REGISTRATION NO. 2640 DATED 14 02.

1997

MEMORANDUM OF ASSOCIATION
1. NAME

The name of the organization will be “UTTARAKHAND YUVA MANCH”

2. NATURE OF ORGANIZATION

The organization will comprise of youths and will be devoted for the welfare of
people in general and Uttarakhand in particular.

The office of the organization shall be in Chandigarh.

3. AIMS AND OBJECTIVES

3.1 Organize activities for the preservation of cultural heritage especially of

Uttarakhand.

3.2 Enable youth to develop the awareness of environment and culture.

3.3 Inspire youth to fight against the social evils of dowry, untouchability, castism
etc.

3.4 Channelize the energy of youth in nation building activities.

3.5 Taking up relief activities during natural calamities.

3.6 Organize adventure and sports activities e.g. trekking expeditions, sports meets
etc.

3.7 Helping the people of Uttarakhand in finding solutions to their problems.

3.8 Provide assistance to needy children in the field of Education.

3.9 Provide career counseling.

3.10 Provide medical assistance to the needy people.

3.11 Fight against injustice, corruption etc.

3.12 Organize social activities such as Blood donation Camps, Literacy Campaign,
Population Awareness Programmes etc.

3.13 Doing all other acts as are incidental or conducive to the attainment of the
above objectives.

3.14 The income and property of the organization shall be applied solely towards
the promotion of the objects of the organization as set forth in the
Memorandum of Association and no portion thereof shall be paid or transferred
directly or indirectly to the members of the organization.

3.15 No member of the Governing Body of the organization shall be appointed to

any salaried office of the organization or any office of the organization paid by

C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.

 fees, that no remuneration shall be given by the organization to any member of
such Governing Body except repayment of out of pocket expenses and interest
on money lent or rent for premises/demised to the organization.
3.16 The organization by its constitution is required to apply its profits, if any or their
income in promoting its objects.
3.17 If upon the winding up or dissolution of the organization, there remains after
satisfaction of all its debts and liabilities, any property whatsoever, the same
shall not be paid to or distributed amongst the members of the organization, but
shall be given or transferred to some other Institution/Organization having
objects similar to the organization at or before the time of dissolution.
Rule 3-A1. (1) “Sarankshan-cum-Advisory Summitti” shall be formed from the
Honorary Members who are above the age of 45 years and who is or
has active Member of the Manch continuously for a period of five years
immediately from the date of nomination being a Member of “Sarankshan-
cum-Advisory Summitti” and also possess the qualification or experience
in the field of arts, science, commerce, sports, cultural, legal, social,
journalism or any other subject (discipline )and also willing to use that
qualification or vast experience for the betterment and upliftment of the
society.
Proviso to rule 3-A (i) the Member of ““Sarankshan-cum-Advisory
Summitti”” does-not possess any post or office bearer of any other
Society/ Sabha/ Manch/ Parishad etc. on the day of nomination being a
Member of “Sarankshan-cum-Advisory Summitti”

(2) The “Sarankshan-cum-Advisory Summitti” shall consists of

(09) Nine Members. The tenure of the“Sarankshan-cum-
Advisory Summitti” shall be for a fix period of 02(two)
years which shall not extended in any circumstances. The
Members of “Sarankshan-cum-Advisory Summitti” shall be
elected by Executive Body with the majority of General
House.

(3) In case of any reason the seat of the Member “Sarankshan-

cum-Advisory Summitti” is vacated by reason of demise or
resignation of the Member, the “Sarankshan-cum-Advisory
Summitti” shall not dissolve and the selection of the same
shall be done in similar manner by Executive Body.

(4) The Rights and Duties of “Sarankshan-cum-Advisory Summitti”

is as follows”
(i) To monitor the activities to be carried out by the Executive
Committee of the Manch from time to time as laid down in
Rule and Regulation of the Memorandum of Association.
(ii) To ensure the election of the Executive Body of the Manch in
right time and in right manner.

1
Amended by Inserting passed in the meeting of General House held on 16.09.2018 at
Garhwal Bhawan Sector 29, Chandigarh
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
 (iii) To assist the Executive Body in any issue where seek their
assistance.
(iv) To advise the Executive Body being their advisory on only
sensitive issues.
(v) To direct the Executive Body to call General House Meeting
where it is mandatory. If the Executive Body is not complying
the direction within a stipulated time of 15 days, in as such
condition the “Sarankshan-cum-Advisory Summitti” shall use
their Special power and call the General House Meeting
and put the matter before the General House for resolving
the matter.
(vi) To conciliate any internal dispute amongst the office bearers
for making harmony and affection of the office bearers by
solving the same through mutual consent of the parties to the
dispute.
(vii) To submit its Annual Report in General House Meeting
pertaining to the governance of Executive Body.
(viii) To sworn the oath of governance to newly elected Members
of Executive Body.

