Tender Presentation

Tender No.
: UPSO-II/OPS/POL- Indian Oil Corporation Ltd (Marketing Division)

MS-HSD/BULK/LALKUAN/2015- Page 1
20/08/02 TENDER FOR ROAD TRANSPORTATION OF BULK of 94
PETROLEUM PRODUCTS - MS/ HSD/ Branded Fuels ON
Due Date & Time: 20.07.2018 at ALREADY ESTABLISHED L1 RATES (Expression of Interest)-
14:00 Hrs Ex Lalkuan Depot
INDIAN OIL CORPORATION LTD.

(Marketing Division)
EOI/TENDER FOR ROAD TRANSPORTATION OF

BULK PETROLEUM PRODUCTS – MS/ HSD/ Branded
Fuels on already established L1 Rate (Expression of
Interest)
Ex -LALKUAN DEPOT
EOI NO.: UPSO-II/OPS/POL-MS-

HSD/BULK/LALKUAN/2015-20/08/02
DUE DATE 20.07.2018

TIME 14:00 Hrs
Indian Oil Corporation Limited (M.D.)

CONTENTS
Operations Department, UP State Office-II,
E8, Sector-1, NOIDA-201301, Uttar Pradesh
SIGNATURE OF TENDERER
SEAL 1
Tender No.: UPSO-II/OPS/POL- Indian Oil Corporation Ltd (Marketing Division)
PART – A: TECHNICAL/ COMMERCIAL BID

SR. DESCRIPTION PAGE NO.
NO.
1 Notice Inviting Tender
2 Tender Form covering letter
3 Particulars of tenderer
4 Particulars of tank trucks offered
5 Guidelines for tenderers
6 Formats of attachments of technical bid
6a Undertaking by the tenderers
6b Affidavit for attached tank trucks
6c Details of relationship with IOC Directors etc - Part A, B
& C and Declarations – I, II & III
6d SC/ ST Certificate
6e General irrevocable power of attorney
6f Undertaking by RO dealers having reached an
understanding
7 Bank guarantee format for security deposit
8 Tender Terms & Conditions
9 Bulk Petroleum Products Road Transport Agreement
10 Rate schedule for road transportation of bulk petroleum
products
11 Industry Transport Discipline Guidelines (ITDG)
12 Integrity Pact Agreement
13 Proforma’ for confirmation on applicability of “micro, small
and medium enterprises development act, 2006 (msmed act
2006)”
14 IOC color scheme for tank trucks
15 Drawing of Security Lock arrangement with Single Lock
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CONTENTS
e-TENDER ENQUIRY (https://iocletenders.gov.in)
PART – A: TECHNICAL / COMMERCIAL BID
NOTICE INVITING TENDER (EOI)
Indian Oil Corporation Limited (IOCL), a public sector oil company and the largest
Commercial undertaking in the country, is engaged in the business of refining,
transportation and marketing of crude oil and petroleum products. Indian Oil Corporation is
one of the Fortune “Global 500” Corporations.
INDIAN OIL CORPORATION LIMITED (IOCL) hereby invites e-tenders under Single Bid
system from Tank Truck (TT) owners for award of contracts for road transportation of bulk
petroleum products for the remaining period of current transportation contract i.e. valid up
to 28.02.2019 with option for extension up to further two years at the sole discretion of the
company.
I. SCOPE OF WORK:
Road transportation of bulk petroleum products like MS/ HSD/ Branded Fuels etc. from bulk
oil storage & handling location given hereunder in Uttar Pradesh State to locations within the
state and outside the state.
Name of location Address of location Tank Truck Requirement*
9/10/12 KL
LALKUAN Indian Oil Corporation Ltd.

DEPOT, LALKUAN DEPOT
Uttarakhand Bulk Petroleum Depot 13
PO Halduchaur,
Bareilly Road, Lalkuan-
262402,
Distt: Nainital,
Uttarakhand
(*) The estimated Tank Trucks requirement is indicative and is subject to change.
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II. TENDER DOCUMENTS:
Particulars Date & time

Start date & time for publishing the tender documents 22.06.2018 @ 11:00 hrs
Closing Date and time for tender 20.07.2018 @ 14:00 hrs
Date and Time of Pre-Bid meeting 06.07.2018 @ 11:30 hrs
Opening date & time for the tender documents 23.07.2018 @ 14:00 hrs
III. PQ (PRE QUALIFIFICATION CRITERIA):-
SNO Description Unit Amount

1 Earnest Money Deposit Each TT Rs. 5,000/-
2 1. Minimum 5 nos. and as
defined and maximum 11
nos.
2. For existing transporters
Minimum 5 nos. and as
defined and maximum 11
nos. including TTs running
Restriction on minimum no. of TTs to
in present contract at
be offered AND Ownership ratio for No / Ratio
LALKUAN DEPOT.
Transporters
Transporters may apply
with less number of TTs
also, but they should offer
minimum one owned TT
and maintain the owned/
attach TT ratio including
existing Work Order
3 Age of TT Years Not more than 15 yrs. on the date
of opening of Tender.
4 Requirement of valid certificate of
Registration for Transporters/ As defined
Dealers.
5 Valid RTO registration and CCOE
As defined
License
6 Consent to sign Integrity pact As per the format
7 Consent to fit Anti-lock Braking Undertaking on non-judicial stamp

system (ABS) paper
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8 Consent to fit SS non-magnetic grade Undertaking on non-judicial stamp

Locking system (20 mm dia rod) paper
IV. The existing L-1 transportation rate finalized against public tender no.
UPSO-II/OPS/POL-MS-HSD/BULK/LALKUAN/2015-20/08 is given below:
Sl. No. Particulars L-1 Rate
1 Rates in Rs. Per KL (FDZ Rates)-12 KL Category 122.41
2 Rates in Rs. Per KL Per KM(BFDZ Rates)-12 KL Category 3.27
3 Rates in Rs. Per KL (BFDZ Rates) Hilly Region- 8/9/10 KL 3.74
Category
This finalized L-1 rate is subject to escalation and descalation as per

the condition of tender no. UPSO-II/OPS/POL-MS-
HSD/BULK/LALKUAN/2015-20/08
I. EARNEST MONEY DEPOSIT (EMD):
Earnest Money Deposit (EMD) of Rs. 5000/- per TT (Rupees five thousand
only per TT) through online payment through Net Banking/NEFT/RTGS by the
due date and time of tender i.e. 20.07.2018 at 1400 HRS. For detailed
procedure and queries please go thorugh the uploaded documents “FAQs-
IOCL-Online-EMD.pdf”, “Online EMD Write-up.pdf” and “Special-Instructions-
to-the-Bidders.pdf”.
Tenderer’s not paying EMD before/on due date of submission of bid will be
disqualified.
Bidder is also required to upload the EMD submission transaction receipt.
II. ELIGIBILITY CRITERIA:
1) There is no minimum TT requirement for Dealer / Direct customer category

offering TTs for their own supply. However, tenderer offering TTs as transporter
shall have to offer minimum 5 (five) tank trucks and out of which the tenderer
shall own minimum of 3 (three) tank trucks. The tenderer may offer additional
owned tank trucks. For additional TTs offered, the minimum number of owned
TTs shall be 50%. The total no. of TTs offered and minimum requirement of
ownership shall be as per the illustration below
Total Owned Attached

TTs Minimum
5 3 2
6 4 2
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7 4 3
8 5 3
9 5 4
and so on. The offer of additional attached tank trucks not meeting the above
criteria, shall not be considered.
Existing transporters may apply with less number of TTs also, but they should
offer minimum one owned TT and maintain the owned/ attach TT ratio
including existing Work Order
3. RO Dealer/ Direct Customer may offer tank trucks (any number of TTs, i.e one or
more) as per requirement for their own supplies only and all such tank truck
should be owned by the RO Dealer/ Direct Customer.
4. RO dealer desirous to offer tank trucks more than their own requirement shall
fulfill the norms of minimum offer of tank trucks as required for transporters
mentioned in 2 above. All such dealers shall be treated as transporters for
further evaluation.
5. The owned tank trucks offered by the tenderer should be in their name i.e. Firm
or Partner or Company or Proprietor. In case of partnership firm participating in
this tender, the formation of such partnership firm shall not be later than date
21.06.2018. The tender submitted by the partnership firm formed later than
this date shall be rejected. The partnership firm should be registered. Un-
registered partnership firms will not be considered.
6. Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by

Local Laws and in any case shall not exceed 15 years on the date of tender
opening.
7. All transporters / dealers should have a certificate of registration in line with

Carriage by Road Rules, 2011, released by Ministry of Road Transport and
Highways vide Gazette Notification of India dt 28.02.2011.
8. All offered TTs should have valid RTO registration and CCOE License.
-
9. Tenderers shall give their consent to sign integrity pact as per the attached
format.
10. The tenderers are advised to carefully go through the following and comply The
tenderers are advised to carefully go through the following and comply:
a. Terms and Conditions of the tender document.

b. Bulk Petroleum Road Transportation agreement
11. c. Instructions for bidders participating in e-tenders
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12. Tenderers shall give their consent to install Anti-Lock Braking System for all
the TTs finally selected through this tender. The Anti-Lock Braking System (ABS)
shall confirm to IS:11852:2003.
13. Tenderers shall give their consent to install SS non-magnetic grade locking
system (Stainless Steel locking system – 20 mm dia rod) for all the TTs selected
through this tender.
14. The tenderers shall fill the details of ownership of TTs, Age of TT, RTO
Registration and CCOE License as per sr.no. 2, 3 & 5. There will be no
verification of these documents at the time of tender evaluation. The parties will
be selected on the basis of information submitted by them in the tender
document. RTO registration and CCOE licence will be verified by State Office
before issuance of LOI. All above credentials shall be verified further by the
respective locations for which LOI have been issued before being recommended
for issuance of work order by State Office. Please note that in case, it is found
that the information submitted in the tender document is not correct, suitable
action as deemed fit including forfeiture of EMD shall be taken. Hence, bidders
are advised to submit correct information in the tender document.
15. TTs of 12 KL capacity can be utilized for supply to hilly areas on need basis by
the location.
III. Evaluation of the tenderers:
1. The EOI is floated in single bid system ie; Technical Bid. Bid submitted on-line
shall be opened on scheduled date and shall be evaluated. First only EMD will be
checked and bids will be evaluated for those tenderers who have submitted
required EMD.
2. Parties agreeing to operate Tank Trucks on L-1 rates, terms and conditions
already finalized in original tender are requested to quote.
3. In case tank trucks offered are more than the requirement, seniority shall be
decided in following sequence:
i) Dealers/ Direct Customer TT for their own supply
ii) Maximum number of owned TTs offered.
iii) Average age of the fleet
iv) The maximum number of TTs shall be 11, including TTs running in the
existing contract of LALKUAN DEPOT, of those tenderers who have
offered their TTs in this EOI also.
4. The TTs shall be selected in order of their seniority as decided after considering
above guidelines. Hence, it is possible that the tenderers who are ranked lower
in the seniority list may not get any allocation.
5. The technically qualified SC/ ST/MSME tenderers shall be ranked separately.

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Tank Trucks offered by these technically qualified SC/ ST/MSME tenderers shall
be allocated as per Govt. of India directives and shall have preference at each
step of the evaluation above.
6. The requirement of 9/10/12 KL as mentioned above in the EOI document is

indicative. Corporation may revise the number of 9/10/12 KL TTs as per the
offers received in this EOI and finally selected as per the above evaluation
criteria.
7. The reservation for SC/ ST and MSEs shall apply to this tender.
8. Notwithstanding any other condition/provision in the tender documents, in case

of ambiguity or incomplete documents pertaining to PQC, bidders shall be given
only one opportunity with a fixed deadline after bid opening to provide complete
and unambiguous documents in support of meeting the PQ Criteria. In case the
bidder fails to submit any document or submits incomplete documents within the
given time, the bidders tender will be rejected.
9. The original document verification during tender evaluation shall be carried out
only for PQ item no. 4 (Requirement of valid certificate of Registration for
Transporters/ Dealers). The evaluation for PQ item no. 6, 7 & 8 shall be on the
basis of consent given by the bidders in the tender form. The original document
verification for item mentioned in sr.no. 2, 3 & 5 shall be carried out by UPSO-
II/LALKUAN DEPOT after final selection of the TTs. The bidders shall fill the
details of ownership of TTs, Age of TT, RTO Registration and CCOE License as
per sr.no. 2, 3 & 5 at appropriate place in the tender document. There will be no
verification of these documents at the time of tender evaluation. The parties will
be selected on the basis of information submitted by them in the tender
document. These credentials shall be verified by the UPSO-II/LALKUAN DEPOT.
Please note that in case, it is found that the information submitted in the tender
document is not correct, suitable action as deemed fit including forfeiture of EMD
shall be taken. Hence, bidders are advised to submit correct information in the
tender document.
IV. RESERVATION:
The provision of reservation shall be 15% (fifteen percent) & 7½% (seven and a
half percent) for Scheduled Castes (SC) and Scheduled Tribes (ST) respectively
on all India basis as per Govt. of India directives.
Confirmation on applicability of “micro, small and medium enterprises

development act, 2006 (MSMED Act 2006)”
Selection of vendor [1 No; i.e. L-1 (for 100% Qty.)] will be based on “lowest
financial outgo of the Corporation over the period of contract”; and also as
described below; under (B-1), (B-2) and (C).
(B-1) In line with “Public Procurement policy for Micro and Small Enterprises (MSEs)
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order 2012”, 20 % of the total quantity shall be earmarked for procurement from
MSEs, with a sub target of 20% (i.e. 4 % out of 20 %) shall be further
earmarked for procurement from MSEs owned by Scheduled Caste or the
Scheduled Tribe Entrepreneurs. Provided that, in the event of failure of such
Micro and Small Enterprises to participate in tender process or meet tender
requirements and L-1 price, 4 % sub-target for procurement earmarked for Micro
and Small Enterprises owned by Scheduled Caste or Scheduled Tribe
entrepreneurs shall be met from other Micro and Small Enterprises.
(B-2) The above provision will be subject to MSEs quoting price within price band (L-
1+15%); i.e. L-1 plus 15% and bringing down their price to L-1 in a situation
where the L-1 price is from someone other than an MSEs. In case of more than
one such MSEs, the supply shall be shared proportionately from the MSEs party.
Necessary certificate issued by Authorized body under the Ministry of Micro,

Small & Medium Enterprises shall be valid as on the date of opening of the
tender. All the technical specifications / techno commercial terms and conditions
and the pre qualification criteria are also to be fulfilled by the MSEs. Tenderer
submitting the tender under MSME category shall produce a certificate from the
competent authority to show that the tenderer is registered as MSME rendering
transport services. MSME having valid registration certificate as MSME rendering
transport service is exempted from paying EMD. The tenderer submitting the
tender under MSME shall satisfy that they have valid certificate from the
competent authority before claiming the benefit under MSME act.
In the event of failure of such Micro and Small Enterprises to participate in tender
process or meet tender requirements and L-1 price, the total quantity shall be
given to non MSE L-1 bidder.
Clarifications if any, on this matter is to be obtained from our office.
(C) In case of situation (B-1) and (B-2) above, bifurcating of 20% quantity; will be
allocated out of 100% of the tendered qty. In such a situation, IOCL shall place
two separate POs (one P. O. each on L-1, ‘Non-MSE-Vendor’ for 80% of the
tendered quantity and another P. O. on ‘MSE-Vendor’ falling in the Price Band of
(L-1+15%); i.e. L-1 plus 15 % and also subject to bringing down their price to L-
1; for the remaining 20% of the tendered quantity.)
In case of more than one ‘MSE-Vendor’ falling in the Price Band of (L-1+15%);
i.e. L-1 plus 15 % and also subject to bringing down their price to L-1; the supply
shall be shared proportionately from the earmarked quantity, as described in (B-
2) above. In such a situation, additional P.Os shall be placed by IOCL.
Further, it is also to be noted that in case of MSEs owned by Scheduled Caste or

the Scheduled Tribe Entrepreneurs, IOCL shall place an additional P.O. on ‘MSE-
SC-ST’. However, qualifying terms and conditions for placement of P.O. and the
quantity allocation shall be as described in (B-1) and (B-2) above.
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It is to be noted that choice of delivery locations will not be given to MSE party
allocated 20 % of the tendered quantity vide purchase preference clause.
V. SUBMISSION OF OFFER:
1. In case same tank truck is offered by two or more tenderers, then the said
tank truck shall not be considered from any tenderer.
2. The tenderers are advised to carefully go through the following and comply:
a. Terms and Conditions of the tender document.

b. Bulk Petroleum Road Transportation agreement
c. Instructions for bidders participating in e-tenders.
3. The tenderers shall take into consideration the provisions of the Carriage by
Road Rule, 2011 and rules thereto and the hazardous nature of the POL
products and the liability to pay the loss for non delivery/damage to the
product at higher risk rate.
VI. OPENING OF OFFER:
1. Offer complete in all respect should be uploaded on e-portal by due date and
time ie; 20.07.2018 @ 14:00 hrs in line with the instruction using Digital
Signature Certificate (DSC type-III) on our website address:
https//iocletenders.gov.in. Offers without valid required EMD will not be
considered for evaluation.
2. IOCL reserve the right to accept or reject any or all the offers in part or in
totality, or to negotiate with any or all the parties, or to withdraw/ cancel/
modify this offer without assigning any reason whatsoever, or to accept some
or all of the tank trucks offered.
3. Bidder is advised to visit the Uttar Pradesh State Office II /LALKUAN DEPOT
and familiarize himself of the existing facilities & environment, and shall
collect all other information which he may require for preparing and
submitting the offer and entering into the contract. Claims & objections due
to ignorance of existing conditions or inadequacy of information will not be
considered after submission of the bid and during implementation.
4. Further, bidder shall give an undertaking on their letter head that the content
of the EOI document has not been altered or modified. Any change in offer
document or conditional offer is liable to be summarily rejected.
5. Offers in physical form will not be acceptable. Bidder(s) are advised to offer
strictly as per terms and conditions of the EOI documents for e-bidding
through IOCL E-tender portal https://iocletenders.gov.in
6. “Any query with regard to non-issuance of the tender documents or rejection
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of the tender may be forwarded to GM I/C (Ops), Indian Oil Corporation

Limited (M.D.), Uttar Pradesh State Office-II,E-8, Sector-1, NOIDA-201301,
Uttar Pradesh
VII SECURITY DEPOSIT (SD):

