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Manual Mesin Franking
Manual Mesin Franking
Postage meter
Operator Manual
2 About this Operator Manual
Quick Reference Guide The quick reference gives you an overview of the
most frequently used functions.
Display for
– Postage value
– Time
– Register values
– …
Account Endorsement 4)
(1 … 9) Incoming mail stamp 1)
Postage used by
the account Date in the meter imprint
Set
– Advertisement
– Incoming mail stamp 2) Set postage value
Legend
1) in incoming mail stamp mode only
2) optional, only if special incoming mail stamps are ordered
3) close ‘incoming mail stamp mode’ or ‘account/register report print mode’
4) only available if the Optimail displays the postage in tenths of a cent (‘0.000’)
Contents 5
4 Metering ____________________________________________________11
4.1 Setting the postage value __________________________________12
4.2 Setting the advertisement __________________________________13
4.3 Setting the optional endorsement ____________________________14
4.4 Date of the meter imprint / print without date ___________________15
4.5 Changing the account _____________________________________16
4.6 Positioning and metering a letter _____________________________17
1 Safety tips
The Optimail is a fully electronic postage meter for metering letters.
The Optimail complies with the pertinent safety regulations for office information
equipment. Please observe the following tips for your own safety.
• Only use the power and interface cables supplied with the machine by
Francotyp-Postalia. Makes sure that the cables are not damaged.
• Connect the Optimail to a grounded single-phase power socket only. Make sure
your office power supply conforms to the power requirements shown on the serial
number plate of the Optimail.
• Make sure the socket for connecting the Optimail is close by and the mains plug is
easily accessible at all times.
• Switch off the Optimail and all devices connected to it before plugging in or
removing interface cables.
• Never plug in interface cables during a thunderstorm.
• Switch off the Optimail before cleaning it or moving it to another location.
• Make sure that no liquids or foreign objects penetrate the interior of the Optimail. If
this happens, pull out the mains plug immediately. Have the Optimail checked by
your local servicing dealer before using it again.
• Only have maintenance and repair work done by qualified personnel authorized by
Francotyp-Postalia. Failure to do so will result in voiding of your warranty and loss
of your postal licence. You will be liable for any damages.
The Optimail is designed so that you can install and start it yourself. Please read the
chapter “Instructions for installation” in the appendix to this manual. You are also
welcome to contact our Service department who will help you get started.
8 Optimail Operator Manual
Letter guide
Operating instructions
(removable, with advertise-
ments and endorsements)
Release key
flap/ribbon cassette compartment (for flap/ribbon cassette
with ribbon cassette behind compartment)
Keylock
with key
Power connection
Modem socket
25-pole port for connecting (for loading postage via
the postage scale TELESET)
A short description of the Optimail 9
Sleep mode If the Optimail is not used for about one minute, i.e.
no imprints are made or no key is pressed, the
postage meter switches over to the time display.
Reactivate the Optimail with the key .
Switching off
• Turn the key to the vertical position ( = OFF).
• Remove the key. Your Optimail is now safe from
unauthorized use.
OFF
Metering 11
4 Metering
Current account Postage value The display shows all the settings for the meter
imprint at a glance:
– Postage value
– Date.
– Endorsement
– Advertisement
Advertisement
Endorsement
Date
Postage value
Show date
• Press the key.
5 Account function
With the account function, the Optimail offers a tool
for recording and evaluating the incurred postage
costs. Nine account memories are available.
Accounts may be the divisions/departments of a
company or individual companies in shared office
facilities.
Record Simply set the desired account for metering. The
Optimail stores the number and value of meter
imprints.
Evaluate You can read the number and postage used for
every account. You can also print out an account
report of all accounts if you want to.
Start TELESET
Caution! The Optimail locks after 8 attempts to
confirm a false personal identification number (PIN).
Your Optimail can only be released for metering and
loading postage again by the after-sales service.
Interrupt TELESET
You can interrupt the procedure as long as the
connection to the TELESET data center has not yet
been established. To do so:
• Wrong entries (e.g. when entering amounts) can
be deleted with the key.
8 Basic settings
8.1 Setting the date
You will see the set date and “DATE” in the stamp
image symbol.
11.1 Cleaning
Transport fixture
(if any)
Ribbon spool
40 Optimail Operator Manual
Low postage.
The limit for the low postage warning is set at the
factory for $ 100.00.
Load new postage soon ( Chapter 7).
Call Service.
Caution! The Optimail can only be used
for another 3000 meter imprints or
3 months and then locks automatically.