RULES AND REGULATIONS OF THE ORGANIZATION

4. GENERAL BODY

There shall be a General Body consisting of all duly enrolled Members at any point
of time. The supreme authority in regard to all matters shall vest in the General Body
and as its representative in the Executive committee during its tenure.

The General body shall meet at least once a year for transacting the following:

(i) Confirmation of proceedings of the last general meeting.

(ii) Appointment of Auditors and consideration and adoption of the report of

the working of Executive Committee and of the audited accounts together
with the Executive Committee’s remarks thereon for the previous year.

(iii) Election, suspension and removal of the office bearers, amendment of

rules, regulations and bye-laws etc.

(iv) Any other matter included in the agenda or such matter that may be
brought up for consideration with the permission of the President of the
Meeting.

Quorum for each General Body meeting shall be one third of the total enrolled
membership.

The General Body shall discuss in detail the decisions, implementation, programmes
or any other matter decided or referred to it by the Executive Committee.

At least 14 days notice will be given to members for attending the general Body
meeting.

5. MEMBERSHIP
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
 There shall be two types of Members:

i. Ordinary Members

ii. Honorary Members

5.1 Eligibility

For Ordinary Members – Any adult person of Uttarakhand upto the age of 45
years, who is in agreement with the aims and objectives of the organization, subject to
the approval of Executive Committee.
For Honorary Members – The Executive Committee may take any person without
age constraint, it feels his services are likely to be beneficial to the organization or
his/her membership adds to the prestige of the organization.
5.2 The Membership fee shall be ` 200/-2 per annum. There shall be no
membership fee for Honorary Members.

5.3 The tenure of membership shall be one financial year, which shall be
renewable on payment of annual membership fee as prescribed and in force at
the relevant time.

5.4 The membership of the organization may be terminated in any of the following
ways:-

i. By way of resignation

ii. If he/she is convicted by a court for an offence or is guilty of moral

turpitude, the executive Committee may initiate expulsion proceedings.

iii. Any member who refuse or neglect to comply with any provisions of the
Memorandum of Association or any bye laws or objectives made there
under or shall be guilty of such conduct which Executive Committee
considers to endanger the harmony or affect the character, stability or
interest of the organization, such a member shall be liable for expulsion
by a resolution passed by the Executive Committee.

iv. Unsound mind shall render the member liable for termination of
membership.5

5.5 The Executive Committee at any time, form time to time, may increase, alter or
vary the annual fee.

6. RIGHTS AND PRIVILEGES OF MEMBERS

6.1 Participate in all functions organized by the organization or held under the
auspices of the organization.

Enjoy all privileges and concessions as may be provided for them from time to
time.

2
Amended through resolution passed in the meeting held on 24.01.2016 of Executive Body at Garhwal
Bhawan, Sector 29, Chandigarh
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
 Entitled to elect or be elected as Members of Executive Committee/office
bearer subject to provisions of the Memorandum of Association and Rules and
Regulations framed there under.

Be competent to ask the Executive Committee to consider any question

affecting the organization and shall be entitled to place before the annual
General Meeting any proposal affecting it, provided that written notice of their
intention to do so is given to the Executive Committee within a week or issue of
the notice or such meeting.

Have access to every ordinary information concerning the organization and to

its general records.

Have the right to vote in all General Body meetings subject to provisions of
rules and regulations.
Have the right o appeal to the General body against decision of the Executive
Committee.

6.2 The rights and privileges provided by the organization to every member shall
be personal to him/her self and not transferable or transmissible by his/her
own act.

No member shall be absolved from the operation of the Memorandum or rules

and regulations or bye-laws in force, from time to time, being on the plea of
not having received a copy thereof or ignorance.
7. EXECUTIVE COMMITTEE

There shall be an Executive Committee shall consist of fifteen members including

office bearers.

7.1 OFFICE BEARERS

The following office bearers of the organization shall be elected by general

body through secret ballot. The organization shall have following office
bearers:-

i. President One
ii. Vice President One
iii. General Secretary One
iv. Joint Secretary One
v. Treasurer One

The office bearers and members of the executive Committee will hold office in
honorary capacity and will be elected for two years. They shall
notwithstanding the expiration of their term continue as such till their successors
are elected and change made over to them.

