPC Addresses with Usage and Versions

Capabilities
Balance Sheet, Maintenance Distribution
Distribution Curve
Curve
Maintenance Plans
Plans

Work Management
P&L Statement Classification Business Partner Relationships

& Procurement
Maintenance
Maintenance Items

Purch.
Items Purchase
Purchase Info
Info Record
Record
Cost Center / Document Link
Supplier Attributes Customer Attributes Purchasing
Hierarchies Measuring
Measuring Points
Points Purchasing Org
Org // Vendor
Vendor // Site
Site
Sales
Sales Data
Data General Data General
General Data
Data
Profit Center / Task
Task Lists Stores
Stores Distribution
Distribution Cntrs.
Cntrs.

Logistics, Listing, Sales

Lists
Logistics Data

Hierarchies Listing Layout Module

Plant
Plant Data
Data Comp.
Comp. Code
Code Data
Data Listing Layout Module
Service
Service Master
Master
Internal Order Comp.
Comp. Code
Code Data
Data Point
Point of
of Sales
Sales Sales
Sales Org.
Org. Data
Data
Storage
Storage &
& Sales
Sales Area
Area Data
Data Assortment
Assortment Season Assignmt.
Season Assignmt.
Warehouse
Warehouse Data
Data

BOM
Company Bill
Bill of
of Material
Material (MRO,
(MRO, Equipment,
Equipment,
Purchasing
Purchasing Data
Data Tax
Tax Indicators
Indicators Additionals
Additionals Article
Article Hierarchy
Hierarchy
Functional
Functional Location, WBS
Location, WBS Element)
Element)
Consolidation: Production
Production Version
Version Substitution Additional Texts
Texts
Substitution Additional
Item, Group & Document
Contract Account Attributes Document Management
Management System

Utilities
Device
Device Device
Device Location
Location System
Value

Hierarchies, Unit, Valuation,

Valuation, Costing,
Costing,

FMS
Break Down Category Material
Material Ledger
Ledger General
General Data
Data Partner-specific
Partner-specific Data
Data Connection
Connection Object
Object Segmentation
Segmentation Seasons
Seasons

* User interface integration between GL Account and Cost Element only supported in SAP MDG on SAP S/4HANA ** SAP MDG, enterprise asset mgmt extension by Utopia *** SAP MDG, retail & fashion mgmt. extension by Utopia
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SAP Master Data Governance Application Foundation
Tailor and extend content and processes in central governance

Feature description
Extend data models, create your own custom objects or adjust processes and UX to tailor the central governance
processes to your needs.

Business value
 Pre-configured data models, user interface configurations,
workflows, and data distribution are adjustable
 You can extend the existing models with your own master
data attributes, change the UI configuration to your users’
needs, and customize the workflow and distribution to
define your specific governance processes
 Tools allow you to define new objects and related
processes in order to govern your own master data
domains

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Mass processing
Effective process to execute mass changes for attributes

In a nutshell…
Highly effective mass change process enabling master data stewards to perform bulk changes in business
partner, customer, supplier, and product data.

Business value
 Highly effective data processing option for master data specialists
 Efficiently edit individual fields or make bulk changes by using a tabular UI
with the ability to filter and sort data
 Confidence and transparency when changing large volumes of data through
statistics, change indicators and ability to validate prior to activating changes
 Packaging, queuing, and parallelization contribute to enhanced performance
even when processing large volumes of data
 Upload changed records from CSV or Excel© file to incorporate offline
processing and other information sources
 Background execution enables users to close the application while
processing continues. Users can check the status or proceed with their work
later.

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Master data quality management in SAP MDG
Measuring and analyzing data quality*

Innovations
SAP S/4HANA provides data quality management for
product master data, including:
 Evaluation of master data using data-quality rules
 Analysis of incorrect data and correction of
identified issues
 Definition of data-quality scores as KPIs for
master data management
 Reporting and analysis of scores

Business value
 Consistent quality definition for product master data
 Continuous data-quality evaluation and monitoring

© 2017 SAP SE or an SAP affiliate company. All rights reserved. ǀ CUSTOMER *) Only available as of SAP S/4HANA 1809. Not planned for SAP Master Data Governance on ERP 21
End-to-end integration in heterogeneous landscapes
SAP Master Data Governance
SAP S/4HANA
Some examples of SAP Master Data SAP S/4HANA and SAP MDG co-deployed,
Governance integration scenarios: SAP S/4HANA as a target system for SAP MDG
Business-led integration (e.g. provide MDG key mapping for Central Finance)

External Authorities
SAP Master Data Governance
Data Quality Solutions or Knowledge Providers
provides interfaces based on a Quality trend and KPI monitoring, Validate addresses versus external references,
process choreography for easy end- error detection and then
remediation via SAP MDG
tax jurisdiction codes via Vertex, identify denied
parties via business partner screening, etc. etc.
to-end integration… (e.g. integration to SAP Data Services
and SAP Information Steward)
(e.g. user interface integration to
SAP Business Partner Screening)
…not just technical interfaces

Customer Enterprise
Not only for SAP Relationship Mgmt Resource Planning
SAP Master Data Governance Allow for de-central look-up and ad-hoc SAP Material master data validated and ready to
replication, or for de-central creation be used in purchasing, production, storage,
provides open interfaces to integrate and subsequent global governance
(e.g. user interface in de-central SAP ERP
MDG sales, transportation, accounting, etc.
(e.g. re-use of SAP ERP validations in MDG)
with every solution as needed to search customers remotely in MDG hub)