1. Successful tenderers shall be required to furnish SD within 15 days of
issuance of LOI at the following rates:
(a) The security deposit shall be Rs.8,00,000/- per contract for general
tenderers.
Minimum of Rs. 80,000/- shall be paid in the form of Demand Draft drawn
on any Scheduled Bank in favour of “Indian Oil Corporation Ltd. (M.D.)”
and balance amount may be deposited in the form of Bank Guarantee
strictly in specified performa, valid for six months beyond the maximum
possible tenure of the contract.
(b) For existing RO Dealers/ Direct Customers of IOCL and SC/ ST
tenderers, the SD shall be Rs. 50,000/- per contract irrespective of the
number of Tank Trucks offered. Concessional SD shall be applicable only
to the RO Dealers/ Direct Customers who are applying in the name of their
dealership/ firm and participating for the location, which is their normal
supply source, under the categories of own supplies thru owned tank
trucks.
(c) The security deposit shall be Rs.8, 00,000/- per contract for those
Dealers who are participating in the tender of the location other than his
normal supply location or as General tenderer.
(d) NIL in case of existing general transporters/dealer cum
transporter as they have already paid security Deposit per
contract.
2. Adjustment of EMD towards SD is permissible for the portion of SD payable

by DD. Cash receipts for SD paid by DD shall be issued by the IOCL.
3. Interest is not payable on SD.
4. Any loss/ claim and/ or damage arising out of the performance of the
contract would be adjustable against the SD. Any loss/ claims/ damages
higher than SD shall be recovered from payments due to the contractor
under this contract or deposits made by or payments due to the contractor
under any other contract with IOCL.
5. Security deposit would be refunded after expiry of six months of completion

of the contract.
6. Separate SDs are to be submitted for each contract with IOC.
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7. Successful tenderer subject to compliance of all or any other requirement

shall be entrusted with transportation work only after signing of Agreement
format enclosed and payment of Security Deposit amount.
8. Security Deposit will be forfeited in case of transport contract

termination/blacklisting.
VIII CONTRACT PERIOD:
Unless otherwise specified or agreed to, the contract is awarded for

remaining period of existing contract i.e. valid till 28.02.2019 with
option for extension up to 2 (two) more years at the sole discretion
of the IOCL at the same rates, terms and conditions.
Thanking you,
Yours faithfully,
For Indian Oil Corporation Limited,
General Manager I/c (Ops),

Indian Oil Corporation Ltd. (M.D.),
Uttar Pradesh State Office-II
E8, Sector-1, NOIDA-201301, Uttar Pradesh
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Instructions to Bidders for participation in E-Tendering
Indian Oil Corporation Ltd. has developed a secured and user friendly system which will
enable Vendors / Bidders to Search, View, Download tenders directly from Indian Oil
Corporation Ltd., secured website and also enables them to participate & submit Online Bids
on the e-tendering site https://iocletenders.gov.in directly from the website in secured and
transparent manner maintaining confidentiality and security throughout the tender
evaluation process and award.
All interested bidders are requested to register themselves with the portal indicated above
and enroll their digital certificate with the user id for participation in the tender.
Bidders are requested to read following conditions in conjunction with various conditions,
wherever applicable appearing with this bid invitation for e-Tendering. The conditions
mentioned here in under shall supersede and shall prevail over the conditions enumerated
elsewhere in the tender document.
How to submit On-line Bids / Offers electronically against E-tendering?
Vendors / Bidders are advised to read the following instructions for participating in the
electronic tenders directly through internet:
i) Late and delayed Bids / Offers after due date / time shall not be permitted in E-
tendering system. No bid can be submitted after the last date and time of
submission has reached. (However if bidder intends to revise the bid already
submitted, they may change / revise the same on or before the last date and
time of submission of bid). The system time (IST) that will be displayed on e-
tendering web page shall be the reference time and no other time shall be taken
into cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in e-
tendering system well before the closing date and time of bid.
iii) No bid can be modified after the dead line for submission of bids.
iv) No Manual Bids / Offers along with electronic Bids / Offers shall be permitted.
What is a Digital Signature?
This is a unique digital code which can be transmitted electronically and primarily identifies a
unique sender. The objective of digital signature is to guarantee that the individual sending
the message is who he or she really claims to be just like the written signature. The
Controller of Certifying Authorities of India (CCA) has authorized certain trusted Certifying
Authorities (CA) who in turn allot on a regular basis Digital Certificates, Documents which
are signed digitally are legally valid documents as per the Indian IT Act (2000).
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Why is a Digital Signature required?
In order to bid for Indian Oil e-tenders all the vendors are required to obtain a legally valid
Digital Certificate as per Indian IT Act from the licensed Certifying Authorities (CA) operating
under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA)
of India. The Digital Certificate is issued by CA in the name of a person authorized for filing
Bids / Offers on behalf of his Company. A Vendor / Bidder can submit their Bids / Offers On-
line only after digitally signing the bid / documents with the above allotted Digital
Signatures.
Bidders have to procure Class 3 Digital Certificate on their own from any of the Certifying
Authorities in India.
Submission of Documents
The EMD and Un-priced Technical Bids have to be submitted online only. Indian Oil shall not
be responsible in any way for failure on the part of the bidder to follow the instructions.
It is advised that the bidder uploads small sized documents (preferably up to 5 MB) at a
time to facilitate in easy uploading into e-tendering site. Indian Oil does not take any
responsibility in case of failure of the bidder to upload the documents within specified time
of tender submission.
Submission and Opening of Bids
Bid along with all the copies of documents should be submitted in the electronic form only
through Indian Oil e-tendering system.
Before the bid is uploaded, the bid comprising of all attached documents should be digitally
signed using digital signatures issued by an acceptable Certifying Authority (CA) in
accordance with the Indian IT Act 2000.
Last Date for Submission of Bids
Bidders are advised in their own interest to ensure that bids are uploaded in e-Procurement
system well before the closing date and time of bid.
Resource Requirement
Vendors / Bidders must use any computer having Windows XP or higher of Window
operating system and an internet web browser version internet explorer V6.0 or higher
recommended.
Note: Bidders are requested to go through the “Bidders Manual Kit” available in
the homepage of the e-tendering portal i.e. https://iocletenders.gov.in to have a
clear understanding
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OFFERER’S COVERING LETTER
FROM: M/s.
(Name and Address of the offerer)
To:
General Manager, I/c (Operations)
Indian Oil Corporation Ltd. (M.D.)
Uttar Pradesh State Office-II
E-8, Sector-1, NOIDA
Dear Sir,
Sub: EOI FOR ROAD TRANSPORTATION OF BULK PETROLEUM PRODUCTS

MS/ HSD/ Branded Fuels Ex:LALKUAN DEPOT (UTTARAKHAND)
With reference to your subject tender, we confirm having carefully read, studied and
understood various conditions/ documents supplied with the tender and hereby upload them
duly signed and stamped for having accepted in toto.
Tick Y – For document enclosed.

Tick N – For document not enclosed.
TECHNICAL BID :
1 Covering letter listing all enclosures. Y / N

2 Particulars of Offerer Y / N
3 Particulars of T/T’s offered Y / N
4 Proff for submission of EMD through RTGS Y / N
5 All documents as required have been uploaded on the e-tender portal at the Y / N
appropriate place.
6 Undertaking for the TTs offered (Attachment-1). Y/ N
7 Affidavit/s from the owners of the attached TTs (Attachment-2). Y/ N
8 Details of relationship with Directors of IOCL and Declaration ‘I’, ‘II’ and ‘III’ Y/ N
(Attachment-3).
9 Caste certificate (wherever applicable) issued by Competent Authority as per Y/ N
format (Attachment-4).
10 Power of Attorney (Attachment-5). Y/ N
11 Undertaking by RO dealers of the understanding (wherever applicable) Y/ N
(Attachment –6A & 6B)
12 Attested copy (acknowledged copy) of the latest Income Tax Return Filed Y/ N
13 Letter from Divisional Manager giving the details of firm, SAP code, and Y/ N
Name of the Proprietor and partners (applicable to dealers)
14 Attested copies of valid Registration Certificate and CCOE License, for each Y/ N
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of the TTs offered. (Insurance, Certificate of Fitness and Calibration

certificate will be required during physical verification of TTs after LOI
issuance)
15 Certificate of Registration for transporters under Carriage by Road Rule 2011 Y/N
released by Ministry of Road Transport and Highways vide Gazette
Notification of India dt 28.02.2011.
16 Bank Guarantee for Security Deposit (Attachment-7) Y/ N
17 Bulk Petroleum Products Road Transport Agreement (Attachment-8) Y/ N
18 Industry Transport Discipline Guideline (Annexure to bulk petroleum product Y/ N
road transport agreement)
19 Integrity Pact Agreement (Attachment-9) Y/ N
20 Undertaking that TT will be fit with Anti Lock Braking System (ABS) Y/N
conforming to IS:11852:2003 on issuance of LOI, before issuance of Work
Order.
21 Bidder shall give an undertaking on their letter head that the content of the Y/N
offer document has not been altered or modified. Any change in offer
document or conditional offer is liable to be summarily rejected.
22 Undertaking that fitting of SS non-magnetic grade locking with single lock Y/N
system (20 mm dia rod) in line with specifications/drawing provided on
issuance of LOI, before issuance of work order.
I am/ We are authorized to sign this tender as Proprietor or as per Power of Attorney issued
by all other Partners/ Directors as per enclosure no.
Thanking you,
Yours Faithfully,
Place:
Date:
Signature
Name of Person signing
Tenderer's Name and address with seal
SEAL 16
PARTICULARS OF TENDERER
A. Pre-Qualification Details
1 Earnest Money Details (EMD):

No of TTs
For each TT offered @ Rs 5000/- offered:
Proof of submission: (YES/NO)
2 Details of certificate of registration in line with Carriage by

Road Rules, 2011, released by Ministry of Road Transport and
Highways vide Gazette Notification of India dt 28.02.2011.
3 a. Applied as Transporter (YES/NO)
3 b. No. of TTs offered if the answer to above is Yes.
3 c. Applied as Dealer/ Direct Customer (YES/NO)

3 d. No. of TTs offered
3 e. Details of TTs Offered (Transporters / Dealers / Direct Customers)

Please fill complete details of all the offered TTs
Sr.no. RTO Regn. Carrying Age as on Tender CCOE License Ownership
Regn no. Date Capacity Opening date
Year Month Days No. Validity
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
(xiii)
(xiv)
(xv)
4 Consent to sign integrity pact ( Yes/ No)
5 Consent to Fit Anti- Lock Breaking system ( Yes/ No)
6 Consent to Fit SS Locking system ( Yes/ No))
Please note that if answer to any one of the consents asked at Sl No 4,5 & 6, is NO,
the offer shall be technically disqualified and shall not be considered for further
evaluation.
SEAL 17
B. General Details
1 Name of the firm of M/s.

tenderer:
2 Work Order No. and Date

for existing transporter
3 Registered office address
(proof of address to be
submitted):
Address for
correspondence:
4 Contact Details: Phone: Fax:
Email: Mobile:
5 Status of the tenderer: o Individual o Proprietor

(please tick one) o Partnership o Limited Company
o Co-operative Society o Others (Pl. specify)
6 Registration No. of the Firm: Year of establishment:
7 Permanent Account No. :

(PAN issued by Income Tax Dept.)
8. Name and address of Proprietor/ Partners :

S.N. Name Status Address for Correspondence
9. Name of authorized Signatory
SEAL 18
10. Category:
a. (Please tick) * General * Scheduled * Scheduled * MSME
Cast Tribe
b. (Please tick one*) * RO Dealer/ Customer * General Tenderer
For own supply only.
* RO Dealer/Customer
for own supply and also
for General Transport
10. Whether tenderer/ Proprietor/ any of the Partners/ Directors are related (as defined
under Companies Act 1956) to any of Directors of Company to which tender is being
submitted, if so, name of Director of IOCL & nature of relationship.
……………………………………………………………………..…………………..
11. Whether the tenderer is existing dealer/ customer of IOC. If so, enclose a letter from
concerned Divisional Manager, incorporating SAP code and name of the proprietor/
partner/’s.
15 We confirm that neither tenderer (offerer) nor any Tank Truck (TT) offered are
blacklisted by any oil company as on due date of tender (EOI) (closing).
16. We confirm that neither tendererer (offerer) is convicted nor any Tank Truck(s)
offered is/are involved in crime/litigation as on due date of tender (EOI) (closing),
which would render the performance of any obligation impossible in case, the
contract is awarded to us
17. We confirm that rates offered by us shall remain valid for acceptance by you up to
240 days from the date of opening of this tender.
Place:
Date:
Signature
Tenderer's Name & Address with seal
SEAL 19
A. PARTICULARS OF 9/10/12 KL TANK TRUCKS OFFERED
Sr. RTO Age of TT Engine Chassis No. Capacity of Name of TT Owned by

No. Registration Offered No. TT (in KL) Owner Tenderer or
No. from date of Attached
manufacture
SEAL 19
GUIDELINES FOR TENDERERS
1. GENERAL:
1.1 This tender is being invited for road transportation of bulk petroleum products (MS/
HSD/ Branded fuels etc.) from bulk oil storage & handling locations in the state of
Uttarakhand/Uttar Pradesh.
1.2 Each page of the offer document is to be signed by the legally authorized
representative of the tenderer (offerer), with the official seal.
1.3 If additional sheets are required, photocopies may be used and pasted accordingly.
The number of such extra pages used should be indicated in the Covering letter.
1.4 All entries are to be made in ink. No over-writing/ whitening/ erasing out is
permitted. All corrections are to be made by scoring out incorrect entries, and such
corrections are to be signed by the legally authorized representative of the tenderer,
with the official seal. Tenders deficient in this respect are liable to be rejected.
1.5 For any further clarification, concerned officials at IOC State Office or EOI document
issuing offices may be contacted.
1.6 Copies of Registration Certificate, CCoE License etc, enclosed along with Tender
Form, shall be self certified by the tenderers and Notarized.
1.7 This tender is an e-tender .
2. TECHNICAL BID:
2.1 Covering letters listing all enclosures.

2.2 Particulars of tenderer.
2.3 Particulars of Tank Truck/s (TT/s) offered.
2.4 Enclose Proof of submission of EMD through RTGS..
2.5 Undertaking for the TTs offered (Attachment-1).
2.6 Affidavit/s from the Owners of the attached TTs (Attachemnt-2).
2.7 Details of the relationship with Directors of IOCL and Declarations ‘I’, ‘II’ and ‘III’
(Attachment-3).
2.8 Attested copies of caste certificate (wherever applicable) (Attachment-4).
2.9 Power of Attorney (Attachment-5).
2.10 Undertaking by RO dealers having reached an understanding (wherever
applicable)(Attachment – 6A & 6B)
2.11 Attested acknowledged copy of the latest Income Tax Return Filed and PAN card.
2.12 Attested copies of Registered Partnership Deed or Certificate of Incorporation
(wherever applicable).
2.13 Attested copies of valid Registration Certificate and CCoE License for each of the TTs
offered. Authenticity of CCOE license has to be mandatorily verified by State Office
from official site www.peso.gov.in and that of registration from state specific site
(where ever applicable)before LOI issuance.
2.14 Attested copy of Certificate of Registration under Carriage by Road Rule 2011.
2.15 Bank Guarantee for Security Deposit (Attachment-7).
2.16 Bulk Petroleum Products Road Transport Agreement (Attachment-8).
SEAL 19
2.17 Industry Transport discipline guideline (Annexure to bulk petroleum products road
transport agreement).
2.18 Integrity Pact Agreement (Attachment-9)
2.19 Undertaking that, all tank trucks offered for award of work order on issuance of
LOI, shall be fitted with Anti-Lock Braking System conforming to IS:11852:2003
(part 9).
2.20 Undertaking that all tank trucks offered for award of work order on issuance of
LOI, shall have fitting of SS Locking with single lock system in line with
specification/drawing.
SEAL 23
Attachment – 1
(On Non-Judicial Stamp Paper as prescribed in the respective State)
UNDERTAKING BY THE TENDERER (OFFERER)
We declare as under:
1. In the case of a Proprietary concerns:
I hereby declare that neither I in my personal name or in the case of my Proprietary

concern M/s. , which is submitting the accompanying
Bid/Tender, nor any other concern in which I am proprietor nor any partnership firm
in which I am involved as a Managing Partner have been placed on black list or
holiday list declared by Indian Oil Corporation Limited or its Administrative Ministry
(the Ministry of Petroleum & Natural Gas) or by any department/s of the State of
Central Government/s or by any department/s of the State of Central Government/s
of by any other Public Sector Undertaking/s and that there is no inquiry in respect of
any corrupt or fraudulent practice pending against him/it/them except as indicated
below:
(Here give particulars of blacklisting or holiday listing, an in absence thereof state

“NIL”)
2. In the case of a Partnership Firm:
We hereby declare that neither we, M/s. , submitting the

accompanying Bid/Tender nor any partner involved in the management of the said
firm either in his individual capacity or as proprietor or managing partner of any firm
or concern have or has been placed on blacklist or holiday list declared by Indian Oil
Corporation Limited or its Administrative Ministry (the Ministry of Petroleum &
Natural Gas) or by any department/s of the State or Central Government/s or by any
other Public Sector Undertaking/s and that there is no inquiry in respect of any
corrupt or fraudulent practice pending against him/it/them except as indicated
below:
(Here give in particulars of blacklisting or holiday listing, and in absence thereof state
“NIL”)
3. In the case of Company:
We hereby declare that the Company nor its Promoter/s /Director/s having
controlling stake in the Company (here controlling stake means person having
minimum 26% shareholding of a company) as a proprietor or as a Managing Partner
has not been placed on black list or holiday list declared by Indian Oil Corporation
SEAL 24
Limited or its Administrative Ministry (the Ministry of Petroleum & Natural Gas) or by
any department/s of the State or Central Government/s or by any other Public Sector
Undertaking/s and there there is no inquiry in respect of any corrupt or fraudulent
practice pending against him/it/them except as indicated below:
(Here give particulars of blacklisting or holiday listing, and in absence thereof state
“NIL”).
It is understood that if this declaration is found to be false, Indian Oil Corporation

Ltd., shall have the right to reject my/our bid, and if the bid has resulted in a
contract, the contract is liable to be terminated.
Place:
Date:
Signature
SEAL 25
Attachment-2
AFFIDAVIT
I / We S/O Shri resident

of do hereby solemnly affirm and declare as
under:
1. That I / We are the owners of Tank Truck no. having capacity

Kiloliters bearing engine no. Chassis No.
make and model .
2. That I / We have attached / shall keep attached the above mentioned Tank Truck
with M/S (Name of the tenderer) till the validity of Petroleum Products Road
Transport Contract awarded by Indian Oil Corporation Ltd. in favour of M/S
(Name of the tender) .
3. That during above period, M/S (Name of the tenderer) alone shall have all
the rights of operating the said Tank Truck and receiving consideration for such
operation.
DEPONENT
VERIFICATION
Verified, that the contents of the above affidavit are true and correct to the best of my
knowledge and belief. No part of it is false and nothing has been concealed therein.
DEPONENT
Verified at on
Notary Public
SEAL 26
Attachment-3
DETAILS OF RELATIONSHIP WITH IOCL DIRECTORS ETC.
Tenderers should furnish following details in the appropriate part based on their organization
structure.
Organizational structure Part of the form applicable.
Sole Proprietor PART – A

Partnership Firm PART – B
Company Private / Public / Co- operative Society. PART -- C
PART – “A”
(Applicable where Tenderer is Sole Proprietor)
1. Name:
2. Address:
3. State whether tenderer is related to any of the Director(s) of IOCL: YES / NO
4. If ‘ YES ‘ to 3, State the name(s) of IOCL Director(s) and Tenderer’s relationship with
him / her.
Strike off whichever is not applicable.
Date: Signature
PART – “B”
(Applicable where the Tenderer is a partnership firm)
1. Name of the partnership firm responding to the tender:

2. Address:
3. Names of partners:
4. State whether any of the partner of the tenderer is a Director of IOCL: Yes/No
5. If ‘Yes’ to (4) state the name(s) of the IOCL Director(s).
6. State whether any of the partner of the tenderer is related to any of the Director(s)
of IOCL: Yes/No
7. If ‘Yes’ to (6) state the name(s) of IOCL Director(s) & the concerned partner’s (of the
tenderer) relationship with him/ her.

