BSBWHS521

Ensure a safe workplace for a work area Candidate Assessment Tool

STUDENT NAME:

STUDENT ID:

ASSESSOR NAME:

UNIT CODE AND TITLE: BSBWHS521 - Ensure a safe workplace for a work area
ASSESSMENT RECEIPT FORM

NOTE:
This form must be attached on top of the completed Student Assessment Booklet when submitting.
The Assessment Receipt Form must be signed and dated.

DECLARATION:
I am aware that penalties exist for plagiarism and cheating.
I am aware of the requirements set by my assessor.
I have retained a copy of my assessment.

Student Signature: Date:

Assessment received by Australian School Of Commerce Staff

Name: Signature:

=================================TEAR HERE ==================================

Students must retain this as a Record of Submission

Assessment received by Australian School Of

Student ID: ……………………………..
Commerce staff

Name: …………………………………………………… Student Signature: ……………………

Signature: ………………………...……...……...……..

Assessment handed on: Unit code and title: BSBWHS521 - Ensure a safe workplace for a work area
Student Declaration:
(Student Name) have read and understand the
information provided above and also understand and accept that any act of plagiarism and academic
dishonesty may have penalties including cancellation or suspension of my enrolment with Greenhill Institute. I
further declare that:
All assessment work submitted for this unit competency is my own original work and plagiarism and
collusion has not occurred.
Assessment work has not been copied or submitted for any other unit/course.
I have taken proper care and effort to ensure my work has not been copied by another person.
I have retained a copy of this assessment for my own records in the event I have to reproduce my work.
I am aware that any assessment deemed unsatisfactory will require me to undergo reassessment which
may be different to the one originally submitted.

Student signature: ............................................................... Date: ....../....../.......

PART 2

Assessment tasks
Assessment Task Cover Sheet Task 1 (AT1)

Student details
Student Name: Narinder Singh Student ID: 5792
Assessment details
Unit of Competency: BSBWHS521 - Ensure a safe workplace for a work area

Assessment Task 1: Knowledge Test

Date of Submission:
Assessment Outcome: Satisfactory  Not Satisfactory
Feedback:

Student Plagiarism Declaration: By submitting this assessment to the college, I declare that this assessment task
is original and has not been copied or taken from another source except where this work has been correctly
acknowledged. I have made a photocopy or electronic copy or photograph of my assessment task, which I
can produce if the original is lost.

Assessor: I declare that I have conducted a fair, valid, reliable and

flexible assessment of this student, and I have provided appropriate
feedback. I also declare that I have undertaken the indicated assessment Student: I have received, discussed
integrity checks and accepted my result as above for
this assessment and I am aware of
Check for plagiarism software  Yes  No my appeal rights.
Check for copying/collusion  Yes  No
Check for authenticity (own work)  Yes  No
Cheating or use of model answers  Yes  No

Signature: ......................................................... Signature: ..................................

Date: ................................................................. Date: ........................................

Knowledge Test

QUESTION QUESTIONS Students

NUMBER response (to be
completed by
the
assessor)
Describe the following terms usually mentioned in the codes of practice, WHS
Question 1: Acts and regulations in 5-20 words each.

Hazard: Possible cause of injury or negative impact on health.

Incident: Unexpected incident that results in harm, damage, or injury.

S NS
Risk: Possibility of injury or unfavorable outcomes.

Risk register: A record of hazards found during a project or activity.

Risk assessment: A methodical analysis of possible hazards.

Risk control: Techniques for reducing or removing hazards that have been recognized.

Risk analysis: A thorough investigation of hazards to determine their character and

consequences.

Risk management process: A systematic way of recognising, evaluating, and

reducing risks.

List state/territory WHS Act, WHS Regulation, WHS Codes of practice for:
Question 2: Victoria (Vic)

- WHS Act: Occupational Health and Safety Act 2004 (Vic) S NS

- WHS Regulation: Occupational Health and Safety Regulations 2017 (Vic)
- WHS Codes of Practice: Various codes aligned with specific industries or
hazards, such as construction, manufacturing, etc.
.
Describe why each of the following are important to your role in the business
Question 3: setting:
Acts (10-30 words) S NS

Acts offer a legal framework that delineates responsibilities and entitlements,

steers corporate operations to guarantee adherence to prescribed guidelines and
regulations and fosters an equitable and secure work environment.

Regulations (10-30 words)

Regulations provide comprehensive recommendations that are developed from

 Acts. They establish unique criteria and standards pertinent to certain sectors
or activities, guaranteeing uniform compliance with the law and encouraging
ethical, fair, and safe business practices.

Regulating agencies (10-30 words)

These organizations supervise and enforce adherence to Acts and Regulations,

providing advice, carrying out inspections, and levying fines as required to
guarantee that companies conduct themselves morally, safely, and in
accordance with the law. They play a critical role in maintaining norms and
encouraging a company climate that complies.

Question 4: Who is responsible for providing the primary duty of care to ensure the S NS
health and safety of workers while they are at work in the business or
undertaking. (10-30 words)

The primary responsibility for ensuring employees' health and safety while
they are at work rests with employers or those in charge of the workplace.

What other responsibility does this person has other than the primary duty of care?
(10-30 words)

In addition to the primary duty of care, this person is also responsible for
creating and maintaining a safe work environment, talking with employees
about safety, and keeping an eye on things to avert dangers and hazards.
 Explain the duties of a person conducting a business or undertaking S NS
Question 5: (PCBUs) in the business service sector? (20-50 words)

PCBUs in the business services industry oversee controlling risks,

supplying resources as needed, encouraging cooperation, and upholding
health and safety regulations for employees, clients, and the general public
in addition to making sure that the workplace is safe.
Explain the rights and responsibilities and duty of care obligations of
Question 6: each of the following in 30-70 words: S NS
Employer

Employers are responsible for creating a safe work environment, making

sure that employees are properly trained and supervised, providing the
resources they need, abiding by the law, and consulting with them about
health and safety to reduce risks and hazards.

Worker

Employees are entitled to a safe workplace, and they are also accountable
for adhering to safety procedures, reporting risks, taking part in safety
training, and taking care of their own health and safety as well as the
health and safety of those who may be impacted by their activities at work.
What basic information should you keep to comply with the WHS S NS
Question7: legislative requirements for record-keeping and reporting? (20-50 words)

To retain incident reports, risk assessments, safety training records,

consultation minutes, and any other pertinent health and safety paperwork
as required by law, and to comply with WHS regulatory obligations for
record-keeping and reporting.

Explain the term due diligence in your own words and what reasonable
Question8: steps an officer must take to ensure the business complies with its work S NS
health and safety obligations and the officer is exercising and
demonstrating due diligence and general duty requirements? (50-70
words)

An officer doing due diligence must make aggressive and diligent efforts
to guarantee the company complies with WHS requirements. To prevent
mishaps and guarantee a safe work environment for everyone, this entails
keeping informed, actively participating in safety conversations, assigning
resources, putting procedures in place to manage risks, routinely assessing
compliance, and continually upgrading safety measures.
 What particular regulatory requirements, policy, procedures or systems S NS
Question9: are relevant in the Business Service sector for infection control and
managing hazards common to the work environment? List any 3.

In the business services industry, the following are pertinent steps to

manage frequent dangers and reduce infections:
1. Hygiene Policies and Procedures: Explicit rules on hygiene, sanitation,
and handwashing practices.
2. Risk Assessment Protocols: Identifying and addressing environmental
or infectious disease-related occupational hazards.
3. Policies on Personal Protective Equipment (PPE): Guidelines defining
the application and supply of PPE to reduce exposure to risks.