Call Service.
Caution! The Optimail can only be used
for another 3000 meter imprints or
3 months and then locks automatically.
“C” codes
The connection to the TELESET data center is only
temporarily disturbed. The procedure is repeated
automatically up to 3 times.
C 13 Link disrupted.
“E” codes
Error codes starting with the letter “E” signal abortion
of the remote value setting. The two-digit error
number indicates the cause.
Proceed as follows:
• Acknowledge the error message with the
key.
• Eliminate the cause of the error yourself or call the
TELESET data center or Service. Please observe
the notes in the table below.
• Start loading postage again.
E 17
E 19 Internal error.
E 20
E 30
Processing not possible in
E 32
TELESET data center.
E 46
E 40
E 41 Postage register not correct.
E 42
E 50
E 51 Wrong PIN number.
E 52
E 99 Internal error.
Error messages and tips for helping yourself 47
Endorsement cannot be set. Your Optimail is set to the ‘0.00’ meter type, i.e. it
displays the postage in full cents. When configured
like this, the Optimail cannot print endorsements.
To switch to the ‘0.000’ meter type, please contact
Francotyp-Postalia.
Gaps in the imprint / irregular Difference in thickness in the imprint area (espe-
imprint. cially when metering letters containing several
sheets).
Before imprinting, knock the upper edge of the
envelopes against a smooth underlay.
Please note information on page 17.
Letter jammed / mail jam. Caution! Jam! Do not remove the jammed
letter by force. The ribbon could tear.
Optimail blocked. Switch off the Optimail. Wait briefly and switch
back on.
Optimail does not accept the The interface cable is not connected correctly.
postage value determined by Check whether the interface cable is plugged and
the postage scale. screwed into both devices correctly.
Endorsement is not set The postage scale is not set up properly for
automatically / is not correctly automatic endorsement setting (e.g. automatic
set by the postage scale. endorsement setting is switched off). Read the
operator manual of your postage scale.
Overview
Step 1: Unpacking
Step 6: Switching on
Step 1: Unpacking
• Open the top of the box.
• Lift the Optimail carefully out of the box.
• Remove the packing shells from the right and left.
• Remove the Optimail from the protective foil.
• Unpack the accessories.
Do not throw away the packaging. Use it again when
you need to transport the Optimail or send it in to
Service.
5
4 2
3
Appendix - Instructions for installation 53
Scope of delivery:
1 Optimail postage meter
2 Power cable
3 Phone cable
4 Ribbon cassette
5 Keys, 2
6 Operator Manual and Quick Reference Guide
Ribbon spool
Appendix - Instructions for installation 55
Spring
Power cable
Phone cable
Power cable
• Plug the power cable plug into the mains socket.
The mains socket is at the rear of the Optimail.
• Plug the mains plug into a grounded single-phase
power socket.
Appendix - Instructions for installation 57
Phone cable
• Plug the phone cable into the Optimail’s modem
socket. The modem socket is at the rear of the
Optimail. The spring on the plug must be facing
the side panel.
• Connect the phone cable to the telephone socket.
Step 6: Switching on
Switching on
• Insert the key provided in the keylock on the back
ON of the Optimail.
• Turn the key to the horizontal position ( = ON).
58 Optimail Operator Manual
Before you can meter letters with the Optimail for the
first time, you have to load a certain postage amount
into your Optimail (at least $ 10). Read Chapter 7 on
page 24 to find out how to load postage.
Example 1:
Main line with dual tone multifrequency dialing (DTMF)
Main line: You do not have to dial a digit (e.g. ‘0’) or
press the R key to dial into the public telephone
network (outside line seizure).
You will recognize dual tone multifrequency dialing
from the audible ‘tones’ when dialing.
Example 2:
Extension with dual tone multifrequency dialing (DTMF)
Outside line seizure with digit ‘0’ and pause
Extension: You have to dial a digit (e.g. ‘0’) to dial
into the public telephone network.
You will recognize dual tone multifrequency dialing
from the audible ‘tones’ when dialing.
Glossary
Incoming mail stamp Additional Optimail function – the Optimail prints
date and time on your incoming mail. You can
print the incoming mail stamp on envelopes up to
a thickness of 0.2" (5 mm) or directly on docu-
ments.
Trial run Meter imprint with the postage value ‘0’ (zero
(Zero imprint) imprint). This enables you to check the settings
for the meter imprint.