Date: Signature
SEAL 27
PART – “C”
(Applicable where the Tenderer is a Public/ Private Limited Company/ Co-operative Society)
1. Name of the Company/ Co-operative Society responding the tender:
2. Address of: (a) Registered Office:
(b) Principal Office:

3. State whether the Company is a Pvt. Ltd. Co. or Public Co. or Co-operative Society.
4. Names of Directors of the Company/ Co-operative Society
5. State whether any of the Director Of the Tenderer/ Company is a Director of IOCL:
Yes/No
6. If ‘Yes’ to (5) state the name(s) of the IOCL Director(s).
7. State whether any of the Director of the Tenderer Company is related to any of the
Director(s) of IOCL: Yes/No
7. If ‘Yes’ to (7) state the name(s) of IOCL Director(s) & the concerned Director’s (of
the tenderer Co.) relationship with him/her.
Strike out whichever is not applicable.
Date: Signature
DECLARATION ‘I’
We declare that we have complied with and have not violated any clause of the standard
Agreement.
Date: Signature
DECLARATION ‘II’
We declare that we do not have any employee who is related to any officer of the Oil
Company/ Central/ State Government.
OR
We have the following employees working with us who are relatives of the officers of the
Oil Company/ Central /State Government.
Name of the Employee Name and Designation of

of the Contractor the Officer of the Oil Company/ Central/ State
Government and relation.
1.
2.
Date: Signature
SEAL 28
DECLARATION ‘III’
The Tenderer is required to state whether he/ she is a relative of any Director of the IOCL or
the tenderer is a firm in which Director of IOCL or his relative is a partner or is any other
partner of such a firm or alternatively the Tenderer is a private company in which Director of
IOCL is member or Director, (the list of relative(s) for this purpose is given below)
N.B: Strike off whichever is not applicable. If the tenderer employs any person subsequent
to signing the above declaration and the employee so appointed happens to be relative of
the Officer of the Oil Company/ Central/ State Government, the tenderer should submit
another declaration furnishing the names of such employees who is/are related to the
Officer/s of the Oil Company/ Central/ State Government.
Date: Signature
LIST OF RELATIVES
A person shall be deemed to be a relative of another, if any and only if,

i) He / She / They are members of Hindu Undivided family or
ii) He / She / They are Husband & Wife or
iii) The one is related to the other in the manner indicated below.
1. Father 11. Son’s Son’s Wife

2. Mother (including Step Mother) 12. Son’s Daughter
3. Son (including Step Son) 13. Son’s Daughter’s Husband
4. Son’s Wife 14. Daughter’s Husband
5. Daughter (including Step Daughter) 15. Daughter’s Son
6. Father’s Father 16. Daughter’s Son’s Wife
7. Father’s Mother 17. Daughter’s Daughter
8. Mother’s Mother 18. Daughter’s Daughter’s Husband
9. Mother’s Father 19. Brother (including Step Brother)
10. Son’s Son 20. Brother’s Wife
21. Sister (including Step Sister)
22. Sister’s Husband
SEAL 29
Attachment-4
SC/ST CERTIFICATE
A tenderer who claims to belong to one of the Scheduled Castes / Schedules tribes should
submit in support of his claim a valid caste certificate issued by an appropriate authority as
notified from time to time by Government.
The enclosed format is to be used for the purpose.
Form of certificate to be produced by a candidate belonging to a Scheduled Caste or

Scheduled tribe in support of his claim.
FORM OF CASTE CERTIFICATE
This is to certify that Shri / Smt / Kumari* ....................................... son /daughter* of

……………………….of village / town* …………………in district / division*…..................... of the
State / Union Territory*………………… belongs to the................ caste / tribe* which is
recognized as Scheduled Caste / Scheduled tribe* under:
The Constitution (Scheduled Castes) Order, 1950
*The Constitution (Scheduled Tribes) Order, 1950
*The Constitution (Scheduled Castes) (Union Territories) Order, 1951
*The Constitution (Scheduled Tribes) (Union Territories) Order, 1951
(As amended by the Scheduled Castes and Scheduled Tribes Lists (ModificationOrder), 1956,
the Bombay Reorganization Act, 1960, the Punjab Reorganization Act, 1966, the State of
Himachal Pradesh Act. 1970, the North-Eastern Areas (Reorganization) Act, 1971 and the
Scheduled Castes and Scheduled tribes Orders (Amendment) Act, 1976.)
*The Constitution (Jammu & Kashmir) Scheduled Castes Order, 1956
*The Constitution (Jammu & Kashmir) Scheduled Tribes Order, 1989
*The Constitution (Andaman & Nicobar Islands) Scheduled Tribes Order, 1959, as
amended by the Scheduled Castes and Scheduled Tribes Orders(Amendment) Act, 1976
*The Constitution (Dadra & Nagar Haveli) Scheduled Castes Order, 1962
*The Constitution (Dadra & Nagar Haveli) Scheduled Tribes Order, 1962
*The Constitution (Pondicherry) Scheduled Castes Order, 1964
*The Constitution(Uttar Pradesh), Scheduled Tribes Order, 1967
*The Constitution (Goa, Daman & Diu) Scheduled Castes Order, 1968
*The Constitution (Goa, Daman & Diu) Scheduled Tribes Order, 1968
*The Constitution (Nagaland) Scheduled Tribes Order, 1970
*The Constitution (Sikkim) Scheduled Castes Order, 1978
*The Constitution (Sikkim) Scheduled Tribes Order, 1978
 The Constitution(Scheduled Castes) Orders(Amendment)Act,1990
 The Constitution (Scheduled Tribes) Order Amendment Act, 1991
 The Constitution (Scheduled Tribes) Order Second Amendment Act, 1991
2. Application in the case of Scheduled Castes/Scheduled Tribe persons who have
migrated from one State / U.T.:
SEAL 30
This certificate is issued on the basis of the Scheduled Castes / Scheduled tribe
Certificate issued to Shri / Smt*… ........................... father / mother of Shri / Smt /
Kumari*………………………………of village/town ................................. in District /
Division……………………….of the State / Union Territory*… ............................. who
belong to the . Caste / tribe* which is recognized as a Scheduled Caste / Scheduled
tribe* in the State / Union Territory*… .................... issued by the
………………………………….. (Name of prescribed authority) vide their no.
…………….dated…………………..
3. Shri / Smt /Kumari* ........................ and/or his / her* family ordinarily reside(s) in
village / town………………… of…....................... District / Division of the State / Union
territory of…………………………………..
Signature………………………
Place........................State/Union Territory
Date……………………… Designation…………………...
(With seal of Office)
* Please delete the words, which are not applicable.

@ Please quote specific Presidential Order.
2/ 3 Delete the paragraph, which is not applicable.
Note: The term ‘ordinarily reside(s)’ used here shall have the same meaning as in Section
20 of the Representation of the Peoples Act, 1950.
SEAL 31
Attachment – 5
GENERAL IRREVOCABLE POWER OF ATTORNEY
We, the undersigned (1) Shri (2) Shri (3) Shri

all residing at the Partners / Directors of M/S
having its registered office at do hereby
nominate, authorize and appoint Shri & Shri who
are our ----------------- in the firm to act as attorneys of our firm M/S with full
power and authority to exercise the following powers or any of them on our behalf and on behalf of
our firm:
i) To sign, seal, execute, perfect and/or complete the tender document of transportation of
petroleum products and also other relevant documents required by M/S Indian
Oil Corporation Ltd. (hereinafter called The Company) in respect thereof.
ii) To negotiate, enter into correspondence with the Company and do all and everything
necessary suitable or proper with regard to the said tender for transportation of petroleum
products.
iii) To sign, seal, execute, perfect and/or complete Transport Contract Agreement and all and/or
any other document, Indemnity Bond etc. Required by the Company in connection with the
said Transport Contract Agreement.
iv) To do all acts, deeds, as may be necessary for and incidental to the execution of proper
performance of the said transport contract agreement with IOC.
We the said partner(s) do hereby agree to allow verify and confirm all and whatsoever the said Shri.
, and Shri shall or may do or cause to be done in or
about the said tender and the Transport Contract Agreement, the execution and proper performance
thereof by virtue of these presents.
This Power of Attorney shall remain irrevocable till the validity period of our quotation/ Transport
Contract Agreement/ or refund of our Security Deposit whichever is later.
In witness whereof, we have hereunto set and subscribed our hands at this
day of Two thousand .
Signatures
Signed, Sealed and delivered by 1) Shri

the within named partners/ 2) Shri
Directors of M/S 3) Shri
Before me.
Notary public
(Notary's Stamp)
SEAL 32
Attachment- 6

BANK GUARANTEE
1. In consideration of IOC having its registered office at at G-9, Ali Yavar Jung Marg,
Bandra (E), Mumbai- 400 051 (hereinafter called "The Company") having agreed to
accept bank guarantee from M/S (Hereinafter called "the
said Carrier(s)") under the terms and conditions of an Agreement dated
made between the Company
and the Carrier(s) (hereinafter called "the said Agreement") in lieu of
the Security Deposit for the due fulfillment of obligations by the said Carrier(s) of the
terms and conditions contained in the said Agreement on production of Bank
Guarantee for Rs. (Rupees only), We
(name of Bank) (hereinafter referred to as "Bank") at the
request of M/S (Carrier(s) ) do hereby undertake to
pay to the Company an amount not exceeding Rs. (Rupees
only) against any loss or damage caused to or suffered or
would be caused to or suffered by the Company by reason of any breach by the said
Carrier(s) of any of the terms and conditions contained in the said Agreement.
2. We (name of the Bank) do hereby undertake to pay the amounts

due and payable under this guarantee without any demur, merely on a demand from
the Company stating that the amount claimed is due by way of loss or damage
caused to or would be caused to or suffered by the Company by reasons of breach
by the said Carrier(s) of any of the terms and conditions contained in the said
agreement or by reason of the Carrier’s failure to perform the said Agreement. Any
such demand on the Bank shall be conclusive as regards the amount due and
payable by the bank under this guarantee. However, our liability under this
guarantee shall be restricted to an amount not exceeding Rs.
(Rupees only).
3. We undertake to pay to the Company any money so demanded notwithstanding any

dispute or disputes raised by the Carrier(s) in any suit or proceeding pending before
any Court or Tribunal or Arbitrator relating thereto our liability under this present
being absolute and unequivocal. The payment so made by us under this guarantee
shall be a valid discharge of our liability under this guarantee for payment
there under and the Carrier(s) shall have no claim against us for making such
payment.
4. We (name of Bank) further agree that the guarantee herein

contained shall remain in full force and effect during the period that would be taken
for the performance of the said agreement and that it shall continue to be
enforceable till all the dues of the Company under of by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till the Company
certifies that the terms and conditions of the said Agreement have been fully and
SEAL 33
properly carried out by the said Carrier(s) and accordingly discharge this
guarantee. Unless a demand or claim under this guarantee is made on us in writing
on or before we shall be discharged from all liabilities under this
guarantee thereafter.
5. We (name of Bank) further agree with the

Company that the Company shall have the fullest liberty without
our consent and without affecting in any manner our obligations hereunder to vary
any of the terms and conditions of the said Agreement or to extend time of
performance by the said Carrier(s) from time to time or to postpone for any time or
from time to time any of the powers exercisable by the Company against the said
Carrier(s) and to forbear or enforce any of the terms and conditions relating to the
said Agreement and shall not be relieved from our liability by reason of any such
variation or extension being granted to the said Carrier(s) or for any forbearance,
act or omission on the part of the Company or any indulgence by the Company to
the said Carrier(s) or by any such matter or thing whatsoever which under the law
relating to sureties would but for this provisions have effect of so relieving us.
6. This guarantee shall not be discharged due to the change in the constitution of the
Bank or the Carrier(s).
7. We (name of the Bank) lastly undertake not to revoke this

guarantee during its currency except with the previous consent of the Company in
writing.
Dated day of 20 .
For
(Indicate name of the Bank)
SEAL 34
TENDER TERMS & CONDITIONS

A. GENERAL:
1. Relatives (as per list enclosed) of officer/s responsible for award and execution of
this contract in IOCL are not permitted to quote against this tender. The tenderer
shall be obliged to report the name/s of person/s who are relatives of any officers of
IOCL & any of their subsidiary companies or any officer in the State or Central
Government, and who are working with the tenderer in their employment or are
subsequently employed by them. Any violation of this condition even if detected
subsequent to the award of contract, would amount to breach of contract on
tenderer’s part entitling IOC to all rights and remedies available thereof including
termination of contract.
2. IOCL reserve the right, at their sole discretion, and without assigning any reason
whatsoever, to:
a) Negotiate with any or all tenderers,
b) Divide the work among contractor(s),
c) Reject any or all tenders either in full or in part,
d) Assign the offered and accepted Tank Trucks to any of the contracts, and
e) Engage additional contractors/ Tank Trucks at any time without giving any notice
whatsoever to the contractor/s already appointed against this Tender.
f) Award contracts to additional RO dealers/direct customers in response to their offer
of TTs for their own load requirement at any time for the balance period of contract.
3. For Tank Trucks under operation with any other Oil Company, a “No Objection
Certificate” is to be obtained from the concerned Oil Company for placing the same
fully in the service of IOC against this tender.
4. The tenderer should study all the operations/ local conditions at the loading/
unloading point/s and route/s. Tenderers would be presumed to have acquainted
themselves with the working conditions existing at the location, before submission of
the tender.
5. Earnest Money Deposit (EMD) of Rs. 5000/- per TT (Rupees five thousand only per
TT) is to be submitted through RTGS.
Tenderer’s not paying EMD (except MSME having valid registration
certificate as MSME rendering transport services) will be disqualified.
8. Tenders not meeting the tender terms & conditions or incomplete in any respect or
with any additions/ deletions or modifications are liable to be summarily rejected
without any further communication to the tenderers and decision of IOCL in this
respect shall be final and binding.
9. Agreements would be signed by IOCL with successful tenderer’s finalized out of

those quoting in this tender.
SEAL 35
10(a) IOCL existing RO Dealers/ Direct Customers can participate in this tender for award
of transport contract. IOC reserves the right to give preference to award transport
contract to its RO Dealers/ Direct Customers for transporting their own load
requirements.
(b) IOCL at its sole discretion reserves the right to induct additional tank trucks from RO
Dealers/ Direct Customers of IOCL offering tank trucks only for their own supplies.
11(a) The tenderer shall have to offer minimum 5 (five) tank trucks and out of which the
tenderer shall own minimum of 3 (three) tank trucks. The tenderer may offer
additional owned tank trucks. In case the tenderer is offering additional attached
tank trucks then the number of such additional attached tank trucks shall be in the
ratio of 1:1 with additional owned tank trucks i.e. for every 1 (one) additional
attached tank truck 1 (one) additional owned tank truck shall be offered. The offer of
additional attached tank trucks not meeting the ratio of 1:1 with additional owned
tank trucks shall not be considered. In award of business to the successful tenderers,
preference will be given to the owned tank trucks. Existing transporters of LALKUAN
DEPOT may also offer their TTs, but in that case they will have to maintain
owned/attached ratio with respect to original previously issued work order. The
maximum tank trucks that can be offered to a transporter (other than the
dealer/dealers having reached an understanding for own supply) is 19 TTs.
(b) In case of attached Tank Trucks offered by the tenderer, owners of such Tank
Trucks should execute affidavit attaching the Tank Truck with the tenderer for the
full period up to last date of proposed Agreement period. Format of Affidavit is
enclosed with tender form. IOCL shall not deal with the owners of the attached Tank
Trucks. For any claim, losses, damages, etc for the attached Tank Truck, the liability
shall solely rest with the tenderer.
(d) RO Dealer / Direct Customer may offer tank trucks as per requirement for their own
supplies only and all the tank truck should be owned by the RO Dealer/ Direct
Customer. Direct Customers to have TTs in the name of the Firm only.
(e) RO Dealer desirous to offer tank trucks more than their own requirement shall fulfill
the norms of minimum offer of tank trucks and minimum owned tank trucks as per
clause 11(a) above. These RO dealers shall earmark the owned tank trucks as per
requirement for their own supplies and these tank trucks shall not be used for other
transportation work. In case the RO dealer not earmarking tank trucks for their own
supplies, the supplies to their retail outlet shall be made at the discretion of IOC.
These RO dealers shall be evaluated as general tenderer and SD will be as applicable
to General Tenderers.
(f) The owned tank trucks offered by the tenderer should be in their name i.e. Firm or
Partner or Company or Proprietor. In case of partnership firm participating in this
tender, the formation of such partnership firm shall not be later than date----------- --.
The tender submitted by the partnership firm formed later than this date shall be
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rejected. The partnership deed should be registered. Unregistered partnership deed

will not be considered and tender is liable to be rejected.
12. Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by Local
Laws and in any case shall not exceed 15 years as on the closing date of tender
submission. In case only year of manufacturing is mentioned in the RC book, the age
should be reckoned from 1st January of the year of manufacturing. In case both
month and year of manufacturing is mentioned in the RC book, the age should be
reckoned from 1st day of the month of manufacturing. The Tank Trucks attaining the
age of 15 years during the contractual period shall be removed from the contract.
Replacement within 30 days with another eligible Tank Truck having age of less than
15 years shall be the responsibility of the concerned transport contractor.
Dispensation beyond 30 days can be with the specific approval of the State
Operations Head.
13. The estimated number of Tank Trucks shown in tender notice is indicative and is
subject to change. IOCL reserves the right to contract additional Tank Trucks.
14. Pre-Bid Meeting :-
Tenderers are invited to attend a meeting scheduled at 11:30 hrs on 06.07.2018 at