Question10: What are the legislative requirements and “duty to

consult requirements” on the following:
S NS
Consulting with workers-
To promote a safer work environment and guarantee that their contribution
is appreciated, workers must be included in health and safety concerns.
This includes hazard identification, risk assessment, and decision-making
procedures.

Consulting with other duty holders at the same workplace -

To jointly identify risks, coordinate control measures, and guarantee a
harmonized approach to maintaining a safe workplace for all parties
involved, duty holders are required to cooperate, share information, and
consult with one another on health and safety matters.

Question11: Explain when a PCBU must consult with workers according to WHS S NS
regulations and guidelines? (30-70 words)

When it comes to health and safety issues that might directly impact
employees, a PCBU is required to confer with them. This applies to the
identification of hazards, evaluation of risks, selection of risk-reduction or
elimination strategies, and suggestion of modifications that might impact
occupational health and safety. Ensuring active engagement and
collaboration is a continuous activity.

Question 12: a.

Question12: Answer the following questions:

What is the definition of “hazardous manual tasks” according to the
Work Health and Safety Regulations 2011 (WHS Regulations) S NS

Activities involving repeated or sustained force, awkward postures, or

 repetitive movement that may increase the risk of musculoskeletal
problems are classified as hazardous manual activities under WHS
Regulations.

Provide 3 (three) examples of hazardous manual tasks in a community

service sector?

1. Lifting and moving patients or clients without the appropriate gear.

2. The development of ergonomic stresses from repeated computer use.
3. Cleaning duties that require extended bending, twisting, or
uncomfortable positions.
Question13: Discuss the link between infection prevention and control and S NS
compliance with WHS legislation in your own 30-50 words.

By addressing occupational health concerns, infection prevention and

control closely correspond with WHS law. Following WHS regulations'
duty of care, preventing the spread of infections, safeguarding worker
health, and ensuring safe procedures are all ensured by compliance.

Question14: What are the five (5) common types of safety hazards in the business S NS
service sector and how can you minimise them? (20-50 words)

1. Ergonomic dangers (bad workstation arrangement): Reduce using

ergonomic furnishings and frequent evaluations.
2. Reduce the risk of slips, trips, and falls by keeping walkways clear of
debris and well marked.
3. Handle stress and mental health hazards by managing your workload,
getting counselling, and receiving training.
4. Electrical hazards: Avoid them by routinely inspecting and maintaining
your equipment.
5. Reduce the risk of fire by maintaining fire safety equipment, conducting
frequent exercises, and receiving fire safety training.
Question15: Explain the importance of the following factors in a compliant WHS
policy framework in your own 10-20 words each
hazard, incident and injury reporting: Vital for tracking and addressing risks, S NS
improving safety, and preventing future incidents.
hazard identification, risk assessment and control: Foundation for preemptive
action, ensuring safety measures align with potential risks.
human resources policies and procedures: Integration of safety into HR
ensures consistent safety practices and employee protection.
 consultation and participation: Involving employees fosters a safety culture,
gathers diverse perspectives, and enhances compliance and innovation.
incident investigation and record-keeping: Essential for understanding root
causes, implementing corrective actions, and preventing recurrence.
quality system documentation: Provides structured guidelines to maintain and
improve safety standards.
designated person/s for raising issues: Ensures a clear pathway for reporting
concerns and resolving issues promptly.
workplace support services: Essential for employee well-being and addressing
emerging safety concerns.
use of personal protective equipment (PPE): Shields against hazards,
minimizing risks and protecting workers from harm.
emergency procedures: Crucial for swift and organized response, reducing
potential harm during unforeseen events.
Question16: Describe each of the following principles of hazard and risk
management and how these can be applied in the workplace in your
own 50-100 words:
risk analysis S NS

Includes a thorough analysis of risks to determine their nature and

potential impact. In the workplace, this entails applying techniques such as
fault tree analysis or SWOT analysis to assess risks related to tasks or
processes, assisting in the making of informed decisions to reduce or
eliminate these risks.
hazard identification procedures

These entail systematic approaches such as workplace inspections,

incident reports, and employee feedback to identify potential hazards.
Workplace walkthroughs, job safety analyses, or hazard checklists aid in
the identification of risks before they cause harm.
hierarchy of control and its application

This prioritises risk controls from substitution to engineering controls,

administrative controls, and finally, personal protective equipment (PPE).
Application involves first aiming to eliminate hazards as a last resort, PPE.

principles of risk assessment

Comprehend the situation, recognise potential dangers, evaluate, and
control risks, and evaluate preventative actions. This is methodically
examining jobs, procedures, or machinery to find risks, assess related
risks, put controls in place, and then conduct frequent reviews to make
sure they are working.

examples of health and safety benchmarks

Indicate performance criteria or objectives for safety. Achieving zero
 workplace accidents annually, keeping an incidence rate at a certain level,
or adhering to industry safety regulations are a few examples. These
standards serve as a roadmap for companies looking to enhance their
safety procedures and culture.

principles of safe design processes

The Principles of Safe Design Processes pertain to the incorporation of
safety measures throughout the design stage of goods, equipment, or
workplaces. To build naturally safe workplaces, this involves taking
ergonomics, safety features, and possible dangers into account during the
design and development stages.

Question17: What are the 4 benefits of effective record keeping and WHS S NS
documentation procedures?(5-15 words)

1. Legal Compliance: Guarantees conformity to laws and rules.

2. Incident Analysis: Facilitates the examination of and education from
historical occurrences.
3. Risk Management: Assists in recognizing, evaluating, and managing
hazards at work.
4. Communication and Training: Offers a foundation for efficient safety
procedure training and communication.

Question18: What are the 3 common types of WHS documentation? (5-15 words) S NS

1. Policies and Procedures: Describes the regulations and standards

pertaining to safety procedures.
2. Risk Assessments: Records evaluations of possible risks and hazards at
work.
3. Incident Reports: Compiles information on mishaps, injuries, and near
misses at work.
Question19: How would you raise a health and safety issue with designated persons S NS
in the workplace? List three (3) ways.

Bringing up a health and safety concern with the appropriate people can be
accomplished by:

1. Direct Communication: Arrange to meet or speak with the assigned

safety officer or representative face-to-face.
2. Email or Written Report: Put the problem in writing and send it to the
safety committee or the assigned person.
3. Using Reporting Systems: To document and escalate the issue, make
use of the company's reporting systems or applications created for health
and safety issues.
 Question20: Write the name of correct safe design principle for the following
explanations (Reference: Guidance of the principles of safe design for
work (May 2006), Australian Safety and Compensation Council,
Canberra):
Risk Assessment and Control:

All products, processes and tasks must be systematically assessed for risk.
This involves identifying hazards, assessing risk, and putting in place risk
controls to eliminate or control that risk. S NS
Information and Communication: There must be effective communication
and documentation of all design and risk control information between all
persons involved. This applies through the whole lifecycle of the
product/process.
Consultation and Collaboration: The people who have the decision-making
power to design processes, facilities and so on must be able to promote their
safe with the people at the coal face. Where there are several people
involved in the design process, there must be collaboration between them.
Capability and Knowledge: Every product has a lifecycle – for example
children’s play equipment starts as a concept, then it is designed,
manufactured, supplied and installed,used, maintained,
decommissioned and disposed of. Hazards must be identified and
controlled as early in the lifecycle as possible. For example, it is better to fix
up a weak point in the equipment frame during the design phase than to
strengthen it after it has been made.
The people who are in control of designing a process or product must have the
knowledge and capability to do this safely. If the knowledge or capability are
not held they must be acquired.
Question21: Write down five (5) ways a consultation about WHS issues may take S NS
place in an organisation? (10-20 words)

1. Meetings or Workshops.
2. Employee Surveys or Feedback Forms.
3. Safety Committees or Forums.
4. One-on-One Discussions or Interviews.
5. Online Platforms or Portals for Suggestions.

