USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA,

TDS DETAILS AND VAT REGISTRATION DETAILS

Table of Contents
1. INTRODUCTION ........................................................................................................................... 2
2. ACCESS CUSTOMER ACCOUNT:.................................................................................................. 2
3. MAINTAIN GSTIN REGISTRATION, TAN & VAT UPDATION ................................................. 5
A. PREREQUISITE INFORMATION& DOCUMENTS FOR UPDATING GSTIN, UPDATING TAN
AND VAT- .......................................................................................................................................... 5
B. CREATION OF REQUEST FOR UPDATION OF GSTIN, TAN UPDATION AND VAT
UPDATION THROUGH PORTAL - .................................................................................................. 6
CASE 1- FOR GST TAX CLASSIFICATION VALUE AS BLANK (NOT UPDATED EARLIER)- 7
CASE 2- FOR GST TAX CLASSIFICATION VALUE ALREADY UPDATED AS
REGISTERED/NOT REGISTERED/SEZ DEVELOPER/DEEMED EXPORTS......................... 10
C. SUBMISSION OF REQUEST FOR UPDATION OF GSTIN, TAN AND VAT THROUGH
PORTAL ........................................................................................................................................... 13

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA,

TDS DETAILS AND VAT REGISTRATION DETAILS

1. INTRODUCTION

BPCL Customers can update their GSTIN Registration details, TDS Details and VAT
registration (Only by Retail Dealers for NON-GST products) through BPCL’s External
Facing Portal (EFP).

BPCL Customers can access the portal by using following URL-

URL: https://econnect.bpcl.in

2. ACCESS CUSTOMER ACCOUNT:

Step I: If customer has not registered, they shall “Sign up” for Registration by
providing details of-

 Partner ID
 Partner code
 PIN code/PAN
 Email Id

Step II: On the New window, fill the required details and click “”Sign Up” button.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

It will send Activation link for activating Log in ID and Initial Password to the
registered mail ID

Step III: Open activation link received on registered email address. A new screen will
appear for setting new password.

All red boxed conditions shall be fulfilled by user logging in. When the conditions are
satisfied, condition gets updated with Green highlight.

Once all conditions are fulfilled with Green highlight, then click on “Save” to save
correct login password credential for login ID.

Once password is saved, it gives message as “Password Changed Successfully”.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

Click on “LOGIN AGAIN”.

It shall ask security questions when 1st time after account activation for unlocking of
account in case for password reset.

Step IV: If customer has already been registered on EFP of BPCL, they shall login directly
with login credentials as per below steps.

Note:
1. Customer need to remember this User ID and Password for future log in.
2. For this password reset, “Trouble logging in” option can be selected.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

3. MAINTAIN GSTIN REGISTRATION, TAN & VAT UPDATION

A. PREREQUISITE INFORMATION & DOCUMENTS FOR UPDATING GSTIN, UPDATING
TAN AND VAT-

Following information and documents needs to be kept ready which are-

 GSTIN Tax Classification: Registered/ Not registered/ SEZ developer/ Deemed
Exports
 GSTIN Registration No. : For Registered customer/ SEZ developer/ Deemed
Exports
 Customers Company Type & PAN No
 Customers Business vertical & Business Division (Mandatory if the same PAN is
used in Multiple customer code)
 GSTIN Registration Certificate (PDF or JPEG format)
 PAN Certificate (If PAN is also to be updated in the customer master)
 TAN (Tax deduction and collection Account Number): For TDS Liable dealers only.
 TCS/TDS Declaration document (PDF or JPEG format):
- Format for Declaration document can be taken from BPCL Sales Officer.
 TAN Certificate – Only for TDS Liable Dealer (PDF or JPEG format):
- Government of India issued TAN certificate
 VAT Registration document (PDF or JPEG format):
- Government of India issued VAT certificate

Two types of request creation are possible for updation of GSTIN Tax Classification:
Registered/ Not registered/ SEZ developer/ Deemed Exports, TDS declaration with TAN
no. and VAT updation which are-

CASE 1- FOR GST TAX CLASSIFICATION value as Blank (Not updated earlier)-
 In this case, user can update following data which is mandatory-
o GST data
o TCS/TDS declaration with TAN data
o VAT data

CASE 2- FOR GST TAX CLASSIFICATION value already updated as Registered/Not

registered/SEZ Developer/Deemed Exports

 In this case, user can update following data which is mandatory

o TCS/TDS declaration with TAN data
o VAT data

Note Maximum size of the file that can be uploaded is 1 MB (file format-.pdf/.jpg).

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

B. CREATION OF REQUEST FOR UPDATION OF GSTIN, TAN UPDATION AND VAT

UPDATION THROUGH PORTAL -

Click on “My Applications” GST Registration

It will open up “Request Dashboard” screen. Here list of partners, which are related to
GST to the Logged in customers shall appear. GSTIN Registration maintained for all these
partners will get reflected as below-

Other details of the Business partner like- Partner Type & State are also displayed.

Note:
“Create” button will be appearing for the Bill to Party customer since TAN data is to be
updated at Bill to party level itself.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

CASE 1- FOR GST TAX CLASSIFICATION VALUE AS BLANK (NOT UPDATED EARLIER)-

When Customer’s GST is not updated with tax classification as Registered/Not

registered/SEZ Developer/Deemed Exports, then
Customer can create request in system for updation GST tax classification with GST No.,
TAN No. and VAT No.