the address given below:
Address :
IOCL, LALKUAN DEPOT
The salient features of the techno-commercial issues in tender will be informed in the
pre-bid meeting and clarification required by tenderer will be answered.
15. Tenderer should submit all the details and enclosures as has been asked for in the
tender form. In case any of the information is not applicable to the tenderer, "Not
applicable" may be written against such item. Not submitting any information/
enclosure sought for may be a ground for rejecting the tender.
16. Tenderer may witness the opening of tender on the appointed date and time by
sending authorized representative.
17. Tank trucks quoted in this tender should have valid documents such as explosive
license, registration certificates, etc, at the time of submission of bids. Temporary
explosive permission will not be considered. The genuineness of explosive license is
to be mandatorily verified by State Office from www.peso.gov.in and that of TT
registration from state specific site (where ever applicable)on internet before
issuance of LOI. (Both during award of transport contract and TT replacement).
18. The documents of the Tank Trucks offered shall be liable for verifications. If forged
documents are submitted or any information is found to be incorrect, the tender
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shall be rejected and if the contract is awarded and detected subsequent to award of
contract, the contract shall be liable to be terminated, all TTs blacklisted on industry
basis as per ITDG and IOC shall be entitled to recover such damages/ losses/ claims/
etc as the IOCL may undergo. The Security Deposit (SD) will be forfeited.
19. IOCL can appoint third party for verification of documents, inspection of tank trucks
for construction of tank, safety fittings, etc, as per approved explosive drawing,
IOC’s safety aspects requirements and other specific requirements such as security
locking system, vehicle tracking system, bottom loading arrangements, colour
scheme of tank trucks, etc.
20. Tank trucks blacklisted by any of the Oil companies are not eligible to participate in
the tender.
21. Tenderers willing to participate in the tender shall have to necessarily sign the
Integrity Pact Agreement attached with the tender document and submit along with
the Technical/ Commercial Bid.
22. The tenderers shall, while quoting the percentages for transportation, take into
consideration the provisions of the Carriage by Road Rule, 2011 and rules thereto
and the hazardous nature of the POL products and the liability to pay the loss for
non delivery/damage to the product at higher risk rate.
23. Notwithstanding any other condition/provision in the tender documents, in case of

ambiguity or incomplete documents pertaining to PQC, bidders shall be given only
one opportunity with a fixed deadline after bid opening to provide complete and
unambiguous documents in support of meeting the PQ Criteria. Incase the bidder
fails to submit any document or submits incomplete documents within the given
time, the bidders tender will be rejected.
24. TTs of 12 KL capacity can be utilized for supply to hilly areas on need basis by the
location.
B. EARNEST MONEY DEPOSIT (EMD):
1. Tenderer’s not paying EMD (except MSME having valid registration certificate as
MSME rendering transport services) will be disqualified.
Bidder is also required to upload the proof of submission of EMD along with the
offer.
2. A cash receipt shall be issued for the EMD, after the tenders are opened and
scrutinized. The tenderer for obtaining subsequent refund should retain the cash
receipt.
3. Cheques/DD/BC or request for adjustment against any previously deposited EMD/

pending dues/ bills/ security deposits for other contracts etc. shall not be accepted
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as EMD. Any tender with such stipulation shall be treated as without EMD and shall
be rejected.
4. Interest is not payable on EMD.
5. EMD submitted by a tenderer shall remain with IOC till validity of the tender as
extended from time to time. EMD would be refunded only after finalization of tender
subject to submitting original cash receipt. In case, however, the tenderer commits a
breach of the tender terms which defeating the purpose of EMD, IOCL shall have
right to forfeit the EMD.
C. NEGOTIATIONS:
1. IOCL reserves the right to negotiate with any or all the tenderers.
2. Tenderers may be required to visit IOC office or any other office of IOCL for
negotiations/ verification of documents, entirely at the cost of tenderers.
3. Tenderer or the authorized representative of tenderer may personally attend such

negotiations, as commitments made and/ or clarifications given during the
negotiations shall be binding on the tenderer/s. He/ She should carry the necessary
authorization to attend such negotiations and to hand over an authenticated copy of
the same to the IOCL’s representative/s participating in negotiations.
4. Originals of the documents submitted as copies along with the tender documents, as
well as documentation to substantiate statements made in the tender document are
to be produced for verification by the IOCL at any time at the discretion of IOCL
during technical evaluation.
5. All LOI holders will be informed by a separate communication to produce the TTs at
the location on the specified date and time along with the original documents for
verification before the issuance of Work Order. Location/ bidder must ensure
compliance to all tender conditions like safety fittings, locking, colour coding,
ABS,VTS, valid calibration certificate, TT fitness certificate etc. before being
recommended by location for issuance of Work Order by State Office.
D. SECURITY DEPOSIT (SD):
4. Successful tenderers shall be required to furnish SD within 15 days of issuance of

LOI at the following rates:
(e) The security deposit shall be Rs.8,00,000/- per contract for general tenderers.
Minimum of Rs. 80,000/- shall be paid in the form of Demand Draft drawn on any
Scheduled Bank in favour of “Indian Oil Corporation Ltd. (M.D.)” and balance
amount may be deposited in the form of Bank Guarantee strictly in specified
performa, valid for six months beyond the maximum possible tenure of the contract.
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(f) For existing RO Dealers/ Direct Customers of IOCL and SC/ ST tenderers, the SD
shall be Rs. 50,000/- per contract irrespective of the number of Tank Trucks offered.
Concessional SD shall be applicable only to the RO Dealers/ Direct Customers who
are applying in the name of their dealership/ firm and participating for the location,
which is their normal supply source, under the categories of own supplies thru
owned tank trucks.
(g) The security deposit shall be Rs.8,00,000/- per contract for those Dealers who are
participating in the tender of the location other than his normal supply location or as
General tenderer.
(h) Adjustment of EMD towards SD is permissible for the portion of SD payable by DD.
Cash receipts for SD paid by DD shall be issued by the IOCL. Existing Transporters
who have submitted S.D. for the current contract need not pay SD. NIL in case of
existing general transporters/dealer cum transporter as they have already paid
security Deposit per contract.
5. Interest is not payable on SD.
4. Any loss/ claim and/ or damage arising out of the performance of the contract would
be adjustable against the SD. Any loss/ claims/ damages higher than SD shall be
recovered from payments due to the contractor under this contract or deposits made
by or payments due to the contractor under any other contract with IOCL.
9. Security deposit would be refunded after expiry of six months of completion of the
contract.
10. Separate SDs are to be submitted for each contract with IOC.
11. Successful tenderer subject to compliance of all or any other requirement shall be
entrusted with transportation work only after signing of Agreement format enclosed
and payment of Security Deposit amount.
12. Security Deposit will be forfeited in case of transport contract

termination/blacklisting.
E. CONTRACT PERIOD:
Unless otherwise specified or agreed to, the contract is awarded for remaining
period of existing contract i.e. valid till 28.02.2019 with option for extension up to 2
(two) more years at the sole discretion of the IOCL at the same rates, terms and
conditions.
F. EXECUTION OF AGREEMENT:
1. Successful tender/s shall be required, before undertaking the contract, to execute

the Agreement and furnish required Security Deposit within 15 days of the date of
issue of the LOI and should physically place the TT at the location within 15 days
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from the issue of Work Order. In case of failure, IOCL shall have the right to reject
the induction of such TTs.
2 Specimen agreement format is enclosed along with tender documents. Tenderers

are advised to carefully scrutinize the same before submitting their tender.
3. When the person signing the tender is not the authorized signatory, necessary
power of Attorney authorizing the signatory to act on behalf of the proprietor/ firm
should be produced before signing the agreement, and an authenticated copy of the
power of Attorney should be submitted for the record of IOCL.
6. Failure to execute the agreement and/ or furnish required Security Deposit within 15
days time of issuance of LOI and/ or physical placement of TTs for loading at the
location within 15 days time from issuance of Work Order may render the tenderer
liable for forfeiture of Earnest Money Deposit and termination of contract without
prejudice to the rights of the IOCL to recover the damages under Law.
7. Successful tenderer has to place and operate all tank trucks for which LOI has been
issued. Failure to place all tank trucks as mentioned in LOI will render
disqualification of tender and EMD will be forfeited.
6. All terms & conditions stipulated in the Notice Inviting EOI, Guidelines for Tenderers,
Tender Terms & Conditions, Declarations, Agreement and other documents
furnished with the Tender and related correspondence and tender number UPSO-
II/OPS/POL-MS-HSD/BULK/LALKUAN/ 2015-20/08 ex LALKUAN DEPOT shall form
part of the contract.
G. RESERVATION:
(a) The provision of reservation shall be 15% (fifteen percent) & 7 ½ % (seven and a
half percent) for Schedule Caste (SC) and Scheduled Tribes (ST) respectively on all
India basis.
(b) Save as otherwise provided, the SC/ST members should fulfill all tender conditions,
and shall not be eligible for any price preference or relaxation of standards.
(c) If adequate number of Tank Trucks offered by SC/ ST tenderers are not available in
any particular year, the unfilled quota may be allotted to the unreserved categories
in that year. However the unfilled quota may be carried forward to the next Tender
also and offered to SC/ST candidates. If the quota of the previous tender is not filled
even in the next tender, the unfilled quota of the previous tender may be de-
reserved and allotted to general categories.
(d) The SC/ ST tenderer/s desirous of operating under partnership firm, or Private Ltd.
Co., or Public Ltd. Co. or a Cooperative Society, or any other, should have all the
partners or members of private / Public / Cooperative firms belonging to the same
category without exception, i.e. either SC or ST as the case may be. The partnership
firm should be registered. Unregistered partnership firm is liable to be rejected.
(e) Caste certificate for each individual member of a Partnership/ Public/ Private/
Cooperative Firm should be enclosed as proof along with the technical bid.
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(f) In the event of any of the members failing to submit the caste certificate as proof of
belonging to SC/ ST category, the tender shall be treated as a general category
tender.
(g) The registered owner/s of the Tank Trucks offered by the SC or ST tenderer/s must
also belong to the same category, either SC or ST, as the case may be. In other
words, if the tenderer is issued LOI/ Work Order under SC category, all the
registered owners of the Tank Trucks offered against the particular LOI/ Work Order
must also belong to SC. Cast certificate of registered owner of tank truck offered
should be enclosed as proof along with the technical bid.
(h) If any of the Tank Trucks offered do not belong to a member of the category
concerned, i.e. SC or ST, as the case may be the tender shall be treated as under
general category.
H. MISCELLANEOUS:
1. (a) The tank trucks offered by the tenderers are to be painted as per IOC color
scheme including advertisements as per specimen attached with this tender. Tank
trucks awarded contract shall compulsorily be painted as per IOC color scheme
before placing the TT at the location. IOC reserves the right to place subsequent
advertisements on the body of the TT or otherwise at IOC’s cost.
(b)The Tank trucks offered by the tenderers are to be provided with dome
cover/valve box & security locking arrangement as per IOC design.
2. The contractor’s shall have to provide specified number of Tank Trucks for operation
within the state where the loading/ unloading locations are situated and within the
same state and sections where axle load restrictions are imposed, they shall supply
T/T’s meeting axle load restrictions.
3. IOCL reserve the right to reject the tender of any or all the tenderers without
assigning any reason whatsoever at its absolute discretion. IOCL reserves the rights
to withdraw/ cancel/ modify this tender without assigning any reason whatsoever.
4. IOCL reserve the right to accept all or some of the Tank Trucks offered by the
successful tenderers, without assigning any reason whatsoever. The decision of the
IOCL shall be final and binding.
5. IOCL shall have the right to assign the Tank Trucks offered in any one tender to any
contract in any other State Office/ Region/ Location, on any route, temporarily or
permanently, and the decision of IOCL shall be final and binding on the successful
tenderers/ contractors.
6. The Tank Trucks offered should comply at all times with valid permits, rules and
regulations of Statutory/ Government authorities. Explanation for one factor
As per the petroleum rules 2002, clause 64, the net carrying capacity of a
tank shall be 97% of its gross carrying capacity in case of Petroleum Class ‘A’
and Petroleum Class ‘B’ and 98% in case of Petroleum Class ‘C’. The
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maximum safe carrying capacity (in weight) of petroleum that can be carried
in a tank vehicle shall not exceed the difference between the unladen weight
of the vehicle and the maximum gross weight permitted for the Class of
vehicle under the appropriate transport regulations.
7. Wherever the word T/T or Tank Truck or TTs has been mentioned, the same applies
to Petroleum Product Tank Trucks.
8. No unsolicited correspondence/ queries shall be entertained while the award of the

transport contract is under review/ consideration. IOCL regret their inability to
answer individual queries.
9. If any of the information submitted by the tenderer is found to be incorrect at any

time including the contract period, IOCL reserves the right to reject the tender/
terminate the transportation contract including blacklisting of all TTs without
prejudice and any or all rights and remedies available. The Security Deposit (SD) will
be forfeited.
10. Each page of the tender document including notice inviting tender enclosed along
with the tender document must be digitally signed by the legally authorized
representative of the tenderer, for having fully read and understood the terms and
conditions of this tender.
11. The contractor shall be required to provide the following on all the tank trucks
offered at their risk & cost:
a) Contractor shall procure and install Vehicle Mounted Unit (VMU) along with fittings
on all the tank trucks as specified by IOC. The contractor shall be responsible to
upgrade VMUs and allied fittings/ system as and when directed by IOC. The
contractor shall be entirely responsible for tampering of VMU or its fittings. In case
of not working of VMUs, company reserves the right of not accepting such tank
trucks for loading and utilizes the services of other tank trucks.
b) Security locking system and any modification in security locking system as and when
required as specified by IOC. Tenderer shall be required to provide suitable fittings in
tank truck for providing Security Locks as per the design/ modifications specified by
IOC.
c) All tank trucks offered for carrying hazardous goods shall be fitted with Anti-Lock
Braking System conforming to IS:11852:2003 (part 9). Tenderer shall provide
certificate w.r.t. ABS provision on tank truck.
d) Provision of overspill sensor on the tank truck as specified by IOC whenever
required. The tenderer shall be required to get overspill sensor provided on the tank
truck thru’ PESO approved tank lorry tank fabricator.
12. All the TTs have to have calibration certificate certified by W&M. Tenderers shall be
required to calibrate the TT at IOC premises or at the place directed by IOC. Cost of
calibration shall be borne by the tenderer.
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13. Priority in allocation of loads amongst general tenderers will be to transporters

operating at L-1 transportation rates. On utilisation of all available tank trucks
operating at L-1 transportation rates at the time of load allocation, further indents
will be allocated to transporter TTs with L-2, L-3 etc. ensuring least Corporation
outgo for same volume. As far as possible, transportation work will be allocated
equally amongst L-1, L-2, L-3 category based transporters.
14. For carrying out Hot work in TT, engaged in transportation of POL products, certain
precautions need to be taken. Tenderer should ensure all the safety precautions, as
directed by company from time to time, are taken before and/ or during hot work in
TTs.
15. The term “IOC”, “IOCL”, IOC (M), “The Corporation” and “Indian Oil Corporation
Ltd. (M.D.)” in the appropriate context means Indian Oil Corporation Limited, a
Company registered under the Companies Act, 1956 and having its registered office
at G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai- 400 051 and its successors and
assigns.
J. DUPLICATION OF CLAUSE:
In case of any difference of interpretation of any of the terms of this tender or

agreement, those specified in the agreement shall prevail.
Tender means Expression of Interest, Tenderer means Offerer in this document.
Signed in acceptance of the aforesaid tender conditions.
Place:
Date: Signature
***********************
(space for photograph)
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Attachment-8
BULK PETROLEUM PRODUCTS ROAD TRANSPORT AGREEMENT
THIS AGREEMENT made day of 20 between Indian Oil

Corporation Limited a Company registered under Indian Companies Act, 1913/1956 having
registered office at G-9, Ali Yavar Jung Marg, Bandra (E), Mumbai- 400 051 hereinafter
called `THE COMPANY' (which expression unless repugnant to the context shall include its
successors and assigns) of the ONE PART and M/S
a Proprietorship / Partnership Firm /
Private Limited / Limited Company having registered office / place of business at
hereinafter called “THE CARRIER” or Carrier (which
expression shall be deemed to include legal heirs and executors of the present constituents
in case of firm or official liquidator in case of Company) of the OTHER PART.
WHEREAS the Company is engaged in refining Crude oil and storing, distributing and
selling of the petroleum products and for this purpose require Tank Trucks for Road
transportation of bulk petroleum products from their various storage points to customers /
other storage points.
WHEREAS the Carrier is engaged in the business of operating Tank Trucks and is
interested in above transportation job of the Company.
AND WHEREAS the Carrier has offered its services of transportation of POL product
and the Company is agreeable to accept the same on certain terms & conditions.
Now therefore, it is agreed between the parties as follows: -
1. The Carrier shall provide the Company with no. of Tank Trucks for
transporting petroleum products as per LOI / Work Order issued by the IOCL. Carrier
has certified that it is the owner and also sufficiently entitled to operate these Tank
Trucks throughout the Agreement period and these Tank Trucks are not under
Agreement with any other party. Further, these Tank Trucks shall remain under
exclusive use with the Company throughout the Contract period.
2(a) Each of the Tank Truck would be attached to a particular loading location / storage
point of the Company as per LOI / Work Order issued by IOCL. The Tank Truck shall
be required to carry bulk petroleum products from the particular loading location to
Company's Retail Outlets / Consumers / other storage points as would be instructed
by the Company from time to time.
(b) In the event of re-sitement / change of loading location of the Company, Tank
Trucks attached to the old loading location would get automatically attached to the
re-sited / changed loading location and the applicable transportation rate will be the
existing rate applicable to the transporter at his base location or the L1 rate of the
new location, whichever is higher.
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(c) In case of exigency, Company would be entitled to utilise any Tank Truck attached to
a particular loading location for bringing the petroleum products (bridging) from
another loading location to the base loading location, where the Tank Truck is
contracted. In such event, the rate as detailed in LOI / Work Order issued to the
Carrier at the base loading location shall be applicable. In case of any disputes
arising out of such movements, the terms and conditions including Arbitration Clause
of this Agreement would be applicable.
(d) IOCL shall have the right to assign the TTs under contract in any location to any
contract in any other State Office / Region / location, on any route, temporarily or
permanently, and the decision of IOCL shall be final and binding on the tenderers /
contractors. In such case if the TT is assigned to any other contract in any other
location, the applicable transportation rate will be the existing rate applicable to the
transporter at his base location or the L1 rate of the new location, whichever is
higher.
(e) In case the Company desires to change the basis of loading of Tank Truck i.e.
volume to weight or vise versa, the transportation rates shall be altered taken into
account of various factors such as density, temperature, etc, of the products for
determining standard conversion factor at the discretion of Company.
(f) Company shall be free to engage one or more additional Carriers, either to run
concurrently or separately, for transportation jobs from the same loading location.
3. Carrier shall ensure that Tank Trucks listed in the LOI / Work Order are:
(a) Maintained in sound mechanical conditions and having all the fittings up to the
standards laid down by the Company from time to time.
(b) Meeting the following:

i. Tank truck are to be painted as per the style of IOC color scheme at the cost of
Carrier. Additional declarations are made in Emergency Information Panel, logos
and advertisement of the specified Brand names as directed by IOC, etc is
painted at the cost of Carrier. The Carrier shall ensure that panels are provided
on the tank truck for display of Oil Company Brands as specified by Oil Company
on regular basis.
ii. Tank tucks should be epicoated and / or chambers are cleaned periodically as
directed by IOC from time to time.
iii. All tank trucks must be fitted with standard type retractable safety seat belts for
both driver & cleaner.
iv. crew members report in neat & clean uniform.
v. Safety helmets/safety shoes for crew members.
vi. Have adequately trained Crew (driver and cleaner) for efficient operations and
training to TT drivers under Motor Vehicle Act & obtaining the endorsement on
the driving license from RTO would be the responsibility of Carrier.
vii. Drivers’ health check up and medical certificate is submitted to location at the
time of engaging and subsequently once in six months.
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(c) Confirm to the statutory regulations like Indian Petroleum Act, Petroleum Rules,
Motor Vehicle Act etc. as applicable from time to time.
(d) Explanation for one factor
As per the petroleum rules 2002, clause 64, the net carrying capacity of a
tank shall be 97% of its gross carrying capacity in case of Petroleum Class ‘A’
and Petroleum Class ‘B’ and 98% in case of Petroleum Class ‘C’. The
maximum safe carrying capacity (in weight) of petroleum that can be carried
in a tank vehicle shall not exceed the difference between the unladen weight
of the vehicle and the maximum gross weight permitted for the Class of
vehicle under the appropriate transport regulations.
(e) Properly calibrated / stamped under the Weights & Measures Act. These shall be
calibrated for single capacity up to maximum permitted under Motor Vehicles Act.
Company would be entitled for insisting for calibration at Company's premises at the
cost of Carrier.
(f) Be equipped with sufficient number of rubber hoses having suitable couplings at both
ends, bonding/ earthing with heavy-duty crocodile clips and dip-rods duly certified by
Weights & Measures Department.
(g) The officials of the Company would be entitled to inspect at any time, the Tank
Trucks and / or the documents of the Carrier / its crew is liable to carry under any
statute / regulation or this Agreement. Further, Carrier shall submit to the Company
certified true copies of calibration certificate and Explosive Licence and their renewals
for every Tank Truck.
(h) IOCL can appoint third party for verification of documents, inspection of tank trucks
for construction of tank, safety fittings, etc, as per approved explosive drawing,
IOC’s safety aspects requirements and other specific requirements such as security
locking system, vehicle tracking system, bottom loading arrangements, colour
scheme of tank trucks, etc.
(i) The transporter shall ensure that they have completed the requirements under the
Carriage by Road Rule, 2011 and the rules thereto.
(j) Anti-Lock Braking System: All tank trucks offered for carrying hazardous goods
shall be fitted with Anti-Lock Braking System conforming to IS:11852:2003 (part 9).
Tenderer shall provide certificate w.r.t. ABS provision on tank truck.
4(a) The Tank Trucks listed in the LOI / Work Order shall be made available to the
Company at all times during the Agreement period at the loading location. In case of
non/irregular reporting action will be taken as per ITDG including blacklisting of
TTs/Termination of contract.
(b) In case any of the Tank Trucks is not made available by the Carrier on any day,
Company would be free to use the services of any other Tank Truck and recover the
difference in transportation charges from the Carrier.
(c) In the event of breakdown or major repair of any of the Tank Truck, Company at its
sole discretion, may accept any other Tank Truck of the Carrier for the period of
break-down / major repair. Further, in the event Carrier request for the replacement
of Tank Truck/s, Company at its sole discretion may accept the same.
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(d) Age of the Tank Trucks offered should not exceed 15 years on the date of tender
opening or as prescribed by local laws whichever is less. Company shall remove the
Tank Trucks attaining the age of 15 years during the contractual period. Carrier shall
ensure replacement with another Tank Truck having age of less than 15 years in 30
days. In case Carrier fails to provide replacement within 30 days, Company shall be
free to engage any other Tank Truck. Dispensation beyond 30 days can be with the
specific approval of State Operations Head.
5(a) Carrier shall be responsible for all taxes, transit, levies and other costs of running the
Tank Trucks / transportation business (except Service Tax, that will be borne by the
Corporation), which shall also include-
i) Salary, wages and other benefits and claims of Crew of Tank Trucks and all
members of Carrier's staff. Transporter shall make all possible endeavors to
make the payment of wages by crediting the bank account of the person
employed after obtaining the provisions of Payment of Wages Act, 1936.
ii) Payment of road tax, insurance and any other fees like permit, route fee etc.,
levied by statutory authorities of the base State. For any inter-State
movement, taxes will be reimbursed by IOC on production of Original
Receipts.
iii) Cost of fuel, lubricants, tyres, repair etc;
iv) Calibration fees and other fee payable to Weights & Measures Department;
v) Compensation or any other benefit payable to Tank Truck Crew and it’s other
staff or third party under any statute or regulation both under regular
working and arising from accident including damage caused to the person or
property of the Company.
(b) Payment of toll tax, bridge and Octroi will be reimbursed at actual on production of
receipts. The transporters should submit receipts of toll tax, / octroi/ bridge along
with the concerned copy of invoice to the location for reimbursement. This
reimbursement claim has to be taken by the transporter within three months and
company will not be under obligation to make such payment after expiry of three
months, if the same is not claimed by the transporter within three months of closure
of the month to which the bills pertain. Any kind of claim of the transporter will not
be entertained if submitted after three months of tender expiry. The transporters
shall have to intimate to the supply location-in-charge in writing, the introduction of
new toll gates/octroi along with notification, failing which toll claim for the
intervening period (date of introduction of new toll and date of claim) will not be
reimbursed. On location receiving this information from the transporter, will intimate
pricing and retail sales for incorporating in price build-up of the dealer /
consumer.
(c) Carrier shall indemnify and keep Company indemnified against any loss/ damage
which Company may suffer as a result of non compliance of above requirements. In
case, Company is made liable to pay any part of cost, the same shall be recovered
from the Carrier, any payment due within this contract or otherwise. The Company
shall not be obliged to contest any claim made upon it for payment.
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(d) It is agreed that the Tank Trucks covered by this Agreement shall operate at the sole
risk of the Carrier. In no case, Company would be held responsible for any loss or
damage done to / by the Tank Truck while on the Company's work or parked in their
premises or anywhere else.
(e) Carrier shall make their own arrangement for parking of their vehicle overnight and /
or during holidays.
(f) The Carrier shall comply with all statutory provisions relating to his trade / business /
profession including his own employees or employees engaged by the Carrier and
IOCL shall not be responsible for his omission or commission.
6(a) The Company shall pay to the Carrier either through electronic payment system in
vogue for the transportation work undertaken from the loading location and at the
rates detailed in LOI / Work Order. This rate shall be valid for all roads and weather
conditions and are calculated from loading location.
(b) The above rates are subject to escalation / de-escalation as per formula given in
Schedule- A, B & C. On escalation of rates as per Schedule C at the end of the third
year, further escalation on this rate for 4th and 5th year will also be guided by
escalation/ de-escalation as per Schedule A & B.
(c) The transport charges payable under this Agreement are based on shortest route
approved by the Company on the round trip basis (called RTKM). A list of current
RTKMs applicable to storage points where subject Tank Trucks are based, are
available with concerned storage point.
In the event the distance for a particular RTKM gets reduced / increased, it shall be
the responsibility of the carrier to bring the same to the notice of the company, in
writing, forthwith. On receipt of this information the company shall re-verify the
RTKM and communicate the new approved route to the carrier. The date of such first
written intimation to the Company by any of the Carrier shall be the basis for
reduction / increase in RTKM.
In case of failure of the carrier to give such intimation to the Company, the date
mentioned in the written communication issued by the concerned local Govt.
Authorities / the Company shall be binding on the Carrier and the Company for the
purpose of revision of RTKM payable / recoverable on account of such revision. The
date of intimation by the Carrier or the effective date mentioned in the written
communication of the Government / Company, whichever is earlier, shall be the date
from which the increase / decrease in RTKM to be made effective. No recovery /
payment shall be made, if variation in RTKMs are within the limit of +/- 10 RTKM
upto a distance of 750 RTKMs and +/- 20 RTKMs for distance beyond 750 RTKMs,
however, company at its sole discretion may revise these limits from time to time
which shall be binding on the carrier.
(i) The XTRAPOWER Fleet Card program is a complete smart card-based fleet
management solution for fleet operators and corporate for cashless purchase of fuels
& lubricants from designated retail outlets (petrol pumps) of Indian Oil through
flexible prepaid and credit facilities. The fleet card also offers exciting rewards along
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with benefits like personal accident insurance cover and vehicle tracking facilities.
Any business entity owning or operating a vehicle fleet can become a member of
the XTRAPOWER fleet card program. Each fleet owner is issued a Fleet Control Card
and vehicle-specific Fleet Cards for every vehicle enrolled under the program. For
enhanced security, the fleet card transactions are authorized through a unique
Personal Identification Number (PIN). Moreover, the card can help track each
vehicle's movement across remote corners of the country, leading to improvement in
vehicle utilization and route compliance. XTRAPOWER is also backed by Indian Oil's
vast infrastructure network and web-based support services. For detailed terms and
conditions, you may visit our website at or contact our fleet card
manager stationed at (pl mention address and contact no.) .
Upon signing of transport agreement, you will be automatically enrolled with

The XTRAPOWER Fleet Card program free of cost and 25% amount payable under
your each transportation bill will be credited to your fleet card CCMS account. 25%
referred above can be increased as per transporters request. In case at any time
you wish to opt out of this program, you may do so by making a written request to
location or you may also opt out from the program by submitting an online request
by visiting following web address .
(e) Company reserves the right to use the Tank Trucks on their return trip based on
Company's own operational convenience / requirement for delivery of petroleum
products. Payment in such case would be made only to the extent of any additional
distance covered beyond the normal RTKM route for which the movement was
undertaken.
(f) The procedure for payment of transport bills and reimbursement of entry / transit /
bridge / toll tax / octroi charges prevalent in the Company from time to time would
be binding on the Carrier.
(g) The Company has not guaranteed any minimum billings / mileage or loads for any
period whatsoever. Hence, Company shall not be responsible for their inability in
offering any load on any day or during any particular period and no idle charges etc.
would be payable.
(h) The Company shall endeavor to arrange unloading of the Tank Trucks within
reasonable time. However, no detention charges etc. are payable if, for any reason,
such unloading is delayed at the receiving location.
(i) The Carrier shall provide consignment notes for each consignment loaded on a daily
basis to the loading location.
7(a) The tenderer shall deposit a sum of Rs. 8,00,000/- as Security Deposit for due
fulfillment of terms of this Agreement. This sum shall not bear any interest. Further,
Company would accept bank guarantee of the balance amount (Rs. 80000/- as DD
and balance as Bank Guarantee) valid till 6 months after the expiry of the Agreement
as part of Security Deposit. SD will be forfeited in case of transportation Contract
termination/blacklisting. However for dealers quoting for own use/dealers with
understanding and tenderers under SC/ST category, SD will be Rs 50,000/- per
contract.
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(b) Company shall be entitled to adjust any sum due to it from the Security Deposit
amount and / or any transport / other charges / dues pending for payment to the
Carrier against any other contract. The decision of the Company shall be final and
binding on the Carrier.
8(a) The Carriers shall be responsible for loading and discharging of the Tank Trucks. All
the instructions of the Company with regard to the same shall be binding on the
Carrier.
(b) Only the Crew of the Tank Truck and authorized representative of the Carrier shall
be allowed entry inside the Company’s loading / unloading locations.
9(a) The Carrier shall be responsible for quantity and quality of the products received by
him for transportation. It shall be responsibility of the Carrier to check the quantity
and quality of the products received by him at the Dispatch Storage Point before
acknowledgement of the products. Acknowledgement by any member of Crew of the
Tank Truck or by any other authorized person of the Carrier by way of signing on the
Challan or any other Dispatch Document shall be sufficient proof of acceptance of
product quantity and quality by the Carrier. The Carrier shall be responsible of the
products till the products are acknowledged at the Receiving location.
(b) The Carrier shall comply with and give full cooperation to the Company in meeting
the requirement of prevailing ‘Marketing Discipline Guidelines’ as applicable to them.
A copy of the ‘Marketing Discipline Guidelines’ can be obtained from the Company, or
downloaded from IOC’s website, and Carrier must acquaint themselves with the
same before operation.
(c) If any shortage in quantity and / or variation in quality of product is found at any
stage after Tank Truck leaves the Dispatch Storage Point up to Receiving location,
the Carrier shall be responsible for the same irrespective of reason and Company
would be entitled to following -
(i) In case of quantity shortage of MS/ HSD/ Branded Fuels or any other POL product,
recovery shall be made at the retail-selling price at the dispatch location or non
subsidized market determined price of such product, whichever is higher and
transportation charges for the shortage quantity.
(ii) Without prejudice to any other right of Company including the right for termination
of agreement in case of variation in quality, Company at its' discretion may dispose
off the contaminated product and all expenses / losses and cost of product in this
connection as determined by the Company shall be recoverable from Carrier.
10. Carrier shall be responsible for ensuring that:
a) Rules and regulations of the Company in force are followed by him, his staff and
Crew of Tank Truck.
b) All fittings in TT should be ISI marked. Each TT should carry two portable ISI
marked 10 KGs pressurized DCP fire extinguisher in an easily accessible position
away from the TT unloading facilities and one portable 1 KG CO2 / DCP / Approved
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equivalent fire extinguisher in drivers cabin. Company may ask for additional fittings
/ equipments as per requirement.
c) Each TT should have security locking system arrangement as required by the
company.
d) Any security system (for e.g.: locking system) decided by company to guard against
malpractices shall be unconditionally accepted by contractor. Cost of modification /
modifications of fittings if any on TT shall be borne by the Carrier. Carrier shall be
responsible for safety / maintenance of such security systems.
e) Any Vehicle Tracking System (VTS) (for e.g.: Global Tracking System) decided by the
Company to track the movement of the Tank Truck shall be unconditionally accepted
by the Carrier. Contractor shall procure and install Vehicle Mounted Unit (VMU) along
with fittings on all the tank trucks as specified by IOC. The contractor shall be
responsible to upgrade VMUs and allied fittings/ system as and when directed by
IOC. The contractor shall be entirely responsible for tampering of VMU or its fittings.
In case of not working of VMUs, company reserves the right of not accepting such
tank trucks for loading and utilizes the services of other tank trucks. Carrier shall be
responsible for safety / maintenance of the equipment and in case the equipment is
lost / damaged due to any reason, the Carrier shall replace the same at their own
cost. This is in addition to action as per provisions in ITDG.
f) Provision of overspill sensor on the tank truck as specified by IOC whenever
required. The tenderer shall be required to get overspill sensor provided on the tank
truck thru’ PESO approved tank lorry tank fabricator.
g) Tank Truck delivers the product to the consignee specified.
h) The Crew has the correct delivery documents and TREM-Card.
i) Tank Truck follows the normal / approved route from loading location to receiving
location.
j) Average trip-time is maintained.
k) Signature of recipient is obtained on the delivery documents.
l) Wherever required by Company, collect cheques / draft / bank-slips etc from the
recipient after ensuring that remittances are correctly drawn.
m) Handover receipted delivery documents and remittances pertaining to deliveries
made, to the Company on the same day and before accepting next load. In case,
return of Tank Truck is delayed for any reason whatsoever, such documents and
remittance are reached to the loading location within 24 hours of completing the
delivery.
11. While performing the trip for the Company under the terms of this agreement the
Carrier shall take all necessary steps and exercise due diligence to prevent any
accident to the Tank Truck and products. However, in case of accident taking place
during transportation the Carrier shall:
(a) Arrange conveying of information to dispatch storage points as also nearest police
station;
(b) Guard the Tank Truck and product till arrival of rescue agencies;
(c) Arrange another fit Tank Truck to salvage the product from Accident Tank Truck;
(d) Bring such trans-shipped / salvaged product to Dispatch Storage Point or other
location as directed by the Company at Carrier's cost.
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(e) Be responsible and liable for loss / claims as determined by the Company.
12(a) Carrier shall be responsible for any damage or loss caused to the Company’s product
or property by negligence or default of it’s Crew, authorized representative or Tank
Truck. This shall also include confiscation of Company's product delivered to the
Carriers by any statutory authorities.
(b) The carrier should strictly adhere to “Industry Transport Discipline Guidelines”(ITDG)
as enumerated in Annexure-A to this agreement and to any amendment issued from
time to time.
13(a) The Carrier shall not be entitled to change the ownership of / their right on the Tank
Trucks or assign, subrogate, sublet or part with it's right, title and interest under this
Agreement for any reason whatsoever.
(b) The Carrier shall not cause or allow any change in the constitution of its firm without
obtaining the previous written consent of the Company.
14. Neither party to this Agreement shall be liable for the non-performance of any of its
obligations under this Agreement so far as such non-performance is occasioned by
conditions of the force majeure. The Force Majeure means natural calamities like
floods, earthquake and other acts of God and riots, etc.
The affected party shall give the notice to the other party of occurrence of any such
calamities within a period of 24 hours of occurrence of such calamities. The
performance of the respective obligations of the parties under this Agreement shall
be resumed as soon such calamities, which have resulted in the non-performance
cease to occur.
15. This Agreement shall be valid for period of three years from the effective date as
given in the LOI / Work Order with option at the sole discretion of Company to
extend the same up to two more years on same terms and conditions. However,
Company reserves the right to terminate this Agreement by giving two months
advance notice without being liable to give any reason or pay any compensation.
Notwithstanding anything to the contrary contained hereinabove, Company reserves

the right to terminate this Agreement forthwith upon or at any time after happening
of any of the following -
(a) If the Carrier, its' proprietor or any partner is adjudicated insolvent or become
bankrupt or goes into liquidation whether voluntary or otherwise.
(b) If attachment in execution of a decree is passed against the Carrier, its proprietor or
any of its' partners.
(c) If road permits or statutory licenses / permissions granted to Carrier / it's Tank
Trucks by transport or any statutory authorities is cancelled or revoked.
(d) If any of the information submitted by the Carrier in the tender is found incorrect at
any time.
(e) Breach of any of the terms or conditions of this Agreement by the Carrier.
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(f) If the Carrier commits or suffers to be committed any act which in the opinion of the
Company whose decision shall be final, is prejudicial to the good name / image of
the Company or its’ products or its services.
(g) If the Carrier causes disruption in transportation of bulk petroleum products. The
decision of Company shall be final and binding on the Carrier.
(h) On the death or retirement of proprietor or any of the partners of the Carrier firm.
However, in case, Company does not exercise this option, the Agreement shall
continue as between the Company and surviving / continuing partners of the Carrier.
The legal representatives of the deceased partner or the retiring partner himself shall
be liable for all the obligation of the carrier incurred up to the date of death or
retirement but shall not be entitled to claim from the company any portion of
Security Deposit.
Company shall account for Security Deposit to the surviving or continuing partners.
The death or retirement of any partners shall be notified by the Carriers to the
Company in writing within 24 hours of such death or retirement.
16. All questions, disputes and differences arising under or in relation to this Agreement
shall be referred to the sole arbitration of the Director (Marketing) of the Company.
If such Director (Marketing) is unable or unshalling to act as the sole arbitrator, the
matter shall be referred to the sole arbitration of some other officer of the Company
by such Director (Marketing) in his place, who is shalling to act as such sole
arbitrator. It is known to the parties herein that the Arbitrator appointed hereunder is
an employee of the Company and may be Shareholder of the Company. The
arbitrator to whom the matter is originally referred, whether the Director (Marketing)
or officer, as the case may be, on his being transferred or vacating his office or being
unable to act, for any reason, the Director (Marketing) shall designate any other
person to act as arbitrator in accordance with the terms of the Agreement and such
person shall be entitled to proceed with the reference from the stage at which it was
left by his predecessor. It is also the term of this Agreement that no person other
than the Director (Marketing) or the person designated by the Director (Marketing)
as aforesaid shall act as arbitrator. The award of the Arbitrator so appointed shall be
final, conclusive and binding on all the parties to the Agreement and provisions of
the Arbitration & Conciliation Act 1996 or any statutory modification or re-enactment
thereof and the Rules made there under and for the time being in force shall apply to
the arbitration proceedings under this clause. The venue of the arbitration shall be
…………………………………………(Place)
17. The parties hereby agree that the court in city of ----------- alone shall have
jurisdiction to entertain any application or any award/s made by the Sole Arbitrator
or other proceedings in respect of any thing arising under this Agreement.
18. This Agreement covers entire understanding between the parties. No alteration /
variation of any of the terms of this Agreement shall be valid unless made with the
consent of both the parties and evidenced in writing duly signed by authorized
representatives of both the parties.
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19. All notices and other communications to be given under this Agreement by either
party to the other shall unless otherwise specifically agreed be given in writing by
Registered Post or hand delivery against acknowledgement to the following
addresses of the respective parties.
To, General Manager, I/c

(Operations) Indian Oil
Corporation Ltd. (M.D.)
To, Name of Carrier,

Address,
Signed and witnessed at on .