Question22: Write down three (3) potential barriers in effective evaluation and S NS
management of WHS processes for improvement? (10-20 words)

1. Insufficient Resources or Funding.

2. Resistance to Change or Lack of Employee Engagement.
3. Inadequate Training or Knowledge Gaps.
Assessment Task Cover Sheet Task 2 (AT2)

Student details
Student Name: Narinder Singh Student ID: 5792
Assessment details
Unit of Competency: BSBWHS521 - Ensure a safe workplace for a work area

Assessment Task 2: Project and Role play

Date of Submission:
Assessment Outcome: Satisfactory  Not Satisfactory
Feedback:

Student Plagiarism Declaration: By submitting this assessment to the college, I declare that this assessment task
is original and has not been copied or taken from another source except where this work has been correctly
acknowledged. I have made a photocopy or electronic copy or photograph of my assessment task, which I
can produce if the original is lost.

Assessor: I declare that I have conducted a fair, valid, reliable and

flexible assessment of this student, and I have provided appropriate
feedback. I also declare that I have undertaken the indicated assessment Student: I have received, discussed
integrity checks and accepted my result as above for
this assessment and I am aware of
Check for plagiarism software  Yes  No my appeal rights.
Check for copying/collusion  Yes  No
Check for authenticity (own work)  Yes  No
Cheating or use of model answers  Yes  No

Signature: ......................................................... Signature: ..................................

Date: ................................................................. Date: ........................................

Assessment Task 2 (AT2): Project and Role Play

Overview:
Part A: Risk assessment

Part B: Consultation and participation activity

Part C: Writing a recommendation for hazard analysis and control report.

Part D: Developing WHS procedures for ongoing hazard identification, and assessment and control of
associated risks.
Part E: Developing and providing a WHS Induction and training program.

You must use the attached templates to complete all activities of this assessment task.

Simulated assessment scenario: Case study Declaration by a WHS officer to his/her IT Manager:
Subject: REPORT ON HAZARDS ANALYSIS AND CONTROL FOR THE WORLD
COMPUTERS STORE AND ASSEMBLY/INSTALLATION SITE.

Sir, in view of the safety concerns of the company, (World Computers) a detailed safety audit was carried
out at the hardware store and assembly/installation area. The purpose is to identify, analyze and adopt
control measures for hazards associated with the job.
The safety audit is also meant to assess the present state of the company’s Work Health Safety and
Environment (work health and safety (WHS) and environment management system: WHS&E - MS) –
Management system to bring about improvements.

HAZARDS AND UNSAFE WORKING CONDITIONS

During the audit exercise, we identified several hazards and unsafe working conditions associated with
the hardware store and assembly/installation area project and are stated below.
Incomplete personal protective equipment’s (PPEs): Most of the workers were seen working without their
personal protective equipment’s because they were not given. The absence of these protective equipment is
of great risk because some injuries which would have ordinarily been prevented are left unguarded due the
absence of these equipment’s. The most essential required personal protective equipment’s (PPEs) for the
job are:
Safety Boots
Hand Gloves
Splash Goggles
Safety Glasses
Safety Suits
Safety Caps
Safety Belts
Absence of fire emergency response personnel and facilities:
Absence of fire extinguisher at the computer hardware store and assembly/installation site. There is no
trained and competent fire watch on site.

Absence of fire alarm, flash point detectors and other fire safety aids around the company premises.

Occupational Health hazards to the workers resulting to their exposure to adverse weather conditions:

The direct effect of the sun rays on the workers working in building 2A and 3C (Heat Stroke and ultraviolet
exposure).

Absence of workshop shade to prevent rain and electrical discharges that might result from thunder strikes.
The work site lacks a standard toilet facility; hence the workers take advantage of any available space within
the company premises for such needs. This action is very unhygienic, coupled with the man hour lose it
takes.

Faulty air-conditioning (thermal comfort) as it has not been serviced from last two years. When it should be
done every six months.

Poor air quality because of faulty air-conditioning unit. Improper lighting (as some areas are not properly
and adequately have lights) which is causing tripping hazards.

Workstation set up that is not compliant to ergonomic standards. Excessive workload on to the workers that
cause them finding shortcuts and compromising with the quality of the work.

Some of the very essential working equipment’s/tools are defective and in some cases absent. This has left
the workers with no option but to resort to unsafe actions.Absence of comprehensive scaffolds and ladder
for climbing heights.
There are no facilities for lifting heavy equipment’s; hence the workers resort to manual carrying even
without their PPES.
Some of the electrical wiring and cables are old, defective, and potential sources of electrical leakage/shock.
Complete absence of barricades and caution signs along the riverbank which happens to be very close to the
computer hardware store. In fact, the river blank is just a few meters away from the work site and is a major
safety concern, especially because most of the workers working around there are unable to swim.
General lack of awareness to safety, good housekeeping, and contingency management.

HAZARDS ASSESSMENT AND CONSEQUENCE

Having identified some of the hazards and unsafe conditions associated with the computer hardware store
and assembly/installation store job, we also need to analyse the consequence in order to understand and
avert the impending contingencies that might arise.
When we place the frequency level of hazards and unsafe conditions around the work area, against the
ISO1400 risk assessment matrix, there is a very high probability of an impending undesired occurrence
(accident). The potential damage that might result to life, assets, environment and reputation of the
company is such that cannot be over looked. The situation is one that calls for immediate response by
management to ensure that appropriate measures are taken to control the above risk factors to “as law as
reasonably practicable” (ALARP).

Part B: Consultation and participation activity (Role play 10 minutes)

In this assessment task, you are required to conduct a meeting with IT Manager and IT Officer. The
role of duty holders i.e. IT Manager and IT Officer will be played by your colleagues. You will play
the role of WHS Officer. The purpose of this meeting is to set up and maintain participation
arrangements according to relevant WHS legislation and organizational standards.

IT Officer is a newly joined employee of the organization and this will be the first meeting s/he will be
attending.
IT Manager is with the organization from last three years and one of the key high managerial agents in the
organization and a representative of IT department.
You must record the meeting minutes in Appendix 4. Your meeting agenda should include the following:
Compliance with WHS legislation and standards
Organizational WHS policies and procedures
Hierarchy of risk control and how it can be applied
Commitment to comply with WHS legislation and organisational WHS policies and procedures
Defining the duty holders and their job roles to ensure compliance
Discuss budget and human resource requirements to comply with WHS legislation requirements
Providing recommendations for hazard analysis and control

Role Play Information- WHS Officer

Role title WHS Officer
Role played by Student
Is party playing the role Yes
is being assessed?

Other parties involved in 2 other students from the class playing the role of IT Manager and
role play and their roles IT Officer

Are other parties No

involved are
being
assessed during role?
Time allocated 10 minutes for each student playing the role of WHS Officer

Purpose of role You are required to play role of WHS Officer where you need to
conduct a meeting to set up and maintain participation
arrangements according to relevant WHS legislation and
organizational standards with IT Manager and IT Officer for 10
mins.
Role play script You will arrange time with your assessor, and you will
organize the time to brief the other participants.
You will ensure that you discuss that the organization is
compliant with WHS legislation and standards.
You will discuss organizational WHS policies and procedures.
You will discuss hierarchy of risk control and how it can be
applied.
You will discuss commitment to comply with WHS legislation
and organizational WHS policies and procedures.
You will ensure that you define the duty holders and their job
roles to ensure compliance.
You will discuss budget and human resource requirements to
comply with WHS legislation requirements.
You will be providing recommendations for hazard analysis and
control.
You will record the meeting minutes in Appendix 4

Role play information It is important that you are prepared for this session, ensuring you:
prepare for the session to ensure everything is covered
develop and provide relevant documentation / supporting
materials to your group
Things to consider whilst performing this task:
 Be organized - prepare and plan for the session thoroughly.
Know your position as owner of the company.
Know your company.
Arrange access to all required documentation for this process.
Be prepared to ask questions.
Be prepared to be asked questions.
Answer all questions to the best of your ability

Role Play Information- IT Manager and IT Officer

Role title IT Manager and IT Officer
Role played by 2 Students
Is party playing the role No
is being assessed?

