ROLL NO 63

Writing skills
CONTENTS:

1] What is writing skills?

2] Qualities of effective written communication

3] Ways to communicate clearly with written communication

4] Essential technical writing skill

5] Develop Your Technical Writing Skills

What is writing skills?

Written communication is any written message that two or more people

exchange. Written communication is typically more formal but less efficient
than oral communication.

Examples of written communication include:

Emails, Text messages, Blog posts, Business letters, Reports, Proposals,

Contracts, Job descriptions, Employee manuals, etc.

Qualities of effective written communication

All effective forms of written communication have these qualities:

1. Comprehensive: Includes all the relevant details

2. Accurate: All details are correct
3. Appropriate: Has the right tone and level of formality
4. Composition: Has correct spelling and grammar
5. Clear: Is understandable

Ways to communicate clearly with written communication

1. Identify and clearly state your goal

Effective written communication has an obvious goal that you convey to the
reader. Describe in clear words what you want the reader to do or know.
2. Use the right tone

Tone can help your writing be more effective. Some forms of communication,
such as memorandums, require a formal tone. Writing to a friend, however,
requires an informal tone. The tone you use depends on the purpose of the
writing and the audience.

3. Keep it simple :- Avoid jargon, expressions or big or complex words. You

want to make it easy for the reader to understand what you are saying,
regardless of their familiarity with your company or industry.

4. Stay on topic

Avoid irrelevant information. Clarity is essential. Keep paragraphs and

sentences short, as complicated and lengthy statements slow the reader down.
Only include words that add value to the reader and focus on your main goal.

5. Use active voice

Active voice strengthens your writing and makes your statements easier to
understand. Active voice also engages the reader and keeps their attention. An
example of passive voice is, "The letter was sent." You can communicate this
statement more clearly and concisely if you rewrite it in active voice: "I sent
the letter."

Develop Your Technical Writing Skills

Here are a few actionable steps you can take to improve or acquire technical
writing skills:

1. Complete Your Education—Technical writers are encouraged when they

possess a bachelor’s degree in a technical field such as engineering,
information technology, or communications (Journalism, or English).

2. Take Different Courses and Training Programs—You can quickly learn many
skills such as technical writing and graphic design skills through online or onsite
courses. It is wise to with investing in a class.
3. Follow the Professionals—It is essential to look at all the resources from
subject matter experts from your field of interest, including their books,
guides, articles, and training programs.

4. Research Your Field—To consistently improve your skills, you must have
access to good technical content resources, which means you’ll have to stay
updated with your industry.

5. On-the-Job Training— There are a lot of employers that are willing to give
training to technical writers for them to understand how things work within
their organization. However, it is equally important to show them your
enthusiasm and dedication. Put together a compelling technical writer
resume and go for it.

Importance of writing skills:

► Writing skills are very important part of communication.

► It is one of the important medium to communicate with people from all

over the world

► Writing skills allow us to convey our ideas and concepts with clarity and
ease to a far larger audience than through face to face or telephone
conversations.

This is a productive skill. Helps you in getting a job in later life.

Writing has played a vital role in modern human development and progress. As
an essential component in human communication, written language allows a
writer to preserve and transmit a message throughout time and space. The
reader, then, is afforded greater opportunity to contemplate the message,
internalize it, and formulate a response.

Fields where writing skills are used

Writer/Author:- Writers and authors create written content for books, film,
magazines, online publications, and other forms of media.

Editor

Public Relations Specialist

Reporter

Technical Writer

Advertising Manager

Web Developer

Blog writing

Uses of writing skills in modern age

► With the digital age transforming our lives and the ways we communicate at
a dizzying rate, strong writing skills have taken on a new level of importance in
our globalizing world

► In this modern age you can write as freelancer, By mean of freelancer who
works from home by completing clients work from all over the world.

► A good writer can get hired for writing web content such as web pages for
big size of salary

If we have good writing skills, we can write for our own website to get more
visitors.

THANK YOU