Out-of-the-box for SAP

In addition, for SAP to SAP Business Analytics Product Catalog and eCommerce
integration, we provide out-of-the- Provide trusted master data and
key mapping between duplicates
… … Synchronization of product master and enrichment
towards product catalogue and ecommerce solutions,
box integration content for better insight into transactional
data or big data analytics
consolidation of hybris Omnichannel customer data
(e.g. data flow integration to SAP Hybris PCM,
(e.g. export of MDG key mapping customer consolidation via open web service)
to SAP Business Intelligence)
Product Lifecycle Mgmt
Integration of material master data mgmt
into the broader engineering change process
(e.g. UI and process integration to SAP PLM)
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Master data governance in hybrid landscapes
Synchronized master data across on-premise and on-demand solutions

All systems always in synch Real-life customer example: SAP MDG managing prospect
and customer data between cloud and on premise systems
 Master data creation can happen in on-demand systems, on-premise
systems, or in SAP MDG on S/4HANA
 De-central creation triggers a process in SAP MDG on S/4HANA
 After approval, enriched high-quality master data is replicated to all
relevant cloud and on-premise systems

Out-of-the-box, yet adaptable integration

Opportunities
Customers
Prospects
 Can be implemented based on standard capabilities, synchronization Cloud

e.g. using extendable SOA services

 Any system can be involved as source and/or target Enrich Validate Approve
SAP ERP
SAP Master Data Governance
SAP ERP
 Pre-built integration for selected SAP systems Key
mapping SAP ERP…
Inquiries

Fulfillment …

Move to the cloud at your own speed Invoicing …

 A master data hub (like MDG) that synchronizes master data across
on-premise and on-demand solutions is a prerequisite for your system
landscape simplification and your step-by-step move to the cloud
On Premise
Systems

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The role of SAP MDG in the context of SAP S/4HANA
MDG roadmap is fully aligned with SAP S/4HANA roadmap

Hybris,
SAP S/4HANA does not change the role of SAP Master Data Ariba
Governance
 Distribute or consolidate master data across all systems in the landscape: SAP SAP ERP
Business Suite systems, SAP S/4HANA systems, other SAP and non-SAP
systems… SAP SRM,
SAP MDG SAP CRM, …
Integration with SAP S/4HANA is available today
... ...
 SAP S/4HANA can be a distribution target for SAP Master Data Governance
SAP S/4HANA
 Central Finance can leverage MDG’s centralized master data & key mapping for
aligned postings
 SAP Master Data Governance can be co-deployed on SAP S/4HANA on 3rd Party
Systems
premise

3rd Party
Cloud
Systems

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The meaning of SAP MDG in the context of SAP S/4HANA
Preparing for the move to SAP S/4HANA

SAP MDG helps getting and keeping master data clean

 SAP Master Data Governance helps ensuring data quality and readiness before an operative SAP S/4HANA implementation and reduces
risks for deployment and operations.
 SAP Master Data Governance is a good way to establish strong governance processes that will help you maintain master data quality after
SAP S/4HANA go live
 SAP Master Data Governance is a good way to get experience with a controlled subset of SAP S/4HANA before a full blown
implementation

Usage scenario:
 Use MDG, Consolidation, for preparing a high-quality,
1
Get data clean de-duplicated master data repository in preparation
phase for the SAP S/4HANA implementation
 Switch to MDG, Central Governance, prior to, or in
parallel to go-live with SAP S/4HANA to keep high-
2 quality data clean in the long term
Keep data clean

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 MDG Supporting Central Finance (SAP S/4HANA Finance)
Data consistency in central finance scenarios
Key Mapping Table
Central Finance System A System B
MDG-F
Business Partner / (Central Governance)
Customer / Supplier Cost Center 410133 444113 104113
Customer 11004267 105450 A4782316
Local
SAP MDG,
systems
Consolidation
Central Finance Business ECS Error Correction
Accounting Interface Mapping / MDG Suspense Accounting
Central Finance
Business Error correction
Accounting
Business Value Mapping / MDG handling
Interface
 In an SAP Central Finance usage scenario, MDG-F can
optionally serve as the central master data governance
application to ensure high quality and consistency for financial Universal Journal Entry

master data SAP ERP

Central Finance instance
 In addition, MDG consolidation can create the necessary key
mappings for customer and supplier data by many-to-one Central Finance on S/4HANA Finance Instance
matching, and keep them updated

Universal Journal
SAP HANA Entry

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MDG market adoption
Some sample customers…

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Summary

SAP Master Data Governance: the efficient way towards consistent and
high quality master data – the foundation of your Digital Business

SAP MDG is the one single application that provides out-of-the-box, domain-specific
master data applications as well as a flexible framework for custom data models and
processes. This allows to de-centrally manage and consolidate, or centrally manage
and distribute all master data for your company’s complete system landscape.

The clean master data from SAP MDG enables you to accelerate your enterprise
software journey, and to enable new digital business models. For example:
 SAP MDG supports your system landscape simplification and move to the cloud with
synchronized master data across on-premise and on-demand applications
 Leverage SAP MDG’s harmonized master data and SAP’s platform capabilities to connect
transactional and IoT or other big data, and derive real business value
 Mobilize your business with simplified master data access and efficient scenarios
for request, approval, or to monitor KPIs and trends
 MDG helps preparing a SAP S/4HANA move: get experience with a controlled subset, ensure
master data quality before the implementation and maintain quality after go live

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© 2017 SAP SE or an SAP affiliate company. All rights reserved.

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