Other parties involved in Other Student playing role of WHS Officer

role play and their roles

Are other parties Yes

involved are
being assessed
during role?
Time allocated 10 mins for supporting each student playing the role of WHS
Officer.
Purpose of role You are required to play role of IT Manager and IT Officer where
you will be required to support the WHS Officer during the role
play
Role play script WHS Officer
You will arrange time with your assessor, and you will organise
the time to brief the other participants.
You will ensure that you discuss that the organisation is compliant
with WHS legislation and standards
You will discuss organisational WHS policies and procedures
You will discuss hierarchy of risk control and how it can be applied
You will discuss commitment to comply with WHS legislation
and organisational WHS policies and procedures
You will ensure that you define the duty holders and their job
roles to ensure compliance
 You will discuss budget and human resource requirements to
comply with WHS legislation requirements
You will be providing recommendations for hazard analysis and
control

Other participants as an IT Manager and IT Officer

You will receive an instruction from WHS Officer before the
commencement of this task.
Your team member (WHS Officer) will start by introducing self
and the participants.
IT Officer is a newly joined employee of the organisation and this
will be the first meeting s/he will be attending.
IT Manager is with the organisation from last three years and one
of the key high managerial agents in the organisation and a
representative of IT department.
You are required to participate actively during the role play.
You must provide suggestion and feedback to WHS officer.

Role play information It is important that you are prepared for this session, ensuring you:
prepare for the session to ensure everything is covered
Things to consider whilst performing this task:
Be organized - prepare and plan for the session thoroughly.
Know your position as a team member
Know your company.
Arrange access to all required documentation for this process.
Be prepared to ask questions.

Part C: Writing a recommendation for hazard analysis and control report

Write a report to present your recommendations (on the basis of the scenario discussed in this assessment
task) to your IT Manager. The report should be written in 800-1000 words.
You must use the template provided in Appendix 5 to complete this report.
The report should include the following criteria:
Pre-task planning
Adequate provision of personal protective equipments (PPES)
Policies and procedures required at the organisation
Training opportunities to employees
Rewards for maintaining safety at workplace
Provision of safety signs, pictures and slogans
Working equipments and infrastructures/installation area
Summary

Part D: Developing WHS procedures for ongoing hazard identification, and assessment and control of
associated risks
This task requires you to develop procedures to comply with WHS legislation and organisational standards
and requirements. The procedure should be written in 400-600 words.
You must use the template provided in Appendix 6 to complete this assessment activity. The WHS
procedure must include the following sections:
Purpose
Workplace rules and regulations
Workplace amenities
Workplace security
Workplace signage
Personal protective equipment

Part E: Develop and provide a WHS Induction and training program

In this assessment activity, you are required to develop a WHS Induction and training program for all
workers in the hardware store and assembly/installation area.
You must use the template provided in Appendix 7 to develop the WHS Induction and training
program.
You must provide it your WHS Manager to receive constructive feedback. The role of WHS Manager will
be played by your trainer/assessor.
You are then required to provide this WHS Induction to the newly joined IT Officer.
Observation Checklist- Assessor to be complete

Student Assessment Criteria Assessor to Assessor to tick

tick the the appropriat e
appropriat e box
box
Section 1 Section 2

Communication | Is the learner able to:  Yes Safety | Is the  Yes

 No  No
Communicate clearly with others learner able to:
Ask for help when needed Work safely at all
Follow instructions times
Identify the task requirements including document Ensure your
purpose and proposed audience actions do not put
Consult with others to determine meeting concepts the safety of
and requirements yourself or
Clarify task requirements with supervisor (assessor) as others at risk
required
Section 3 Assessor to tick the appropriate
document completed by the
student.
Did the student:

Complete the workplace risk assessment form and all its particulars  Yes
 No

Complete risk assessment based upon the information provided.  Yes

 No

Complete the risk control plan/ WHS action plan based upon the  Yes
information provided  No

Involved other people such as  Yes

Assessor  No
Fellow students
Other consultants
For expert advice on WHS risk assessment plan
Clearly named the person responsible  Yes
 No
Develop and provide consultative WHS activities to provide advice  Yes
in relation to work health and safety issues  No
Discussed feedback mechanisms  Yes
 No
Monitor processes for ensuring that workers have an opportunity to  Yes
contribute feedback on health and safety issues  No
Document outcomes of consultation to be communicated to  Yes
workers  No
Develop and implement the processes to make sure that  Yes
responsibilities and duties are documented, and accountability  No
processes are in place
Date of monitoring and extra control mentioned  Yes
 No
Date of extra controls completed nominated  Yes
 No
Potential hazards correctly identified from the information provided  Yes
 No
Risk assessment matrix used to complete the risk management plan  Yes
 No
Correctly identified the information from the scenario provided for  Yes
the role play.  No
Discussed risk assessment based upon the information provided.  Yes
 No
Detailed evidences attached

Assessor’s feedback:

Student outcome: S
 NS
Assessor Name and Signature:

Date:
Assessment Task Cover Sheet Task 3 (AT3)
Student details
Student Name: Student ID:
Assessment details
Unit of Competency: BSBWHS521 - Ensure a safe workplace for a work area

Assessment Task 3: Role Play and presentation

Date of Submission:
Assessment Outcome: Satisfactory  Not Satisfactory
Feedback:

Student Plagiarism Declaration: By submitting this assessment to the college, I declare that this assessment task
is original and has not been copied or taken from another source except where this work has been correctly
acknowledged. I have made a photocopy or electronic copy or photograph of my assessment task, which I
can produce if the original is lost.

Assessor: I declare that I have conducted a fair, valid, reliable and

flexible assessment of this student, and I have provided appropriate
feedback. I also declare that I have undertaken the indicated assessment Student: I have received, discussed
integrity checks and accepted my result as above for
this assessment and I am aware of
Check for plagiarism software  Yes  No my appeal rights.
Check for copying/collusion  Yes  No
Check for authenticity (own work)  Yes  No
Cheating or use of model answers  Yes  No

Signature: ......................................................... Signature: ..................................

Date: ................................................................. Date: ........................................

Assessment Task 3: Role Play and presentation

Required documents and equipment:

Computer with internet connection to refer to various programs such as MS word, MS excel, MS PowerPoint
or any other recognised software program.
Australian School Of CommerceLearners’ resources for the BSBWHS521 - Ensure a safe workplace for a work
area (organised by the trainer)
Learner’s notes
Appendix 1 (provided by trainer/assessor)

Instructions for students:

This assessment will be conducted in Greenhill Institute’s Campus with access to the resources listed above.
You must answer all questions as part of this assessment and submit answers in electronic copy. The assessor will
verify the authenticity of the work by asking questions regarding the answers provided. You must satisfactorily
answer all questions to be deemed Satisfactory for this assessment.
Australian School Of Commercewill ensure that the simulated assessment environment is in accordance with the
requirements specified.
Be concise provide explanation according to the given word-limit and do not provide irrelevant
information. Be careful, quantity is not quality.
Be careful to use non-discriminatory language. The language used should not devalue, demean, or exclude
individuals or groups on the basis of attributes such as gender, disability, culture, race, religion, sexual
preference or age. Gender inclusive language should be used.
When you quote, paraphrase, summarise or copy information from the sources you are using to write your
answers/research your work, you must always acknowledge the source.
You are required to mention your name and student Id in either header or footer of the assessment document
to be submitted.