Click on the ‘Create’ Button.

In the next screen, select value for Partner’s ‘GSTIN Classification’, ‘TCS/TDS
classification’:

Once ‘GSTIN Classification’ is selected, select value of ‘TCS/TDS classification’ as

applicable from 3 values-
 TCS Applicable
 TCS Not Applicable
 TDS Applicable

And then click on ‘Proceed’ to update GST, TAN, TDS & VAT:

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

In the above screen-

 Maintain all required details in that screen, Upload documents and Submit.
 Click on “Add More TAN No.” to add multiple TAN no. and respective TAN issued
date for a Customer.
 TAN no. added can be removed by clicking on “Remove” button.
 System will validate all entries. Error message will be displayed which needs to be
corrected.
 If TDS is applicable and no TAN no. is updated then “Maintain at least one TAN
number in TAN data”- error will be displayed.

 If TAN entered is incorrect then, message of “TAN xxxxxxxx entered is Invalid” will
appear. (xxxxxxxx being TAN no.)

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

 If document of TCS/TDS declaration or TAN document is not uploaded then

validation message of “Please upload documents for TCS/TDS Declaration/TAN
xxxxxxxxxx . Request submission failed.” will appear.
 If all information provided is valid and document is attached, request will get
created, which will be submitted to the respective BPCL Sales officer for further
Processing.
 If after maintaining data; user click on ‘Save’; request will remain with the
Customer and the Request status will be ‘Action Pending with me’. Customer can
‘Edit’ data as required from dashboard.
 ‘Delete’ button is to be clicked for deleting the request if it’s incorrect/not
required/not valid.
 ‘Submit’ button is to be clicked for forwarding the request to BPCL user for further
processing.
 Once Request status is “In Process with BPCL”, it is NOT possible to make any
change of the request data. If you feel that, some correction of data is required,
then immediately Contact BPCL officer.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

CASE 2- FOR GST TAX CLASSIFICATION VALUE ALREADY UPDATED AS

REGISTERED/NOT REGISTERED/SEZ DEVELOPER/DEEMED EXPORTS

When Customer’s GST is already updated with tax classification as Registered/Not

registered/SEZ Developer/Deemed Exports,
Customer can create request in system only for updation TAN No. and VAT No.

For E.g.- There are below 2 scenarios possible-

Scenario A: For Customer CC210722 (which is a sold to party code only with no
additional bill to party)
 Click on the ‘Create’ Button for sold to party code to update VAT registration no.
and Multiple TAN Nos.

Scenario B: For Customer CC210755 (which is a sold to party code having an additional
bill to party code)
 Click on the ‘Create’ Button for sold to party code to update VAT registration no.
 Click on the ‘Create’ Button for bill to party code to update multiple TAN’s.

1. FOR SOLD TO PARTY code-

In the next screen select Partner’s ‘TCS/TDS classification’ and click ‘Proceed”:

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

2. FOR BILL TO PARTY-

In the next screen select Partner’s ‘TCS/TDS classification’ and click ‘Proceed”:

Note- Since VAT is not updated at Bill to party code level, VAT updation= No.

Then, Depending on the selection of the ‘TCS/TDS classification’, Next screen will appear.
In the next screen select TDS Declaration and click ‘Proceed’:

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

In the above screen-

 Maintain all required details in that screen, Upload documents and Submit.
 System will validate all entries. Error message will be displayed which needs to be
corrected.
 Click on “Add More TAN No.” to add multiple TAN no. and respective TAN issued
date for a Customer.
 TAN no. added can be removed by clicking on “Remove” button.
 If TDS is applicable and no TAN no. is updated then “Maintain at least one TAN
number in TAN data”- error will be displayed.

 If TAN entered is incorrect then, message of “TAN xxxxxxxx entered is Invalid” will
appear. (xxxxxxxx being TAN no.)
 If document of TCS/TDS declaration or TAN document is not uploaded then
validation message of “Please upload documents for TCS/TDS Declaration/TAN
xxxxxxxxxx . Request submission failed.” will appear.
 If all information provided is valid and document is attached, request will get
created, which will be submitted to the respective BPCL Sales officer for further
Processing.
 If after maintaining data; user click on ‘Save’; request will remain with the
Customer and the Request status will be ‘Action Pending with me’. Customer can
‘Edit’ data as required.
 ‘Delete’ button is to be clicked for deleting the request if it’s incorrect/not
required/not valid.
 ‘Submit’ button is to be clicked for forwarding the request to BPCL user for further
processing.
 Once Request status is “In Process with BPCL”, it is NOT possible to make any
change of the request data. If you feel that, some correction of data is required,
then immediately Contact BPCL officer.

Note

 Once TDS data is updated; further all changes in TDS data need to be carried out
through BPCL Sales officer.

 In case CREATE option is not visible- please get in touch with BPCL Sales officer.

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USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION DETAILS

C. SUBMISSION OF REQUEST FOR UPDATION OF GSTIN, TAN AND VAT THROUGH

PORTAL

After Successful submission, Request will get processed by concerned BPCL officer.
Once the processing is completed and Customer Master record and Request dashboard
will get updated for GSTIN, TAN AND VAT as per request data.

************************************End of Document***********************************

USER MANUAL FOR CUSTOMERS ON UPDATION OF GST DATA, TDS DETAILS AND VAT REGISTRATION
DETAILS – Version 03 dated 10.07.2021

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