Appendix – Technical data 63
Technical data
Dimensions 12.6" x 7.5" x 11.4" (width x height x depth)
(320 mm x 190 mm x 290 mm)
Protection rating I
Display LCD
Index
A D
Account 3 Date 3, 11
account ‘M0’ 19 hide date 15
changing 16 of the meter imprint 15
current 11 set 28
delete information 21 show date 15
reset piece counter to zero 21 Delete 4, 11
reset postage used counter to zero 21 Display 3, 8
set for metering 16 DTMF. See dual tone multifrequency dialing
show number of meter imprints 19 Dual tone multifrequency dialing 57, 59, 60
show postage used 18
total postage used by all 19 E
Account function 18
evaluate 18 Eliminating faults
recording the postage costs 18 general tips 47
Account report when loading postage 44
close print mode 4 when metering 41
print 20 when using a postage scale 49
sample 20 Endorsement 3, 11
Advertisement 3, 11 available 8, 14
available logos 8, 13 set 14
set 13 Error messages
Available postage 22 device faults 41
Available postage warning TELESET 44
current limit 22 Extension 57, 60
B F
Back to metering mode 4, 33 Feed a letter 17
C H
CALL - FP… (message) 24 High postage
Cancel change limit 30
input 4, 11 message 12
load postage 27 metering 12
TELESET 27 show limit 22
Cleaning 38 HP. See High postage
Clearing a mail jam 42, 48
Connecting
phone cable 56, 57
postage scale 8
power cable 56
66 Optimail Operator Manual
I Modem
connection types 57
Incoming mail stamp 3, 31, 61 on main line 57
adjust settings 32
outside dialing parameters 57
print 32 Modem socket 8
select imprint 34
set 4
set print offset 33 N
standard imprint 31 Notes about this manual 2
Incoming mail stamp mode Number of imprints 22
close 4, 33
switch on 31
Input
O
abort 4 Optimail
delete 4, 11 general overview 8
errors 11 things worth knowing about … 9
incorrect 11 Outside dialing parameters 59
Installation 51, 53
P
K Personal identification number 25, 61
Key 8, 53 Phone cable 53, 56, 57
Key functions 4 PIN. See Personal identification number
Keyboard 4, 8 Position the letter 17
Keylock 8 Postage call. See TELESET
Postage scale
L connecting 8, 35
See also Scales function
Labels 61 using 9, 35
available advertisements 8 Postage used
available endorsements 8 by all accounts 19
changing ribbon cassette 40 by an account 18
Letter guide 8 total 22
Letter receiving tray 8 Postage value 4, 11
Limit 22 high 12
Loading postage (TELESET) 24 set 12
Power cable 53, 56
M Power connection 8, 56
Print offset 3
Main line 57, 59
display/set 4
Meter imprint 11, 61
Metering 17
labels 17 Q
letter 17 Quantity
thick letters 17 for all accounts 19
Metering mode, return to 4, 33 for an account 19
Mode of operation 9 Quick reference 2
Appendix – Index 67
R T
Ready for metering 10 Technical data 63
Register 3, 22 Telephone connection 59
Register values Telephone systems 57
close print mode 4 TELESET 4, 9, 24
printing 23 error messages 44
show 23 interrupt 27
Release key 8 notes on ... 24
Ribbon cassette 8, 53 permissible amounts 24
change 39 start 25
fault 42, 43 Thermal printing process 9
inserting 54 Time
Ribbon cassette compartment 8 a.m. / p.m. 29
display 10
S set 29
Total
Safety tips 2, 7 loaded amounts 22
Scales function pieces 22
switch off 36 postage 22
switch on 36 prints 22
using 36 Trial run 11, 62
Scales symbol 36
Scope of delivery 53
Self-test 10
U
Service 69 Unpacking 52
Sleep mode 10
Stamp image symbol 11 W
Switching off
incoming mail stamp mode 33 Weighing and metering 36
Optimail 10
scales function 36 Z
Switching on
Zero imprint 62
incoming mail stamp mode 31
Optimail 10, 57
scales function 36
Symbols in the display 3
68 Optimail Operator Manual
Service 69
Service
Every Optimail is thoroughly checked before leaving
the factory. Should any faults occur in spite of our
extensive quality control, please contact Francotyp-
Postalia help line.
Our main office will be pleased to tell you the
address of your local servicing dealer.
Francotyp-Postalia, Inc.
140 N. Mitchell, Suite 200
Addison, IL 60101-7200
email info@fp-usa.com
Internet www.fp-usa.com
51.0019.8195.00 Rev. 00 AE-Nr. 06-0019
2006–09 / xxx / helbig berlin