Simulated Environment
The simulated environment will provide you with all the required resources (such as the equipment and
participants, etc.) to complete the assessment task. The simulated environment is very much like a learning
environment where a student is able to practice, use and operate appropriate industrial equipment,
techniques, practices under realistic workplace conditions.
The simulated environment consists of:
The training organisation as the workplace where the student will be required to complete their job-related
tasks and activities
The standard operating/workplace procedures
The trainer/assessor will provide the student with assistance throughout the assessment activity.

The simulated environment must meet the following criteria:

Opportunities for the student to: Yes/No/NA

Follow standard operating/workplace procedures
Use up-to-date software and equipment
Work within stated timelines to meet deadlines
Gain experience in the challenges and complexities of dealing with multiple tasks
Experience prioritising competing tasks and dealing with contingencies
Simulated environment to work with others in a team
Simulated environment sufficient to communicate, contribute and participate in tasks
and activities.
Simulated environment sufficient to work independently and manage workload

Planning the assessment

Access all resources mentioned in required resources either printed copies or access via the internet.
Time required for assessment: Total time allocated is 8 hours to complete the assessment in which role play is
allocated 10 mins and 10 minutes for presentation per student. This activity will be conducted in multiple
sessions.
You must:
Complete and submit in due timelines.
Submit with a completed and signed assessment cover sheet.

Evidence specifications:
At the end of the assessment, student will be required to submit the following evidence.
Power point presentation
Completed observation checklist
Completed and signed cover sheet for the assessment.
Evidence submission:
Documentation must be submitted electronically.
Assessor will record the assessment outcome on the assessment cover sheet.
Overview:

Simulated Scenario (outcome of an additional risk assessment recently been conducted)

The assessment of the hardware store and assembly/installation area identified the following changes:

The use of proper shelter has decreased the Ultraviolet (UV) radiation and temperature (heat/sunburn)
hazards but created significant lightening issues.

There are two work offices identified with confined spaces and issues with noise hazard.

Staff is not taking regular breaks, and this is causing a number of health hazards such as dehydration, stress,
fatigue and increased the number of sick leaves.

Air-conditioning (thermal comfort) have been fixed but workers have the access to increasing and decreasing the
temperature and no two workers agree on one fixed temperature, therefore, throughout the day workers
experience cold to hot temperature depending upon who have the access of the remote control.

There are few staff members complained about the Lifting / Carrying and Pushing / Pulling and a number of them
had to go through the First Aid treatments.

Staff not completing the incident report/risk assessment forms as required according to WHS legislation and
organisational standards.

You as a WHS officer are responsible to identify, evaluate, consult, and address these issues in collaboration
with other duty holders.

Activity a: Role Play

In this assessment activity, you are required to participate in a role play with fellow students. Students will
take the following roles:
WHS officer
IT Manager
IT officer

Conducting the following consultative activities with the workers:

Resolve issues identified through the given scenario
Discuss the outcomes of participation and consultation

Requirements
Discuss what has happened? Either act it out or describe out loud what has happened.
Discuss the requirements set in the workplace policies and procedures.
Look back over your risk assessment activities and analysis you completed and discuss the following:
Discuss how the problem/issues and hazard should be solved.
Does the person involved need first aid?
Do you require assistance with this problem?
Discuss the need of maintaining personal protective equipment (PPE) for the work role.
Discuss do you need to fill out any of incident report/risk assessment forms?
Discuss the level of stress/fatigue.
Confirm from the student who is playing the role of IT Officer that he understands the requirement of
complying with the work health and safety guidelines and organisational requirements.

Role Play Information- WHS Officer

Role title WHS Officer
Role played by Student
Is party playing the Yes
role is being assessed?

Other parties 2 other students from the class playing the role of IT Manager and IT Officer
involved in role play
and their roles

Are other parties No

involved are being
assessed during
role?
Time allocated 10 minutes for each student playing the role of WHS Officer

Purpose of role You are required to play role of WHS Officer where you need to identify,
evaluate, consult, and address the issues in collaboration with other duty
holders( IT Manager and IT Officer) for 10 mins.

Role play script You will arrange time with your assessor, and you will organise the time to
brief the other participants.
You will ensure that you resolve issues identified through the given scenario
and outcome is discussed.
You will discuss what has happened?
You will discuss the requirements set in the workplace policies and
procedures.
You will discuss your risk assessment activities and analysis
You will discuss how the problem/issues and hazard should be solved.
You will discuss does the person involved need first aid?
You will discuss the need of maintaining personal protective equipment (PPE)
for the work role.
You will discuss the need to fill out any of incident report/risk assessment
forms
 You will discuss the level of stress/fatigue.
You will ensure that you confirm from the student who is playing the role of
IT Officer that he understands the requirement of complying with the work
health and safety guidelines and organisational requirements.

Role play information It is important that you are prepared for this session, ensuring you:
prepare for the session to ensure everything is covered
develop and provide relevant documentation / supporting materials to your
group
Things to consider whilst performing this task:
Be organized - prepare and plan for the session thoroughly.
Know your position as owner of the company
Know your company.
Arrange access to all required documentation for this process.
Be prepared to ask questions.
Be prepared to be asked questions.
Answer all questions to the best of your ability

Role Play Information- IT Manager and IT Officer

Role title IT Manager and IT Officer
Role played by 2 Students
Is party playing the No
role is being
assessed?
Other parties Other Student playing role of WHS Officer
involved in role play
and their roles

Are other parties Yes

involved are being
assessed during
role?
Time allocated 10 mins for supporting each student playing the role of WHS Officer.
Purpose of role You are required to play role of IT Manager and IT Officer where you will be
required to support the WHS Officer during the role play

Role play script WHS Officer

You will arrange time with your assessor, and you will organise the time to
brief the other participants.
You will ensure that you resolve issues identified through the given scenario
and outcome is discussed.
You will discuss what has happened?
You will discuss the requirements set in the workplace policies and
procedures.
You will discuss your risk assessment activities and analysis
You will discuss how the problem/issues and hazard should be solved.
You will discuss does the person involved need first aid?
You will discuss the need of maintaining personal protective equipment (PPE)
for the work role.
You will discuss the need to fill out any of incident report/risk assessment
forms
You will discuss the level of stress/fatigue.
You will ensure that you confirm from the student who is playing the role of
IT Officer that he understands the requirement of complying with the work
health and safety guidelines and organisational requirements.

Other participants as an IT Manager and IT Officer

You will receive an instruction from WHS Officer before the
commencement of this task.
Your team member (WHS Officer) will start by introducing self and the
participants.
IT Officer must confirm that s/he understands the requirement of
complying with the work health and safety guidelines and organisational
requirements.
You must provide suggestion and feedback to WHS officer.
You must actively take part in the role play.
 Role play information It is important that you are prepared for this session, ensuring you:
prepare for the session to ensure everything is covered
Things to consider whilst performing this task:
Be organized - prepare and plan for the session thoroughly.
Know your position as a team member
Know your company.
Arrange access to all required documentation for this process.
Be prepared to ask questions.

