Central University of Jammu

Rahya –Suchani (Bagla), District Samba -181143, Jammu (Jammu & Kashmir)

Format for Use of Official Language Hindi in Department/Branches of Central University of Jammu
--------------------- Quarter ending on ___________

Part-I (To be furnished in each Quarter)

Name of Department/Branch___________________________________________
Documents* issued under
section 3(3) of Official Language Act 1963 In Hindi In English In
1. Bilingual Total No.
(This includes General Orders, Memorandums, Resolutions, Notifications, Rules,
Agreements, Contracts, Tender Notices, Parliament Questions etc.)
क. /Office Memorandum
ख. /General Orders
ग. /Notifications
घ. Circulars
ङ. /Press Communiques/Releases
च. /Contracts
छ. /Agreements
ज. /Licences
झ. /Permits
/Notice and forms of tenders
ञ. /Pertaining to Sale/Purchase
/Pertaining to civil/other work
ट. /Resolutions
ठ. /Rules
/
ड.
Official papers laid before a House or both the Houses of Parliment (other than Reports)
/
ढ.
Administrative and other Reports laid before a House or both the Houses of Parliment
/
ण.
Administrative or other Reports sent to higher offices
2. Letters received in hindi (official language Rule-5)

A
Total No. of letters received in Hindi according to the Diary Registrar as prescribed under para 12 (1) of
chapter 4 of Manual of Office Procedure
B
How many letters in received letters of the above serial no. (A) were replied in Hindi
/C
How many letters in received letters of the above serial no. (A) were replied in English
/D
How many of the above serial no. (A) were not expected to be answered
3. No. of letters received in English but replied in Hindi

A
From Region 'A'
(i)
No. of letters received in English
(ii)
No of letters replied in Hindi
(iii)
No of letters replied against these in English
(iv)
No. of letters not expected to be replied
 B
From Region 'B'
(i)
No. of letters received in English
(ii)
No of letters replied in Hindi
(iii)
No of letters replied against these in English
(iv)
No. of letters not expected to be replied

Total No. of letters Issued

4. In Hindi/ Total No. of
Bilingual Only in letters Issued Percentage of
English letters issued in
Hindi/Bilingual

(i) To ‘A’ Regions

(Bihar, Chhatisgarh, Haryana, Himachal Pradesh, Jharkhand, Madhya
Pradesh, Rajasthan, Utter Pradesh, Uttarakhand, Andaman &
Nicobar Islands, Delhi Capital Territory )

(ii)
To ‘B’ Regions
(Gujarat, Maharashtra , Punjab Daman & Diu and Dadra Nagar
Haveli Union Territories )

(iii)
To ‘C’ Regions
Exclude ‘A and B all other states of India is includes in C region

5.
Notings in Hindi on files
(i)
No. of noting written in Hindi
(ii)
No. of noting written in English
(iii)
No. of notings written during the quarter
Date
6.
Date of the meeting of the Departmental/Organizational Official Language Implementation Committee _________

7. Brief Description of the specific achievements/ work regarding implementation of official language policy during the
quarter (Enclosed details)
Other activities for the promotion of Using Hindi
8.

Note: Submit this report to Hindi cell with the signature of HoD/Branch Head.

Declaration/ घोषणा
I hereby declare that the details furnished above are true and correct as per record available in Branch/Department.
मैं इस बात की घोषणा करता/करती हूं कक उपरोक्तr वििरण शाखा/विभाग में उपलब्धi ररकार्ड के अनुसार सत्यr एिूं सही हैं।

Signature of the Employee who filled the report _________________________

Name and Designation of the Employee ____________________________

HoD/Branch Head Signature