For COMPANY
WITNESS :
1.
2. M/s.
(Authorized Signatory)
For CARRIERS
WITNESS:
1.
2.
M/s.
(PROP. /PARTNER/DIRECTORS)
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SCHEDULE -A
FORMULA FOR WORKING OUT ESCALATION/ DE-ESCALATION IN TRANSPORTATION

RATES ON ACCOUNT OF INCREASE/ DECREASE IN RETAIL SELLING PRICE OF HSD
Increase/ decrease in the transportation rate in Rs. Per KL Per KM:
FORMULA: Increase/ Decrease in 1 litre of HSD Retail Selling Price (RSP) ex-State Capital
cities (within municipal limits) of the supply point concerned inclusive of taxes (with
following clarifications)
-------------------------------------------------------------------------------------------------------
Q x Average KM/Lt
Where Q represents notional capacity of a Tank Truck and it is taken as 12 KL or 18 KL and

average KM/Lt, is the distance, which a Tank Truck can run with 1 litre of HSD (loaded or
otherwise) for the purpose of calculations.
NOTE:
1. The retail-selling price of HSD as on the date -------------(not to be printed on the

tender document – this date is to be the date of preparation of transportation rate
estimate) will be the base price. The transportation rates shall be finalized based on
this base price of HSD.
2. The escalation/ de-escalation of transportation rates will be allowed every quarter
i.e. on 1st January, 1st April, 1st July and 1st October. In case of commencement of
the new contract in between of the quarter period, the escalation/ de-escalation shall
also be applied from the dates mentioned above.
3. Escalation/ de-escalation shall be applicable as per increase/ decrease in RSP (Retail
Selling Price) of HSD, which will be the weighted average of RSPs of HSD during
immediate previous three months, and the new transportation rates arrived at on the
above dates shall be applicable for a period of subsequent three months.
4. Only the increase/ decrease in RSP of HSD at the State Capital cities (Within
Municipal Limits) of the supply point concerned shall be considered and the
escalation/ de-escalation factor shall apply for all the Locations coming under the
respective State. In case of any dispute, the decision of the IOC shall be final and
binding.
SCHEDULE - B
Increase/ decrease in transportation rate: In Rs. Per KL.
Increase/ decrease in transportation rate in Rs. Per KL shall be increase/ decrease in

transportation rate as per SCHEDULE - A in Rs. Per KL Per KM X Break even KMs
(Break Even KMs means: where transportation (per KL) and (per KL per KM) become equal.)
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Schedule C
Formula for working out One Time Escalation at the end of 3rd year of contract:
Let the rate at the end of the 3rd year of the contract be R in Rs/KL/KM.
Let H be the Retail Selling Price (RSP) of HSD in Rs/Ltr (As in Schedule A) at the end of
the 3rd year of the contract.
The capacity of the tank truck is taken to be 12/18 KL and the average distance travelled
by the tank truck in 1 ltr of HSD as considered by the State Office for each of its
location. (For explanation of the formula, the same is taken as to be 4 Kms.)
The Fuel Component F, is given by:
F = H ÷ (12) * (4) = (H/48) in Rs/KL/KM
The Non-Fuel Component N, is given by:
N = (R – F)
The increment of 5% is applied to N, which becomes N#, given by:
N# = (1.05) x N
The revised rate would be: (N# + F)
Illustration:
Let the rate R, at the end of the 3rd year of the contract be Rs. 1.95 per KL per KM.
Let the Retail Selling Price RSP of HSD, H, be Rs 45/- per Ltr.
The Fuel Component in the above rate R is Rs. 0.9375 per KL per KM
The Non Fuel Component N = 1.95-0.9375 = Rs 1.0125 per KL per KM
Applying the increment of 5% on Rs 1.0125 per KL per KM, we have:
N# = 1.05 X 1.0125 = Rs 1.0631 per KL per KM
The revised rate for the 4th and 5th years would be: 1.0631 + 0.9375 = Rs 2.00 per KL
per KM.
For arriving at per KL transportation rates, formula as at Schedule B will apply at the end
of the third year to the per KL per KM rates as illustrated above.
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Annexure-A
OIL INDUSTRY TRANSPORT DISCIPLINE GUIDELINES
1. INTRODUCTION
1.1 Objective
To evolve uniform Oil Industry Transport Discipline Guidelines (ITDG) for

transportation of bulk petroleum products by Tank Truck/ Tank Lorry (TT) for:
a. Delivery of products to Retail Outlets and Direct Customers

b. Stock Transfers from one location to another, i.e. Bridging
1.2 Purpose
The purpose of Industry Transport Discipline Guidelines is to ensure that:
1.2.1 Petroleum products are filled in TT in accordance with Industry Quality Control
Manuals.
1.2.2 Petroleum products are transported and delivered to dealers/direct customers

and receiving locations in good condition conforming to the specifications.
1.2.3 A well defined system of checks exists at various stages of handling of

petroleum products.
1.3 Scope
1.3.1 The procedure/code outlined in these guidelines are only the minimum
required in order to ensure quality and quantity of the petroleum products
during receipt, storage, transit and delivery. Therefore, standard operating
procedures with due regard to safety in handling of petroleum products in
general shall be followed as laid down in the respective safety and operations
guidelines/manuals. It is expected that such standard procedures will be
followed at all times in addition to the instructions contained in the following
chapters of these guidelines.
1.3.2 Changes, if any, in these guidelines will be advised through serially numbered
amendments and will be displayed at the location notice board/website. The
amendment record (Annexure-I) of these guidelines shall be updated
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accordingly. These changes will be implemented with effect from the date of
its amendment.
2. TRANSPORTATION
2.1 Transport Agreement
2.1.1 Industry Transport Discipline Guidelines (ITDG) shall be part of the transport
agreement.
2.1.2 TT shall not be used for any product other than the designated petroleum
products and will operate only for the Oil Company with whom the agreement
has been entered into.
2.1.3 Carrier shall ensure that TT is painted and maintained as per the color
scheme advised by the Oil Company from time to time. Carrier shall also
ensure that the name of Oil Company & Logo is prominently displayed on the
tank of TT and the name of the base location in the information panel as per
the directions of the Oil Company.
2.2 Fitness of Tank Lorry
2.2.1 Carrier shall be responsible for providing a TT fit in all respects to carry
petroleum products and shall be transporting/delivering the same in good
condition, as per specifications, to the dealers/direct customers/receiving
locations and shall be held accountable for any malpractice/adulteration en
route.
2.2.2 TT shall be duly approved for its design/fittings by Petroleum and Explosives
Safety Organisation (PESO) Department. The carrier shall be responsible for
ensuring that the integrity of the TT fittings is maintained in accordance with
the conditions laid down by the licensing authority at all times.
2.2.3 The original and a copy of the valid Explosives License shall be submitted to
the loading location. Original certificate shall be returned to the Carrier after
verification. TT shall carry valid Explosive License in original issued by
Petroleum and Explosives Safety Organisation Department at all times.
2.2.4 TT without valid Explosives License shall not be utilized, unless authorized by
Petroleum and Explosives Safety Organisation Department to use the TT
pending renewal.
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2.2.5 Carrier shall ensure compliance to various statutory rules and regulations,
including provisions of Motor Vehicle Acts/Motor Vehicle Rules/The Carriage
by Road Act in force at all times during the period of agreement.
2.2.6 Carrier as per the design given by the Oil Company from time to time shall
provide the product sealing/security locking/electronic sealing arrangements
(security locking system) as advised by Oil Company from time to time. The
transporter to ensure that, the integrity of the locking arrangements is
maintained against any tampering at all the times.
2.2.7 Carrier shall ensure that the Vehicle Mounted Unit (VMU) along with fittings &
fixtures installed on the TT for tracking of the TT is kept always in working
condition and its on/ off operation is done according to the instructions given
by the Oil Company.
2.3 Calibration of Tank Lorry
2.3.1 The original and a copy of the valid calibration certificate shall be submitted to
the loading location. Original certificate shall be returned to the Carrier after
verification. TT shall carry valid Calibration Certificate in original issued by
Weights and Measure Department at all times.
2.3.2 TT shall be calibrated for single capacity in line with MV Act/Petroleum

Rules/Weights & Measures Act.
2.3.3 Carrier to provide manhole on top of the tank in the geometrical center of the
compartment of TT.
2.3.4 Carrier to provide dip hole/dip pipe in the geometrical center of the manhole
with manhole fittings duly welded.
2.3.5 Datum Plate height should not be more than 10 mm from the bottom plate and
should be shown in the drawing.
2.3.6 Tampering with calibration of vehicle in any manner shall be construed as a

malpractice and penal action will be taken against the carrier as outlined
under clause no. 8. Further, alleged product losses will be recovered from the
carrier from the date of last calibration.
2.3.7 The calibration of the TT should be done at the calibration facility provided by
the Oil Company or as directed by the Oil Company. Carrier shall produce TT
for verification/ checking as and when required by the Oil Company.
2.3.8 Carrier shall provide brass/aluminum dip rods individual compartment-wise or

single dip rod as per prevailing W&M rules.
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2.4 Tank Lorry Accident
2.4.1 In case of TT accident, the crew shall inform the nearest Police Station,
loading location, carrier, nearest Oil Company location and shall guard the
vehicle as well as product.
2.4.2 Carrier shall arrange to transfer/salvage the product in another fit TT

immediately on receipt of the information, after obtaining permission from the
Oil Company and various statutory authorities. Proper safety precautions are
to be followed while transferring the product from the damaged vehicle.
2.4.3 Carrier shall complete all the statutory formalities including lodging of FIR &
shall submit accident report to the base location. Non-lodging of FIR, not
reporting the accident to the Oil Company shall be construed as a malpractice
& penal action will be taken against the carrier as outlined under clause no. 8.
2.4.4 Spilled or trans-shipped product salvaged in TT/ barrels shall be brought to

the loading location or the receiving location as advised by the Oil Company.
2.4.5 Draw three (six nos. in case of MS) composite samples (TMB), 1 liter each
from each TT compartment/ barrel in the presence of carrier/TT crew carrying
the salvaged product. Prepare sample tags as per specimen given in
Annexure-II. Locking/ sealing of the TT/ barrel and sample containers and
signing on the sample tags shall be done jointly by the Oil Company
representative and carrier/TT crew. One set of sample shall be sent to the Oil
Company’s lab for testing, one set to be given to carrier/TT crew and one set
to be retained at the location.
2.4.6 On receipt of test results from the lab, the carrier shall be suitably advised and
action taken.
2.5 Other formalities
2.5.1 Carrier shall engage TT driver who has undergone training on transportation
of hazardous goods as stipulated under the Motor Vehicle Acts/Rules. The
driving license of the driver should be endorsed by Road Transport Authorities
to this effect.
2.5.2 Emergency Information Panels shall be correctly displayed on the TT as

stipulated.
2.5.3 The TT registration number shall be painted on the fire extinguishers carried
by the TT.
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2.5.4 Carrier shall submit details of TT crew, verification of antecedents of the TT

crew obtained from local Police and a copy of valid driving license of the
driver, duly endorsed by RTO for having undergone training for transportation
of hazardous goods as per MV Act/Rules, to the base location and obtain
entry pass from the location.
2.5.5 Before embarking for the delivery it will be carrier’s or his representative’s
responsibility to ensure that TT crew has :
a. Correct Challan/ Invoice

b. Correct TREM CARD and standing instructions
c. Switched on the VMU.
2.5.6 The crew of the tank truck who are signing the Invoice at the loading location
should deliver product at the destination. In case of substitution of crew due to
any reason, the same should be done only after obtaining permission from the
location.
3. PRODUCT LOADING
3.1 Quality Control
3.1.1 Petroleum products shall be received, stored and delivered ex loading

locations in accordance with Industry Quality Control Manual.
3.1.2 a. Sales document: Dispatch density of the product at 150 C Celsius shall
be indicated on sales document.
b. Stock transfer document: Dispatch temperature & density of the
product at 150 C shall be indicated on stock transfer documents.
3.2 Sealing / Locking of Tank Lorry
3.2.1 Security locking of the TT shall be done in accordance with the guidelines of
the Oil Company.
3.2.2 Carrier to ensure that the integrity of the security locking system is intact at all
times.
3.2.3 Carrier shall ensure that the TT is always in locked condition (as per security
locking system) including on its return journey except during
loading/unloading operation. Any act of tampering with the security locking
system shall be construed as malpractice and action shall be taken against
the carrier.
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3.3 Log ‘out’, ‘in’ Time System And Delivery Route.
3.3.1 The departure time from the loading location shall be recorded on the
invoice/stock transfer document itself by the loading location and the
dealer/direct customer/ receiving location shall record the arrival and
departure time of the TT on the same document.
3.3.2 Carrier shall ensure that the trip time and the VTS route specified for the
destination are strictly adhered to.
4. PRODUCT RECEIPT
The procedure outlined hereunder is applicable for the receipts of product at the
supply locations, dealers and direct customers.
Responsibility towards handling of product shall be in accordance with the Marketing

Discipline Guidelines in force and Industry Quality Control Manual in force.
4.1 Actions to be taken on arrival of the TT
4.1.1 Recording of timings
Arrival & departure time of the TT shall be recorded in the delivery

document. If a bridging TT is used for deliveries by receiving location, it shall
report back at the receiving location after completion of delivery.
4.1.2 Checking security locking system
4.1.2.1 The security locking system shall be checked and if it is found O.K then
proceed to clause 4.1.3. If found tampered, then it will be construed as a
malpractice and action shall be taken as mentioned in clause 4.2 and 8.
4.1.2.2 Dip rod and Calibration checking
The dip rod should match the calibration chart provided by Weights &
Measures for markings at the dip level, proof level and the total length.
4.1.3 Density checking
On arrival of TT, dealer / customer shall check the density @15 deg C of
product from each compartment. If the variation is found to be within +/- 3
kg/cum as compared with the invoice density, steps as mentioned in clause
4.1.4 to be followed.However, if variation in the observed density is beyond
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+/- 3 kg/ cum, the TT shall not be unloaded and action shall be taken as
mentioned in 4.5.1.
4.1.4 Retained Tank Lorry samples
If density check is found to be within +/- 3 kg/cum, dealer/dealer’s

representative shall draw 2x1 liters of MS and/or 1x1 liter of HSD bottom
samples (composite samples from all the compartments proportionate to the
quantity of the product received in each compartment after removing
approximately 20 liters of product from each compartment). Before drawing
samples, the empty aluminum sample containers should be rinsed with the
same product from the TT. Sample shall be sealed & labeled and jointly
signed by dealer / dealer’s representative and TT driver before unloading
the TT.
The transporter will have the option to obtain another set of samples (2x1 liter
of MS and/or 1x1 liter HSD) duly labeled and jointly signed, for retention. On
such request from the transporter, dealer should hand over this set of
samples against payment to the TT driver/transporter’s representative. In
addition, the carrier/TT driver will have to pay a deposit of Rs.300/- per
sample container or as revised from time to time to the dealer.
In case the TT driver refuses to sign the label, TT shall not be unloaded and
dealer shall contact supply location/field officer.
4.1.5 Marker Testing

The tank lorry may be subjected to the marker test en route or at the dealer / direct
customer location premises. If the product carried through TT is found failing in the
marker test then actions shall be taken as mentioned in 4.2.
The Marker Test is currently not applicable. However the same clause will be
applicable as and when Marker Test is reintroduced”.
4.2 Procedure for Dealing with Suspected Irregularities
The following procedure shall be followed for dealing with the suspected
irregularities.
a. Inform sales officer/ loading location.