Activity b: Presentation (10 minutes)

In this assessment activity, present your evaluation of the effectiveness of risk control and management
processes. You must assume yourself WHS officer and ensure you covers:

Assessment on the developed procedures (from previous assessment task)

Based upon the given scenario your assessment on the new hazards
Based upon the given scenario your assessment on the hazards all-ready identified in Assessment task 2.
Based upon the given scenario your assessment on the risk assessment plan, consultation and WHS
procedures and induction and training programs developed as part of Assessment task 2.
Based upon the given scenario discuss the three rights of an employee
the right to know about workplace hazards and to receive training on how to do the job safely.
the right to participate in solving health and safety problems, and in the identification and control of workplace
hazards.
the right to refuse dangerous work

Assessment on the hazard identification at the planning, designing and evaluation stages
Is there information available to workers?
Are hazards and risk control procedures in place?
How effective were/are hazards and risk control procedures?
What changes would you suggest/implement at the planning, designing and evaluation stages of risk-
assessment and risk-control?

Control of existing hazards through selecting and implementing risk controls according to the hierarchy of
control and WHS legislative requirements
Control of associated risks according to the following criteria:
administrative
as specified in WHS Acts, regulations and codes of practice
counselling/disciplinary processes, such as those associated with alcohol and other drugs
education about alcohol and other drugs work-related issues
engineering
hazard elimination
housekeeping and storage
issue resolution
personal protective equipment
purchasing of supplies and equipment
workplace inspections, including plant and equipment.

Identify inadequacies in existing risk controls according to the hierarchy of control and WHS legislative
requirements, and promptly provide resources to enable implementation of new measures
Identify requirements for expert WHS advice, and request this advice from WHS Manager (Assessor)

Activity c: Role Play

In this assessment activity, you are required to participate in a role play with fellow students. Students will
take the following roles:
WHS officer
IT Manager
IT officer

You are required to evaluate and maintain the WHS management system for the work are mentioned
throughout Assessment task 2 and Assessment task 3, activities a and b.
Requirements: You are required to:
Discuss the importance of using a system for WHS record keeping to allow identification of patterns of
occupational injury and disease in the organisation, to maintain a record of WHS decisions made, including
reasons for the decision.

Discuss carrying out workplace inspections, conduct training need analysis, etc. in order measure and
evaluate the WHSMS in line with the organisation’s quality systems Framework

Discuss Carrying out internal audits, running safety drills ensuring employees are aware of health and safety
procedures, holding regular and comprehensive workplace safety inspections, etc. to develop and implement
improvements to the WHSMS to achieve organisational WHS objectives.

Discuss Australian standards and quality assurance and certification requirements, issue resolution, relevant
federal state or territorial laws, industry code of practice, requirement of provision of OHS information and
training, etc. to ensure compliance with the WHS legislative framework to achieve, as a minimum, WHS
legal requirements
Role Play Information- WHS Officer
Role title WHS Officer
Role played by Student
Is party playing the role is being Yes
assessed?

Other parties involved in role play and 2 other students from the class playing the role of IT Manager
their roles and IT Officer

Are other parties involved are No

being assessed during role?
Time allocated 10 minutes for each student playing the role of WHS Officer

Purpose of role You are required to play role of WHS Officer where you need
to evaluate and maintain the WHS management system for
the work area with IT Manager and IT Officer for 10 mins.

Role play script You will arrange time with your assessor, and you will
organise the time to brief the other participants.
discuss the importance of using a system for WHS record
keeping to allow identification of patterns of occupational
injury and disease in the organisation, to maintain a record of
WHS decisions made, including reasons for the decision
Discuss carrying out workplace inspections, conduct training
need analysis, etc. in order measure and evaluate the WHSMS
in line with the organisation’s quality systems Framework
Discuss Carrying out internal audits, running safety drills
ensuring employees are aware of health and safety
procedures, holding regular and comprehensive workplace
safety inspections, etc. to develop and implement
improvements to the WHSMS to achieve organisational WHS
objectives.
Discuss Australian standards and quality assurance and
certification requirements, issue resolution, relevant federal
state or territorial laws, industry code of practice, requirement
of provision of OHS information and training, etc. to ensure
compliance with the WHS legislative framework to achieve,
as a minimum, WHS legal requirements
Role play information It is important that you are prepared for this session, ensuring
you:
prepare for the session to ensure everything is covered
develop and provide relevant documentation / supporting
materials to your group
 Things to consider whilst performing this task:
Be organized - prepare and plan for the session
thoroughly.
Know your position as owner of the company
Know your company.
Arrange access to all required documentation for this
process.
Be prepared to ask questions.
Be prepared to be asked questions.
Answer all questions to the best of your ability

Role Play Information- IT Manager and IT Officer

Role title IT Manager and IT Officer
Role played by 2 Students
Is party playing the role is being No
assessed?

Other parties involved in role play Other Student playing role of WHS Officer
and their roles

Are other parties involved are Yes

being assessed during role?
Time allocated 10 mins for supporting each student playing the role of
WHS Officer.
Purpose of role You are required to play role of IT Manager and IT Officer
where you will be required to support the WHS Officer during
the role play

Role play script WHS Officer

You will arrange time with your assessor, and you will
organise the time to brief the other participants.
Discuss the importance of using a system for WHS record
keeping to allow identification of patterns of occupational
injury and disease in the organisation, to maintain a record
of WHS decisions made, including reasons for the decision.
 Discuss carrying out workplace inspections, conduct training
need analysis, etc. in order measure and evaluate the WHSMS
in line with the organisation’s quality systems Framework
Discuss Carrying out internal audits, running safety drills
ensuring employees are aware of health and safety procedures,
holding regular and comprehensive workplace safety
inspections, etc. to develop and implement improvements to
the WHSMS to achieve organisational WHS objectives.
Discuss Australian standards and quality assurance and
certification requirements, issue resolution, relevant federal
state or territorial laws, industry code of practice, requirement
of provision of OHS information and training, etc. to ensure
compliance with the WHS legislative framework to achieve, as
a minimum, WHS legal requirements.
Other participants as an IT Manager and IT Officer
You will receive an instruction from WHS Officer before
the commencement of this task.
Your team member (WHS Officer) will start by introducing
self and the participants.
You must provide suggestion and feedback to WHS
officer.
You are required to actively participate in the role play
and support WHS officer wherever required.
Role play information It is important that you are prepared for this session, ensuring
you:
prepare for the session to ensure everything is covered
Things to consider whilst performing this task:
Be organized - prepare and plan for the session
thoroughly.
Know your position as a team member
Know your company.
Arrange access to all required documentation for this
process.
Be prepared to ask questions.
Observation Checklist- Assessor to be complete

Student Assessment Criteria Assessor to tick the Assessor to

appropriate box tick the
appropriat e
box
Section 1 Section 2

Communication | Is the learner able to:  Yes Safety | Is the  Yes

Communicate clearly with others  No learner able to:  No
Ask for help when needed Work safely at all
Follow instructions times
Identify the task requirements including Ensure your
document purpose and proposed audience actions do not put
Consult with others to determine meeting the safety of
concepts and requirements yourself or others
Clarify task requirements with supervisor at risk
(assessor) as required
Section 3 Assessor to tick the
appropriate document
completed by the student.
Did the student:

Correctly identified the information from the scenario  Yes

provided and discussed what has happened  No
by participating in a role play activity
Discussed the requirements set in the workplace policies and procedures  Yes
 No

Applied comprehension skills to:  Yes

explain the basic WHS/OHS legislative requirements which will be  No
applicable to own work
explain the meaning of safety requirements
identify workplace hazards; and
presented information according to the basic principles of risk
management.
Applied communication/interpersonal skills to:  Yes
clarify WHS/OHS legislative requirements  No
report workplace hazards and risks
relay information to others; and
discuss WHS/OHS issues and information.
Discuss the requirements of having personal protective equipment  Yes
(PPE) where required for the job-role  No