Any office bearer can be removed at any time by way of a resolution be

passed in general body by at least three fourth of the total strength, after
providing him/her reasonable opportunity of hearing. However, an Executive
Member can be removed by resolution passed by at least 3/4th of the total
strength of the Executive Committee after providing him/her reasonable

C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.

 opportunity of hearing.

If any vacancy occurs among the office bearers, it shall be filled within
reasonable time by the general body through secret ballot.

If any vacancy occurs among the Executive Committee Members, excluding

office bearers, it should be filled, within reasonable time by the President of
consultation with office bearers.

No member of the executive Committee of the organization shall be appointed

to any salaried office of the organization or any office of the organization . No
remuneration or financial benefit in terms of money or money’s worth shall be
paid to any of its office bearers or members. Provided the Executive Committee
may decide to reimburse the actual expenditure incurred with regard to the
affairs of the organization or activities.

8. POWERS AND DUTIES OF THE EXECUTICE COMMITTEE

The Executive Committee shall be collectively responsible for all the assets and
liabilities of, and for the proper discharge of all duties and obligations pertaining to
the organization, it shall exercise general superintendence and control, expect those
exclusively exercisable by the General Body. In particular it shall be responsible to:-

฀ to initiate and give effect to all proposals and programmes of the organization .
฀ to admit and remove the members

฀ to appoint, suspend, fine and dismiss employees of the organization

฀ call General Body meetings and to place before the General Body the
statement of accounts and the activities of the organization for the period under
review and to get the same passed from General Body

฀ to arrange of the collection of membership subscriptions and other dues from

members and from other sources and to maintain accurate accounts of all
receipt and expenditures of the organization

฀ to sanction all expenditures incurred by the organization

฀ to allocate portfolios amongst the members of the executive committee

฀ to fill resignation of any member including members and office bearers and
also of the employees and auditors

฀ to invite any member for the purpose of discussion of any matter should the
presence of the member in a meeting of the Executive Committee be
considered desirable

฀ to initiate disciplinary proceedings and to act as final competent authority for

all matters and disputes

฀ to frame bye laws, not opposed, either in letter or spirit, to these rules.

฀ to exercise all powers regarding all property, monetary and financial matters

฀ to initiate legal proceedings and to defend the legal proceedings before the
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
 courts and other forums. However, the liability of the organization will be
limited to the extent of its property of assets.

9. MEETING OF THE EXECUTIVE COMMITTEE

a) The Executive Committee shall meet at least six times a year for the transaction of
the affairs of the organization. Every matter shall be decided by majority of
votes, the President having only a casting vote in case of a tie.
b) All meetings of the Executive Committee shall be presided over by the President
or in his/her absence by the Vice President. In the absence of both, any of the
members of the Executive Committee may be voted to preside over the meeting.

c) Notice of the meetings of Executive Committee together with agenda for such
meetings shall be circulated to all the office bearers and members of Executive
Committee at least two days before the date of such meeting. In case of
emergency, the period of notice may be lessened with the permission of the
President.
d) The meeting of Executive Committee shall ordinarily called by the General
Secretary. In special circumstances, President shall be competent to call for the
meeting of the Executive Committee.

e) Meeting of the Executive Committee shall also be called by the General

Secretary if a written requisition, clearly stating the reasons of the proposed
meeting is received from at least one third members of the Executive Committee.
In that case the General Secretary shall call the meeting with in fifteen days of
receipt of the requisition. However, if the members requisitioning for such a
meeting are not present in the meeting, the President shall declare the meeting as
“invalid”.

f) The quorum for the meeting of the Executive Committee shall be six out of ten. In
case there are no sufficient members to satisfy the quorum, the meeting shall be
postponed by the presiding officer for such period as he may deem fit and the
meeting shall be held consequently and no fresh agenda shall be discussed in
such a meeting.

10. DUTIES AND POWERS OF OFFICE BEARERS

10.1 President

He shall preside over all the Executive Committee meetings and in case any
invited person is not called for the specially summoned General Body for
presidium, he will preside over the general body meetings. He shall be the
overall attorney having the rights of casting vote to take a final decision in case
of an equal tie or dispute in the Executive Committee meetings. He shall be
responsible for the overall activities of the organization and shall exercise
general control over the other office bearers as well as the members.
10.2 Vice President

He shall assist the President in performance of his duties and in the absence of the
President, he shall assume all the duties and powers of the President, in addition
to the powers sub-delegated to him by the President through an express order.
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
10.3 General Secretary

He shall be responsible for convening the Executive Committee and General

Body meetings. He shall record minutes of all such meetings and shall be
circulated the same. He shall be solely responsible to carry out the activities of
the organization alertly at all angles without any deviation:

- announce meetings of Executive Committee

- assists the President in all ways and means for the prospective planning of the
activities

- maintain record of memberships and keep up-to-date record of dues

- maintain all other records pertaining to activities of the organization

- control the assets of the organization

- shall be incharge of office of the organization

10.4 Joint Secretary

He shall assist the General Secretary in performance of his duties and in the
absence of the General Secretary, he shall assume all the duties and powers of
the General Secretary, in addition to the powers sub-delegated to him by the
President through an express order.

