Facilitating Project Implementation and

Closeout

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Project implementation and closure
 Prerequisites for effective project implementation

 Forms of project organization

 Team Building (human resource)

 Project planning-detailed planning for execution

 Monitoring and Evaluation

 Project Closure
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Team Development Stages

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Team Development stages
The model shows that
 As a team develops, relationships between members becomes
more stable and the team increases its ability to perform.
 The amount of time that a team spends in any one stage and
the number of times they cycle back through the stages will
vary depending on the make-up of the team, the environment
and the leadership.
 Based on the stage of development the team is in, the leader
will change their leadership approach to best meet the needs
of the team.
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Team Development Stages
(model)
Team Development Stages

1. Forming
In the forming stage,
team members are getting to know
one another, and understanding the
team’s purpose and their roles.

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Forming:
 Focus: Orientation
 Team Behavior: Dependence on its leader
 Leader Role: Direct the members
 Leader Activities:
 Outline objectives, roles, working procedures
 Communicate expectations
 Establish ground rules
 Learn about your team members
 Provide opportunities for team to get
acquainted

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Team Development Stages
2. Storming
In the storming stage,
politeness begins to wear off and
dissension occurs over basic mission
and operating procedures.

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Storming
 Focus: Clarification
 Team Behavior: Conflict
 Leader Role: Coach and mediate
 Leader Activities
 Encourage direct and frequent communication
 Establish communication guidelines
 Appreciate differences
 Surface, mediate, and resolve conflicts
 Reassure the team that such behavior is normal

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Team Development Stage

3. Norming
 When team members recognize their
differences and have started dealing with
those differences, they move to norming.

 At this stage the team members ask,

“how are we going to accomplish our
job?” “where are we now and where are we heading”

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Norming
 Focus: Communication
 Team Behavior: Cooperation
 Leader Role: Facilitate
 Leader Activities:
 Support members in their emerging roles
 Enable effective communication and flow of
data
 Focus on listening and summarizing
agreements
 Provide positive and constructive feedbacks
 Reinforce collaborative work relationships
 Arrange a team-building event

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Team Development stages

4. Performing
 This is the final stage of team
development.

 A high performing team is exactly the

one that is an effective problem-solving
unit.

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Performing
 Focus: Productivity
 Team Behavior: Interdependence
 Leader Role: Lead, delegate authority and responsibility

 Leader Activities:
 Allow a high level of autonomy
 Turn over day-to-day responsibility
 Acknowledge successes and contributions
 Encourage professional development to
enhance skills and motivate the team

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Stages of Team Development

5. Adjourning
 As a project comes to an end or a team
member leaves, the team moves into an
adjourning stage.
 This is not a developmental stage.
it is the stage of closure.
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Adjourning
 Focus: Closure
 Team Behavior: Loss or disengagement
 Leader Role: Support
 Leader Activities
 Evaluate and review results
 Acknowledge and celebrate achievements
 Bring closure to the project/team

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 Key Point
Project identification
Corporate Goal  Investment opportunities
 Preliminary screening

Strategic
Project preparation/feasibility
planning
study/project appraisal
Market, technical, institutional, social,
environmental & financial
It is not worth
spending resources
Detailed planning
to thoroughly
evaluate such
proposals.
Implementation
Close out
Project Termination (Close-out)
 Is the last stage of managing the project.

 This phase marks the completion of the project wherein the agreed
deliverables are
 Project is put in to operation with arrangements for follow-up and evaluation

 Provide performance feedback, deliver project completion report, and

document the lessons learned during the project
 Complete administrative and close-out contracts; transfer or complete
commitments.
 Transfer human and non human resources to other organizations

 Terminate the project

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