Discussed the incident report form and/or risk management plan  Yes
 No

Discussed the level of stress and fatigue  Yes

 No

Confirmed from other student his/her understanding of complying with  Yes

WHS guidelines  No

Discussed the workplace risk assessment form and all its particulars  Yes
 No

Discussed risk assessment based upon the information provided.  Yes

 No

Discussed the risk control plan/ WHS action plan based upon the  Yes
information provided  No

Involved other people such as  Yes

Assessor  No
Fellow students
Other consultants
For expert advice on WHS risk assessment plan
Discussed the person responsible for each activity/action  Yes
Listed on the risk management plan  No

Developed and provided consultative WHS activities to provide advice  Yes

in relation to work health and safety issues  No

Explanation of the job description and work tasks  Yes

 No

Discussed WHS responsibilities of the employer and the employees  Yes

 No

Applied comprehension skills to:  Yes

 No
explain the basic WHS/OHS legislative requirements which will be
applicable to own work
explain the meaning of safety requirements
identify workplace hazards; and
presented information according to the basic principles of risk
management.
Applied communication/interpersonal skills to:  Yes
clarify WHS/OHS legislative requirements  No
report workplace hazards and risks
relay information to others; and discuss
WHS/OHS issues and information.
WHS communication and consultation processes discussed  Yes
 No
Training programs relating to WHS discussed  Yes
 No
Monitoring mechanisms and relevant programs relating to WHS  Yes
discussed  No

navigated and used the system to identify records relating to different  Yes
aspects of WHS to to review records and identify any patterns of  No
occupational injury and disease.
Ensured that the monitoring and evaluation procedures of WHSMS are  Yes
consistent and are able to produce similar outcome each time according  No
to organizational quality framework.
developed and implemented improvements to different aspects of the  Yes
WHSMS depending on the safety standards to achieve organisational  No
WHS objectives
identified the responsibilities of employers according to WHS  Yes
legislations.  No

Detailed evidences attached

Assessor’s feedback:

Student outcome: S
 NS
Assessor Name and Signature:

Date:
Final Assessment Record

Student name: Student ID:

Date of completion:
Assessor name:
Unit of competency: BSBWHS521 - Ensure a safe workplace for a work area
Student results
Assessments Not Yet Not Submitted
Satisfactory Satisfactory
Assessment task 1: Knowledge Test

Assessment task 2: Project & Role play

Assessment task 3: Role play and Presentation

Comments/ Feedback:

Unit outcome: Competent Not Yet Competent

Is re-assessment required? Yes No

Assessor Signoff
By signing this final assessment record:
I confirm that the student has attempted all requirements of this unit of competency
I am satisfied the work submitted is their own work.
I have informed the participant of the assessment decision.

Assessor signature: Date:

Student Signoff
By signing this final assessment record:
I have received, discussed and accept the outcome from my assessment as above for this unit of
competency and I am aware of my right to appeal.
Student signature: Date:
Candidate Feedback Form

Candidate’s Name:
Unit: BSBWHS521 - Ensure a safe workplace for a work area
Assessor’s Name:
Assessment Date:
Please provide us some feedback on your assessment process.
Information provided on this form is used for evaluation of our assessment systems and processes.
This information is confidential and is not released to any external parties without your written consent.

Please tick  Yes or No for the questions below: Yes No

Did you receive information about the assessment prior to the date?
Were the instructions to the assessment clear and easy to understand?
Did you understand the purpose of the assessment?
Were you advised of the performance criteria?
Were you advised of the process of the assessment?
Were there any surprises in your assessment?
Did you feel the assessment was fair?
Was your assessor professional?
Did you feel the assessment was accurate?
Were you comfortable with the outcome?
Did you receive feedback about your assessment?
If you answered no to any of the above questions are you aware of the appeals process?

Comments:
Appendix1- Assessment resource in simulated business environment

Australian School Of Commercewill conduct this assessment in its campus by setting simulated business environment
which is safe and experiences comply with WHS laws, legal responsibilities and duty of care and typical
activities undertaken by individuals carrying out WHS duties in the workplace. The following resources will be
made available to the learner:

Australian School Of Commerceoffice equipment and resources

sample organisational WHS policies and procedures and WHS laws

Copyright: Instructions in this tool have been developed by NTA and Australian School Of Commercefor
sole purpose of use by Greenhill Institute. Any part of these assessment instructions cannot be reproduced in full
or part for without approval of Australian School Of Commerceand NTA which holds authorship rights.
Appendix 2 :

WORKPLACE RISK ASSESSMENT FORM Form WHS

Managing Workplace Health and Safety Risks procedure

Workplace: World Computers Store and Assembly/Installation Site

Local Assessment Date: Next Review Sign-off:

Assessment No: 01/08 /202X Date: 06/09 Name: Position:
000 /202X Date: / /

What is being assessed?

Hazards and Unsafe Conditions at the Hardware Store and Assembly/Installation Area.

People involved in the assessment

Assessor(s): XYZ

Others consulted: N / A
Risk assessment Risk control plan/ WHS Action
Plan/Procedures
Item Hazard Risk control measure(s) in Current Extra controls Person Date Date
description/ how place risk needed respons extra extra
exposed Evaluation of current level to reduce risks ible contr controls
policies/procedures/docum (H/M/L/ to low or very ols to complete
e ntation VL) with low be d
controls done
(If existing controls need (The item
improvement or new should not be
controls introduced, record used or the
under the Risk Control process started
Plan columns) until the
remaining
‘residual risk’
is L or VL)
1 Incomplete PPE Workers seen without High Provide Health N/A N/A
(Personal required PPE (Safety with mandatory &
Protective Boots, Hand Gloves, etc.) Control training on Safety
Equipment) Review of PPE issuance s. PPE usage; Officer.
policy; immediate periodic
provision of necessary audits on PPE
PPE; mandatory PPE compliance.
usage policy
reinforcement
2 Absence of Fire Lack of fire High Conduct fire Facilitie N/A N/A
Emergency extinguishers, trained fire with safety s
Response watch, fire alarm, etc. Control training; Manage
Personnel and Review of fire safety s. install fire r.
Facilities. procedures; installation of safety
fire safety equipment. equipment.
3 Occupational Direct sun exposure, lack High Provide shade Health N/A N/A
Health Hazards of workshop shade, faulty with structures; &
due to Exposure air-conditioning. Control service air- Safety
to Adverse Review of facilities; s. conditioning; Officer.
Weather provision of shade; air- relocate
Conditions. conditioning servicing. workstations
if needed.
4 Defective/absent Some critical High Procure new Mainten N/A N/A
Working tools/equipment are with equipment; ance
Equipments/Tool defective or missing. Control conduct Supervi
s. Review and update s. regular sor.
inventory; immediate equipment
repair/replacement of checks.
essential tools.
What hazards might be present? Select the correct ones.
Hazards: Potential to cause harm to people, property or the environment.
General Work Environment Health and Security Plant and equipment
Restricted access or egress Food Vehicles

Confined spaces Poisoning or Mobile and fixed plant

contamination
Air-conditioning Communicable diseases Powered equipment
(thermal comfort)
Air quality Intoxication Non-powered equipment

Lighting Dehydration Elevated Work Platforms


Noise (discomfort) Violence or assault Pressure vessel

Outdoors (sun exposure) Working or in Laser (Class 2 or above)

alone
isolation
Uneven walking surfaces Working in remote areas Traffic control

Working at height Bites / Stings Electrical
-
Ergonomic/manual handling - Chemical Vibration
-
Workstation set up Hazardous chemicals Moving parts

