ASSIGNMENT 1

i. The Organizing Process

The organizing process is the process of grouping
activities, people, and resources together in order to
achieve organizational goals. It involves the following
steps:
1. Identify the activities that need to be
performed. This includes identifying all of the tasks that
need to be completed in order to achieve the
organization's goals.
2. Divide the activities into groups. This can be done
based on function, product, customer, or geographic
location.
3. Assign the groups of activities to individuals or
teams. This involves delegating authority and
responsibility.
4. Coordinate the activities of the individuals and
teams. This involves ensuring that everyone is working
towards the same goals and that their activities are
aligned with each other.
ii. Characteristics of Organizing
The organizing process is characterized by the following:
 It is goal-oriented. The purpose of organizing is to
achieve organizational goals.
 It is based on division of labor. Organizing
involves dividing the work into smaller tasks and
 assigning them to different individuals or teams. This
allows for specialization and efficiency.
 It involves coordination. Organizing involves
ensuring that the activities of different individuals and
teams are aligned with each other and that they are
working towards the same goals.
 It is dynamic. The organizing process is not static.
It needs to be adapted to changes in the environment and
in the organization's goals.
iii. The Importance/Advantages of Organizing
 Improve efficiency and effectiveness. Organizing
helps to ensure that everyone is working towards the
same goals and that their activities are aligned with each
other. This can lead to improved efficiency and
effectiveness.
 Promote specialization. Organizing allows for
specialization, which can lead to improved productivity
and quality.
 Reduce duplication of effort. Organizing helps to
reduce duplication of effort by ensuring that each task is
assigned to only one individual or team.
 Improve communication and coordination.
Organizing helps to improve communication and
coordination between different individuals and teams.
This can lead to better decision-making and problem-
solving.
 Increase employee satisfaction. Organizing can help
to increase employee satisfaction by providing
employees with clear roles and responsibilities and by
giving them a sense of ownership over their work.
 iv. Principles of Organizing
There are a number of principles that should be
considered when organizing an organization. These
include:
 Unity of command. Each employee should have
only one supervisor.
 Scalar principle. There should be a clear chain of
command, with each level of management responsible to
the level above it.
 Departmentalization. Jobs should be grouped
together into departments based on function, product,
customer, or geographic location.
 Span of control. Each manager should have a
manageable number of subordinates.
 Delegation. Managers should delegate their tasks to
their subordinates whenever possible.
 Accountability: Employees should be held
accountable for the results of their work
 Flexibility: The organizational structure should be
flexible enough to adapt to change.

Delegation of authority
is the process of transferring responsibility for a task to
another employee. The purpose of delegation is to
empower employees to make decisions and take
ownership of their work, while also freeing up managers
to focus on more strategic tasks.
Importance of delegation:
 Increased productivity: When tasks are delegated
to employees who are skilled and experienced in those
areas, they can be completed more efficiently and
effectively. This can lead to increased overall
productivity for the team or organization.
 Improved employee morale and
engagement: When employees are given the opportunity
to take on new challenges and responsibilities, they feel
more valued and engaged in their work. This can lead to
improved morale and job satisfaction.
 Developed employee skills and
knowledge: Delegation can also help employees to
develop their skills and knowledge. When employees are
given the chance to work on new tasks and projects, they
can learn new things and expand their expertise.
 Frees up managers time: By delegating tasks,
managers can free up their time to focus on more
strategic tasks, such as planning, developing new
products and services, and building relationships with
customers.
Elements of delegation:
 Authority: When delegating a task, the manager
must also delegate the necessary authority to the
employee to complete the task successfully. This may
include the authority to make decisions, allocate
resources, and represent the manager to others.
 Responsibility: Along with authority, the manager
must also delegate responsibility to the employee for the
successful completion of the task. This means that the
employee is accountable for the outcome of the task and
must take ownership of their work.
 Accountability: The manager remains accountable
for the overall success of the task, even when it has been
delegated. This means that the manager must provide
guidance and support to the employee, and must be
available to answer questions and resolve problems.
Process of delegation:
1. Identify the task to be delegated. Consider the
skills, experience, and workload of your team members
when deciding which task to delegate.
2. Choose the right person to delegate to. Consider
the employee's skills, experience, and motivation when
choosing who to delegate the task to.
3. Clearly define the task and the desired
outcome. Be clear about what needs to be done, when it
needs to be done by, and what the expected outcome is.
4. Delegate the necessary authority. Give the
employee the authority they need to complete the task
successfully.
5. Provide guidance and support. Be available to
answer questions and resolve problems.
6. Monitor the progress of the task. Check in with
the employee regularly to see how they are progressing
and to offer support if needed.
7. Provide feedback. Once the task is completed,
provide the employee with feedback on their
performance. This will help them to learn and grow in
their role.