b. The TT shall be detained.
c. The Sales officer/ loading location officer shall draw the samples as
mentioned in 4.3.
d. The sales officer/ loading location officer, TT crew/ carrier’s representative
& consignee/ consignee’s representative, inspecting authority shall
prepare a joint statement mentioning the compartment wise observed
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density / result of the marker test / status of the security locking system
and shall sign the statement.
e. In case of TT receipt at the location the loading location officer & TT crew/
carrier’s representative shall prepare a joint statement mentioning the
compartment wise observed density / result of the marker test / status of
the security locking system and shall sign the statement.
f. The TT, thereafter, shall be sealed by the sales officer/ loading location
officer and detained at the place of the consignee’s premises.
g. If the product passes in the lab test, the TT shall be decanted at the
consignee’s premises. If the product fails in the lab test, then the TT shall
be sent for the disposal of the product as directed by the Oil Company.
h. Action shall be taken against the carrier as outlined under clause no. 8.
4.3 Sampling Procedure for Suspected Irregularities
4.3.1 At the dealer / Direct customer premises
The sales officer / location officer shall draw eight nos. composite samples
(TMB) in case of MS (four in case of other products) of 1 liter each from every
TT compartment in the presence of carrier/ TT crew and consignee/
consignee’s representative. Prepare sample tags as per specimen given in
Annexure-II. Signing on the sample tags and sealing of the sample containers
shall be done jointly by the sales officer/ loading location officer, TT crew/
carrier’s representative and consignee/ consignee’s representative. One set of
sample shall be sent to the Oil Company’s lab for testing, one set to be given
to carrier/ TT crew, one set to be given to consignee/ consignee’s
representative and one set to be retained by the sales officer/ loading location
4.3.2 Receipt at the locations
The location officer shall draw six nos. composite samples (TMB) in case of
MS (three in case of other products) of 1 liter each from every TT
compartment in the presence of carrier/ TT crew. Prepare sample tags as per
specimen given in Annexure-II. Signing on the sample tags and sealing of the
sample containers shall be done jointly by the loading location officer and TT
crew/ carrier’s representative. One set of sample shall be sent to the Oil
Company’s lab for testing and one set to be given to carrier/ TT crew and one
set to be retained by the loading location.
4.4 Testing of samples at lab
The TT samples drawn by the sales officer / loading location officer at the
consignee’s premises shall be testedin the lab.If the product passes in the lab
test, the TT shall be decanted at the consignee’s premises. If the product fails
in the lab test, then the corresponding supply location retention sample shall
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be tested. If the supply location retention sample passes in the lab test then it
would be construed as malpractice done by the carrier &action shall be taken
as outlined in clause no 8. If the supply location retention sample fails in the
test then no action shall be taken against the carrier. In any case of failure of
the TT sample, the TT shall be sent for the disposal of the product as directed
by the Oil Company.
4.5 Testing of “Retained Tank Lorry Samples” at lab as per Clause no. 2.5(D)
of MDG of 2012 effective 08-01-2013.
4.5.1 Testing for specifications
Laboratory will test the RO sample, the last TT retention sample (TL1) and the
corresponding supply location sample (SL1) simultaneously and compare the
reproducibility / permissible limits of the test values. In case RO sample fails
& TL-1 also fails but SL-1 passes, action shall be taken against the
transporter of TL-1 as per clause 8.1 of ITDG. However, in case RO sample
and supply location sample (SL1) meet the specification norms, no action is to
be taken against the Tank truck.
In case RO sample fails and TL1 passes, then (the second last retention
sample) TL2 & (supply location sample corresponding to TL2) SL2 will be
tested. In case TL2 fails and SL2 passes, action shall be taken against
transporter (TL2) as per clause 8.1 of ITDG.
Note: While collecting the samples from RO for testing at the lab, the field officer
shall also collect TL2 in addition to TL1 and Nozzle sample so that TL2 can be tested
immediately upon passing of TL1 and failure of RO sample.
4.5.2 Testing for Marker
If the product sample drawn from the retail outlet is found failing in the marker
test then the last “Retained Tank Lorry samples” kept at the retail outlet shall
be tested for marker test. The marker test of “Retained Tank Lorry samples”
will be carried out after giving prior notice to the dealer & the concerned
carrier so that they can be present at the test venue if they so desire for
witnessing the testing. Field officer or the representative of the divisional
office/ regional office/ territory office will also be present & conduct/ witness
the marker test. This team will submit its report in the approved industry
format. If the “Retained Tank Lorry samples” is also failing in the marker test
then the corresponding location sample will be tested. If the supply location
sample is passing in the marker test then it shall be construed as a
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malpractice done by the carrier & penal action would be taken against the
carrier as outlined under clause no. 8.
The Marker Test is currently not applicable. However the same clause will be
applicable as and when Marker Test is reintroduced”.
5. TANK TRUCK/TANK LORRY MONITORING
5.1 Carrier having agreement with the Oil Company for a TT shall not enter into
agreement with other company for the same TT. Carrier shall not enter into
agreement with the Oil Company for the blacklisted TT. If it is subsequently
proved that the carrier has entered in to agreements with other Oil Company
for the same TT then it shall be construed as malpractice & penal action
would be taken against the carrier as outlined under clause no.8.
5.2 The TT/ Carrier/ transporter blacklisted by any one Oil Company shall be
construed to be black listed by all Oil Companies.
5.3 Carrier shall not enter into agreement with the Oil Company by submitting
forged documents/ false information.
5.4 Bridging TT, only after verifying the product acknowledgement for the
previous trip, and seeking clarification in the cases where trip time has
exceeded, the TT will be accepted for loading.
5.5 In case a TT has not reported for delivery at the receiving location/destination
after a reasonable transit time, carrier shall inform loading location and
receiving location/destination the reasons for delay and likely date/time of
reporting. In case the Corporation does not find the reasons valid, action will
be taken as per clause no. 8.
Even in case of valid reason, not informing the delay as above shall be
construed as a malpractice and action will be taken against the carrier as
outlined under clause no. 8.
5.6 Bridging TT arranged by receiving locations shall be accepted only on the

basis of indent slips issued by receiving locations. The receiving location shall
issue a serially numbered indent slip before it proceeds to the loading location
for uplifting the product. In case of missing of such TT, action as mentioned in
item 5.5 above shall be taken.
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5.7 In case a TT is not received at the receiving location, action shall be taken
against the carrier as outlined under clause no. 8.
6. VEHICLE TRACKING SYSTEM
6.1 If VMU of the TT is not in working condition, it would be considered that the
TT is not fit for loading.
6.2 Carrier or his representative shall inform the Oil Company within 30 minutes
of stoppage of VMU functioning.
6.3 Carrier shall strictly follow the specified route authorised by the respective Oil
Company. Any repetitive deviation from authorised route shall be construed
as malpractice unless explanation given to the Location In-charge/ nominated
officer is accepted as an established genuine case. In case of any established
deviation, action will be taken against the carrier as outlined under clause no.
8.2.2.
6.4 If it is observed that the VMU, its fittings or fixtures installed on the TT is
damaged deliberately by the carrier or his representative, the VMU is
switched of en-route, VMU is removed from TT, VMU is used on other
vehicles then it would be construed as a malpractice and action will be taken
against the carrier as outlined under clause no. 8. Company’s decision would
be final in determining as to whether it has been damaged deliberately or not.
6.5 TT should not make repetitive un-authorised stoppages enroute at a particular

spot. Such stoppages shall be construed as malpractice unless explanation
given to the Location In-charge/nominated officer is accepted as established
genuine case. If not, action will be taken against the TT/Carrier as outlined in
clause 8.2.2.
6.6 Carrier has to ensure that the TT reaches the destination and delivers product
to the consignee within specified trip time. The TT not reaching the destination
or unauthorized delays shall be construed as a malpractice and action will be
taken against the carrier as outlined under clause no. 8.
6.7 Carrier shall ensure that TT does not exceed the speed limits prescribed by
the concerned authorities. In case of repetitive/habitual over speeding, action
shall be taken as per clause 8.2.2. Any accident shall be analyzed for over
speeding and action shall be taken as per clause 8.2.2.
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7. HEALTH, SAFETY & ENVIRONMENT
7.1 All rules/ regulations and statutory requirements shall be strictly followed by
the carrier and their work force i.e. drivers/ cleaners at the work place and on
the road while transporting petroleum products.
7.2 Driver and cleaner shall wear retractable seat belt and uniform as specified by
respective OMC, while driving vehicle.
7.3 No TT shall be plied by the driver without cleaner, either on the road or at any
work place.
7.4 The TT crew would not be permitted to enter the location premises without
use of the personal protective equipment i.e. safety shoes, helmet, spectacles
(wherever necessary).
7.5 The crew of TT shall check safety fittings, fitness conditions of vehicles to ply
on road before the TT is brought for loading.
7.6 Safety procedures for unloading and loading of vehicles at the supply location
as well as at the destination i.e. retail outlets, direct customer, supply location,
etc. shall be strictly adhered to.
7.7 It shall be mandatory for all drivers to undergo refresher training course /
training programs organized by the location.
7.8 The TT should be driven by driver having valid driving license duly endorsed
by RTO for having undergone training to carry hazardous goods.
7.9 TT crew to undergo routine health check up once in every six months and
certificate issued by the authorities to be submitted to the loading location.
7.10 The carrier shall ensure that the TT crew are not in intoxicated state while on
duty.
7.11 Any deviation from/violation of above requirements shall be construed as an

irregularity and action will be taken against the carrier as outlined under
clause no. 8.
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8.0 ADULTERATION/ MALPRACTICES/ IRREGULARITIES/

PENALTIES
TT caught for having indulged in adulteration/ malpractices/ irregularities shall be

immediately suspended by the location-in-charge. However, an investigation shall be
conducted as per the laid down procedure of the company. On investigation, if the
adulteration/ malpractice/ irregularities is established then penal actions stipulated as
under shall be taken.
8.1 Penalties in case of adulteration
In all cases of failure of the products/ adulteration in TT as well as deemed

failure (i.e. sample test value falls within specification range however, it is
beyond the repeatability / reproducibility limits w.r.t. reference sample) of the
product, action against the Carrier shall be initiated as under :
a. i. Carriers with single TT
On the first incident (during the tenure of the contract) of adulteration, the
contract with the concerned carrier shall be terminated and the
concerned carrier & the particular TT shall be blacklisted on Industry
basis.
ii. Carriers with multiple TTs
On the first incident (during the tenure of the contract) of adulteration,

the particular TT shall be blacklisted on Industry basis along with the TT
crew. In case of second incident of adulteration, the whole contract
comprising of all the TTs belonging to the concerned carrier shall be
terminated and the concerned carrier & their all TTs shall be black listed
on industry basis.
However, if the complicity of the carrier is detected in case of adulteration

of the first incident, then the whole contract comprising of all the TTs
belonging to the concerned carrier shall be terminated and the concerned
carrier & their all TTs shall be black listed on industry basis.
b. Disposal of the contaminated product shall be done as directed by the

company.
c. Cost of product as determined by the company shall be recovered from
the carrier.
d. Incidental expenses and any other expenses sustained by the concerned
Oil Company for disposal of the contaminated product shall also be
recovered from the transporter.
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e. Transportation charges, octroi, toll taxes, other levies shall not be paid for
the futile trip to the dealer/ direct customer or receiving location as well as
for the subsequent trip for delivering the adulterated/ contaminated product
to the concerned Oil Company’s nominated location for disposal of the
product.
8.2 Penalties for malpractices/ irregularities
8.2.1 Malpractices/ irregularities will cover any of the following:
a. Unauthorized deviation from specified route/ unauthorized delay/

unauthorized en-route stoppage/ not reaching destination/ over speeding/
en-route switching off VMU/ unauthorized removal of VMU/ use of VMU on
other vehicles
b. TT crew found in intoxicated state while on duty.
c. Irregular reporting of TT at loading location without permission of the
location.
d. Refusal to carry loads allocated by the location.
e. Reported case of non-wearing of retractable seat belt while driving.
f. Driving vehicle without cleaner/helper.
g. Non-functioning of Fire Extinguisher carried by TT.
h. Polluting environment due to product spillage from tilting or leaky vehicles
on road, in case of accident/ unsafe driving
i. Accident involving injury or damages to the facilities at the work place
j. Fatal accident at the work place
k. Tampering with standard fittings of TT including the sealing, security locks,
security locking system, calibration, Vehicle Mounted Unit or its fittings/
fixtures
l. Unauthorized use of TT for products other than the petroleum products for
which it has been engaged
m. Entering into contract based on forged documents/ false information
n. Entering into an agreement for the same TT with other oil companies
o. Irregularities under W&M Act
p. Not lodging FIR with the Police in case of accident, not informing/
submitting accident report to the Oil Company about the accident
q. Pilferage/ short delivery of product
r. Any act of the carrier/ carrier’s representative that may be harmful to the
good name/ image of the Oil Company, its’ products or its services.
8.2.2 Penalties upon detection of malpractice/ irregularities
The carrier shall attract penalties for the malpractice/irregularities as given

below and the TT mentioned in the following instances shall be
suspended/blacklisted along with TT crew. However, an investigation,
wherever required, shall be conducted and if the malpractice/ irregularity is
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established then penal actions stipulated as under shall be taken, including

blacklisting :
Clause Type of malpractice / Penalty against number of instance

No. irregularity First Second Third
8.2.2.1 (a) Reported non-wearing of TT shall be TT shall be TT shall be
retractable seat belt while suspended suspended blacklisted.
driving. for one for 3 months.
(b) Repetitive / Habitual Over week.
speeding.
(c) Driving vehicle without
cleaner / helper.
8.2.2.2 (a) Established repetitive un- TT shall be TT shall be
authorized stoppage en suspended blacklisted.
route. for 3
(b) Established repetitive un- months.
authorized diversion from
specified route.
(c) Refusal to carry loads
allocated by the location.
(d) Irregular reporting of TT at
loading location without
permission of the location.
8.2.2.3 Short delivery of product for TT shall be

established malpractice. blacklisted.
8.2.2.4 (a) Non-availability/non- TT shall be TT shall be TT shall be
functioning of TT fire suspended suspended blacklisted.
extinguisher. for one for 3 months.
(b) TT crew found in intoxicated week.
state while on duty.
(c) Not wearing uniform.
(d) Not wearing PPEs at
loading/un-loading locations.
8.2.2.5 (a) Established tampering/ TT shall be

damaging of VMU. blacklisted.
(b) Established disconnection
of power/cable of VMU
enroute.
(c) Removal of VMU from
original mounting.
8.2.2.6 Accident at the location leading TT shall be TT shall be
to injury of persons or damages suspended blacklisted.
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to the facilities. for 3

months.
8.2.2.7 Polluting environment due to TT shall be TT shall be
product spillage from TT. suspended blacklisted.
for 3
months.
8.2.2.8 Established case of TT shall be
pilferage/non-delivery of product. blacklisted.
8.2.2.9 Fatal accident at the work place.TT shall be

blacklisted.
8.2.2.10 Irregularities under W&M Act. TT shall be
blacklisted.
8.2.2.11 Tampering with standard fittings TT shall be
of TT including the sealing, blacklisted.
security locks, security locking
system, Calibration.
8.2.2.12 Unauthorized use of TT outside TT shall be

the contract. blacklisted.
8.2.2.13 Entering into contract based on TT shall be

forged documents/ false blacklisted.
information.
8.2.2.14 Entering into an agreement for TT shall be

the same TT with other oil blacklisted.
companies.
8.2.2.15 Not lodging FIR with the Police TT shall be

in case of accident, not blacklisted.
informing/ submitting accident
report to the Oil Company about
the accident.
8.2.2.16 Any act of the carrier/ carrier’s As decided
representative that may be by the
harmful to the good name/ image company
of the Oil Company, its’ products
or its services.
During the validity of transportation contract, in the first instance of blacklisting for a
transporter, as per the above provisions, damage of Rs1 Lakh will be imposed on
the Transporter apart from blacklisting of the involved TT. In second instance of
blacklisting, a damage of Rs 3 Lakhs will be imposed and the involved TT will be
blacklisted. In third instance of blacklisting, a damage of Rs 5 Lakhs will be imposed
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and 25% of the remaining TTs will be blacklisted along with the involved TT. In
fourth instance, a penalty of Rs 8 Lakhs will be imposed and 50% of remaining TTs
will be blacklisted along with involved TT. In case of any further incident of
malpractice, the entire fleet will be blacklisted and the SD will be forfeited and the
transportation contract will be terminated. The percentage of TT blacklisted will be in
proportion of own & attached offered and will be rounded off to the higher numerical.
Above damages imposed are in addition to the recovery of the product quantity
found short or recovery due to contaminated product involving the cost of product,
expenses and losses incurred as determined by the company.
However, in case complicity of the transporter is established even in first instance of

malpractice, the entire fleet will be blacklisted, contract terminated & carrier
blacklisted along with forfeiture of SD.
The blacklisting of TTs shall be on Industry basis.
In the following irregularities, the complicity of the carrier shall be deemed to be

existent and the whole contract comprising of all the TTs belonging to the
concerned carrier shall be terminated, security deposit forfeited and the concerned
carrier & their all TTs shall be blacklisted on Industry basis:
1. False/hidden compartment, unauthorized fittings or alteration in standard fittings

affecting Quality and Quantity.
2. Illegal/un-authorised duplicate keys of security locks.
3. Duplicate dip rod/calibration chart.
8.2.3 Period of blacklisting
The period of blacklisting for the carrier & TTs shall be minimum 2 years or as per
the respective corporation’s assessment depending upon seriousness of the offence,
but not exceeding 5 years. The TTs, on completion of Black listing period, can ply
under the same contract in case the validity of contract exists and the company so
desires.
In case the same TT is found to indulge in malpractice again (after completion of the
first blacklisting period), the second time blacklisting shall be of 5 years.
The blacklisting of TTs shall be on Industry basis.
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Annexure – I
Amendment Record
Amendment Date Pages Date Received Clause Signature

No.
1 23.03.16 7 23.03.16 4.1.5
2 23.03.16 8 23.03.16 4.5.1
3 23.03.16 9 23.03.16 4.5.2
4 23.03.16 11 23.03.16 6.3
5 23.03.16 11 23.03.16 6.5
6 23.03.16 11 23.03.16 6.7
7 23.03.16 14 23.03.16 8.2.2.1
8 23.03.16 15 23.03.16 8.2.2.2
9 23.03.16 16 23.03.16 8.2.2
10 23.03.16 17 23.03.16 8.2.3
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Annexure – II
SAMPLE TAG
Tank Truck / Tank

Product Lorry No.
Name of
Location Dealer/Direct
Customer
Document No. Date & Time of

Sampling
Type of Sample Compartment No.
Reasons for
testing
Names & Signatures
Carrier Dealer / Direct Customers Oil Company
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Attachment-9
INTEGRITY PACT.
(Covering letter required to be signed and submitted by the tenderer)
(For Tenders having estimated value more than Rs.10.0 Crores)
Ref No: Date:
To:
Indian Oil Corporation Ltd. (M.D.)
(Operations Department)
----------------------------------------------
Subject: Submission of offer for Tender No: .
Dear Sir,
The Bidder acknowledges that Indian Oil Corporation Limited (IOCL) has signed the
MOU with Transparency International India for the adoption of the Integrity Pact
Program and stands committed to following the principles thereof as enumerated in
the integrity agreement enclosed with the tender document.
The Bidder agrees that the Notice Inviting Tender (NIT) is an invitation to
offer made on the condition that the Bidder will sign the enclosed integrity
Agreement, which is an integral part of the tender documents, failing which the
tender will stand disqualified from the tendering process. The Bidder acknowledges
that the Bid would be kept open in its original form without variation or modification
for a period of 240 Days(state the no of days from the last date for the receipt of
tender stated in the NIT) AND MAKING OF THE BID SHALL BE REGARDED AS AN
UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this condition of the NIT.
Bidder confirms acceptance and compliance with the Integrity agreement in
letter and spirit and further agrees that execution of the said Integrity agreement
shall be separate and distinct from the main contract, which will come into existence
when bid is finally accepted by IOCL. The bidder acknowledges and accepts the
duration of the Integrity agreement, which shall be in line with Article-8 of the
enclosed Integrity agreement.
Bidder acknowledges that in the event of Bidder’s failure to sign and accept
the Integrity agreement, while submitting the bid, IOCL shall have unqualified,
absolute and unfettered right to disqualify the tenderer and reject the Bid in
accordance with the terms and conditions of the tender.
Yours faithfully,
(Duly authorized signatory of the bidder)