Poor posture Explosives Acoustic / Noise

Lifting / Carrying Engineered nanomaterials Temperature / Weather

effects
Pushing / Pulling Gas cylinders Heat

Reaching/overstretching Radiation Cold

Repetitive movement Ionising radiation Rain / Flood


Bending Ultraviolet (UV) radiation Wind

Eye strain Radiofrequency/microwav e In or on water

Work design and Infrared radiation Pressure (Diving /

management Altitude)
Fatigue Biological Lightning

Workload Microbiological Smoke

Mental stress Animal tissue / Fluids OTHER


Organisational change Human tissue / Fluids

Work violence or bullying Allergenic


Inexperienced or new Other Biological
personnel
Volunteer or work
experience safety
Children or U18 students
Appendix 3:
Risk Assessment Matrix

RISK SEVERITY/CONSEQUENCE
CRITICAL MAJOR MINOR NEGLIGIBLE
(may cause (injury resulting (medical (first aid
severe injury or in at least one treatment injury treatment - no
fatality - more day lost time) - back to work) lost time)
than
LIKELIHOOD two weeks lost
time)
VERY LIKELY
(exposure happens High High Medium Medium
frequently)
LIKELY
(exposure but not High Medium Medium Low
frequently)
UNLIKELY
(exposure could happen but Medium Medium Low Very low
only rarely)
VERY UNLIKELY
(Exposure can happen but Medium Low Very low Very low
probably never will)

RISK PRIORITY TABLE

Risk
priorit Definitions of priority Time frame
y
Situation critical, stop work immediately or consider cessation of
High work process. Now
Must be fixed today, consider short term and/or long term actions.
Mediu Is very important, must be fixed urgently, consider short term and/or long
1 – 3 weeks
m term actions.
Is still important but can be dealt with through scheduled maintenance
Low or similar type programming. However, if solution is quick and easy 1 - 3 Months
then fix it today.
Very Not
appli
Review and/or manage by routine processes
cabl
e

l
Appendix 4- Meeting minutes template

Meeting Title |MINUTES

Meeting date | time 01/08/202X, 10:00AM | Meeting location Conference Room

Meeting
Attendees called by
Attendees Name
Type of meeting Purpose
Facilitator Name
Note taker Name
Timekeeper Name

Agenda topics

Time allotted | 15 minutes | Agenda topic Compliance with WHS Legislation and Standards| Presenter WHS Officer
Discussion Conversation:
- Reviewed key WHS legislation and standards relevant to the organization.
- Clarified specific compliance requirements.
- Discussed implications of non-compliance.
Conclusion Closing: Consensus on the importance of adhering to WHS legislation and standards.

Action items Person responsible Deadline

Topic 1 Presenter Name Date | time
Topic 2 Presenter Name Date | time
Time allotted | Time | Agenda topic Topic | Presenter Name
Discussion Conversation Conclusion Closing

Action items Person responsible Deadline

Topic 1 Presenter Name Date | time
Topic 2 Presenter Name Date | time
Time allotted | Time | Agenda topic Topic | Presenter Name
Discussion Conversation Conclusion Closing

Action items Person responsible Deadline

Topic 1 Presenter Name Date | time
Topic 2 Presenter Name Date | time
Time allotted | Time | Agenda topic Topic | Presenter Name
Discussion Conversation Conclusion Closing

Action items Person responsible Deadline

Topic 1 Presenter Name Date | time
Topic 2 Presenter Name Date | time
Observers Name Resource persons Names
Specialnotes Type additional notes here
Appendix 5- Recommendations for hazard analysis and control report

Report
 Appendix 6- Develop procedures for hazard analysis and control

1.Purpose:

The primary purpose of this Workplace Health and Safety Procedure is to establish a framework ensuring the safety and well-
being of all individuals within our IT department. This procedure aims to:
- Identify potential workplace hazards.
- Implement measures to assess and control these hazards.
- Foster a culture of safety and compliance with WHS legislation and organizational standards.
- Provide a clear guideline for employees and management on their respective roles and responsibilities towards maintaining a
safe work environment.

2. Workplace Rules and Regulations:

- Assignments to Employees: Every employee is required to follow safety procedures, report any dangers they find as soon as
they are noticed, and take an active part in safety training. This include using the safety gear that has been supplied, following
specified safety procedures, and participating in emergency exercises.

- Accountability Duties: Management bears the responsibility of guaranteeing the availability of essential resources, supervising
adherence to safety procedures, and cultivating a safety-oriented culture. This entails routine observation, an assessment of
working circumstances, and quick action to resolve any dangers or safety issues that are found.

3) Workplace Amenities:

- Comfortable Work Area: To reduce the risk of musculoskeletal problems, ergonomically built workstations will be available to
employees. To promote comfort and lessen physical strain, this involves adjusting the workstation, the monitor's posture, and the
sitting arrangement.
- Sufficient Lighting and Ventilation: To ensure ideal working conditions, the workspace will have sufficient lighting and ventilation
systems. This preventive action lowers the possible health hazards linked to inadequate illumination or poor air quality, ensuring
a healthy interior environment.

4) Workplace Security:

- Restricted Access: Setting up access controls in the workplace to limit access to equipment or sensitive places so that only
people with the proper authorisation can enter. This aids in preventing misuse, manipulation, and illegal access to vital resources.

- Emergency Procedures: Creating precise and well-defined emergency protocols, such as evacuation schedules, emergency
contact information, and protocols for different types of emergencies, including fires, tsunamis, or security breaches. There will
be frequent emergency exercises to make sure staff members are well-prepared.

5) Workplace Signage:

Placement of visible and informative signs throughout the workplace, highlighting safety protocols, emergency exits, hazard
zones, and safety equipment locations. These signs serve as visual reminders, guiding employees and visitors to adhere to safety
guidelines and protocols.

6) Personal Protective Equipment (PPE):

- The process of identifying and providing the exact Personal Protective Equipment (PPE) needed for different jobs or work
situations. Employees will get enough supplies, instruction, and direction on how to use PPE correctly in order to reduce the
hazards involved with their jobs.

- Maintenance and Replacement: To guarantee PPE's efficacy and adherence to safety regulations, it must undergo routine
inspections, repairs, and replacements. This entails keeping an eye on the state of protective gear such as helmets, gloves,
safety goggles, and so on and changing it as needed to keep it in good working order.
Appendix 7- Develop and provide a WHS Induction and training program

Worker induction and training program

The WHS officer will work with other employees to ensure a site-specific induction is provided for all
workers before starting work. This induction is only limited to WHS area.
This induction must outline:

Requirement Completed Comments

the expectations outlined in this WHS Yes No ☐ N/A

Management System, including all policies and
procedures

the emergency meeting point Yes No ☐ N/A

the site rules Yes No ☐ N/A

the facilities Yes No ☐ N/A

any site-specific hazards Yes No ☐ N/A

high risk work activities Yes No ☐ N/A

<INSERT ANY OTHER REQUIREMENTS>. Yes ☐ No ☐

Worker training
Write in 50-70 words how WHS officer has provided the training.
- Interactive Training: Conduct interactive sessions covering workplace safety protocols,
safe work practices, use of safety equipment, etc.
- Demonstrations and Practical Sessions: Offer demonstrations and practical sessions to
familiarize the IT Officer with equipment, tools, and safety measures.
- Q&A Session:Allow for a question-and-answer session to clarify any doubts or queries
the IT Officer might have regarding safety procedures or identified hazards.