10.5 Treasurer
He shall maintain the accounts of the organization in co-operation with he
General Secretary, in such a manner as may be decided by the Executive
Committee. He shall place before the Executive Committee the accounts of the
organization, duly audited and approved by the Auditors. He will also assist the
General Secretary for collecting the dues whatsoever pertaining to the
organization. He will maintain all records pertaining to the organization. He will
maintain all records pertaining to financial transactions, including cheque books,
deposit receipts etc of the organization. In addition, he shall perform all such
duties as may be assigned by the President from time to time. The Treasurer shall
keep an amount of ` 10000/-3 (Rupees Ten thousand only) at a time with him for
meeting the immediate expenditures of the organization , necessary account for
which shall be submitted from time to time.

10.6 In addition there shall be other Executive Committee Members who shall be
responsible for the assignments allocated to them by the Executive Committee
jointly and shall assist the President.

11. PROCEEDINGS OF MEETINGS

The proceedings of all Executive Committee meetings shall be recorded in the

proceedings from and the same shall be maintained by the General Secretary in the
office of the organization.

3
Amended by way of substituted passed in the meeting of General House held on 16.09.2018
at Garhwal Bhawan Sector , 29, Chandigarh
C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.
12. SOURCE OF FUNDING

The funds of the organization shall consist of membership fee, amounts raised by
publishing organization bulletin, bringing out souvenirs, raising loans from banks,
acceptance of grants and subsidy of other financial assistance from
industries/government agencies, individuals and organization s.

The financial year of the organization shall be 1st April to 31st March.

13. BANK ACCOUNT

The organization shall have a bank account with a nationalized bank, duly
approved by the Executive Committee. All funds of the organization will be
deposited into the said bank account which shall be operated under the signatures
of any of the two office bearers:

i. President

ii. General Secretary

iii. Treasurer

14. INTERPRETATION
Any question as to the interpretation of these Rules shall be referred to the President
of the organization whose decision shall be final.
15. DISSOLUTION

If upon the winding up or dissolution of the organization there remains, after

satisfaction of all its debts and liabilities, the same shall not be given or distributed
whatsoever amounts its members, but shall be given or transferred to some other
organization having objects similar to the objects of the organization, to be
determined by the members of the organization at or before the time of dissolution.

16. MISCELLANEOUS

At any meeting of the organization, a resolution put to vote shall be decided by

show of hands. The presiding officer of the meeting shall have a casting vote.

The use of proxies in relation to any matter concerning the affairs of the organization
is expressly forbidden.

No portion of the fund or property of the organization shall be transferred directly or

indirectly in any way whatsoever by any member or office bearer for his/her own
use.

The funds and property acquired shall be used strictly and solely for the promotion of
its objects as set forth in this Memorandum of Association.

Executive Committee in its discretion and without assigning any reason thereof, may
decline to enroll any person as Member, in the interest of the organization.

Any of the bye-laws shall be repealed, altered, amended or added by a resolution

of the Executive Committee subject to the approval of General Body.

C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.

17. JURISDICTION

Only the Courts at Chandigarh shall have the legal jurisdiction to entertain and
decide any matter in respect of the organization.

The names, addresses, occupations and designations of the present members of the
Executive Committee to whom by rules of the Manch, the management and affairs of the
Manch are entrusted as required under Section 2 of the Societies Registration Act 1860
(Punjab Amendment Act 1957) as extended to the Union Territory of Chandigarh are as
follows:-

Sr. Name Occupation Designation

No.
1. Shri Dharampal Rawat Service President
2. Shri Vasudev Sharma Service Vice-President
3. Shri Pardeep Sundriyal Service General Secretary
4. Shri Vishal Singh Service Joint Secretary
5. Shri Preetam Singh Service Treasurer

Sd/-
Executive Body,
Uttarakhand Yuva Manch (Regd),
Chandigarh

C:\Users\tribune_pkl\Desktop\Constiton of UYM final.doc/Rishi Ram Bhatt/Supdt/.