Note: one copy of this agreement along with the integrity agreement duly
signed must be returned along with the offer)
{To be signed by the bidder and same signatory competent/authorized to sign the relevant
contract on behalf of IOCL}
SEAL 77
(Indian Oil Corporation Ltd, Marketing Division)
(Tender No: )
INTEGRITY AGREEMENT
This Integrity Agreement is made at on this day of

_
BETWEEN
Indian Oil Corporation Limited, a company duly incorporated and validly existing under the
provisions of Companies Act 1958 and having its registered office at Indian Oil Bhavan, G-9,
Ali Yavar Jung Marg, Bandra (East), Mumbai 400 051 (hereinafter referred as “Principal /
Owner”, which expression shall unless repugnant to the meaning or context hereof include
its successors and permitted assigns)
And
( name and address of the

individual /firm/Company/RO dealers with understanding members
through (mention details of duly authorized signatory) hereinafter referred to
as the “bidder/Contractor” and which expression shall unless repugnant to the meaning or
context hereof include its successors and permitted assigns.
Preamble
WHEREAS the Principal/Owner has floated a Tender No: -------------------------------------------

---------(hereinafter referred to as “Tender”) and intends to award, under laid down
organizational procedures, contract’s/purchase order/work order for Road transportation of
bulk petroleum products – hereinafter referred to as the“Contract”.
AND WHEREAS the Principal/Owner values full compliance with all relevant laws of the land
rules, regulations, economic use of resources and of fairness/transparency in its relation
with Bidder(s) and contractor(s)
AND WHEREAS, in order to achieve these goals, the Principal/Owner has appointed
Independent External Monitor (IEM), to monitor the tender process and the execution of the
contract for compliance with the principles as laid down in this Agreement.
AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into
this integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms and
conditions of which shall also be read as integral part and parcel of the tender documents
and contract between the parties.
NOW, THEREFORE, inconsideration of mutual covenants contained in this pact, the parties
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hereby agree as follows and this pact witnesseth as under:
Article 1: Commitment of the Principal/Owner
1) The Principal / Owner commits itself to take all measures necessary to prevent corruption
and to observe the following principals:
a) No employee of the Principal/Owner, personally or through any of his/her family

members, will in connection with the tender, or the execution of the contract,
demand, take a promise for or accept, for self or third person, any material or
immaterial benefit which the person is not legally entitled to.
b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity
and reason. The Principal/Owner will in particular, before and during the Tender
process, provide to all Bidder(s) the same information and will not provide to any
Bidder(s) confidential / additional information through which the Bidder(s) could
obtain an advantage in relation to the Tender process or the Contract execution.
c) The Principal/Owner shall endeavour to exclude from the Tender process ant person,
whose conduct in the past has been of biased nature.
1) If the Principal/Owner obtains information on the conduct of any of its employees which
is a criminal offence under the Indian Penal Code (IPC)/Prevention of Corruption Act
1988 (PC Act) or is in violation of the Principal herein mentioned or if there be a
substantive suspicion in this regard, the Principal/Owner will inform the Chief Vigilance
Officer and in addition can also initiate disciplinary actions as per internal laid down
policies and procedures
Article 2- Commitments of the Bidder(s) / Contractor(s)
1)The Bidder(s)/ Contractor(s) commits himself to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his
participation in the tender process and during the contract execution.
a) The Bidder(s)/ Contractor(s) will not, directly or through any other person or firm,
offer, promise or give to any of the Principal/Owner’s employees involved in the
Tender process or execution of the contract or to any third person any material or
other benefit which he/she is not legally entitled to, in order to obtain in exchange
any advantage of any kind whatsoever during the Tender process or during the
execution of the contract.
b) The Bidder(s) / Contractor(s) will not enter with other Bidder(s) into any undisclosed
agreement or understanding, whether formal or informal. This applies in particular
to prices, specifications, certifications, subsidiary contracts, submission or non-
submission of bids or any other actions to restrict competitiveness or to cartelize in
the bidding process.
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c) The Bidder(s) Contractor(s) will not commit any offence under the relevant IPC/PC
Act. Further the Bidder(s) / Contractor(s) will not use improperly. (for the purpose of
competitive or personal gain), or pass on to the others, any information or
document provided by the Principal/Owner as part of the business relationship,
regarding plans technical proposals and business details, including information
contained or transmitted electronically.
d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses
of agents/representatives in India, if any, Similarly Bidder(s)/Contractor(s) of Indian
nationality shall disclose the names and addresses of foreign agents/representatives,
if any Either the Indian agent on behalf of the foreign principal or the foreign
principal directly could bid in a tender but not both. Further in cases where as
agent participates in a tender on behalf of one manufacturer along with the first
manufacturer in a subsequent/parallel tender for the same item. Copy of CVC
guidelines dated 21/04/2004 is annexed hereto as Annexure A
e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all
payments he has made, is committed to or intends to make to agents, brokers or
any other intermediate in connection with the award of the contract.
2) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined
above or to be an accessory to such offences.
Article 3. Disqualification from Tender process and execution from future

contracts.
1) If the Bidder(s)/Contractor(s), either before award or during execution of Contract

has committed a transgression through a violation of Article 2 above or in any other
form, such as to put his reliability or credibility in question, the Principal/Owner is
entitled to disqualify the Bidder(s) / Contractor(s) from the Tender process or
terminate the Contract, if already executed or exclude the Bidder(s)/Contractor(s)
from future contract award process. The imposition and duration of the exclusion will
be determined by the severity of transgression and determined by the Principal/
Owner. Such exclusion may be for a period of 1 year to 3 years as per the procedure
prescribed in the guidelines for holiday listing of the Principal/Owner.
2) The Bidder/Contractor accepts and undertakes to respect and uphold the

Principal/Owner’s absolute right to resort to and impose such exclusion.
3) Apart from the above, the Principal/Owner may take action for banning of business
dealings/holiday listing of the Bidder/Contractor as deemed fit by the
Principal/Owner.
Article 4. Consequences of Breach
Without prejudice to any rights that may be available to the Principal/Owner under law or
the Contract or its established policies and laid down procedures, the Principal/Owner shall
have the following rights in case of breach of this integrity pact by the
Bidder(s)/Contractor(s):
SEAL 80
1) Forfeiture of EMD/Security Deposit. If the Principal/Owner has

disqualified the Bidder(s)/ from the tender process prior to the award of the
contract or terminated the contract or has accrued the right to terminate the
contract according to Article 3, the Principal/Owner apart from exercising any
legal rights that may have accrued to the Principal/Owner, may in its
considered opinion forfeit the Earnest Money Deposit /Bid Security amount of
the Bidder/Contractor
2) Criminal Liability. If the Principal/Owner obtains knowledge of conduct of a

Bidder or Contractor, or of an employee or a representative or an associate of
a Bidder or Contractor which constitutes corruption within the meaning of PC
Act or if the Principal/Owner has substantive suspicion in this regard, the
Principal/Owner will inform the same to the Chief Vigilance Officer.
Article 5. Previous Transgression.
1) The Bidder declares that no previous transgression occurred in the last 3 years with
any other company in any country confirming to the anti-corruption approach or with
any other Public Sector Enterprise in India that could justify his exclusion from the
Tender Process.
2) IF the Bidder/Contractor makes incorrect statement on this subject, he can be

disqualified from the Tender process or action can be taken for banning of business
dealings/ Holiday listing of the Bidder/Contractor as deemed fit by the
Principal/Owner.
3) If the Bidder/Contractor can prove that he has resorted/recouped the damage

caused by him and has installed a suitable corruption prevention system, the
Principal/Owner ,may at its own discretion as per laid down organizational
procedures, revoke the exclusion prematurely.
Article 6. Equal Treatment of all Bidders/Contractors/Sub-contractors.
1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a

commitment in conformity with this integrity pact. The Bidder/Contractor shall be
responsible for any violation(s) of the Principles laid down in this pact by any of its
Sub-Contractors/Sub-Vendors.
2) The Principal/Owner will enter into pacts on identical terms as this one with all
Bidders and Contractors.
3) The Principal/Owner will disqualify Bidders, who do not submit the duly signed pact
between the Principal/Owner and the bidder, along with the Tender or violate its
provisions at any stage of the Tender process, from the Tender process.
4)
SEAL 81
Article 7. Independent External Monitor(IEM)
1) The Principal/Owner has appointed competent and credible independent External

Monitor(s) (IEM) for this pact. The task of the monitor is to review independently
and objectively, whether and to what extent the parties comply with the obligations
under this pact.
2) The IEM is not subject to instructions by the representatives of the parties and
performs his functions naturally and independently. He reports to the Chairman,
Indian Oil Corporation Limited.
3) The Biders9s)/contractor(s) accepts that the IEM has the right to access without
restriction, to all Project documentation of the Prinicpal/Owner including that
provided by the Contractor. The contractor will also grant the IEM, upon his request
and demonstration of a valid interest, unrestricted and un-conditional access to his
or any of his sub-contractor’s project documentation. The IEM is under obligation to
treat the information and documents of the
Bidder9s)/Contractor(s)/subcontractors(s) with confidentiality.
4) In case the tenders having estimated value of Rs.150 crores or more, the
Principal/Owner will provide to the IEM sufficient information about all the meetings
among the parties related to the project and shall keep the IEM appraised of all the
developments in the Tender Process.
5) As soon as the IEM notices, or believes to notice, a violation of this pact, he will so
inform the Management of the Principal/Owner and request the Management to
discontinue or take corrective action, or to take other relevant action. The IEM can in
this regard submit non-binding recommendations. Beyond this, the IEM has no right
to demand from the parties that they act in a specific manner, refrain from action or
tolerate action.
6) The IEM will submit a written report to the Chairman, Indian Oil Corporation Limited
within 6-8 weeks from the date of reference or intimation to him by the
Principal/Owner and, should the occasion arise, submit proposals for correcting
problematic situations.
7) The IEM has reported to the Chairman, Indian Oil Corporation Ltd. A substantiated
suspicion of an offence under the relevant IPC/PC Act and the Chairman, IOCL has
not, within reasonable time taken visible action to proceed against such offence or
reported it to Chief Vigilance Office, the IEM may also transmit the information
directly to the Central vigilance commissioner.
8) The word ”IEM” would include both singular and plural.
SEAL 82
Article 8 – Duration of the Pact.
This pact begins when both the parties have legally signed it. It expires for the
Contractor/Vendor 12 months after the completion of Work under the contract or till the
continuation of defect liability period, which ever is more and for all other Bidders, till the
contract has been awarded.
Article 9 – Other Provisions.
1) The Pact is subjected to Indian law, place of performance and jurisdiction is the
Head Office/Head quarters of the Division of the Principal/Owner, who has floated
the Tender.
2) Changes and supplements need to be made in writing, side agreements have not
been made.
3) If the contractor is a partnership or a understanding, this pact must be signed by

all the partners and RO dealers having reached an understanding. In case of a
company , Pact must be signed by a representative duly authorized by board
resolution.
4) Should one or several provisions of this Pact turn out to be invalid, the remainder
of this Pact remains valid. In this case, the parties will strive to come to an
agreement to their original intentions.
5) Any dispute or difference arising between the parties with regard to the terms of
this Pact, any action taken by the Owner/Principal in accordance with this Pact or
interpretation thereof shall not be subjected to arbitration.
Article 10 – Legal and Prior Rights.
All rights and remedies of the parties hereto shall be in addition to all the other legal
rights and remedies belonging to such parties under the contract and /or law and the
same shall be deemed to be cumulative and not alternative to such legal rights and
remedies aforesaid. For the sake of brevity, both the parties agree that this Pact will
have precedence over the Tender/contract documents with regard any of the
provisions covered under this Pact.
IN WITNESS WHEREOF the parties have signed and executed this Pact at the place and
date first above mentioned in the presence of following witnesses:
(for and on behalf of Principal/Owner)
SEAL 83
(for and on behalf of Bidder/Contractor
WITNESS
1)
Signature, Name & Address
2)
SEAL 84
SEAL 85
SEAL 86
PROFORMA’ FOR CONFIRMATION ON APPLICABILITY OF “MICRO, SMALL

AND MEDIUM ENTERPRISES DEVELOPMENT ACT, 2006 (MSMED ACT
2006)”
1. You may aware that “Micro”, Small and Medium Enterprises Development Act 2006” (‘MSMED’) has
been come into force w.e.f. 2nd October 2006, which has repealed the provisions of the old Act
regarding Small Scale Industrial undertakings.
2. As per the MSMED Act, Enterprises engaged in the manufacture / production of goods or rendering
/ providing of services are to be classified into Micro, Small and Medium enterprises based on the
investment in plant and machinery / equipment.
3. Such Enterprises are required to file a memorandum in the prescribed form to the appropriate
authority as mentioned in the MSMED Act.
4. The term Enterprises stated in the above paragraph includes Proprietorship, Hindu undivided
family, Association of persons, Cooperative Society, Partnership firms, undertaking or any other legal
entity.
5. For your ready reference, the definition of Micro, Small and Medium enterprises are given below:-
Classification of enterprises engaged in :
a. Manufacture or production of goods pertaining to any industry specified in the First Schedule to the
industries (Development and Regulation) Act 1951 as :
Nature of Enterprise Investment in Plant & Machinery (#)

Micro Does not exceed Rs.25 lacs
Small More than Rs.25 lacs but does not
exceed Rs.5 Crores
Medium More than Rs.5 Crores but does not
exceed Rs.10 Crores.
b. Providing or rendering Services.
Nature of Enterprise Investment in Equipment

Micro Does not exceed Rs.10 lacs
Small More than Rs.10 lacs but does not
exceed Rs.2 Crores
Medium More than Rs.2 Crores but does not
exceed Rs.5 Crores.
(#) In calculating the investment in plant & machinery, the cost of pollution control, research and
development, industrial safety devices and such other items as maybe specified will be excluded.
6. You are therefore requested to fill the “Format” (proforma attached) and submit the same along
with proof of valid document / certificate, (indicating registration no.) in your offer. In case same is
not submitted along with your offer, it will be presumed that your organization is not a micro, small or
medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be
eligible to the benefits admissible under the MSMED Act 2006.
SEAL 87
CONFIRMATION ON APPLICABILITY OF “MICRO, SMALL AND MEDIUM ENTERPRISES DEVELOPMENT

ACT, 2006 (MSMED ACT 2006)
1. We confirm that provisions of “Micro, Small and Medium Enterprises Development Act 2006
(‘MSMED’) are applicable to us and our organization falls under the definition of :
a. Micro Enterprise - ( )
b. Small Enterprise - ( )
c. Medium Enterprise - ( )
(Please put a tick in the appropriate box)
2. Copy of proof of valid document / certificate (indicating registration no.) of being a Micro / Small /
Medium Enterprises are enclosed.
Place : Signature of Authorized Signatory

Date : Name :
Designation :
Seal :
Note : In case above Format along with proof of valid document / certificate (indicating registration
no.) is not submitted in offer, it will be presumed that your organization is not a micro, small or
medium enterprises as per the provisions of MSMED Act 2006 and consequently you will not be
eligible to the benefits admissible under the MSMED Act 2006.
SEAL 88
SEAL 89
Drawings of Single Locking system for tank trucks -
SEAL 90
SEAL 91
SEAL 93
Signature Not Verified

Digitally signed by
SIGNATURE OFPRABODH
TENDERER KUMAR
SEAL Date: 2018.06.21 12:00:47 IST
Location: IndianOil e-Tendering Portal94

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Tender No.

: UPSO-II/OPS/POL- Indian Oil Corporation Ltd (Marketing Division)

INDIAN OIL CORPORATION LTD.

EOI/TENDER FOR ROAD TRANSPORTATION OF

EOI NO.: UPSO-II/OPS/POL-MS-

DUE DATE 20.07.2018

Indian Oil Corporation Limited (M.D.)

PART – A: TECHNICAL/ COMMERCIAL BID

e-TENDER ENQUIRY (https://iocletenders.gov.in)

PART – A: TECHNICAL / COMMERCIAL BID

NOTICE INVITING TENDER (EOI)

Name of location Address of location Tank Truck Requirement*

LALKUAN Indian Oil Corporation Ltd.

II. TENDER DOCUMENTS:

Particulars Date & time

III. PQ (PRE QUALIFIFICATION CRITERIA):-

SNO Description Unit Amount

7 Consent to fit Anti-lock Braking Undertaking on non-judicial stamp

8 Consent to fit SS non-magnetic grade Undertaking on non-judicial stamp

This finalized L-1 rate is subject to escalation and descalation as per

I. EARNEST MONEY DEPOSIT (EMD):

II. ELIGIBILITY CRITERIA:

1) There is no minimum TT requirement for Dealer / Direct customer category

Total Owned Attached

6. Age (As mentioned in RC book) of Tank Truck offered shall be as prescribed by

7. All transporters / dealers should have a certificate of registration in line with

a. Terms and Conditions of the tender document.

III. Evaluation of the tenderers:

5. The technically qualified SC/ ST/MSME tenderers shall be ranked separately.

6. The requirement of 9/10/12 KL as mentioned above in the EOI document is

8. Notwithstanding any other condition/provision in the tender documents, in case

Confirmation on applicability of “micro, small and medium enterprises

Necessary certificate issued by Authorized body under the Ministry of Micro,

Clarifications if any, on this matter is to be obtained from our office.

Further, it is also to be noted that in case of MSEs owned by Scheduled Caste or

a. Terms and Conditions of the tender document.

VI. OPENING OF OFFER:

of the tender may be forwarded to GM I/C (Ops), Indian Oil Corporation

VII SECURITY DEPOSIT (SD):

2. Adjustment of EMD towards SD is permissible for the portion of SD payable

3. Interest is not payable on SD.

5. Security deposit would be refunded after expiry of six months of completion

6. Separate SDs are to be submitted for each contract with IOC.

7. Successful tenderer subject to compliance of all or any other requirement

8. Security Deposit will be forfeited in case of transport contract

VIII CONTRACT PERIOD:

Unless otherwise specified or agreed to, the contract is awarded for

General Manager I/c (Ops),

Instructions to Bidders for participation in E-Tendering

How to submit On-line Bids / Offers electronically against E-tendering?

What is a Digital Signature?

Why is a Digital Signature required?

Submission and Opening of Bids

Last Date for Submission of Bids

OFFERER’S COVERING LETTER

(Name and Address of the offerer)

Sub: EOI FOR ROAD TRANSPORTATION OF BULK PETROLEUM PRODUCTS

Tick Y – For document enclosed.

1 Covering letter listing all enclosures. Y / N

of the TTs offered. (Insurance, Certificate of Fitness and Calibration

Name of Person signing

Tenderer's Name and address with seal

1 Earnest Money Details (EMD):